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HomeMy WebLinkAbout03-27-24 - Gallatin Valley Metropolitan Planning Organization - TPCC Agendas & Packet MaterialsA. Call to Order - 1:00 p.m. B. Roll Call C. Approval of Minutes C.1 Approval of the February 15, 2024 Gallatin Valley Metropolitan Planning Organization Joint Meeting Minutes(Ross) D. Public Comments E. New Business E.1 Review and Approval of GVMPO Transportation Policy Coordinating Committee THE GALLATIN VALLEY MPO - TRANSPORTATION POLICY COORDINATING COMMITTEE OF BOZEMAN, MONTANA TPCC AGENDA Wednesday, March 27, 2024 General information about the Transportation Policy Coordinating Committee can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to agenda@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day before the meeting. Public comments will also be accepted through Video Conference during the appropriate agenda items. Recordings of the meeting will be available through the Commission's video page. For more information please contact Nick Ross, nross@bozeman.net This meeting will be held using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only +1 719 359 4580 Access code: 982 8814 3813 This is the time to comment on any matter falling within the scope of the Metropolitan Planning Organization. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Committee cannot take action on any item which does not appear on the agenda. All persons addressing the Committee shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Committee can be found on their Laserfiche repository page. 1 Bylaws(Ross) E.2 Designation of GVMPO Transportation Policy Coordinating Committee Chairperson and Vice Chairperson(Ross) E.3 Approval of GVMPO Transportation Technical Advisory Committee Bylaws (Ross) E.4 Engagement of Staffing Committee Authorized under the GVMPO Interlocal Agreement(Ross) F. General Discussion F.1 Review of MPO 101(Ross) G. Adjournment This Committee generally meets the fourth Wednesday of every month from 1:00 p.m. to 2:30 p.m. All meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Mike Gray, at 406.582.3232 (TDD 406.582.2301). 2 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - Director of Transportation and Engineering SUBJECT:Approval of the February 15, 2024 Gallatin Valley Metropolitan Planning Organization Joint Meeting Minutes MEETING DATE:March 27, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I move to approve the February 15, 2024 Gallatin Valley Metropolitan Planning Organization Joint Meeting Minutes. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The city of Bozeman, acting in their role as Host agency of the Gallatin Valley Metropolitan Planning Organization (GVMPO), conducted a joint meeting of the GVMPO Transportation Policy Coordinating Committee and Transportation Technical Advisory Committee on February 15, 2024. The intent of this meeting was to serve as an introduction and informational session for each committee in their roles serving the GVMPO. Minutes from the February 15, 2024 GVMPO Joint Meeting can be found in the attached document. UNRESOLVED ISSUES:None ALTERNATIVES:As recommended by the committee. FISCAL EFFECTS:None Attachments: 021524 Gallatin Valley MPO Joint Meeting Minutes Report compiled on: March 4, 2024 3 Gallatin Valley Metropolitan Planning Organization Meeting Minutes, [DATE] Page 1 of 2 THE GALLATIN VALLEY METROPOLITAN PLANNING ORGANIZATION MINUTES February 15, 2024 A. 00:00:02 Call to Order - 10:30 AM Nicholas Ross Director of Transportation and Engineering welcomed everyone to the first Gallatin Valley Metropolitan Planning Organization Joint meeting for the Transportation Policy Coordinating Committee and the Transportation Technical Advisory Committee. B. Roll Call This was a kickoff meeting, so no roll call was done. C. Approval of Minutes This was a kickoff meeting so there was no approval of minutes. D. Public Comments There was no public comment. E. 00:02:30 New Business E.1 MPO Review and Next Steps 00:02:39 Mitch Buthod, MDT Statewide and Urban Planning Supervisor presented the Metropolitan Planning Review and Next Steps to the committees. 00:30:05 Questions from the committee. F. 00:36:28 General Discussion F.1 Question and Answer Nicholas Ross, Director of Transportation and Engineering gave the summary of next steps for the MPO. 00:53:15 Public Comment 4 Gallatin Valley Metropolitan Planning Organization Meeting Minutes, [DATE] Page 2 of 2 00:53:20 Marilee Brown, Public comment Marilee asked if we could send out a list of names and titles of who sits on the boards and what their titles are. G. 00:54:43 Adjournment 5 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - Director of Transportation and Engineering SUBJECT:Review and Approval of GVMPO Transportation Policy Coordinating Committee Bylaws MEETING DATE:March 27, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Review and Approval of GVMPO Transportation Policy Coordinating Committee Bylaws STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The Gallatin Valley Metropolitan Planning Organization (GVMPO) has designated a Transportation Policy Coordinating Committee (TPCC) for the purpose of guiding GVMPO business. Bylaws for governing the business of the TPCC must be adopted before further GVMPO action can be taken. GVMPO staff have drafted TPCC bylaws and will present them at the March 27, 2024 TPCC meeting for review and approval. Attached for review prior to the March TPCC meeting are draft TPCC bylaws as well as the GVMPO 3-C Cooperating Agreement. UNRESOLVED ISSUES:None ALTERNATIVES:As suggested by the Committee. FISCAL EFFECTS:None Attachments: BZN_Signed_Cooperative_Agr_2023.pdf DRAFT_GVMPO_TPCC_BYLAWS.docx Report compiled on: March 11, 2024 6 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 1 of 10 MEMORANDUM OF AGREEMENT ESTABLISHING THE GALLATIN VALLEY METROPOLITAN TRANSPORTATION PLANNING PROCESS AND CREATING THE GALLATIN VALLEY TRANSPORTATION POLICY COORDINATING COMMITTEE This Agreement is made by and between the City of Bozeman, hereinafter referred to as “Bozeman,” the City of Belgrade, hereinafter referred to as “Belgrade”, the Gallatin County, hereinafter referred to as "County", Montana Department of Transportation hereinafter referred to as “MDT,” and the Gallatin Valley Urban Transportation District, hereinafter referred to as “Gallatin Valley UTD.” The above entities are collectively referred to as the “Parties.” WHEREAS, 23 U.S.C. § 134, 23 U.S.C. § 150, and 49 U.S.C. § 5303 require a Metropolitan Planning Organization (MPO) be designated for each metropolitan area with a population of 50,000 or greater, as a condition of the receipt of Federal highway and transit funds, and that the metropolitan area has a continuing, cooperative, and comprehensive performance-based multimodal transportation planning process that provides for: consideration and implementation of projects, strategies, and services, that consider supporting economic vitality by enabling global competitiveness, productivity, and efficiency; increase and emphasize the safety, preservation, and security of the transportation system for motorized and non- motorized users; increase accessibility, mobility, integration, and connectivity of the transportation system for people and freight; protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; promote efficient system management and operation; emphasize the preservation of the existing transportation system; improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation; and enhance travel and tourism; and WHEREAS, Bozeman, Belgrade, and the County entered into an Interlocal Agreement on _____________, 2023, that establishes each entity’s responsibilities and commitments in creating, administering, and financing the Gallatin Valley Metropolitan Planning Organization (“Gallatin Valley MPO”); and WHEREAS, the Parties desire to continue to cooperate in the transportation planning process now in progress and further desire to ensure transportation planning is an integral part of continuing, cooperative, and comprehensive transportation planning; and, December 19 DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 786 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 2 of 10 WHEREAS, the Parties desire to take a performance-driven, outcome-based approach to transportation planning and programming linking investment decision making to the achievement of performance targets; and, WHEREAS, upon execution of this Agreement, the Parties hereby establish the Gallatin Valley Transportation Policy Coordinating Committee (TPCC) as the official planning agency for purposes of the Parties’ responsibility to establish a MPO and request the Governor of the State of Montana designate the same as the Gallatin Valley MPO; and, WHEREAS, upon execution of this Agreement and designation by the Governor of Montana, the TPCC shall be the official governing body of the Gallatin Valley MPO Metropolitan Transportation Planning Process, thus having final local approval of all Federal Surface Transportation Program-Urban Funded transportation projects in the Gallatin Valley Metropolitan Planning Area (MPA), as well as approval of the Metropolitan Transportation Plan, the Transportation Improvement Plan, and the Unified Planning Work Program, and any other required MPO documents; and, WHEREAS, the Gallatin Valley UTD operates a transit system and maintains responsibility for providing district residents with safe and reliable transit service, as well as implementing improvements to meet changing travel needs and as such is a member of the Gallatin Valley MPO and the TPCC; and, WHEREAS, MDT is responsible for assuring that the planning, design, approvals and environmental clearances, construction, and maintenance of state and federally-designated highway system facilities provide for the benefit of the traveling public in a safe and efficient manner in accordance with Title 23 United States Code (U.S.C.) and related federal regulation and guidance and Title 60, Montana Code Annotated (MCA); and, WHEREAS, 23 U.S.C. § 104 (d) and 49 U.S.C. § 5303 provide planning funds (PL and Section 5303) for the purpose of carrying out metropolitan transportation planning requirements of Section 134 of Title 23, USC; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the distribution of PL and Section 5303 funds; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for the development of financial plans that support the transportation plan, transportation improvement program, and annual listing of obligated projects; and, DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 887 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 3 of 10 WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for air quality conformity; and developing and sharing performance data, setting performance targets, reporting targets, and tracking progress towards meeting targets. NOW, THEREFORE, the Parties mutually agree: I. The TPCC is established as the policy and governing board of the Gallatin Valley MPO to cooperatively carry out transportation planning and programming in the Gallatin Valley Metropolitan Planning Area through the following established forum and process. II. The TPCC must carry out the metropolitan transportation planning process and work cooperatively to develop the Long-Range Transportation Plan, the Transportation Improvement Program, the Unified Planning Work Program, and any amendments or updates to these plans. The TPCC shall have the ultimate authority and responsibility to approve all plans and programs related to Public Participation, Transportation Planning, the Scope of Services, and the Work Program. The TPCC shall have the ultimate authority and responsibility to approve the allocation of federal PL and section 5303 funding to the transportation planning projects established pursuant to the transportation planning process as outlined in this Agreement. The TPCC shall coordinate transportation planning with providers of transportation services and transportation infrastructure. III. The Transportation Policy Coordinating Committee (TPCC) shall consist of the following: A. Voting Members: 1. Bozeman Mayor or designee; 2. Bozeman Commissioner appointed by the Bozeman Commission or designee; 3. Belgrade City Manager or designee; 4. Gallatin County Commission Chair or designee; 5. Montana Department of Transportation (MDT) District Administrator or designee; 6. Gallatin Valley UTD Chair or designee; and 7. At-large member elected by all other TPCC members. The at-large member shall have education and/or experience in transportation engineering or planning. The at-large member may only be selected following an application process determined by the TPCC. A tie vote for the at-large member is a failed vote. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 988 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 4 of 10 B. Non-Voting Members: 1. Division Administrator, Federal Highway Administration, or designee; and 2. Region 8 Administrator, Federal Transit Administration, or designee C. Proxy voting is prohibited. D. Additional non-voting members of the TPCC may be established and appointed by a majority of the membership of the TPCC if such an appointment is determined to be necessary or useful by the committee. IV. The Parties hereby also establish the Transportation Technical Advisory Committee (TTAC). The TTAC shall provide the TPCC with technical advice necessary to carry out the continuing, comprehensive, and cooperative (3-C) transportation planning process in the Gallatin Valley MPA. The TTAC shall, at a minimum, consist of the following members: A. Voting Members: 1. Bozeman Director of Community Development or designee; 2. Bozeman Director of Transportation and Engineering or designee; 3. Belgrade Director of Community Development or designee 4. Belgrade City Engineer or designee; 5. County Chief Planning Officer or designee; 6. County Engineering Director or designee; 7. MDT Statewide and Urban Planning Supervisor or designee; 8. MDT District Preconstruction Engineer or designee; 9. Gallatin Valley UTD Director or designee; 10. Gallatin Valley UTD Operations Coordinator or designee; and 11. Montana State University Associate Vice President, Facilities Management or designee. B. Non-Voting Members: 1. Bozeman/Yellowstone International Airport Manager of Operations or designee 2. Gallatin City-County Health Officer or designee 3. Representative of Bozeman School District 7 or designee 4. Representative of Belgrade School District 44 or designee 5. Representatives from Bozeman’s, Belgrade’s, and the County’s planning or transportation related boards or commissions, as determined by each governing body. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1089 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 5 of 10 Additional non-voting members of the TTAC may be established by the TPCC and if such positions are created, such members shall be appointed by nomination and approval by a majority of the voting members of TTAC, with final approval by TPCC. C. Members of the TTAC must represent specific technical skills and various jurisdictional multimodal viewpoints such as, schools, public health, etc. D. Each member of the TTAC may designate an alternate to serve in the member’s absence via written notice to the TTAC Chairperson. E. Designees may serve on a meeting-by-meeting basis or on a permanent basis. V. Public Participation. Procedures for encouraging public participation for the TPCC and the TTAC must be adopted by the TPCC. These procedures will describe methods to obtain additional local input in the planning process consistent with 23 C.F.R. §450 and Montana law. VI. Transportation Planning. The TPCC must conduct continuing, cooperative and comprehensive transportation planning in that portion of the Gallatin Valley that is expected to become urbanized during the forecast period as determined by federal law. This area shall be referred to as the Gallatin Valley MPA. The MPA must be approved by the TPCC and designated by the Montana Governor after the effective date of this Agreement. VII. Scope of Services. The transportation planning process the Gallatin Valley MPO must follow must be: A. Cooperative, Comprehensive, and Continuing: 1. Cooperative in that the County, Bozeman, Belgrade, MDT, and the Gallatin Valley UTD shall cooperatively accomplish the transportation planning process in response to the needs and changes occurring in the Gallatin Valley MPA. The Gallatin Valley MPO and MDT must coordinate their respective targets for performance measurement to ensure consistency to the maximum extent practicable. This includes, but is not limited to, identifying how performance-based planning provisions will be cooperatively implemented. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1190 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 6 of 10 2. Comprehensive in that all elements affecting the Gallatin Valley MPA transportation planning must be considered. These elements and requirements are described in various documents published by the U. S. Department of Transportation. 3. Continuing in that the transportation planning process must continue indefinitely and shall be maintained as long as this Agreement is in force. B. The transportation planning process the Gallatin Valley MPO must follow will involve conducting the following general activities: 1. Establish a coordinated process for the collection and sharing of performance data, the selection of performance targets, reporting targets, and tracking progress towards meeting targets for the Gallatin Valley MPA; 2. Collect, maintain, analyze, and disseminate basic planning information, financial information and plans, and engineering data to support the development of the metropolitan transportation plan, annual listing of projects and transportation improvement program; 3. Serve the public and private sectors, by providing current information concerning plans, programs, projects, recommendations, and implementation schedules; 4. Prepare, update, and revise long and short-range transportation plans to consider all transportation modes in the transportation planning area; develop transportation improvement programs for implementation of transportation plans; prepare, update, and revise a public involvement plan; and, conduct air quality conformity determinations, to the extent required, for new or revised transportation plans and improvement programs; 5. Prepare and distribute transportation related materials, including but not limited to studies, reports, maps, plans, and annual listing of obligated projects, for documentation and information purposes; participate in transportation related meetings and seminars, at all levels of government; coordinate planning and plan implementation activities; and, conduct public information and involvement programs; and 6. Research, investigate, and develop estimating, forecasting, and related planning procedures. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1291 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 7 of 10 VIII. Work Program – The TPCC must approve an annual Unified Planning Work Program (UPWP), which defines the urban transportation and transportation related planning activities to be conducted by the Gallatin Valley MPO, regardless of funding sources. The UPWP must include: A. A brief discussion of program objectives and accomplishments, including performance targets, during the previous 12-month period; and B. A description of major activities to be performed during the next year, the entity responsible for performing the work, the resulting work expected to be completed and a summary of the total amounts and sources of federal and other funds. IX. General provisions governing this Agreement are as follows: A. Effective Date. This Agreement shall be effective upon the date of execution by all parties to the Agreement. This Agreement is contingent upon designation by the Governor of Montana of the TPCC as the MPO for the Gallatin Valley. B. Amendments. Any amendments to the terms of this Agreement, as detailed herein, must be agreed to, in writing, by the parties. C. Bylaws. Both the TPCC and the TTAC must comply with bylaws to give effect to the purposes of this Agreement. TPCC bylaws must be approved by the TPCC. TTAC bylaws must be approved by the TPCC. D. Term of Agreement. This Agreement shall be perpetual, unless amended as provided in paragraph 2.B., above or terminated. Any party may terminate its interests and obligations under this Agreement by giving at least six months’ written notice to the other Parties. E. Non-Waiver. Waiver by any party of strict performance of any provision of this Agreement shall not be a waiver of or prejudice to any of the party’s rights to require strict performance of the same provision in the future or of any other provisions. F. Headings. The section headings contained herein are for convenience and reference and are not intended to define or limit the scope of any provision of this Agreement. G. No Non-Party Beneficiary. This Agreement is for the exclusive benefit of the Parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1392 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 8 of 10 H. Applicable Law. This Agreement shall be governed by the laws of the State of Montana and any action to enforce any right or obligation shall be brought in the Eighteenth Judicial District Court of Montana. I. Electronic Signatures. The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. #### End of Agreement except for signatures #### DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1493 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. APPROVED FOR CITY OF BOZEMAN Bozeman City Manager ATTEST: _______________________________ Bozeman City Clerk APPROVED FOR GALLATIN COUNTY _______________________________ Chair, Board of County Commissioners ATTEST: Gallatin County Clerk and Recorder APPROVED FOR CITY OF BELGRADE _______________________________ Belgrade City Manager ATTEST: _______________________________ Belgrade City Clerk Bozeman Deputy City Clerk XXXXXXXXXX DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1594 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 10 of 10 APPROVED FOR GALLATIN VALLEY URBAN TRANSPORTATION DISTRICT Chair, Gallatin Valley Urban Transportation District APPROVED FOR STATE OF MONTANA DEPARTMENT OF TRANSPORTATION Rail, Transit, and Planning Division Administrator, Montana Department of Transportation Legal Counsel, Montana Department of Transportation DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1695 Rev.0 03.15.2024 BY-LAWS OF THE GALLATIN VALLEY METROPOLITAN PLANNING ORGANIZATION TRANSPORTATION POLICY COORDINATING COMMITTEE BOZEMAN, MONTANA Prepared By: Gallatin Valley Metropolitan Planning Organization 121 N. Rouse Ave Bozeman, MT 59715 Adopted:[DATE] Amended: [DATE] 17 Rev.0 03.15.2024 Bylaws Gallatin Valley Metropolitan Planning Organization Transportation Policy Coordinating Committee Functions, duties, membership, and responsibilities of the Transportation Policy Coordinating Committee (TPCC) of the Gallatin Valley Metropolitan Planning Organization (GVMPO), hereinafter referred to as the Transportation Policy Coordinating Committee, are as follows: Article I – Transportation Policy Coordinating Committee Section 1 Name The name of this committee shall be the Transportation Policy Coordinating Committee (TPCC) of the Gallatin Valley Metropolitan Planning Organization (GVMPO). Section 2 Origin This TPCC established by the Memorandum of Agreement for Gallatin Valley Metropolitan Transportation Planning Process, which has been agreed to by the Montana Department of Transportation (MDT), City of Bozeman (Bozeman), City of Belgrade (Belgrade), Gallatin County (County), and Gallatin Valley Urban Transportation District (Gallatin Valley UTD). Section 3 Purpose The purpose of the TPCC is to develop and maintain a continuing, cooperative, and comprehensive (3-C) transportation planning process. This process shall result in regional plans and programs that consider all transportation modes and that support Gallatin Valley urban area community and social goals. These plans and programs shall lead to the development and operation of an integrated, intermodal transportation system that facilitates the efficient, economic, and environmentally sensitive movement of people and goods. Specifically, these programs shall include significant improvements in public transportation necessary to achieve local goals for improved air quality, energy conservation, competitiveness and mobility for older adults, people with disabilities and economically disadvantaged people in the Metropolitan Planning Area. Section 4 Function The TPCC is the decision-making authority and shall manage the executive business of the GVMPO. The TPCC shall work to establish work programs and schedules, to adopt and recommend implementation of short- and long-range transportation plans and programs, and to transmit all reports and recommendations of the metropolitan transportation planning process to the various State and Federal agencies for final approval. 18 Rev.0 03.15.2024 Section 5 Membership The TPCC shall consist of the following members: Voting Members: 1. Mayor, City of Bozeman 2. Commissioner, City of Bozeman 3. City Manager, City of Belgrade 4. Chair, Gallatin County Commission 5. District Administrator, Montana Department of Transportation 6. Chair, Gallatin Valley Urban Transportation District 7. At-large Non-Voting Members: 1. Division Administrator, Federal Highway Administration 2. Region 8 Administrator, Federal Highway Administration Each member of the TPCC may designate an alternate to serve in his/her absence. Section 6 Organization The officers of the Committee shall consist of a Chairperson and Vice Chairperson to be selected by the membership at the first meeting of each calendar year and to serve until the next election of officers. The term of office shall be one year, but there shall be no limitation of reelection. Article II - Duties Section 1 Duties and Responsibilities The TPCC shall have the following duties and responsibilities: 1. Coordination and cooperation between the governmental, transportation, and planning agencies in the area. 2. Periodically review the progress of the metropolitan transportation planning process. 3. Approve annual work programs, Long Range Transportation Plan, the Transportation Improvement Program, and other required documents for the metropolitan transportation planning process. 4. Work closely with the Transportation Technical Advisory Committee in carrying out its duties. 19 Rev.0 03.15.2024 5. Provide overall policy direction to the Transportation Technical Advisory Committee and MPO staff. Section 2 Duties of Officers 1. The Chairperson shall preside at all Committee meetings and call special meetings, as needed. 2. The Vice-Chairperson shall act in the absence of the Chairperson. Article III - Meetings Section 1 Frequency The Committee shall meet as frequently as necessary to carry out its duties. Meetings may be held no less frequently than four times per year. A majority of the voting members shall constitute a quorum. Robert’s Rules of Order will be followed in all meeting procedures. Section 2 Reporting on Meetings The MPO staff will be responsible for recording the minutes and attendance, preparing the required reports, notifying members of the meetings, and other such duties that may be required. Article IV - Adoption and Amendment of Articles Section 1 How Adopted These Bylaws must be adopted by a unanimous decision of the voting members of TPCC. Section 2 How Amended These Bylaws may be amended by a majority of the voting members of TPCC. ATTEST: 20 Rev.0 03.15.2024 By [TPCC VOTING MEMBER-1 - Title]Date By [TPCC VOTING MEMBER-2 - Title]Date By [TPCC VOTING MEMBER-3 - Title]Date By [TPCC VOTING MEMBER-4 - Title]Date By [TPCC VOTING MEMBER-5 - Title]Date By [TPCC VOTING MEMBER-6 - Title]Date By [TPCC VOTING MEMBER-7 - Title]Date 21 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - Director of Transportation and Engineering SUBJECT:Designation of GVMPO Transportation Policy Coordinating Committee Chairperson and Vice Chairperson MEETING DATE:March 27, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Move to approve GVMPO Transportation Policy Coordinating Committee Chairperson and Vice Chairperson. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The GVMPO Transportation Policy Coordinating Committee will be asked to review and approve committee bylaws as an action in during the March 27, 2024. Draft bylaws contain provisions for assignment of a committee Chair and Vice-Chair for purposes of executing the business of the committee, as follows: "The officers of the Committee shall consist of a Chairperson and Vice Chairperson to be selected by the membership at the first meeting of each calendar year and to serve until the next election of officers. The term of office shall be one year, but there shall be no limitation of reelection." If bylaws are approved during the agenda item for that task during the March 27th meeting, the committee will then be asked to assign a Chair and Vice-Chair in this agenda item. The Chair and Vice-Chair would then preside over the following meetings in April and beyond. UNRESOLVED ISSUES:None ALTERNATIVES:As suggested by the committee FISCAL EFFECTS:None Report compiled on: March 18, 2024 22 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - City of Bozeman Director of Transportation and Engineering SUBJECT:Approval of GVMPO Transportation Technical Advisory Committee Bylaws MEETING DATE:March 27, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Review draft bylaws, propose recommended revisions, for approval by the GVMPO Transportation Policy Coordinating Committee STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The Gallatin Valley Metropolitan Planning Organization (GVMPO) has designated a Transportation Technical Advisory Committee (TTAC) for purposes of advising the Transportation Policy Coordinating Committee (TPCC) on matters of GVMPO business. Bylaws for governing the business of the TTAC must be adopted by the TPCC before further GVMPO action can be taken. GVMPO staff have drafted TTAC bylaws and will present them at the March 20, 2024 TTAC meeting for review and recommendation for approval to the TPCC on March 27, 2024. Attached for review prior to the March TPCC meeting are the draft TTAC bylaws as well as the GVMPO 3-C Cooperating Agreement. GVMPO staff will provide any substantive updates to draft bylaws for consideration of the TPCC at the March 27, 2024 TPCC meeting. UNRESOLVED ISSUES:None ALTERNATIVES:As suggested by the Committee. FISCAL EFFECTS:None Attachments: BZN_Signed_Cooperative_Agr_2023.pdf FINAL_GVMPO_TTAC_BYLAWS.pdf Report compiled on: March 18, 2024 23 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 1 of 10 MEMORANDUM OF AGREEMENT ESTABLISHING THE GALLATIN VALLEY METROPOLITAN TRANSPORTATION PLANNING PROCESS AND CREATING THE GALLATIN VALLEY TRANSPORTATION POLICY COORDINATING COMMITTEE This Agreement is made by and between the City of Bozeman, hereinafter referred to as “Bozeman,” the City of Belgrade, hereinafter referred to as “Belgrade”, the Gallatin County, hereinafter referred to as "County", Montana Department of Transportation hereinafter referred to as “MDT,” and the Gallatin Valley Urban Transportation District, hereinafter referred to as “Gallatin Valley UTD.” The above entities are collectively referred to as the “Parties.” WHEREAS, 23 U.S.C. § 134, 23 U.S.C. § 150, and 49 U.S.C. § 5303 require a Metropolitan Planning Organization (MPO) be designated for each metropolitan area with a population of 50,000 or greater, as a condition of the receipt of Federal highway and transit funds, and that the metropolitan area has a continuing, cooperative, and comprehensive performance-based multimodal transportation planning process that provides for: consideration and implementation of projects, strategies, and services, that consider supporting economic vitality by enabling global competitiveness, productivity, and efficiency; increase and emphasize the safety, preservation, and security of the transportation system for motorized and non- motorized users; increase accessibility, mobility, integration, and connectivity of the transportation system for people and freight; protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; promote efficient system management and operation; emphasize the preservation of the existing transportation system; improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation; and enhance travel and tourism; and WHEREAS, Bozeman, Belgrade, and the County entered into an Interlocal Agreement on _____________, 2023, that establishes each entity’s responsibilities and commitments in creating, administering, and financing the Gallatin Valley Metropolitan Planning Organization (“Gallatin Valley MPO”); and WHEREAS, the Parties desire to continue to cooperate in the transportation planning process now in progress and further desire to ensure transportation planning is an integral part of continuing, cooperative, and comprehensive transportation planning; and, December 19 DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2476 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 2 of 10 WHEREAS, the Parties desire to take a performance-driven, outcome-based approach to transportation planning and programming linking investment decision making to the achievement of performance targets; and, WHEREAS, upon execution of this Agreement, the Parties hereby establish the Gallatin Valley Transportation Policy Coordinating Committee (TPCC) as the official planning agency for purposes of the Parties’ responsibility to establish a MPO and request the Governor of the State of Montana designate the same as the Gallatin Valley MPO; and, WHEREAS, upon execution of this Agreement and designation by the Governor of Montana, the TPCC shall be the official governing body of the Gallatin Valley MPO Metropolitan Transportation Planning Process, thus having final local approval of all Federal Surface Transportation Program-Urban Funded transportation projects in the Gallatin Valley Metropolitan Planning Area (MPA), as well as approval of the Metropolitan Transportation Plan, the Transportation Improvement Plan, and the Unified Planning Work Program, and any other required MPO documents; and, WHEREAS, the Gallatin Valley UTD operates a transit system and maintains responsibility for providing district residents with safe and reliable transit service, as well as implementing improvements to meet changing travel needs and as such is a member of the Gallatin Valley MPO and the TPCC; and, WHEREAS, MDT is responsible for assuring that the planning, design, approvals and environmental clearances, construction, and maintenance of state and federally-designated highway system facilities provide for the benefit of the traveling public in a safe and efficient manner in accordance with Title 23 United States Code (U.S.C.) and related federal regulation and guidance and Title 60, Montana Code Annotated (MCA); and, WHEREAS, 23 U.S.C. § 104 (d) and 49 U.S.C. § 5303 provide planning funds (PL and Section 5303) for the purpose of carrying out metropolitan transportation planning requirements of Section 134 of Title 23, USC; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the distribution of PL and Section 5303 funds; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for the development of financial plans that support the transportation plan, transportation improvement program, and annual listing of obligated projects; and, DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2577 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 3 of 10 WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for air quality conformity; and developing and sharing performance data, setting performance targets, reporting targets, and tracking progress towards meeting targets. NOW, THEREFORE, the Parties mutually agree: I. The TPCC is established as the policy and governing board of the Gallatin Valley MPO to cooperatively carry out transportation planning and programming in the Gallatin Valley Metropolitan Planning Area through the following established forum and process. II. The TPCC must carry out the metropolitan transportation planning process and work cooperatively to develop the Long-Range Transportation Plan, the Transportation Improvement Program, the Unified Planning Work Program, and any amendments or updates to these plans. The TPCC shall have the ultimate authority and responsibility to approve all plans and programs related to Public Participation, Transportation Planning, the Scope of Services, and the Work Program. The TPCC shall have the ultimate authority and responsibility to approve the allocation of federal PL and section 5303 funding to the transportation planning projects established pursuant to the transportation planning process as outlined in this Agreement. The TPCC shall coordinate transportation planning with providers of transportation services and transportation infrastructure. III. The Transportation Policy Coordinating Committee (TPCC) shall consist of the following: A. Voting Members: 1. Bozeman Mayor or designee; 2. Bozeman Commissioner appointed by the Bozeman Commission or designee; 3. Belgrade City Manager or designee; 4. Gallatin County Commission Chair or designee; 5. Montana Department of Transportation (MDT) District Administrator or designee; 6. Gallatin Valley UTD Chair or designee; and 7. At-large member elected by all other TPCC members. The at-large member shall have education and/or experience in transportation engineering or planning. The at-large member may only be selected following an application process determined by the TPCC. A tie vote for the at-large member is a failed vote. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2678 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 4 of 10 B. Non-Voting Members: 1. Division Administrator, Federal Highway Administration, or designee; and 2. Region 8 Administrator, Federal Transit Administration, or designee C. Proxy voting is prohibited. D. Additional non-voting members of the TPCC may be established and appointed by a majority of the membership of the TPCC if such an appointment is determined to be necessary or useful by the committee. IV. The Parties hereby also establish the Transportation Technical Advisory Committee (TTAC). The TTAC shall provide the TPCC with technical advice necessary to carry out the continuing, comprehensive, and cooperative (3-C) transportation planning process in the Gallatin Valley MPA. The TTAC shall, at a minimum, consist of the following members: A. Voting Members: 1. Bozeman Director of Community Development or designee; 2. Bozeman Director of Transportation and Engineering or designee; 3. Belgrade Director of Community Development or designee 4. Belgrade City Engineer or designee; 5. County Chief Planning Officer or designee; 6. County Engineering Director or designee; 7. MDT Statewide and Urban Planning Supervisor or designee; 8. MDT District Preconstruction Engineer or designee; 9. Gallatin Valley UTD Director or designee; 10. Gallatin Valley UTD Operations Coordinator or designee; and 11. Montana State University Associate Vice President, Facilities Management or designee. B. Non-Voting Members: 1. Bozeman/Yellowstone International Airport Manager of Operations or designee 2. Gallatin City-County Health Officer or designee 3. Representative of Bozeman School District 7 or designee 4. Representative of Belgrade School District 44 or designee 5. Representatives from Bozeman’s, Belgrade’s, and the County’s planning or transportation related boards or commissions, as determined by each governing body. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2779 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 5 of 10 Additional non-voting members of the TTAC may be established by the TPCC and if such positions are created, such members shall be appointed by nomination and approval by a majority of the voting members of TTAC, with final approval by TPCC. C. Members of the TTAC must represent specific technical skills and various jurisdictional multimodal viewpoints such as, schools, public health, etc. D. Each member of the TTAC may designate an alternate to serve in the member’s absence via written notice to the TTAC Chairperson. E. Designees may serve on a meeting-by-meeting basis or on a permanent basis. V. Public Participation. Procedures for encouraging public participation for the TPCC and the TTAC must be adopted by the TPCC. These procedures will describe methods to obtain additional local input in the planning process consistent with 23 C.F.R. §450 and Montana law. VI. Transportation Planning. The TPCC must conduct continuing, cooperative and comprehensive transportation planning in that portion of the Gallatin Valley that is expected to become urbanized during the forecast period as determined by federal law. This area shall be referred to as the Gallatin Valley MPA. The MPA must be approved by the TPCC and designated by the Montana Governor after the effective date of this Agreement. VII. Scope of Services. The transportation planning process the Gallatin Valley MPO must follow must be: A. Cooperative, Comprehensive, and Continuing: 1. Cooperative in that the County, Bozeman, Belgrade, MDT, and the Gallatin Valley UTD shall cooperatively accomplish the transportation planning process in response to the needs and changes occurring in the Gallatin Valley MPA. The Gallatin Valley MPO and MDT must coordinate their respective targets for performance measurement to ensure consistency to the maximum extent practicable. This includes, but is not limited to, identifying how performance-based planning provisions will be cooperatively implemented. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2880 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 6 of 10 2. Comprehensive in that all elements affecting the Gallatin Valley MPA transportation planning must be considered. These elements and requirements are described in various documents published by the U. S. Department of Transportation. 3. Continuing in that the transportation planning process must continue indefinitely and shall be maintained as long as this Agreement is in force. B. The transportation planning process the Gallatin Valley MPO must follow will involve conducting the following general activities: 1. Establish a coordinated process for the collection and sharing of performance data, the selection of performance targets, reporting targets, and tracking progress towards meeting targets for the Gallatin Valley MPA; 2. Collect, maintain, analyze, and disseminate basic planning information, financial information and plans, and engineering data to support the development of the metropolitan transportation plan, annual listing of projects and transportation improvement program; 3. Serve the public and private sectors, by providing current information concerning plans, programs, projects, recommendations, and implementation schedules; 4. Prepare, update, and revise long and short-range transportation plans to consider all transportation modes in the transportation planning area; develop transportation improvement programs for implementation of transportation plans; prepare, update, and revise a public involvement plan; and, conduct air quality conformity determinations, to the extent required, for new or revised transportation plans and improvement programs; 5. Prepare and distribute transportation related materials, including but not limited to studies, reports, maps, plans, and annual listing of obligated projects, for documentation and information purposes; participate in transportation related meetings and seminars, at all levels of government; coordinate planning and plan implementation activities; and, conduct public information and involvement programs; and 6. Research, investigate, and develop estimating, forecasting, and related planning procedures. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2981 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 7 of 10 VIII. Work Program – The TPCC must approve an annual Unified Planning Work Program (UPWP), which defines the urban transportation and transportation related planning activities to be conducted by the Gallatin Valley MPO, regardless of funding sources. The UPWP must include: A. A brief discussion of program objectives and accomplishments, including performance targets, during the previous 12-month period; and B. A description of major activities to be performed during the next year, the entity responsible for performing the work, the resulting work expected to be completed and a summary of the total amounts and sources of federal and other funds. IX. General provisions governing this Agreement are as follows: A. Effective Date. This Agreement shall be effective upon the date of execution by all parties to the Agreement. This Agreement is contingent upon designation by the Governor of Montana of the TPCC as the MPO for the Gallatin Valley. B. Amendments. Any amendments to the terms of this Agreement, as detailed herein, must be agreed to, in writing, by the parties. C. Bylaws. Both the TPCC and the TTAC must comply with bylaws to give effect to the purposes of this Agreement. TPCC bylaws must be approved by the TPCC. TTAC bylaws must be approved by the TPCC. D. Term of Agreement. This Agreement shall be perpetual, unless amended as provided in paragraph 2.B., above or terminated. Any party may terminate its interests and obligations under this Agreement by giving at least six months’ written notice to the other Parties. E. Non-Waiver. Waiver by any party of strict performance of any provision of this Agreement shall not be a waiver of or prejudice to any of the party’s rights to require strict performance of the same provision in the future or of any other provisions. F. Headings. The section headings contained herein are for convenience and reference and are not intended to define or limit the scope of any provision of this Agreement. G. No Non-Party Beneficiary. This Agreement is for the exclusive benefit of the Parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3082 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 8 of 10 H. Applicable Law. This Agreement shall be governed by the laws of the State of Montana and any action to enforce any right or obligation shall be brought in the Eighteenth Judicial District Court of Montana. I. Electronic Signatures. The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. #### End of Agreement except for signatures #### DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3183 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. APPROVED FOR CITY OF BOZEMAN Bozeman City Manager ATTEST: _______________________________ Bozeman City Clerk APPROVED FOR GALLATIN COUNTY _______________________________ Chair, Board of County Commissioners ATTEST: Gallatin County Clerk and Recorder APPROVED FOR CITY OF BELGRADE _______________________________ Belgrade City Manager ATTEST: _______________________________ Belgrade City Clerk Bozeman Deputy City Clerk XXXXXXXXXX DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3284 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 10 of 10 APPROVED FOR GALLATIN VALLEY URBAN TRANSPORTATION DISTRICT Chair, Gallatin Valley Urban Transportation District APPROVED FOR STATE OF MONTANA DEPARTMENT OF TRANSPORTATION Rail, Transit, and Planning Division Administrator, Montana Department of Transportation Legal Counsel, Montana Department of Transportation DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3385 Rev.1 03.20.2024 BY-LAWS OF THE GALLATIN VALLEY METROPOLITAN PLANNING ORGANIZATION TRANSPORTATION TECHNICAL ADVISORY COMMITTEE BOZEMAN, MONTANA Prepared By: Gallatin Valley Metropolitan Planning Organization 121 N. Rouse Ave Bozeman, MT 59715 Adopted: [Date] Amended: [Date] 34 Bylaws Gallatin Valley Metropolitan Planning Organization Transportation Technical Advisory Committee Functions, duties, membership, and responsibilities of the Transportation Technical Advisory Committee (TTAC) of the Gallatin Valley Metropolitan Planning Organization (GVMPO), hereinafter referred to as the Transportation Technical Advisory Committee, are as follows: Article I – Transportation Technical Advisory Committee Section 1 Name The name of this committee shall be the Transportation Technical Advisory Committee (TTAC) of the Gallatin Valley Metropolitan Planning Organization. Section 2 Origin The Transportation Technical Advisory Committee is established by the Memorandum of Agreement for Gallatin Valley Metropolitan Transportation Planning Process, which has been agreed to by the Montana Department of Transportation (MDT), City of Bozeman (Bozeman), City of Belgrade (Belgrade), Gallatin County (County), and Gallatin Valley Urban Transportation District (Gallatin Valley UTD). Section 3 Purpose The purpose of the Transportation Technical Advisory Committee is to provide technical advice to the Transportation Policy Coordinating Committee (TPCC) necessary to carry out the continuing, comprehensive, and cooperative (3-C) transportation planning process and provide technical direction to the metropolitan transportation planning staff. Section 4 Function The Committee shall provide recommendations and technical review to the Transportation Policy Coordinating Committee and/or other appropriate committees regarding: 1. Regional objectives, values, goals, and policies to guide development of transportation plans and programs of the GVMPO. 2. Professional and technical considerations involving transportation plans and decisions of the GVMPO. 35 3. Programs for financing, staging, administering or otherwise implementing the transportation planning process of the GVMPO. 4. Solutions to specific transportation problems under the authority of the GVMPO. 5. Evaluation and consideration of social and environmental impact of plans and programs of the GVMPO. These functions will be carried out in close cooperation with the GVMPO staff. Section 5 Membership The Transportation Technical Advisory Committee shall, at a minimum, consist of the following membership: Voting Members: 1. Director of Community Development, City of Bozeman 2. Director of Transportation and Engineering, City of Bozeman 3. Director of Community Development, City of Belgrade 4. City Engineer, City of Belgrade 5. Chief Planning Officer, Gallatin County 6. County Engineering Director, Gallatin County 7. Statewide and Urban Planning Supervisor, MDT 8. District Preconstruction Engineer, MDT 9. Director, Gallatin Valley UTD 10. Operations Coordinator, Gallatin Valley UTD 11. Associate Vice President, Facilities Management, Montana State University Non-Voting Members: 1. Manager of Operations, Bozeman/Yellowstone International Airport 2. Health Officer, Gallatin City-County 3. Representative, Bozeman School District 7 4. Representative, Belgrade School District 44 36 5. Representatives from Bozeman’s, Belgrade’s, and the County’s planning or transportation-related boards or commissions as determined by each governing body Additional members may be appointed to this committee by nomination and approval by a majority of the voting members of TTAC, with final approval by TPCC. These members should represent specific professional and technical skills and various jurisdictional viewpoints. Each member of the TTAC may designate an alternate to serve in their absence via written notice to the TTAC Chairperson. Designees may serve on a meeting-by-meeting basis or on a permanent basis. Section 6 Organization Officers shall be elected at the first scheduled meeting of the calendar year by a quorum of the TTAC membership present at a duly called meeting. The term of office will be one year or until a successor is elected. Article II - Duties Section 1 Duties and Responsibilities The TTAC shall have the following duties and responsibilities: 1. Establish subcommittees to provide supplemental technical personnel and assistance. 2. Serve on subcommittees, as requested. 3. Review the various phases of the urban transportation planning process (i.e., methodology, projections, assumptions, recommended plans, and assignment of priorities). 4. Advise the staff in obtaining inventories and other data required for the continuing planning process. 5. Work closely with the TPCC in carrying out its duties. Section 2 Duties of Officers 1. Chairperson - The chairperson shall preside at all meetings of the TTAC and to call special meetings as needed. 37 2. Vice Chairperson - A vice chairperson will be elected by the TTAC to act during the absence of the elected chairperson. Article III – Meetings Section 1 Meeting Time The TTAC shall meet as frequently as necessary to carry out its duties at a maximum frequency of once per month for regularly scheduled meetings. Meetings, should they be necessary, shall occur the second Wednesday of the month at 10:30am unless otherwise requested by the Chairperson. Special meetings of the TTAC may be called by the Chairperson on 14 days’ notice. Section 2 Subcommittees Subcommittees shall meet as determined by the Chairperson of the subcommittee. Subcommittees shall be assigned a Chairperson by vote of the TTAC. Section 3 Quorum for Committee Meetings A quorum shall consist of a simple majority of the voting members listed in the regular membership section of these bylaws including the chairperson or his/her designated representative. Action shall be taken by simple majority of the voting members representing the quorum for a given meeting. Roberts Rules of Order will be followed in all meetings. Section 4 Reporting on Meetings The GVMPO Staff, consisting of staff from the city of Bozeman, shall perform the following services and functions: 1. Record meeting minutes and attendance 2. Prepare meeting agendas 3. Prepare meeting reports and written materials 4. Notify members of meetings Minutes of the Committee meetings shall include, at minimum, the pertinent discussion and final actions of the Committee. 38 Article IV - Coordination with Others Section 1 Resolving Differences of Opinion Differences of opinion that arise between the MDT and local agencies in regard to transportation planning, or among the local agencies with reference to land use planning, will be resolved at the TTAC level unless they involve major policy decisions. In such instances they will be brought before the TPCC for resolution. Section 2 Committee Action and Member Representation If any differences of opinion arise between members of the TTAC, all members must honor the decision of the Committee as determined by majority vote. TTAC members agree not to speak in opposition to decisions of the TTAC under their role representing the TTAC. Article V - Adoption and Amendment of Articles Section 1 How Adopted These articles may be adopted by: 1. a majority of the voting members of TTAC; and 2. a majority of the voting members of TPCC. Section 2 How Amended These articles may be amended by: 1. a majority of the voting members of TTAC; and 2. a majority of the voting members of TPCC. 39 ATTEST: By Mayor, City of Bozeman Date By Commissioner, City of Bozeman Date By City Manager, City of Belgrade Date By Chair, Gallatin County Commission Date By District Administrator, Montana Department of Transportation Date By Chair, Gallatin Valley Urban Transportation District Date By At-Large Member Date 40 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - Director of Transportation and Engineering SUBJECT:Engagement of Staffing Committee Authorized under the GVMPO Interlocal Agreement MEETING DATE:March 27, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Move to Approve Engagement of Staffing Committee Authorized under the GVMPO Interlocal Agreement. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:Section 3. Staffing of the Interlocal Agreement (ILA) for Transportation Planning Services Between Gallatin County, City of Bozeman, and City of Belgrade defining roles and responsibilities for the GVMPO authorizes the creation of a staffing committee to assist city of Bozeman in hiring of the GVMPO Manager. The ILA defines the staffing committee to be composed of the Bozeman Mayor, Bozeman Commissioner, Belgrade City Manager, and County Commission Chair. GVMPO staff will present this item for discussion and approval of the staffing committee to begin engaging in the hiring process of the GVMPO Manager. Staff presentation will include the anticipated recruitment timeline and review of the position announcement. UNRESOLVED ISSUES:None ALTERNATIVES:As suggested by the Committee. FISCAL EFFECTS:None Attachments: TPCC - MPO Manager - Position Announcement.pdf Report compiled on: March 11, 2024 41 CITY OF BOZEMAN, MONTANA INTERNAL - POSITION VACANCY ANNOUNCEMENT March 18th, 2024 Position: Metropolitan Planning Organization (MPO) Manager Wage: $112,370.62 - $123,484.19 depending on experience Bargaining Unit: Non-Represented Fair Labor Standards Act Status: Exempt Work Week: Typically Monday-Friday, 8am-5pm Application Deadline: April 19th, 2024 @ 11:59pm Supervisor: Director of Transportation & Engineering POSITION SUMMARY: The City of Bozeman is now accepting applications for a Metropolitan Planning Organization (MPO) Manager who will plan, organize, and supervise all operations of the MPO hosted by the City of Bozeman including the Long-Range Transportation Plan, Transportation Improvement Program, and Unified Planning Work Program. This is a full-time opportunity with many benefits! As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the community, and the greater Gallatin Valley. This great opportunity also provides enrollment in an established retirement system with significant employer contribution (9.07%), generous vacation and sick time accruals, up to 13 paid holidays per year, eight weeks of paid parental leave, and excellent medical/dental/vision benefits. MINIMUM REQUIRED QUALIFICATIONS: • Bachelor’s degree in Planning, Engineering, Public Administration, Business Administration, or a closely related field; and • Considerable (7 years) experience in urban planning, land use planning, transportation planning and engineering, public administration, or a related field; and • Some (1-3 years) supervisory experience; or, • Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work. TO APPLY: • Complete a City of Bozeman application online at www.bozeman.net/jobs. • Attach a Cover Letter & Resume. 42 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - City of Bozeman Director of Transportation and Engineering SUBJECT:Review of MPO 101 MEETING DATE:March 27, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Participate in review of material presented at the joint meeting of the GVMPO Transportation and Policy Committees on February 15th, 2024. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:A joint kickoff meeting of the Gallatin Valley Metropolitan Planning Organization (GVMPO) Transportation Policy Coordinating Committee (TPCC) and Transportation Technical Advisory Committee (TTAC) was held on February 15, 2024. The main agenda of this meeting was a presentation of "MPO 101" by MDT staff on behalf of the GVMPO. The intent of this presentation was to brief all committee members on the responsibilities of the MPO and its committees. GVMPO staff recognizes the breadth of information shared at that meeting was significant and seeks to provide a review discussion of high-level topics and the specific responsibilities of the TPCC. Attached is a copy of the MPO 101 presentation for review ahead of the March TPCC meeting. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Attachments: TPCC_and_TTAC_Kickoff_Presentation_Final Report compiled on: March 18, 2024 43 Image Placeholder (replace with photo that reflects your presentation content or delete photo entirely)MPO Review and Next Steps MDT Rail, Transit & Planning Division 44 Today’s Topics and Agenda •MPO 101 •MPO Designation Process Summary •Post Designation Next Steps 2 45 2/14/2024 3 MPO 101 3 46 MPO 101 -Definitions •Requirements: 23 USC 134; 23 CFR Part 450 •Metropolitan Planning Organization (MPO) –Federal statutes require “an MPO shall be designated for each urbanized area with a population of more than 50,000 individuals (as determined by the Bureau of the Census).”(23 USC 134 and 23 CFR 450) •Three MPOs existed in Montana prior to 2020 Census results –Billings –Great Falls –Missoula •Bozeman and Helena recently designated as Montana’s 4th and 5th MPOs 4 47 MPO 101 •Purpose: Metropolitan Planning Organizations are designated to carry out a continuing, cooperative, and comprehensive performance-based multimodal transportation planning process. •Establishment of a Transportation Policy Coordinating Committee [23 USC 134 (b)(2)] •Required documents: –Long Range Transportation Plan (LRTP) –Transportation Improvement Program (TIP) –Unified Planning Work Program (UPWP) –Public Participation Plan (PPP) –Annual List of Obligated Projects •MPO Funding –Metropolitan Planning (PL) Funds –Transit Planning (5303) Funds Fiscally Constrained 5 48 Gallatin Valley MPO Structure Public Involvement MPO Staff City of Bozeman Transportation and Engineering Department Transportation Technical Advisory Committee (TTAC) Transportation Policy Coordinating Committee (TPCC) 6 Voting Members: 1. Bozeman Mayor 2. Bozeman Commissioner 3. Belgrade City Manager 4. Gallatin County Commission Chair 5. (MDT) District Administrator 6. Gallatin Valley UTD Chair 7. At-large member Non-Voting Members: 1. Division Administrator, FHWA 2. Region 8 Administrator, FTA Voting Members: 1. Bozeman Director of Community Development 2. Bozeman Director of Transportation and Engineering 3. Belgrade Director of Community Development 4. Belgrade City Engineer 5. County Chief Planning Officer 6. County Engineering Director 7. MDT Statewide and Urban Planning Supervisor 8. MDT District Preconstruction Engineer 9. Gallatin Valley UTD Director 10. Gallatin Valley UTD Operations Coordinator 11. Montana State University Associate Vice President, Facilities Management Non-Voting Members: 1. Bozeman/Yellowstone International Airport Manager of Operations 2. Gallatin City-County Health Officer 3. Representative of Bozeman School District 7 4. Representative of Belgrade School District 44 5. Representatives from Bozeman’s, Belgrade’s, and the County’s planning or transportation related boards or commissions 49 MPO 101 Transportation Technical Advisory Committee •Purpose: Provide the TPCC with the technical expertise to carry out the 3C’s Transportation Planning in the Metropolitan Planning Area. •Established by formal agreement with adopted bylaws. •The TTAC: –Is the technical advisory body of the MPO consisting of various subject matter experts to help inform decisions made by TPCC. –Reviews, comments, and recommends implementation of long and short-range transportation programs for the urbanized area. –Considers and reviews priorities for relevant programs as the whole committee or sub-committee working groups. 7 50 MPO 101 Transportation Policy Coordinating Committee •Purpose: Ensure transportation planning is an integral part of the comprehensive regional planning for each urban area and ensure that the transportation planning remains current. •Established by formal agreement with adopted bylaws. •The TPCC: –Manages the executive business of the Metropolitan Transportation Planning Process –Acts as the official decision-making body for the MPO. –Adopts and approves long and short-range transportation programs for the urbanized area, including the following key products. •UPWP •LRTP •TIP •PPP •Approves Priorities for relevant programs 8 51 MPO 101 Planning Products/Required Documents Document*Planning Horizon Contents Update Cycle Unified Planning Work Program (UPWP)1-2 years Planning tasks, MPO staff hours, and cost estimates Annually Long Range Transportation Plan (LRTP)20 years Future goals, strategies, & projects Every 4 years for air quality non-attainment & maintenance areas (5 years other areas) Transportation Improvement Program (TIP) Minimum of 4 years Transportation investments to be implemented (project description, cost, funding source) Every 4 years (but typically done more frequently, 1-2 years) Public Participation Plan (PPP)- Plan outlining how the public will be involved in the MPO planning process Periodically Annual List of Obligated Projects Previous FFY List of projects obligated in the previous fiscal year Annually *All documents must be publicly available on an MPO webpage. 9 52 MPO 101 Federal Funding for MPO •Metropolitan Planning (PL) Funding –Provided for carrying out the required planning process and documents •Transit Planning Funding (5303 –Transit Planning) –Provided for the purposes of transit planning, not operation •No additional direct allocation of federal transportation funding 10 53 MPO 101 Metropolitan Planning (PL) Funding Purpose: •PL funds are used to fund MPO staff and transportation planning activities •Use of PL funds is documented in the Annual Work Program (UPWP) Allocation: •Population based distribution •Proportional across all Montana MPOs Eligible Activities: •Carry out the MPO planning requirements •Develop management systems including asset management •Performance-based planning and programming (PBPP) 11 54 MPO 101 Transit Planning Funding (5303) Purpose: •Provide funding for multimodal transportation planning Allocation: •Funds are apportioned by formula to the State •The State then sub-allocates the funding to each MPO Eligible Activities: •Develop transportation plans and programs •Plan and evaluate a public transportation project •Conduct technical studies related to public transportation 12 55 2/14/2024 13 MPO FORMATION PROCESS 13 56 14 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 57 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 15 58 16 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 59 Meetings, Bylaws, and Remaining Agreements •Schedule for committee meetings –Monthly meetings for each committee •Adopt TPCC and TTAC Bylaws –Needs to be executed prior to taking any formal committee actions •PL Funding Agreement –Needs to be executed before receiving and reimbursing PL Funds •Performance Based Planning Agreement 17 60 18 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 61 MPA Boundary 19 •Local officials and MDT –Discuss future growth in the area outside of urban boundaries for purposes of transportation planning and programming –Consider census urban population definition –Consider zoning and land-use •Agree on an area that is reasonably anticipated to become “urban” in the next 20-year planning horizon •MPO submits a request to MDT for approval of the boundary •MPA boundary establishes the planning area for the MPO planning processes including the UPWP, LRTP and TIP. 62 20 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 63 21 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 64 MPO Post-Designation Process Develop UPWP •Development of 1st UPWP –Decisions need to be made about how to spend 1st year of PL allocation –Completed and approved UPWP is required for reimbursement of PL and 5303 funds; activities that occur prior to UPWP approval are NOT reimbursable •Proposed Timeline –For FFY25 UPWP –MPO approval of UPWP by August 2024 –MDT to submit to FHWA for approval September 2024 –Eligibility to expend PL funds beginning October 2024 22 65 23 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 66 Public Participation Plan •Purpose –Define the public participation process for the MPO •Key Requirements –Developed in consultation with all interested parties –Describe procedures, strategies, and desired outcomes –Meet federal regulation requirements of 23 CFR 450.316 •Approval –TTAC recommends approval to the TPCC –Copies of the approved plan are provided to FHWA and FTA for informational purposes only •Update Cycle –Periodically 24 67 25 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 68 Long Range Transportation Plan •Purpose –Define the vision for the regional transportation systems and services over at least a 20-year planning horizon •Key Requirements –List of fiscally constrained, committed, and recommended projects –List all federally funded projects located within the MPO –Once adopted, all federally funded projects must be consistent with the MPO LRTP –List illustrative projects for future years •Approval –TTAC recommends approval to the TPCC •Update Cycle –Updated every 5 years 26 69 27 Governor Designates MPO via Official Letter (December 2023) MPO Executes PL & Performance Based Planning Agreements (March 2024) The dates presented on this timeline were developed by MDT to align with FHWA guidelines to ensure MPO completes the LRTP and TIP by December 29, 2026. Execution of 3-C Agreement to Formalize the MPO Decision Making Process (December 2023) Interlocal Agreement (December 2023) MPO First UPWP Development/Approval (3-4 Months) MPA Development/Approval (< 3 Months) MPO Reoccurring Committee Meetings Begin & Bylaws Executed (February 2024) MPO Staff Member Hired (TBD) MPO Accounting, Operations, and Administrative Systems Set- Up (TBD) Public Participation Plan Development/Approval (1-3 Months or Concurrent with LRTP) Long Range Transportation Plan (LRTP) Development/ Approval (12-18 Months) Transportation Improvement Program (TIP) Development/ Approval (3-5 Months) 70 Transportation Improvement Program Purpose: •Represents immediate priority •Lists projects to be funded with FHWA/FTA funds Key Requirements: •Covers a period of no less than four years •Approved by the MPO in coordination with MDT •Includes all projects –Estimated costs, funding source, and year of obligation –Anticipated project scope –MDT provides draft TIP tables to the MPO for all MDT administered federal funding programs •Must be consistent with an approved LRTP before funding is programmed •Must be fiscally constrained Approval •Recommendation passed from the TTAC to the TPCC for final approval Update Cycle •Updated at least every four years, but typically updated more frequently 28 71 2/14/2024 29 QUESTIONS 29 72 2/14/2024 30 ACTION ITEMS/NEXT STEPS 30 73 Summary of Next Steps •Begin recurring TTAC and TPCC meetings •Begin recruitment for GVMPO Manager •Execution of TPCC and TTAC Bylaws –Electing committee officers •Execution of PL Funding and Performance Based Planning Agreements –Setting up financial and administration systems –Performance Measures and Targets •Setting of MPA Boundary •Development of 1st UPWP 31 74 Discussion 32 75 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 1 of 10 MEMORANDUM OF AGREEMENT ESTABLISHING THE GALLATIN VALLEY METROPOLITAN TRANSPORTATION PLANNING PROCESS AND CREATING THE GALLATIN VALLEY TRANSPORTATION POLICY COORDINATING COMMITTEE This Agreement is made by and between the City of Bozeman, hereinafter referred to as “Bozeman,” the City of Belgrade, hereinafter referred to as “Belgrade”, the Gallatin County, hereinafter referred to as "County", Montana Department of Transportation hereinafter referred to as “MDT,” and the Gallatin Valley Urban Transportation District, hereinafter referred to as “Gallatin Valley UTD.” The above entities are collectively referred to as the “Parties.” WHEREAS, 23 U.S.C. § 134, 23 U.S.C. § 150, and 49 U.S.C. § 5303 require a Metropolitan Planning Organization (MPO) be designated for each metropolitan area with a population of 50,000 or greater, as a condition of the receipt of Federal highway and transit funds, and that the metropolitan area has a continuing, cooperative, and comprehensive performance-based multimodal transportation planning process that provides for: consideration and implementation of projects, strategies, and services, that consider supporting economic vitality by enabling global competitiveness, productivity, and efficiency; increase and emphasize the safety, preservation, and security of the transportation system for motorized and non- motorized users; increase accessibility, mobility, integration, and connectivity of the transportation system for people and freight; protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; promote efficient system management and operation; emphasize the preservation of the existing transportation system; improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation; and enhance travel and tourism; and WHEREAS, Bozeman, Belgrade, and the County entered into an Interlocal Agreement on _____________, 2023, that establishes each entity’s responsibilities and commitments in creating, administering, and financing the Gallatin Valley Metropolitan Planning Organization (“Gallatin Valley MPO”); and WHEREAS, the Parties desire to continue to cooperate in the transportation planning process now in progress and further desire to ensure transportation planning is an integral part of continuing, cooperative, and comprehensive transportation planning; and, December 19 DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2476 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 2 of 10 WHEREAS, the Parties desire to take a performance-driven, outcome-based approach to transportation planning and programming linking investment decision making to the achievement of performance targets; and, WHEREAS, upon execution of this Agreement, the Parties hereby establish the Gallatin Valley Transportation Policy Coordinating Committee (TPCC) as the official planning agency for purposes of the Parties’ responsibility to establish a MPO and request the Governor of the State of Montana designate the same as the Gallatin Valley MPO; and, WHEREAS, upon execution of this Agreement and designation by the Governor of Montana, the TPCC shall be the official governing body of the Gallatin Valley MPO Metropolitan Transportation Planning Process, thus having final local approval of all Federal Surface Transportation Program-Urban Funded transportation projects in the Gallatin Valley Metropolitan Planning Area (MPA), as well as approval of the Metropolitan Transportation Plan, the Transportation Improvement Plan, and the Unified Planning Work Program, and any other required MPO documents; and, WHEREAS, the Gallatin Valley UTD operates a transit system and maintains responsibility for providing district residents with safe and reliable transit service, as well as implementing improvements to meet changing travel needs and as such is a member of the Gallatin Valley MPO and the TPCC; and, WHEREAS, MDT is responsible for assuring that the planning, design, approvals and environmental clearances, construction, and maintenance of state and federally-designated highway system facilities provide for the benefit of the traveling public in a safe and efficient manner in accordance with Title 23 United States Code (U.S.C.) and related federal regulation and guidance and Title 60, Montana Code Annotated (MCA); and, WHEREAS, 23 U.S.C. § 104 (d) and 49 U.S.C. § 5303 provide planning funds (PL and Section 5303) for the purpose of carrying out metropolitan transportation planning requirements of Section 134 of Title 23, USC; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the distribution of PL and Section 5303 funds; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for the development of financial plans that support the transportation plan, transportation improvement program, and annual listing of obligated projects; and, DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2577 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 3 of 10 WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for air quality conformity; and developing and sharing performance data, setting performance targets, reporting targets, and tracking progress towards meeting targets. NOW, THEREFORE, the Parties mutually agree: I. The TPCC is established as the policy and governing board of the Gallatin Valley MPO to cooperatively carry out transportation planning and programming in the Gallatin Valley Metropolitan Planning Area through the following established forum and process. II. The TPCC must carry out the metropolitan transportation planning process and work cooperatively to develop the Long-Range Transportation Plan, the Transportation Improvement Program, the Unified Planning Work Program, and any amendments or updates to these plans. The TPCC shall have the ultimate authority and responsibility to approve all plans and programs related to Public Participation, Transportation Planning, the Scope of Services, and the Work Program. The TPCC shall have the ultimate authority and responsibility to approve the allocation of federal PL and section 5303 funding to the transportation planning projects established pursuant to the transportation planning process as outlined in this Agreement. The TPCC shall coordinate transportation planning with providers of transportation services and transportation infrastructure. III. The Transportation Policy Coordinating Committee (TPCC) shall consist of the following: A. Voting Members: 1. Bozeman Mayor or designee; 2. Bozeman Commissioner appointed by the Bozeman Commission or designee; 3. Belgrade City Manager or designee; 4. Gallatin County Commission Chair or designee; 5. Montana Department of Transportation (MDT) District Administrator or designee; 6. Gallatin Valley UTD Chair or designee; and 7. At-large member elected by all other TPCC members. The at-large member shall have education and/or experience in transportation engineering or planning. The at-large member may only be selected following an application process determined by the TPCC. A tie vote for the at-large member is a failed vote. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2678 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 4 of 10 B. Non-Voting Members: 1. Division Administrator, Federal Highway Administration, or designee; and 2. Region 8 Administrator, Federal Transit Administration, or designee C. Proxy voting is prohibited. D. Additional non-voting members of the TPCC may be established and appointed by a majority of the membership of the TPCC if such an appointment is determined to be necessary or useful by the committee. IV. The Parties hereby also establish the Transportation Technical Advisory Committee (TTAC). The TTAC shall provide the TPCC with technical advice necessary to carry out the continuing, comprehensive, and cooperative (3-C) transportation planning process in the Gallatin Valley MPA. The TTAC shall, at a minimum, consist of the following members: A. Voting Members: 1. Bozeman Director of Community Development or designee; 2. Bozeman Director of Transportation and Engineering or designee; 3. Belgrade Director of Community Development or designee 4. Belgrade City Engineer or designee; 5. County Chief Planning Officer or designee; 6. County Engineering Director or designee; 7. MDT Statewide and Urban Planning Supervisor or designee; 8. MDT District Preconstruction Engineer or designee; 9. Gallatin Valley UTD Director or designee; 10. Gallatin Valley UTD Operations Coordinator or designee; and 11. Montana State University Associate Vice President, Facilities Management or designee. B. Non-Voting Members: 1. Bozeman/Yellowstone International Airport Manager of Operations or designee 2. Gallatin City-County Health Officer or designee 3. Representative of Bozeman School District 7 or designee 4. Representative of Belgrade School District 44 or designee 5. Representatives from Bozeman’s, Belgrade’s, and the County’s planning or transportation related boards or commissions, as determined by each governing body. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2779 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 5 of 10 Additional non-voting members of the TTAC may be established by the TPCC and if such positions are created, such members shall be appointed by nomination and approval by a majority of the voting members of TTAC, with final approval by TPCC. C. Members of the TTAC must represent specific technical skills and various jurisdictional multimodal viewpoints such as, schools, public health, etc. D. Each member of the TTAC may designate an alternate to serve in the member’s absence via written notice to the TTAC Chairperson. E. Designees may serve on a meeting-by-meeting basis or on a permanent basis. V. Public Participation. Procedures for encouraging public participation for the TPCC and the TTAC must be adopted by the TPCC. These procedures will describe methods to obtain additional local input in the planning process consistent with 23 C.F.R. §450 and Montana law. VI. Transportation Planning. The TPCC must conduct continuing, cooperative and comprehensive transportation planning in that portion of the Gallatin Valley that is expected to become urbanized during the forecast period as determined by federal law. This area shall be referred to as the Gallatin Valley MPA. The MPA must be approved by the TPCC and designated by the Montana Governor after the effective date of this Agreement. VII. Scope of Services. The transportation planning process the Gallatin Valley MPO must follow must be: A. Cooperative, Comprehensive, and Continuing: 1. Cooperative in that the County, Bozeman, Belgrade, MDT, and the Gallatin Valley UTD shall cooperatively accomplish the transportation planning process in response to the needs and changes occurring in the Gallatin Valley MPA. The Gallatin Valley MPO and MDT must coordinate their respective targets for performance measurement to ensure consistency to the maximum extent practicable. This includes, but is not limited to, identifying how performance-based planning provisions will be cooperatively implemented. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2880 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 6 of 10 2. Comprehensive in that all elements affecting the Gallatin Valley MPA transportation planning must be considered. These elements and requirements are described in various documents published by the U. S. Department of Transportation. 3. Continuing in that the transportation planning process must continue indefinitely and shall be maintained as long as this Agreement is in force. B. The transportation planning process the Gallatin Valley MPO must follow will involve conducting the following general activities: 1. Establish a coordinated process for the collection and sharing of performance data, the selection of performance targets, reporting targets, and tracking progress towards meeting targets for the Gallatin Valley MPA; 2. Collect, maintain, analyze, and disseminate basic planning information, financial information and plans, and engineering data to support the development of the metropolitan transportation plan, annual listing of projects and transportation improvement program; 3. Serve the public and private sectors, by providing current information concerning plans, programs, projects, recommendations, and implementation schedules; 4. Prepare, update, and revise long and short-range transportation plans to consider all transportation modes in the transportation planning area; develop transportation improvement programs for implementation of transportation plans; prepare, update, and revise a public involvement plan; and, conduct air quality conformity determinations, to the extent required, for new or revised transportation plans and improvement programs; 5. Prepare and distribute transportation related materials, including but not limited to studies, reports, maps, plans, and annual listing of obligated projects, for documentation and information purposes; participate in transportation related meetings and seminars, at all levels of government; coordinate planning and plan implementation activities; and, conduct public information and involvement programs; and 6. Research, investigate, and develop estimating, forecasting, and related planning procedures. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 2981 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 7 of 10 VIII. Work Program – The TPCC must approve an annual Unified Planning Work Program (UPWP), which defines the urban transportation and transportation related planning activities to be conducted by the Gallatin Valley MPO, regardless of funding sources. The UPWP must include: A. A brief discussion of program objectives and accomplishments, including performance targets, during the previous 12-month period; and B. A description of major activities to be performed during the next year, the entity responsible for performing the work, the resulting work expected to be completed and a summary of the total amounts and sources of federal and other funds. IX. General provisions governing this Agreement are as follows: A. Effective Date. This Agreement shall be effective upon the date of execution by all parties to the Agreement. This Agreement is contingent upon designation by the Governor of Montana of the TPCC as the MPO for the Gallatin Valley. B. Amendments. Any amendments to the terms of this Agreement, as detailed herein, must be agreed to, in writing, by the parties. C. Bylaws. Both the TPCC and the TTAC must comply with bylaws to give effect to the purposes of this Agreement. TPCC bylaws must be approved by the TPCC. TTAC bylaws must be approved by the TPCC. D. Term of Agreement. This Agreement shall be perpetual, unless amended as provided in paragraph 2.B., above or terminated. Any party may terminate its interests and obligations under this Agreement by giving at least six months’ written notice to the other Parties. E. Non-Waiver. Waiver by any party of strict performance of any provision of this Agreement shall not be a waiver of or prejudice to any of the party’s rights to require strict performance of the same provision in the future or of any other provisions. F. Headings. The section headings contained herein are for convenience and reference and are not intended to define or limit the scope of any provision of this Agreement. G. No Non-Party Beneficiary. This Agreement is for the exclusive benefit of the Parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3082 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 8 of 10 H. Applicable Law. This Agreement shall be governed by the laws of the State of Montana and any action to enforce any right or obligation shall be brought in the Eighteenth Judicial District Court of Montana. I. Electronic Signatures. The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. #### End of Agreement except for signatures #### DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3183 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. APPROVED FOR CITY OF BOZEMAN Bozeman City Manager ATTEST: _______________________________ Bozeman City Clerk APPROVED FOR GALLATIN COUNTY _______________________________ Chair, Board of County Commissioners ATTEST: Gallatin County Clerk and Recorder APPROVED FOR CITY OF BELGRADE _______________________________ Belgrade City Manager ATTEST: _______________________________ Belgrade City Clerk Bozeman Deputy City Clerk XXXXXXXXXX DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3284 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 10 of 10 APPROVED FOR GALLATIN VALLEY URBAN TRANSPORTATION DISTRICT Chair, Gallatin Valley Urban Transportation District APPROVED FOR STATE OF MONTANA DEPARTMENT OF TRANSPORTATION Rail, Transit, and Planning Division Administrator, Montana Department of Transportation Legal Counsel, Montana Department of Transportation DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 3385 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 1 of 10 MEMORANDUM OF AGREEMENT ESTABLISHING THE GALLATIN VALLEY METROPOLITAN TRANSPORTATION PLANNING PROCESS AND CREATING THE GALLATIN VALLEY TRANSPORTATION POLICY COORDINATING COMMITTEE This Agreement is made by and between the City of Bozeman, hereinafter referred to as “Bozeman,” the City of Belgrade, hereinafter referred to as “Belgrade”, the Gallatin County, hereinafter referred to as "County", Montana Department of Transportation hereinafter referred to as “MDT,” and the Gallatin Valley Urban Transportation District, hereinafter referred to as “Gallatin Valley UTD.” The above entities are collectively referred to as the “Parties.” WHEREAS, 23 U.S.C. § 134, 23 U.S.C. § 150, and 49 U.S.C. § 5303 require a Metropolitan Planning Organization (MPO) be designated for each metropolitan area with a population of 50,000 or greater, as a condition of the receipt of Federal highway and transit funds, and that the metropolitan area has a continuing, cooperative, and comprehensive performance-based multimodal transportation planning process that provides for: consideration and implementation of projects, strategies, and services, that consider supporting economic vitality by enabling global competitiveness, productivity, and efficiency; increase and emphasize the safety, preservation, and security of the transportation system for motorized and non- motorized users; increase accessibility, mobility, integration, and connectivity of the transportation system for people and freight; protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; promote efficient system management and operation; emphasize the preservation of the existing transportation system; improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation; and enhance travel and tourism; and WHEREAS, Bozeman, Belgrade, and the County entered into an Interlocal Agreement on _____________, 2023, that establishes each entity’s responsibilities and commitments in creating, administering, and financing the Gallatin Valley Metropolitan Planning Organization (“Gallatin Valley MPO”); and WHEREAS, the Parties desire to continue to cooperate in the transportation planning process now in progress and further desire to ensure transportation planning is an integral part of continuing, cooperative, and comprehensive transportation planning; and, December 19 DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 786 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 2 of 10 WHEREAS, the Parties desire to take a performance-driven, outcome-based approach to transportation planning and programming linking investment decision making to the achievement of performance targets; and, WHEREAS, upon execution of this Agreement, the Parties hereby establish the Gallatin Valley Transportation Policy Coordinating Committee (TPCC) as the official planning agency for purposes of the Parties’ responsibility to establish a MPO and request the Governor of the State of Montana designate the same as the Gallatin Valley MPO; and, WHEREAS, upon execution of this Agreement and designation by the Governor of Montana, the TPCC shall be the official governing body of the Gallatin Valley MPO Metropolitan Transportation Planning Process, thus having final local approval of all Federal Surface Transportation Program-Urban Funded transportation projects in the Gallatin Valley Metropolitan Planning Area (MPA), as well as approval of the Metropolitan Transportation Plan, the Transportation Improvement Plan, and the Unified Planning Work Program, and any other required MPO documents; and, WHEREAS, the Gallatin Valley UTD operates a transit system and maintains responsibility for providing district residents with safe and reliable transit service, as well as implementing improvements to meet changing travel needs and as such is a member of the Gallatin Valley MPO and the TPCC; and, WHEREAS, MDT is responsible for assuring that the planning, design, approvals and environmental clearances, construction, and maintenance of state and federally-designated highway system facilities provide for the benefit of the traveling public in a safe and efficient manner in accordance with Title 23 United States Code (U.S.C.) and related federal regulation and guidance and Title 60, Montana Code Annotated (MCA); and, WHEREAS, 23 U.S.C. § 104 (d) and 49 U.S.C. § 5303 provide planning funds (PL and Section 5303) for the purpose of carrying out metropolitan transportation planning requirements of Section 134 of Title 23, USC; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the distribution of PL and Section 5303 funds; and, WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO, shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for the development of financial plans that support the transportation plan, transportation improvement program, and annual listing of obligated projects; and, DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 887 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 3 of 10 WHEREAS, Bozeman, on behalf of the Gallatin Valley MPO and as host agency for the Gallatin Valley MPO shall execute or cause to be executed separate agreements with MDT for the roles and responsibilities for air quality conformity; and developing and sharing performance data, setting performance targets, reporting targets, and tracking progress towards meeting targets. NOW, THEREFORE, the Parties mutually agree: I. The TPCC is established as the policy and governing board of the Gallatin Valley MPO to cooperatively carry out transportation planning and programming in the Gallatin Valley Metropolitan Planning Area through the following established forum and process. II. The TPCC must carry out the metropolitan transportation planning process and work cooperatively to develop the Long-Range Transportation Plan, the Transportation Improvement Program, the Unified Planning Work Program, and any amendments or updates to these plans. The TPCC shall have the ultimate authority and responsibility to approve all plans and programs related to Public Participation, Transportation Planning, the Scope of Services, and the Work Program. The TPCC shall have the ultimate authority and responsibility to approve the allocation of federal PL and section 5303 funding to the transportation planning projects established pursuant to the transportation planning process as outlined in this Agreement. The TPCC shall coordinate transportation planning with providers of transportation services and transportation infrastructure. III. The Transportation Policy Coordinating Committee (TPCC) shall consist of the following: A. Voting Members: 1. Bozeman Mayor or designee; 2. Bozeman Commissioner appointed by the Bozeman Commission or designee; 3. Belgrade City Manager or designee; 4. Gallatin County Commission Chair or designee; 5. Montana Department of Transportation (MDT) District Administrator or designee; 6. Gallatin Valley UTD Chair or designee; and 7. At-large member elected by all other TPCC members. The at-large member shall have education and/or experience in transportation engineering or planning. The at-large member may only be selected following an application process determined by the TPCC. A tie vote for the at-large member is a failed vote. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 988 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 4 of 10 B. Non-Voting Members: 1. Division Administrator, Federal Highway Administration, or designee; and 2. Region 8 Administrator, Federal Transit Administration, or designee C. Proxy voting is prohibited. D. Additional non-voting members of the TPCC may be established and appointed by a majority of the membership of the TPCC if such an appointment is determined to be necessary or useful by the committee. IV. The Parties hereby also establish the Transportation Technical Advisory Committee (TTAC). The TTAC shall provide the TPCC with technical advice necessary to carry out the continuing, comprehensive, and cooperative (3-C) transportation planning process in the Gallatin Valley MPA. The TTAC shall, at a minimum, consist of the following members: A. Voting Members: 1. Bozeman Director of Community Development or designee; 2. Bozeman Director of Transportation and Engineering or designee; 3. Belgrade Director of Community Development or designee 4. Belgrade City Engineer or designee; 5. County Chief Planning Officer or designee; 6. County Engineering Director or designee; 7. MDT Statewide and Urban Planning Supervisor or designee; 8. MDT District Preconstruction Engineer or designee; 9. Gallatin Valley UTD Director or designee; 10. Gallatin Valley UTD Operations Coordinator or designee; and 11. Montana State University Associate Vice President, Facilities Management or designee. B. Non-Voting Members: 1. Bozeman/Yellowstone International Airport Manager of Operations or designee 2. Gallatin City-County Health Officer or designee 3. Representative of Bozeman School District 7 or designee 4. Representative of Belgrade School District 44 or designee 5. Representatives from Bozeman’s, Belgrade’s, and the County’s planning or transportation related boards or commissions, as determined by each governing body. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1089 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 5 of 10 Additional non-voting members of the TTAC may be established by the TPCC and if such positions are created, such members shall be appointed by nomination and approval by a majority of the voting members of TTAC, with final approval by TPCC. C. Members of the TTAC must represent specific technical skills and various jurisdictional multimodal viewpoints such as, schools, public health, etc. D. Each member of the TTAC may designate an alternate to serve in the member’s absence via written notice to the TTAC Chairperson. E. Designees may serve on a meeting-by-meeting basis or on a permanent basis. V. Public Participation. Procedures for encouraging public participation for the TPCC and the TTAC must be adopted by the TPCC. These procedures will describe methods to obtain additional local input in the planning process consistent with 23 C.F.R. §450 and Montana law. VI. Transportation Planning. The TPCC must conduct continuing, cooperative and comprehensive transportation planning in that portion of the Gallatin Valley that is expected to become urbanized during the forecast period as determined by federal law. This area shall be referred to as the Gallatin Valley MPA. The MPA must be approved by the TPCC and designated by the Montana Governor after the effective date of this Agreement. VII. Scope of Services. The transportation planning process the Gallatin Valley MPO must follow must be: A. Cooperative, Comprehensive, and Continuing: 1. Cooperative in that the County, Bozeman, Belgrade, MDT, and the Gallatin Valley UTD shall cooperatively accomplish the transportation planning process in response to the needs and changes occurring in the Gallatin Valley MPA. The Gallatin Valley MPO and MDT must coordinate their respective targets for performance measurement to ensure consistency to the maximum extent practicable. This includes, but is not limited to, identifying how performance-based planning provisions will be cooperatively implemented. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1190 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 6 of 10 2. Comprehensive in that all elements affecting the Gallatin Valley MPA transportation planning must be considered. These elements and requirements are described in various documents published by the U. S. Department of Transportation. 3. Continuing in that the transportation planning process must continue indefinitely and shall be maintained as long as this Agreement is in force. B. The transportation planning process the Gallatin Valley MPO must follow will involve conducting the following general activities: 1. Establish a coordinated process for the collection and sharing of performance data, the selection of performance targets, reporting targets, and tracking progress towards meeting targets for the Gallatin Valley MPA; 2. Collect, maintain, analyze, and disseminate basic planning information, financial information and plans, and engineering data to support the development of the metropolitan transportation plan, annual listing of projects and transportation improvement program; 3. Serve the public and private sectors, by providing current information concerning plans, programs, projects, recommendations, and implementation schedules; 4. Prepare, update, and revise long and short-range transportation plans to consider all transportation modes in the transportation planning area; develop transportation improvement programs for implementation of transportation plans; prepare, update, and revise a public involvement plan; and, conduct air quality conformity determinations, to the extent required, for new or revised transportation plans and improvement programs; 5. Prepare and distribute transportation related materials, including but not limited to studies, reports, maps, plans, and annual listing of obligated projects, for documentation and information purposes; participate in transportation related meetings and seminars, at all levels of government; coordinate planning and plan implementation activities; and, conduct public information and involvement programs; and 6. Research, investigate, and develop estimating, forecasting, and related planning procedures. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1291 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 7 of 10 VIII. Work Program – The TPCC must approve an annual Unified Planning Work Program (UPWP), which defines the urban transportation and transportation related planning activities to be conducted by the Gallatin Valley MPO, regardless of funding sources. The UPWP must include: A. A brief discussion of program objectives and accomplishments, including performance targets, during the previous 12-month period; and B. A description of major activities to be performed during the next year, the entity responsible for performing the work, the resulting work expected to be completed and a summary of the total amounts and sources of federal and other funds. IX. General provisions governing this Agreement are as follows: A. Effective Date. This Agreement shall be effective upon the date of execution by all parties to the Agreement. This Agreement is contingent upon designation by the Governor of Montana of the TPCC as the MPO for the Gallatin Valley. B. Amendments. Any amendments to the terms of this Agreement, as detailed herein, must be agreed to, in writing, by the parties. C. Bylaws. Both the TPCC and the TTAC must comply with bylaws to give effect to the purposes of this Agreement. TPCC bylaws must be approved by the TPCC. TTAC bylaws must be approved by the TPCC. D. Term of Agreement. This Agreement shall be perpetual, unless amended as provided in paragraph 2.B., above or terminated. Any party may terminate its interests and obligations under this Agreement by giving at least six months’ written notice to the other Parties. E. Non-Waiver. Waiver by any party of strict performance of any provision of this Agreement shall not be a waiver of or prejudice to any of the party’s rights to require strict performance of the same provision in the future or of any other provisions. F. Headings. The section headings contained herein are for convenience and reference and are not intended to define or limit the scope of any provision of this Agreement. G. No Non-Party Beneficiary. This Agreement is for the exclusive benefit of the Parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1392 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 8 of 10 H. Applicable Law. This Agreement shall be governed by the laws of the State of Montana and any action to enforce any right or obligation shall be brought in the Eighteenth Judicial District Court of Montana. I. Electronic Signatures. The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. #### End of Agreement except for signatures #### DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1493 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. APPROVED FOR CITY OF BOZEMAN Bozeman City Manager ATTEST: _______________________________ Bozeman City Clerk APPROVED FOR GALLATIN COUNTY _______________________________ Chair, Board of County Commissioners ATTEST: Gallatin County Clerk and Recorder APPROVED FOR CITY OF BELGRADE _______________________________ Belgrade City Manager ATTEST: _______________________________ Belgrade City Clerk Bozeman Deputy City Clerk XXXXXXXXXX DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1594 Agreement Establishing the Gallatin Valley Metropolitan Transportation Planning Organization Page 10 of 10 APPROVED FOR GALLATIN VALLEY URBAN TRANSPORTATION DISTRICT Chair, Gallatin Valley Urban Transportation District APPROVED FOR STATE OF MONTANA DEPARTMENT OF TRANSPORTATION Rail, Transit, and Planning Division Administrator, Montana Department of Transportation Legal Counsel, Montana Department of Transportation DocuSign Envelope ID: E5B1F9DF-B46B-443D-B5F2-A40C3AF5E092 1695