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HomeMy WebLinkAboutRFP QA• Appendix B is listed as being part of the RFP but is not attached. Can you supply that, please? See attached PSA. • What is the status of the study itself? The study is approximately 2 months from completion. This effort will involve coordination with the City of Belgrade and Gallatin County to coordinate communications. • What is the length of the contract? Are there any specific terms to the contract such as renewable after a year, etc.? The communications work is specific to this study. If the various partner organizations decide to advance the work outlined in the study, then there will very likely be follow up communications work associated with the next steps. • What is the date that work is to begin? What is the expected length of active work for education? Work is to begin as soon as possible. I anticipate approximately 9 months of educational effort. • Is the requested education about the study or the activities happening in the study? The education is intended to inform the public about the study, its contents, and the long-term reason to begin this work now. This particular project is a legacy project that will take 20-30 years to develop but will be critical for the long-term growth and affordability of the community. The message is we have to begin work on this project now in order to deliver the project when demands necessitate the project. • What is the desired outcome of the education? Inform the public. • An educational video(s) is listed as a possible deliverable. Is a budget required for that element under the budgeting portion? Yes. • Under item 5 in Scope of Services, can you provide more information regarding non-English speaking residents in our community? We are assuming Spanish, but are there others we should be aware of? And are all materials and content that the contractor creates to be translated? Yes, Spanish is the only language to be aware of. Requests for translation into other languages is always a possibility and will be treated on a case-by-case basis. Not all materials may be required for translation – for example, we may not need talking points or website copy translated but may need a survey or meeting materials targeting this group translated. • What involvement will there be, as a contractor, with Belgrade and Gallatin County? Belgrade and Gallatin County are partners in the study, and we want our messaging to be coordinated among the three entities. Each entity may ultimately want to participate in this contract with funding support, but that is not certain at present. On the RFP is there a specific date they would like this project completed? We anticipate approximately 9 months of educational effort, so a potential end date would be summer 2024. •The RFP mentions including an Appendix B for form of professional services agreement but there wasn’t one included in the RFP document. Can that document be provided? Yes, see attached. •Would the City be willing to share the status of the regionalization study, and can the study report be shared if completed? The study is approximately 2 months from completion. We will share it upon completion with the hired firm. •Has the City set aside a budget for this work, if yes can that budget be shared? We are developing the budget around the scope/fee negotiation.