HomeMy WebLinkAboutRFQ - Lindley Center Remodel - Design-Build ContractorPage 1 of 14
REQUEST FOR QUALIFICATIONS (RFQ)
DESIGN-BUILD CONTRACTOR
Lindley Center Repairs and Renovation
CITY OF BOZEMAN
Bozeman, MT
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
November 2023
Page 2 of 14
NOTICE IS HEREBY given that the City of Bozeman (City) is seeking qualifications from firms to provide
Design-Build construction services for structural repairs and general renovation of the Lindley Center,
1102 E Curtiss, Bozeman, MT 59715.
Copies of the Request for Qualifications are available on the City’s website
All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an
email attachment to the RFP Recipient email address below. Respondents are advised that Recipient’s
email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject
line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File
sizes greater than 25MB in size may be uploaded to the City Clerks’ Office upon special arrangement of
the Recipient; however, it is the respondent’s sole responsibility to ensure the file upload is completed,
and that the Recipient is separately notified via email of same, prior to the given deadline.
Deliver RFQs via email to the City Clerk by December 8, 2023 at 3:00 PM MDT. It is the sole responsibility
of the proposing party to ensure that proposals are received prior to the closing time as late submittals
will not be accepted and will be returned unopened.
The email address for submission is: agenda@bozeman.net
NON-DISCRIMINATION AND EQUAL PAY
The City of Bozeman is an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFQ on the basis of race, color,
religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender
identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded
entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting entity,
or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability and which also recognizes the eventual contract will contain a provision prohibiting
discrimination as described above and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this RFQ
and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the
Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of
Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication
and has read the material.
Failure to comply with the above may be cause for the City to deem the submittal non-responsive.
Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk
(406) 582-2321, agenda@bozeman.net.
Questions relating to the RFQ should be directed to: Max Ziegler, Facilities Project Coordinator, (406) 582-
2439, wziegler@bozeman.net.
DATED at Bozeman, Montana, this November 11, 2023.
Mike Maas
City Clerk
City of Bozeman
For publication on:
Saturday, November 11, 2023
Saturday, December 2, 2023
I. INTRODUCTION
The City of Bozeman (Owner), is seeking qualifications from firms to undertake a Design-Build project to
complete structural repairs and a general renovation of the Lindley Center, 1102 E Curtiss, Bozeman, MT
59715.
The Owner intends to enter into a contract with the selected Design-Build firm that will include all
planning, design, permitting, construction administration, and construction services related to the scope
of work. The scope of this project includes repairing or replacing structural components, remodeling
bathrooms, replacing siding and windows, replacing fixtures, installing insulation, and refinishing interior
spaces.
This RFQ shall not commit the Owner to enter into an agreement, to pay any expenses incurred in
preparation of any response to this request, or to procure or contract for any supplies, goods or services.
The Owner reserves the right to accept or reject all responses received as a result of this RFQ if it is in the
Owner’s best interest to do so.
This procurement is governed by the laws of the State of Montana and venue for all legal proceedings
shall be in the 18th Judicial District Court, Gallatin County. By offering to perform services under this RFQ,
all Submitters agree to be bound by the laws of the State of Montana and of the Owner, including, but not
limited to, applicable wage rates, payments, gross receipts taxes, building codes, equal opportunity
employment practices, safety, non-discrimination, etc.
II. SCOPE OF PROJECT - PROJECT BACKGROUND AND DESCRIPTION
Introduction
Lindley Center is a historic and well used public building configured as an event space. With original
construction dating back to at least the 1920’s when a log structure served as the clubhouse for the now
long defunct Bozeman Country Club, the building has seen several additions and remodels over the
course of its life which expanded it to ~2,800 square feet. Purchased by the City of Bozeman in 1962, the
building has been used as a community events center and is rented out 300 days per year. The facility is
frequently used as a wedding venue and events hall, as well as hosting children’s camps and athletic
organizations. In 2021 Bozeman voters approved a bond measure to fund the renovation of several
Bozeman recreation facilities, including the Lindley Center.
With the age of the building and its iterative expansions, many building systems have exceeded their
useful lives, are in poor condition, or no longer meet current codes. As such, this project is largely
expected to result in a bare stud renovation and will provide opportunities to reimagine and reconfigure
the space as needed to best serve its functions as a community events center. The purpose of this
renovation is to address deferred maintenance issues, improve the user experience and functionality of
the facility, and ensure the ongoing future operation of the Lindley Center. The bond for the work at
Lindley is “to include upgrading restrooms to meet current Americans with Disabilities Act requirements,
replacing windows and log siding, upgrading the kitchen, insulating the east roof, installing floor and
roof supports, improving the parking lot and related site improvements”.
A number of structural repairs and building improvements are needed to keep this facility in public use.
In 2014 and 2022 condition assessments of the building identified a number of structural deficiencies
which are to be addressed in the upcoming renovation, including improvements to the roof and floor
framing and foundation repairs. The condition assessment reports detailing the structural deficiencies
are attached as Attachments C and D.
In addition to structural repairs the building envelope requires significant improvements, including vapor
barrier and insulation, siding, and window replacements. ADA accessibility will be a focus of this
renovation, bringing the restrooms, decks and parking areas in compliance with current ADA standards.
In accomplishing these goals, it is expected that improvements to associated plumbing and electrical
systems may require upgrades or modification.
III. SCOPE OF SERVICES
The scope and intent of this project is primarily to address the deficiencies named in the bond language,
but in the course of addressing those issues the City seeks to take additional steps to improve the
function and user experience of the building as well upgrade outdated systems to ensure the long term
viability of this facility.
As stipulated by the bond language, the following items will be the core scope for this project:
• Structural Repairs
o Foundation concrete repair and structural connections
o Floor framing reinforcement, including installation of new posts and beams
o Rafter and truss reinforcement or repair
o Installation of mechanical fasteners and connections
o Sheathing of shear walls
• Envelope Improvements
o Repair of exterior log walls
o Siding replacement
o Installation of vapor barrier and insulation at walls and roof
o Window replacement
• Restroom Upgrade
o Reconfiguration for ADA compliance
o Replacement of plumbing and fixtures
o Refurbishment of interior finishes
• Kitchen Improvements
o Ensure compliance with current codes
o Replace fixtures and finishes
o Lighting replacement
• Parking and Accessibility
o Repave and stripe parking lot
o Improve access walkways
o Install exterior LED lighting to improve safety
o Provide accessible parking stalls
As-Built drawings of the Lindley Center were recently drafted and are included as Attachment E.
Additionally a full Facility Condition Assessment report for the building is available upon request.
In addition to the core scope of the project, wherever possible the City would like to make
improvements to the Lindley Center that will enhance the user experience or support the long term
future operation of the building. Potential additional items may include:
• Full replacement of the lighting and electrical distribution system
• HVAC System Replacement
• Overhaul of plumbing and drain system
• Enhancement of historical architectural details
• Redesign of the roof insulation system
• Replacement of doors and hardware
• Replacement of interior wall and ceiling finishes
• Upgrades to fire alarm and security systems
• Improvements to the exterior deck space
The selected Design-Build contractor will be responsible for all design, construction, and contracting
services required to execute this project from start to finish. This includes but is not limited to the
following:
• Public utility studies, surveys and coordination
• Subsurface utility engineering
• Geotechnical engineering and testing
• Validation of project site conditions and the owner’s budget
• Survey of existing conditions
• Design the project
• Coordination and installation of owner-provided equipment
• Cost estimating and reporting
• Value engineering
• Lifecycle cost analysis
• Design and construction scheduling
• Permitting
• Right of way acquisition
• Construction
• Phasing and scheduling construction to meet the schedule without interruption of services to the
owner’s customers.
• Closeout (punch list documentation and resolution, O&M manuals, systems and equipment
training, as-built documentation, final inspection and acceptance.)
• Equipment start-Up commissioning
• Project acceptance testing
The project budget will be approximately $1,500,000 inclusive of all project costs.
IV. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS
Deliver RFQs via email to the City Clerk (agenda@bozeman.net) by December 8, 2023 at 3:00 PM MDT.
It is the sole responsibility of the proposing party to ensure that proposals are received prior to the
closing time as late submittals will not be accepted and will be returned. All proposals must be
provided as a single, searchable PDF document file and be submitted digitally as an email attachment
to the RFQ Recipient email address agenda@bozeman.net. Respondents are advised that Recipient’s
email attachment size limit is 25MB and that only one PDF file will be allowed per response. The
subject line of the transmittal email shall clearly identify the RFQ title, company name and due
date/time. File sizes greater than 25MB in size may be uploaded to an alternate submission method
upon special arrangement of the Recipient; however, it is the respondent’s sole responsibility to
ensure the file upload is completed, and that the Recipient is separately notified via email of same,
prior to the given deadline.
A. Contact Information
ALL QUESTIONS AND CONTACTS REGARDING THIS RFQ MUST BE SUBMITTED IN WRITING TO:
Max Ziegler
P.O. Box 1230
Bozeman, MT 59771-1230
(406) 582-2439
wziegler@bozeman.net
Amendments to Solicitation
Any interpretation or correction of this request will be published on the City’s webpage. The deadline for
questions related to this document is 12:00 PM MDT on December 4, 2023.
B. Selection Timeline
Advertising dates: November 11 and December 2, 2023
Receipt of RFQs: No later than 3:00 p.m. MDT December 8, 2023
RFQ Review Complete by Committee: December 30, 2023
Interviews: January 10 and 11, 2023
Selection: January 25, 2023
With the exception of the advertising dates and advertised due date, the City reserves the right to
modify the above timeline.
V. SELECTION PROCEDURE
A. STATEMENT OF QUALIFICATIONS
Respondents must comply with the mandatory requirements provided in this solicitation.
The selection process shall be conducted pursuant to all applicable Montana law including
those criteria set forth in §18-8-204, MCA and applicable City policy.
1. Evaluation of RFQs. The selection committee shall consist of no less than
three persons representing the City. The selection committee will review
conforming RFQ responses using the criteria listed above. RFQ responses that do
not contain the required documentation will be deemed nonresponsive to this
solicitation and may be rejected.
2. Revisions. Responses will be accorded fair and equal treatment with
respect to opportunity for discussion and revision of responses, and such revisions
may be permitted, after submissions and prior to award for the purpose of
obtaining best and final responses.
3. Evaluation & Elimination. After evaluating all conforming responses based
on the criteria herein the selection committee may eliminate one or more or all
Respondents from further review if they do not meet the qualification criteria
specified herein. Any Respondents eliminated by the selection committee, at any
time, or for any reason, shall have no opportunity to make revisions or participate
further in the selection process.
4. Interviews. After reviewing conforming RFQ responses, the selection
committee may decide to schedule interviews with qualified respondents.
Interviews will be held on January 10 and 11, 2023 at the Professional Building, 20
East Olive Street, Bozeman MT 59715. Each firm selected for interview will be
notified of the specific time for their interview. The format of the interview will be
left up to the proposing firm; however, interviews will be [45] minutes inclusive of
questions from the selection committee, with 15 minutes between interviews for
transitions and set up between Respondents.
5. Selection and Final Recommendation. The selection committee will tally
the scores for the RFQ. At that time contract negotiations will take place between
the City and successful Respondent. The City may negotiate a contract with the
next highest ranked Respondent if a contract cannot be made.
B. RFQ – FORM AND CONTENTS
Deliver one (1) digital copy prepared as follows:
i. General Instructions:
a. RFQ responses must be signed by an officer or principal of your firm.
b. RFQ responses must be contained in a single searchable PDF document not to
exceed 30 pages total including whatever pictures, charts, graphs, tables, and
text the firm deems appropriate to be part of the review of the firm's
qualifications. A separate transmittal letter, cover page, cover sheets, and
dividers are exempted from the page limit.
c. Schedules may be submitted in addition to the page limit.
ii. Firm Information:
a. Experience. Respondent must demonstrate successful experience and capacity
to act as a contractor on projects of similar size, type and complexity. Provide
the name and location of each project, the client, and the contact person and
phone number. Describe experience and qualifications of the professional
personnel to be assigned to this project. Describe your recent and current work
for the City of Bozeman, if any.
b. Firm Background. Provide information about the firm, including location.
Describe the firm’s history. Include information identifying the firm’s annual
volume of business, financial/bonding capacities, and speak to the firm’s
stability in the marketplace. Information identifying the firm’s strengths and
weaknesses along with special capabilities that may be appropriate to the
Project will assist in the evaluation.
c. Firm Workload. Provide the status of current and anticipated work within the
firm in terms of time and magnitude for the anticipated Project schedule as it
relates to availability of key personnel and your firm. Describe the firm’s
capability to meet time and project budget requirements.
d. Claims. At any time in the last ten (10) years has your firm been assessed and
paid liquidated damages after completion of a project under a contract with a
public owner?
e. References. Provide detailed contact information for the Owner for at least five
(5) project undertaken by your firm within the past five years.
C. EVALUATION CRITERIA
Qualifications will be evaluated by the Selection Committee who will individually score
them out of a total of 100 possible points based on the criteria below. The scoring criteria
and possible point values are:
1. Respondent’s experience with projects of similar size and design:
Possible Points: 40
2. Firm’s Qualifications:
Possible Points: 20
3. Capabilities to meet time schedule and project budget requirements.
Possible Points: 20
4. Present and projected workloads:
Possible Points: 10
5. Past projects/experience working with the City of Bozeman:
Possible Points: 5
6. Office(s) location:
Possible Points: 5
VI. FORM OF AGREEMENT
The final form of the contract documents will be disclosed to Respondents during contract
negotiations.
VII. CITY RESERVATION OF RIGHTS
All proposals submitted in response to this RFQ become the property of the City and public records
and, as such, may be subject to public review.
A SUBMISSION IN RESPONSE TO THIS REQUEST FOR QUALIFICATIONS CONFERS NO RIGHTS UPON ANY
RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER WHATSOEVER. THE CITY
RESERVES THE RIGHT TO MAKE NO AWARD AND TO SOLICIT ADDITIONAL REQUEST FOR
QUALIFICATIONS AT A LATER DATE.
A. This RFQ may be canceled or any or all responses may be rejected in whole or in part, as
specified herein, when it is in the best interests of the City. If the City cancels or revises
this RFQ, all Respondents who submitted will be notified using email.
B. The City reserves the right to accept or reject any and all submissions; to add or delete
items and/or quantities; to amend the RFQ; to waive any minor irregularities,
informalities, or failure to conform to the RFQ; to extend the deadline for submitting
proposals; to postpone award for up to 60 days; to award one or more contracts, by item
or task, or groups of items or tasks, if so provided in the RFQ and if multiple awards are
determined by the City to be in the public interest.
C. The City reserves the right to reject the submission of any person/firm who previously
failed to perform properly to the satisfaction of the City, or complete on time agreements
of similar nature, or to reject the submission of any person/firm who is not in a position
to perform such an agreement satisfactorily as determined by the City.
D. The City reserves the right to determine the best qualified Respondents and negotiate
a final scope of service and cost, negotiate a contract with another Respondents if an
agreement cannot be reached with the first selected Respondents, or reject all
proposals.
E. The successful Respondents will be required to enter into a contract with the City,
which will incorporate the Respondents' scope of service and work schedule as part of
the agreement.
F. This RFQ does not commit the City to award a contract. The City assumes no liability or
responsibility for costs incurred by Respondents in responding to this request for
qualifications or request for interviews, additional data, or other information with
respect to the selection process, prior to the issuance of an agreement, contract or
purchase order. The Respondents, by submitting a response to this RFQ, waives all
right to protest or seek any legal remedies whatsoever regarding any aspect of this
RFQ.
G. This project is subject to the availability of funds.
VIII. NONDISCRIMINATION AND EQUAL PAY POLICY
The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate form
provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status,
national origin, or because of actual or perceived sexual orientation, sexual preference, gender
identity, or disability in fulfillment of a contract entered into for the services identified herein and that
this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s
employees and to all subcontracts it enters into in the fulfillment of the services identified herein.
Failure to comply with this requirement shall be cause for the submittal to be deemed nonresponsive.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this
RFQ and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the
Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of
Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication
and has read the material.
IX. MISCELLANEOUS
A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or agent of
the City shall affect or modify any term of this solicitation. Oral communications or any
written/email communication between any person and City officer, employee or agent shall not be
considered binding.
B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent
agreement, or any other contract entered into as a result of this solicitation, shall constitute, create,
give rise to or otherwise be recognized as a partnership or formal business organization of any kind
between or among the respondent and the City.
C. Employment Restriction and Indemnity. No person who is an owner, officer, employee,
contractor, or consultant of a respondent shall be an officer or employee of the City. No rights
of the City’s retirement or personnel rules accrue to a respondent, its officers, employees,
contractors, or consultants. Respondents shall have the responsibility of all salaries, wages,
bonuses, retirement, withholdings, worker’s compensation and occupational disease
compensation, insurance, unemployment compensation other benefits and taxes and
premiums appurtenant thereto concerning its officers, employees, contractors, and consultants.
Each Respondent shall save and hold the City harmless with respect to any and all claims for
payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s
compensation and occupational disease compensation, insurance, unemployment
compensation other benefits and taxes and premiums in any way related to each respondent’s
officers, employees, contractors and consultants.
D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with
sensory impairments. For further information please contact the ADA Coordinator Mike Gray at
406-582-3232 or the City’s TTY line at 406-582-2301.
E. Procurement. When discrepancies occur between words and figures in this solicitation, the
words shall govern. No responsibility shall attach to a City employee for the premature opening
of an SOQ not properly addressed and identified in accordance with these documents.
F. Governing Law. This solicitation and any disputes arising hereunder or under any future
agreement shall be governed and construed and enforced in accordance with the laws of the
State of Montana, without reference to principles of choice or conflicts of laws.
X. ATTACHMENTS
The following exhibits are incorporated in this RFQ:
Attachment A: Non-Discrimination Affirmation
Attachment B: Sample form of Design-Build Agree
See PDF “Attachment B – Sample Form of Design-Build Agreement”
Attachment C: 2014 Structural Assessment
See PDF “Attachment C - Lindley Center – 2014 Structural Assessment”
Attachment D: 2022 Structural Assesment
See PDF “Attachment D – Lindley Center – 2022 Structural Assessment”
Attachment E: As-Built Architectural Drawings
See PDF “Attachment E – Lindley Center – As Built Drawings”
END OF RFQ
Attachment A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability and acknowledges and
understands the eventual contract will contain a provision prohibiting discrimination as described above
and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees
and to all subcontracts.
In addition, ____________________________________(name of entity submitting) hereby affirms it will
abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has
visited the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best
practices publication and has read the material.
______________________________________
Name and title of person authorized to sign on behalf of submitter