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Home My WebLink About11-01-23 Downtown BID Board Agenda and Packet MaterialsA.Call meeting to order - 12:00 p.m. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approve July & August Meeting Minutes (Cope) E.Public Comment This is the time to comment on any matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, November 1, 2023 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to agenda@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org 1 F.FYI/Discussion F.1 October Finance Report(Cope) G.Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 Citizen Advisory Board meetings are open to all members of the public. If you have a disability and require assistance, please contact the City for ADA coordination, 406.582.2306 (TDD 406.582.2301). 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve July & August Meeting Minutes MEETING DATE:November 1, 2023 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve the July and August meeting minutes. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:July and August board meeting minutes as presented. UNRESOLVED ISSUES:None. ALTERNATIVES:As recommended by board. FISCAL EFFECTS:None. Attachments: BID Minutes 7-23.pdf BID Minutes 8-23.pdf Report compiled on: October 16, 2023 3 Downtown Business Improvement District Board Meeting Minutes July 19, 2023 Attending: Eric Bowman, Emily Cope, Terry Cunningham, Ileana Indreland, Erik Nelson, Susan Neubauer, Ellie Staley, Eric Sutherland Absent: Randy Scully Minutes ACTION: Eric Bowman moved to approve the April minutes as presented. Eric Sutherland seconded the motion. All voted in favor. Public Comment None. Discussion Items Monthly Finance Report Emily presented the FY23 Year End finance report and the FY24 YTD finance report. The board discussed selling the old wrought iron baskets at a discounted price for towns or organizations interested. July Economic Development Director’s Report Emily provided a monthly update on the BID’s maintenance programs and staffing updates, highlighting that the two seasonal flower waterers have started and an update to the Main Street Sewer Renovation project. Meeting was adjourned. 4 Downtown Business Improvement District Board Meeting Minutes August 28, 2023 Attending: Eric Bowman, Emily Cope, Ileana Indreland, Susan Neubauer, Ellie Staley, Eric Sutherland Absent: Erik Nelson, Randy Scully, Terry Cunningham Minutes None. Public Comment None. Discussion Items Monthly Finance Report Emily presented the FY24 YTD finance report, highlighting $3,400 in income from selling flower baskets and the $13,000 for the red holiday spider replacement. August Economic Development Director’s Report Emily provided a monthly update on the BID’s maintenance programs and staffing updates. The board discussed the flower watering truck repairs and Downtown URD & BID board recruitment timelines. Meeting was adjourned. 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:October Finance Report MEETING DATE:November 1, 2023 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Financial Report 10-16-23.pdf Report compiled on: October 16, 2023 6 Downtown BID October 2023 Finance Report APPROVED Y-T-D FY2024 FY2024 Income BID Assessment 230,000.00$ 115,000.00$ BID Assessment--residual Contract Income 24,000.00$ 6,000.00$ Interest Income 100.00$ 3.37$ Mobile Vending Fees 1,750.00$ Flower Sponsorships 9,000.00$ 1,200.00$ Christmas Light Sponsorships 3,500.00$ Streetlamp Banners 12,000.00$ 3,900.00$ Imperial Hanging Basket Sales 2,589.00$ Total Income 280,350.00$ 128,692.37$ Expenses Management Fee 67,500.00$ 33,750.00$ Total Expenses 67,500.00$ 33,750.00$ Payroll Expenses Maintenance Staff 65,000.00$ 18,187.00$ Taxes 4,825.00$ 1,966.80$ Work Comp 3,300.00$ 612.46$ Maintenance Staff--Garage 22,500.00$ 6,709.50$ Taxes 950.00$ Work Comp 950.00$ Total Payroll Expenses 97,525.00$ 27,475.76$ Programs Outreach Bozeman 10,000.00$ wntown Bozeman Association (DBA) Sup 27,000.00$ 27,000.00$ Holiday Lights 2,000.00$ Holiday Light Spider Repair 2,000.00$ Holiday Lights Storage 1,525.00$ Holiday Lights- Reserve Fund 10,000.00$ 10,000.00$ New Banners 3,000.00$ Flower Expenses 30,000.00$ 30,961.00$ Flower Water 300.00$ 26.28$ Tree Purchases 2,000.00$ Marketing 2,500.00$ 2,500.00$ Maintenance Supplies 4,000.00$ 1,144.68$ Garbage Bags 2,675.00$ 835.52$ Graffiti Supplies 1,000.00$ 131.75$ Graffiti Contracted Removal 6,500.00$ 158.50$ Mule Service & Fuel 1,750.00$ 890.22$ Truck Service & Fuel 2,500.00$ 1,480.49$ Truck-Mule Insurance 5,500.00$ Program Contingency 1,000.00$ 123.50$ Total Program Expenses 115,250.00$ 75,251.94$ Total BID Expenses 280,275.00$ 136,477.70$ NET ASSESSMENT INCOME 75$ (7,785)$ Capital Expenses Red Holiday Spider Replacement 15,000.00$ 13,060.13$ Earth Planter Self-Watering Basket (M 45,000.00$ 38,760.00$ Checking Account Balance 76,498.30$ Certificate of Deposit Balance 31,913.69$ Total Cash On Hand Total 108,411.99$ 7