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Home My WebLink About01-17-24 BID Agenda and Packet MaterialsA. Call meeting to order - 12:00 p.m. B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve November Meeting Minutes(Cope) E. Public Comment THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, January 17, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to agenda@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 This is the time to comment on any matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. 1 F. FYI/Discussion F.1 Monthly Economic Director's Report (Cope) F.2 January(Cope) G. Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 Citizen Advisory Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Mike Gray, at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve November Meeting Minutes MEETING DATE:January 17, 2024 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve November meeting minutes as presented. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Meeting minutes are taken at each board meeting. UNRESOLVED ISSUES:None. ALTERNATIVES:As u FISCAL EFFECTS:None. Attachments: BID Minutes 11-15-23.pdf Report compiled on: January 11, 2024 3 Downtown Business Improvement District Board Meeting Minutes November 15, 2023 Attending: Eric Bowman, Emily Cope, Terry Cunningham, Ileana Indreland, Erik Nelson, Susan Neubauer, Randy Scully, Ellie Staley, Eric Sutherland Absent: Minutes ACTION: Erik Nelson moved to approve the August and November 1st meeting minutes as presented. Ileana Indreland seconded the motion. All voted in favor. Public Comment None. Discussion Items City of Bozeman- Annual Ethics Training Emily presented the 2023 annual ethics training to the board. The board was lead through several made-up scenarios and discussed the requirements of the city’s charter. Downtown BID Programs Emily presented a progress report on the FY24 work plan and led a discussion for FY25 programming. Ileana Indreland stated that the two busiest times of the year are summer and holiday, and programming based around those seasons are beneficial. Eric Bowman stated he would look to the DBP for recommendations of what is needed for programming but would suggest top programming options for next year to be holiday décor, maintenance truck and staff. Susan Neubauer stated that alley snow removal is not realistic and suggests removing from potential list. Erik Nelson stated to stick with the programs that BID currently excels with and continue to add to the economic benefit of downtown, and also put in the suggestion for public art. Randy Scully stated that alleys are toughs for snow removal, sidewalks in comparison are relatively easy to manage. He suggested to focus some attention to snow removal storm drain and ask a mechanic on opinion for realistic lifespan of current truck. Eric Sutherland stated his preference is towards the flower program, including a truck. The discussion for FY25 programming will continue at future board meetings. Meeting was adjourned at 1:45pm. 4 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Economic Director's Report MEETING DATE:January 17, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present an update on BID programs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 1-24.pdf Report compiled on: January 11, 2024 5 Economic Development Director’s Report Business Improvement District Board January 2024 General Updates HRDC Update Brian Guyer, Housing Director from HRDC, will attend the meeting to provide any updates on downtown outreach and answer any questions. Development Code Update: https://engage.bozeman.net/udc In October 2023, the City Commission paused their consideration of this project until this year. At the beginning of January, the city published new FAQs on the website. The city also published a survey to gather more information on how the community would like to be engaged and communicated with. Learn more by clicking the link above. Strategic Parking Management Plan Update On-hold with internal City staffing changes, Interim Parking Manager - Nic Focken and Neighborhood Services Manager- Ben Bailey Downtown Lease Rates Ellie will provide an update with recent discussions she’s had with DBA members of downtown lease rates. Maintenance Program Update The holiday decorations were displayed through the holiday season, thank you BID staff and spider install crews! We will look to replace the gold spider tinsel next! Below are the maintenance statistics comparing the year-to-date figures from this year (FY24) to the corresponding stats from last year (FY23). FY2023 Y-T-D FY2024 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1857 310 1994 332 +137 Recycling Emptied 409 68 424 71 +15 Graffiti Removed 133 22 158 26 +25 Business Updates • MeatEater- 129 W Main St- Opening soon • The Last Wind Up has moved upstairs, Alden + Rose is now open • Roly Poly Coffee – 321 E Main St #1e- Open! • Lucchese Boots -131 E Main- Open! • LV Wood West- 225 E Mendenhall– Open! • Fjallraven- 1 East Main St- Open! 6 • Belle Cose – 233 E Main St- renovations underway • TBD-122 E Main- Formerly Downtown Antiques • TBD- 211 E Main- Formerly El Camino/Kitty Warren • Zsa-Zsa’s expanded into 23 W Main St (Formerly Whisky & Lace) • TBD- 33 S Willson- Formerly On the Rise Bakery • Bitterroot Bitsro- 19 S Willson- Formerly Last Call • TBD-18 S Willson Formerly Alloy • TBD- 121 W Main- Formerly Shred Monk Brewing Upcoming Downtown Events • Winter Crazy Days – Feb. 16-18, 2024 • Restaurant Week – April 22-28, 2024 7 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:January MEETING DATE:January 17, 2024 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:N ALTERNATIVES:None FISCAL EFFECTS:None. Attachments: BID Finance Report 1-11-24.pdf Report compiled on: January 11, 2024 8 Downtown BID January 2024 Finance Report APPROVED Y-T-D FY2024 FY2024 Income BID Assessment 230,000.00$ 115,000.00$ 50% BID Assessment--residual Contract Income 24,000.00$ 12,000.00$ 50% Interest Income 100.00$ 319.14$ 319% Mobile Vending Fees 1,750.00$ 0% Flower Sponsorships 9,000.00$ 1,200.00$ 13% Christmas Light Sponsorships 3,500.00$ 2,850.00$ 81% Streetlamp Banners 12,000.00$ 9,200.00$ 77% Imperial Hanging Basket Sales 2,089.00$ Total Income 280,350.00$ 142,658.14$ 51% Expenses Management Fee 67,500.00$ 33,750.00$ 50% Total Expenses 67,500.00$ 33,750.00$ 50% Payroll Expenses Maintenance Staff 65,000.00$ 26,961.00$ 41% Taxes 4,825.00$ 3,097.62$ 64% Work Comp 3,300.00$ 961.77$ 29% Maintenance Staff--Garage 22,500.00$ 12,249.50$ 54% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 97,525.00$ 43,269.89$ 44% Programs Outreach Bozeman 10,000.00$ 10,000.00$ 100% wntown Bozeman Association (DBA) Sup 27,000.00$ 27,000.00$ 100% Holiday Lights 2,000.00$ 1,311.78$ 66% Holiday Light Spider Repair 2,000.00$ 1,439.40$ 72% Holiday Lights Storage 1,525.00$ 1,479.00$ 97% Holiday Lights- Reserve Fund 10,000.00$ 10,000.00$ 100% New Banners 3,000.00$ 0% Flower Expenses 30,000.00$ 30,961.00$ 103% Flower Water 300.00$ 234.48$ 78% Tree Purchases 2,000.00$ 0% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,000.00$ 2,311.86$ 58% Garbage Bags 2,675.00$ 1,330.32$ 50% Graffiti Supplies 1,000.00$ 229.70$ 23% Graffiti Contracted Removal 6,500.00$ 731.19$ 11% Mule Service & Fuel 1,750.00$ 1,104.83$ 63% Truck Service & Fuel 2,500.00$ 1,556.49$ 62% Truck-Mule Insurance 5,500.00$ 5,778.00$ 105% Program Contingency 1,000.00$ 196.05$ 20% Total Program Expenses 115,250.00$ 98,164.10$ 85% Total BID Expenses 280,275.00$ 175,183.99$ 63% NET ASSESSMENT INCOME 75$ (32,526)$ -43368% Capital Expenses Red Holiday Spider Replacement 15,000.00$ 13,060.13$ 87% Earth Planter Self-Watering Basket (M 45,000.00$ 38,760.00$ 86% Checking Account Balance 51,620.84$ Certificate of Deposit Balance 32,232.83$ Total Cash On Hand Total 83,853.67$ 9