HomeMy WebLinkAbout02-21-24 HPAB Agenda and Packet MaterialsA. Call to Order - 6:00 pm
A.1 Introduction to new Historic Preservation Advisory Board Member and Commission
Liaison(Appedaile)
B. Disclosures
C. Changes to the Agenda
D. Approval of Minutes
D.1 Approve the December 20, 2023 Historic Preservation Advisory Board Minutes.(Rosenberg)
E. Public Comment
THE BOZEMAN HISTORIC PRESERVATION ADVISORY BOARD OF BOZEMAN, MONTANA
HPAB AGENDA
Wednesday, February 21, 2024
General information about the Historic Preservation Advisory Board is available in our Laserfiche
repository.
If you are interested in commenting in writing on items on the agenda please send an email to
agenda@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the
meeting.
Public comments will also be accepted in-person and through Video Conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the
City on cable channel 190.
For more information please contact Sarah Rosenberg, srosenberg@bozeman.net
This meeting will be held both in-person and also using an online video conferencing system. You
can join this meeting:
Via Video Conference:
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting.
Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-
person
United States Toll
+1 669 900 9128
Access code: 953 6956 9352
This is the time to comment on any matter falling within the scope of the Historic Preservation
Advisory Board. There will also be time in conjunction with each agenda item for public comment
relating to that item but you may only speak once per topic. Please note, the Board cannot take
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F. Action Items
F.1 Certified Local Government Grant Application from the Montana State Historic Preservation
Office.(Rosenberg)
G. FYI/Discussions
G.1 Bozeman Local Landmark Program, application 22338 (Rosenberg & Burke)
G.2 Discuss 2024 Historic Preservation Month(Rosenberg)
H. Adjournment
action on any item which does not appear on the agenda. All persons addressing the Board shall
speak in a civil and courteous manner and members of the audience shall be respectful of others.
Please state your name and place of residence in an audible tone of voice for the record and limit
your comments to three minutes.
General public comments to the Board can be found on their Laserfiche repository page.
This board generally meets the 3rd Wednesday of the month from 6:00 to 8:00pm
Citizen Advisory Board meetings are open to all members of the public. If you have a disability that
requires assistance, please contact our ADA Coordinator, Mike Gray, at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg, Associate Planner
Erin George, Deputy Director of Community Development
Anna Bentley, Director of Community Development
SUBJECT:Introduction to new Historic Preservation Advisory Board Member and
Commission Liaison
MEETING DATE:February 21, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Brief introduction to the newest Historic Preservation Advisory Board
Member, Ashley Wilson and the City Commission Liaison, Jennifer Madgic.
UNRESOLVED ISSUES:NA
ALTERNATIVES:NA
FISCAL EFFECTS:NA
Report compiled on: February 16, 2024
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg, Associate Planner
Erin George, Deputy Director of Community Development
Anna Bentley, Director of Community Development
SUBJECT:Approve the December 20, 2023 Historic Preservation Advisory Board
Minutes.
MEETING DATE:February 21, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:I move to approve the December 20, 2023 Historic Preservation Advisory
Board Minutes
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's
Citizen Advisory Board Manual, all Boards must have minutes taken and
approved. Prepared minutes will be provided for approval by the board at
the next scheduled meeting. Staff will make any corrections identified to the
minutes before submitting them to the City Clerk's Office.
UNRESOLVED ISSUES:None
ALTERNATIVES:As suggested by the Board
FISCAL EFFECTS:None
Attachments:
122023 HPAB Minutes.pdf
Report compiled on: February 13, 2024
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Bozeman Historic Preservation Meeting Minutes, December 12, 2023]
Page 1 of 2
THE HISTORIC PRESERVATION MEETING OF BOZEMAN, MONTANA
MINUTES
December 12, 2023
General information about the Historic Preservation Advisory Board is available in our Laserfiche
repository. Present: Chelsea Holling, Savannah Donnelly, Linda Semones, Sarah Rosenberg, Allyson Brekke
Absent: Christopher Coburn, Elizabeth Darrow, Michael Wiseman
Excused: None
A) 00:07:11 Call to Order - 6:00 pm
B) 00:10:08 Disclosures
C) 00:10:08 Changes to the Agenda
D) 00:10:34 Approval of Minutes
D.1 00:10:40 Approve the November 15, 2023 Historic Preservation Advisory Board
Minutes.
111523 HPAB Meeting.pdf
00:10:25 Motion to approve I move to approve the November 15, 2023 Historic Preservation Advisory
Board Minutes.
Chelsea Holling: Motion
Savannah Donnelly: 2nd
00:10:56 Vote on the Motion to approve I move to approve the November 15, 2023 Historic Preservation
Advisory Board Minutes. The Motion carried 4 - 0.
Approve:
Chelsea Holling
Savannah Donnelly
Linda Semones
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Bozeman Historic Preservation Meeting Minutes, December 12, 2023]
Page 2 of 2
Allyson Brekke
Disapprove:
None
00:11:11 Makenna Sellers makes public comment.
F) FYI/Discussions
F.1 00:13:12 2024 Citizen Advisory Board Ethics Training
00:13:18 Sarah Rosenberg presents to board.
F.2 00:49:03 2022-2024 Work Plan Debrief
2022 Work Plan FINAL.pdf
00:49:07 City Planner Sarah Rosenberg answers questions to board.
G) 01:21:12 Adjournment
This board generally meets the 3rd Wednesday of the month from 6:00 to 8:00pm
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg, Associate Planner
Erin George, Deputy Director of Community Development
Anna Bentley, Director of Community Development
SUBJECT:Certified Local Government Grant Application from the Montana State
Historic Preservation Office.
MEETING DATE:February 21, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:I move to approve the Certified Local Government Grant Application for the
2024-2025 grant cycle from the Montana State Historic Preservation Office.
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:The City of Bozeman has been designated as a Certified Local Government
(CLG) since 1991 by the State Historic Preservation Office in partnership with
the National Park Service under the National Historic Preservation Act. The
CLG program certifies local governments with historic preservation
programs, provides technical preservation assistance, and annually dedicates
10% of the SHPO’s federal funding to communities that are designated a
CLG. Every February, the City of Bozeman Historic Preservation Advisory
Board is required to approve the CLG application.
UNRESOLVED ISSUES:None
ALTERNATIVES:As identified by the Historic Preservation Advisory Board
FISCAL EFFECTS:Annual grants are awarded up to $6000
Attachments:
CLG 2024 grant application_Bozeman.pdf
Report compiled on: February 13, 2024
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Memorandum
To: Historic Preservation Officers
From: Kate Hampton, CLG Coordinator
Date: January 2, 2024
Re: CLG Grant Application for 2024-2025
For this grant cycle, we will continue the semi-annual and final reporting/reimbursement cycle. Quarterly requests
for reimbursement, not to exceed half of the total grant, can continue to be submitted, as long there is sufficient
cash and in-kind match for the amount requested ($40 of matching funds for every $60 of grant funds). Please
remember to provide sufficient documentation to determine the allowability of the charges reimbursed, including
pay stubs, invoices, donated services forms with original signatures, and other supporting documents.
Requests to reimburse the full amount of funding can be submitted with the six-month progress report, as long as
sufficient activity and match has been documented.
2024-2024 Schedule – Dates to Remember
January 5, 2024 Announcement of Funds
February 15, 2024 CLG Grant Applications Due to SHPO
Upon Receipt and Approval SHPO Mails CLG Agreements for Signatures
March 22, 2024 Both Signed Agreements to SHPO
April 1, 2024 12-Month Funding Cycle Begins
September 30, 2024 Mid-Point of Funding Cycle
October 31, 2024 Six-Month Progress Report & Request for Reimbursement due
March 31, 2025 Funding Cycle Ends
April 30, 2025 Final Progress Report and Request for Reimbursement due
Grant for 2022-2023:
As of this writing, the US Congress has not appropriated this federal fiscal year’s budget. However, we anticipate
offering annual grants for up to $6000. Those who received $2000 -$4000 last year may apply for $2000 or up to
$6000 - please consult with MT SHPO. However, until the US Congress has finalized the appropriation, the CLG
grants are subject to increase or decrease. Enclosed you will find the annual grant application that MT SHPO offers
for certified CLGs.
CLG Program Grant Application Due: Wednesday, February 15, 2024
Digital submissions preferred. Email to: khampton@mt.gov
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CLG Application Notes and CLG Reminders:
1. Remember annual CLG training is required. At least one person from each CLG’s preservation program must
attend a SHPO-approved training between April 1, 2023 and March 31, 2024.
2. The state mileage rate is $0.640 per mile. The lodging reimbursement rate is $107.00 per night plus taxes
(may vary by location, check with SHPO for rates).
3. Volunteer time reimbursement rate is $27.87 (unless a person is volunteering their time in an official
professional capacity; then they can record their regular professional services pay rate. This rate shall not
exceed the maximum daily rate of compensation in the Federal Civil Service equal to 120 percent of a GS-15,
step 10 salary (According to FederalPay.org as of January 2023, up to a maximum $102.23/hr., in place of the
volunteer rate).
4. Please attach a list of the historic preservation board members, their professional discipline or citizen
membership, term (year ending) and contact information (include email addresses if available). Please notify
us of any changes that have occurred. If you have new board members, please send us their current resume
for our record.
5. Please continue submitting your meeting minutes with your progress reports. They have been very helpful
with our reporting requirements. Agendas are helpful but not necessary.
6. For CLGs that have design review responsibilities, please track the number of reviews you complete over the
course of the grant period.
7. In the Scope of Work, please tie your tasks to your local government’s and/or historic preservation
commission’s Preservation Plan. If not, please explain why.
8. Consider looking to other state and federal grants to supplement your program. Remember, the SHPO CLG
grant cannot be used as federal match, or vice versa.
Annual CLG Program Funding
We anticipate 15 Montana communities enrolling in the CLG program this grant cycle. Each year, we are required by
the National Park Service to pass-through at least 10% of our annual funding to CLGs. This coming year, we anticipate
allocating $90,000.00 to the CLGs via annual grants. Investment in the CLG program is not only a wise use of our
funds but crucial to preservation efforts in our state, and we will continue to look for opportunities to increase CLG
funding.
We stress public outreach in the CLG program. Please continue your outreach programs and develop new ones to
involve all ages in your community. Please also consider programs and projects that have tangible/measurable
outcomes.
Please provide a copy of this correspondence to your CLG Board or Commission for their review and assistance.
The application form requires a copy of your meeting minutes that confirm your application was discussed and
approved by the Board/Commission.
Please verify the current Tax-ID for your organization, or the organization through which you receive your
payments. (your CLG local government)
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Guidelines for 2022-2023 CLG Grant Eligibility
CLG guidelines include the following:
1. CLG program grants must be matched on at least a 60/40 basis, cash and/or in-kind.
2. To qualify for the maximum 12-month funding level – $6,000.00 – CLGs must have a Historic Preservation
Officer working at least 80 hours per month. The local historic preservation program must have an
established address, telephone number, and message retrieval system. (Hours may not be carried forward or
back into another month.)
3. All CLGs must maintain a historic preservation commission that meets at least quarterly.
4. Maximum grant amount of $6,000.00 can be used towards projects directly associated with the local historic
preservation program. Grant expenditures on SHPO-approved, tangible/measurable projects strongly
preferred. Matching funds and grant fund expenditures may also include HPO salaries.
Overhead/administrative costs should not exceed 25% of the grant or matching funds. Check with SHPO to
ensure your proposed project qualifies for funding under the grant. Bricks and mortar projects must meet
SOI standards, benefit a NR-listed property, and complete Section 106 and NEPA review prior to the
beginning of the project. Minimum match is $4,000.00, and match above minimum is always greatly
appreciated.
5. CLGs must submit a Six-Month Progress Report and a Final Report, including meeting minutes, and Requests
for Reimbursement that meet documentation and reporting requirements and are delivered on-time.
6. Unspent CLG funds revert to SHPO. Reverting funds may jeopardize the CLG’s future funding.
For more guidance on administering CLG funds in Montana, please refer to the Montana Certified Local Government
Manual, https://mhs.mt.gov/Shpo/docs/CLG_Manual.pdf, as well as the NPS Historic Preservation Fund Grants
Manual, https://dpnr.vi.gov/wp-content/uploads/2021/02/HPF_-Grants-Manual-419-Pages.pdf
Components of 2024-2025 Complete Grant Application
1. Completed CLG Application form, including:
a. Contact information
b. Scope of work
c. Detailed budget table
d. Sources of revenue/funding
e. Signed CLG and Commission form
2. List of current CLG Commission members (including contact information, i.e. email)
3. An electronic version of the Preservation Plan. Either a link to where the plan is available on the web or via
email to Kate.
4. Copy of Tax ID/Employer Identification Number, if new.
If you have any questions regarding this application, please contact us:
CLG Program and financial Inquiries:
Kate Hampton
406-444-7742
khampton@mt.gov
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Certified Local Government
Grant Application
For the grant period
April 1, 2024 to March 31, 2025
Application Deadline
February 15, 2024
Montana State Historic Preservation Office
PO Box 201202
Helena, MT 59620-1202
(406) 444-7715
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2024-2025 GRANT APPLICATION
CERTIFIED LOCAL GOVERNMENT PROGRAM
Certified Local Government: __City of Bozeman________________________________________
Address: ___121 N. Rouse Avenue, Bozeman, MT 59715_________________________________
Contact Person: _Sarah Rosenberg, Historic Preservation Officer___________________________
Tax ID: __81-6001238______________________________________________________________________
Unique Entity Identifier (UEI): _____________________________________________________
Period of Grant Request: April 1, 2024 to March 31, 2025
Scope of Work: The National Park Service asks we grant funds to CLGs for kinds and levels of work that reflect
increasing sophistication, skills, and roles by the Preservation Officers, in other words, tasks that reflect improvement
in community thinking. For this section, please itemize special projects, products or projects starting or completing,
meetings to be attended, regular work duties, etc., and specifically, ways in which the federal grant funds will help a
project or program beneficial to the growth and development of the local program. Please tie your tasks to your
community’s Preservation Plan. If not, please explain.
(❒ Check if Scope of Work is continued on additional pages.)
The City of Bozeman Historic Preservation Program is well established and continues to reinvest in preservation
activities. The Historic Preservation Officer reviews Certificate of Appropriateness applications within the
Neighborhood Conservation Overlay District. In 2023, there were 95 applications reviewed. Each of these
applications are reviewed administratively and have no design review by the Historic Preservation Advisory Board.
The City of Bozeman hired a consultant in October 2023 to assist in revising its existing historic preservation policy
and craft a local landmark program. The consultant is Community Planning Collaborative from Jacksonville, Florida
who has a wealth of experience in developing historic preservation policies and programs. The project is called the
Bozeman Landmark Program. The primary objective is to engage the community in enhancing the preservation
program in a way that places a strong emphasis on people-centric preservation and intangible heritage. The specific
areas of focus include:
1. Define the concept of preservation and heritage within the context of Bozeman,
2. Promote inclusivity within preservation efforts,
3. Adapt policies to changing circumstances,
4. Ensure that preservation can act as a resource in a growing community, and
5. Provide support for community members engaged in preservation projects and activities.
The Historic Preservation Officer is the project manager. The project requires review by the Historic Preservation
Advisory Board and final approval by the City Commission. It is expected to wrap up in early to mid 2025.
In May 2023, the City of Bozeman received a $6000 grant from the Foundation for Montana History to start the Fred
Willson Multiple Property Documentation. Fred Willson was a prominent architect in Bozeman from 1909-1954 who
was responsible for designing many buildings around town. This documentation is to create a comprehensive list of
the properties Fred Willson designed in Bozeman. The Historic Preservation Advisory Board and the Historic
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Preservation Officer have been working with a local historian with expertise on Fred Willson and an architectural
historian to develop the Multiple Property Submission. This will be finalized in May 2024.
The Historic Preservation Advisory Board relaunched historic preservation month in May of 2022 after a hiatus due to
COVID. This month-long celebration hosts tours, educational events, and preservation awards. For 2024, it is the
hope to incorporate historic preservation month into the work that is being done with the Local Landmark Program.
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BUDGET
4-1-2024 to
3-31-2025 Budget
Cash Amount Cash Source In-kind
Amount
In-kind Source Total
A. Salaries, Wages,
Benefits
$81,590 $81,590
B. Office Rental
C. Equipment
D. Supplies &
Materials
Itemize major
categories
E. Postage
F. Telephone
& Internet
G. Photocopies
H. Preservation
Commission
Number of hours X
* rate X number of
members X number of
meetings
2 hours
$27.87/hr
7 members
10 meetings
Volunteer
Advisory Board
$3707.20
I. Volunteers
Hours X * rate X
number of volunteers.
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J. Travel Mileage
Number of miles X
$0.64. Include funds
for HPO and/or
Commissioners to
attend CLG annual
training
K. Travel Meals
# of Meals X rate:
Breakfast - $8.25
Lunch - $9.25
Dinner - $16.00
L. Lodging
$107.00 plus tax
X number of nights
M. Project (s)
Expenses – fully
itemized
N. Other Expenses –
fully itemized.
$86,258.00
M. Total Expenses
$171,555.20
SOURCE KEY:
F-Federal
CI-City
CO-County
NP- Private/Non-Profit
* Federally approved minimum rate for volunteers is $27.87 per hour.
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SOURCES OF REVENUE/FUNDING AMOUNT
Itemized Cash Match Source
__City of Bozeman HPO Salary & Benefits_____________ _$81,590______
__Local Landmark Consultant Contract_______________ _$86,258.00_____
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
Itemized In-Kind Match Source
_Historic Preservation Advisory Board________________ _$3707.20_____
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
Federal HPF Grant Request from SHPO
_CLG Grant_____________________________________ __$6000________
TOTAL REVENUE _$$177,555.20__
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Certified Local Government
Historic Preservation Commission Chairperson or President
Signature ________________________________________ Date _________________________
Name (typed) __Savannah Apedaile_________________________________________________
Address __PO Box 1230, Bozeman, MT 59771_________________________________________
Telephone _N/A_________________________________________________________________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Certified Local Government
Chief Elected Official
Signature ________________________________________ Date _________________________
Name (typed) __Terence Cunningham______________________________________________
Title _Mayor____________________________________________________________________
Address ___PO Box 1230, Bozeman, MT 59771___________________________________
Telephone _406-600-0987_________________________________________________________
(The local government administrator may sign in addition to the Chief Elected Official.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * *
Certified Local Government
Historic Preservation Officer
Signature _________________________________________ Date ________________________
Name (typed) _Sarah Rosenberg____________________________________________________
Address __20 E. Olive Street, Bozeman, MT 59715_____________________________________
Telephone __406-587-2297_______________________________________________________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Please attach the meeting minutes (or an alternate way in writing) at which your application was discussed and
approved by the Preservation Board/Commission.
Please attach a list of the historic preservation board members’ names citizen membership, terms (year ending), their
professional discipline or status as a citizen member on the board, and contact information.
DocuSign Envelope ID: 5AB32F5B-0BF2-4AB1-98FF-00CCC488502D
2/6/2024
2/7/2024
2/12/2024
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg, Associate Planner
Erin George, Deputy Director of Community Development
Anna Bentley, Director of Community Development
SUBJECT:Bozeman Local Landmark Program, application 22338
MEETING DATE:February 21, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:The Historic Preservation Program began in the early 1980's when a
comprehensive historic architecture survey of the "historic portion" of the
city was conducted. Surveying over 4000 properties provided the foundation
to nominate eight National historic Districts, establish a historic preservation
policy, and create the Neighborhood Conservation Overlay District (NCOD).
As discussed in previous meetings with HPAB, the City has hired Community
Planning Collaborative to assist in this evaluating the current historic
preservation program. The primary objectives of the project, called the
"Bozeman Landmark Program" are: Rebrand the historic preservation
program with a focus on "people-centered preservation" rather than just
"place-centered preservation"; Develop recommendations and provide
guidance and tools for rebranding the NCOD and how it could evolve;
develop standards for a local landmark program and any necessary code
amendments within Bozeman Municipal Code, Section 38.340.
During this meeting, Historic Preservation Officer, Sarah Rosenberg and
Adrienne Burke with Community Planning Collaborative will update HPAB on
the project. The Historic Preservation Advisory Board will have an
opportunity to ask questions and give comments.
UNRESOLVED ISSUES:None
ALTERNATIVES:NA
FISCAL EFFECTS:Funds for the Preservation Project have been budgeted.
Report compiled on: February 13, 2024
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg, Associate Planner
Erin George, Deputy Director of Community Development
Anna Bentley, Director of Community Development
SUBJECT:Discuss 2024 Historic Preservation Month
MEETING DATE:February 21, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:Historic Preservation Month is recognized nationally in the month of May.
For the past several years, the Historic Preservation Advisory Board has put
on events to celebrate it. Examples of events include preservation awards,
tours, and lecture series. The board will start discussing events and what to
do for 2024 Historic Preservation Month.
UNRESOLVED ISSUES:NA
ALTERNATIVES:NA
FISCAL EFFECTS:NA
Report compiled on: February 13, 2024
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