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Home My WebLink About01-11-24 INC Agenda and Packet MaterialsA. Call meeting to order B. Disclosures C. Changes to the Agenda D. Public Comment E. FYI/Discussion E.1 Communications and Engagement Neighborhoods Work Session(Clark) E.2 Landscape and Irrigation Design Standards Presentation(Ahlstrom) E.3 City Liaison Update(Clark) E.4 Neighborhood Updates(INC Reps) F. Adjournment THE INTER-NEIGHBORHOOD COUNCIL OF BOZEMAN, MONTANA INC AGENDA Thursday, January 11, 2024 This is the time to comment on any matter falling within the scope of the Inter-Neighborhood Council. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. For more information please contact Takami Clark tclark@bozeman.net This board generally meets the 2nd Thursday of the month from 4:30 to 6:00 Committee meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Mike Gray, at 582-3232 (TDD 582-2301). In order for this Board to receive all relevant public comment in time for this meeting, please submit via the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 1 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Takami Clark, Communications & Engagement Manager SUBJECT:Communications and Engagement Neighborhoods Work Session MEETING DATE:January 11, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to presentation, provide input on questions STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:City staff will present an overview of the communications plan template/criteria we use to plan out how to determine messaging strategy, target audiences, and the best communication tools for the job. Staff will also discuss how we rely on INC representatives to help amplify messages to neighbors and broaden/deepen our reach. The input from this work session will help inform further neighborhood engagement and support. INC representatives will discuss: What are the most effective communication tools/channels among your neighbors? Which different audiences exist in your neighborhood? What tools and channels would help you reach folks who are unaware/unengaged? UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Attachments: 010824 Neighborhood Comms Presentation.pdf Report compiled on: January 5, 2024 2 Thursday, January 11, 2024 Neighborhood Communications & Engagement 3 Communications Plan Template: •Nuts and bolts: spokespeople, purpose, 5 W’s, images •Key tools: •Timeline •INC’s role in amplifying message Method Details on how you will use the method. Canvassing Marketing Collateral & Swag Media Engagement Presentations and Stakeholder Outreach Social Media Posts Tabling Events Website Paid Advertising Paid Mailing Other 4 Discussion Questions •What are the most effective communication tools/channels among your neighbors? •Which different audiences exist in your neighborhood? (Ex: renters/owners, families/single folks, working/retired, age) •What tools and channels would help you reach folks who are unaware/unengaged? 5 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Jessica Ahlstrom, Water Conservation Program Manager SUBJECT:Landscape and Irrigation Design Standards Presentation MEETING DATE:January 11, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to presentation and ask questions STRATEGIC PLAN:6.1 Clean Water Supplies: Ensure adequate supplies of clean water for today and tomorrow. BACKGROUND:The City of Bozeman is revising required landscape and irrigation standards for new development projects in order to reduce outdoor water use and support sustainable growth. These standards will ensure that new homes built within City limits use water efficiently outdoors through the implementation of requirements for drought-adapted landscaping, and efficiency requirements for irrigation systems. Once the standards are in effect, they will be required only for new development projects within the City of Bozeman. There are no proposed retrofitting requirements for existing properties at this time. During a work session with the City Commission, City staff were directed to develop standards that align with a best-in-class extensive and proactive approach to outdoor water use efficiency, resulting in the greatest water savings. The landscape standards are intended to reduce the installation of high-water-use turfgrass, support the installation of functional turfgrass specifically, ensure adequate soil quantity and quality, and increase the installation of drought-adapted landscaping in future developments. Draft standards include limits on the amount of turfgrass permitted to be installed in new developments. The irrigation standards are intended to ensure that irrigation systems installed in future development projects achieve water use efficiency through proper design and performance. This includes but is not limited to the use of efficient irrigation components and technology, limits on the use of overhead spray irrigation, and required installation of high-efficiency drip irrigation. Visit https://www.bozeman.net/departments/utilities/water- conservation/new-development-standards for the most up-to-date timeline for this project. Once the standards are adopted, the City will work closely with developers, landscape architects, and contractors to ensure that the 6 new requirements are well understood and implemented in future development applications. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: January 5, 2024 7 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Takami Clark, Communications & Engagement Manager SUBJECT:City Liaison Update MEETING DATE:January 11, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:No action required STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Standing item on INC agenda - City Liaison provides an update on pertinent information for INC Reps and Neighborhoods. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: January 12, 2021 8 Memorandum REPORT TO:Inter-Neighborhood Council FROM:InterNeighborhood Council Representatives SUBJECT:Neighborhood Updates MEETING DATE:January 11, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to updates, ask questions! STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Standing agenda item - pertinent updates from INC Representatives will be shared UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: September 1, 2022 9