HomeMy WebLinkAbout07-19-23 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order - 12:00 p.m.
This meeting will be held both in-person and also using an online video conferencing system. You
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B.Disclosures
C.Changes to the Agenda
D.Public Service Announcements
E.Approval of Minutes
E.1 Approve April 2023 Meeting Minutes (Cope)
F.Public Comment
This is the time to comment on any matter falling within the scope of the Business Improvement
District Board. There will also be time in conjunction with each agenda item for public comment
relating to that item but you may only speak once per topic.
Please note, the Board cannot take action on any item which does not appear on the agenda. All
persons addressing the Board shall speak in a civil and courteous manner and members of the
THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA
BID AGENDA
Wednesday, July 19, 2023
General information about the Community Development Board is available in our Laserfiche
repository.
If you are interested in commenting in writing on items on the agenda please send an email to
agenda@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting.
Public comments will also be accepted in-person and through Video Conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the
City on cable channel 190.
For more information please contact Emily Cope, emily@downtownbozeman.org
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audience shall be respectful of others. Please state your name and place of residence in an audible
tone of voice for the record and limit your comments to three minutes.
G.FYI/Discussion
G.1 Finance Reports(Cope)
G.2 Economic Development Director's Monthly Report (Cope)
H.Adjournment
For more information please contact Emily Cope, Bozeman Downtown Partnership,
emily@downtownbozeman.org
This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30
Citizen Advisory Board meetings are open to all members of the public. If you have a disability and
require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-
2301).
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, DBP Economic Development Director
SUBJECT:Approve April 2023 Meeting Minutes
MEETING DATE:July 19, 2023
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve.
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:N/A.
UNRESOLVED ISSUES:N
ALTERNATIVES:As suggested by board.
FISCAL EFFECTS:None.
Attachments:
BID Minutes 4-23.pdf
Report compiled on: July 12, 2023
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Downtown Business Improvement District
Board Meeting Minutes
April 19, 2023
Attending: Eric Bowman, Emily Cope, Terry Cunningham, Ileana Indreland, Susan Neubauer,
Randy Scully, Ellie Staley, Eric Sutherland
Absent: Erik Nelson
Minutes
ACTION: Ileana Indreland moved to approve the March minutes as presented.
Susan Neubauer seconded the motion.
All voted in favor.
Public Comment
None.
Discussion Items
Fiscal Year 2024 Budget and Work Plan
Emily presented the FY24 work plan and budget, highlighting a proposed assessment of
$230,000. The FY24 work plan includes capital projects/reserves for the Red Holiday Spider
Replacement and Earth Planter Self-Watering Baskets for Main Street.
ACTION: Ileana Indreland moved to approve the FY24 work plan and budget as
presented.
Randy Scully seconded the motion.
All voted in favor.
April Economic Development Director’s Report
Emily provided a monthly update on the BID’s maintenance programs and staffing updates.
Meeting was adjourned at 12:45pm.
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, DBP Economic Development Director
SUBJECT:Finance Reports
MEETING DATE:July 19, 2023
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will present the FY23 year end finance report and the July 2023
monthly finance report.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID Financial Report 6-30-23.pdf
BID Financial Report 7-11-23.pdf
Report compiled on: July 11, 2023
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Downtown BID FY23 Year End 2023 Finance Report
APPROVED Y-T-D
FY2023 FY2023
Income
BID Assessment 220,000$ 220,000.00$
BID Assessment--residual
Contract Income 24,000$ 24,000.00$
Interest Income 100$ 11.39$
Mobile Vending Fees 1,750$ 500.00$
Flower Sponsorships 9,000$ 13,310.16$
Christmas Light Sponsorships 3,500$ 3,300.86$
Streetlamp Banners 12,000$ 15,100.00$
Total Income 270,350$ 276,222.41$
Expenses
Management Fee 63,000$ 63,000.00$
Total Expenses 63,000$ 63,000.00$
Payroll Expenses
Maintenance Staff 60,000$ 34,119.25$
Taxes 4,825$ 4,364.83$
Work Comp 3,300$ 1,839.12$
Maintenance Staff--Garage 22,500$ 20,441.00$
Taxes 975$
Work Comp 975$
Total Payroll Expenses 92,575$ 60,764.20$
Programs
Outreach Bozeman/New Program 20,000$
wntown Bozeman Association (DBA) Sup 27,000$ 27,000.00$
Christmas Lights 2,000$ 1,603.60$
Christmas Light Spider Repair 2,000$ 3,962.32$
Christmas Lights Storage 1,500$ 1,479.00$
New Banners 3,000$
Flower Expenses 30,000$ 29,158.09$
Flower Water 300$ 199.41$
Tree Purchases 2,000$
Marketing 2,500$ 2,000.00$
Maintenance Supplies $ 3,750 $ 3,899.54
Garbage Bags $ 2,625 $ 2,035.00
Graffiti Supplies 1,250$ 481.56$
Graffiti Contracted Removal 4,500$ 4,970.00$
Mule Service & Fuel 1,750$ 1,148.57$
Truck Service & Fuel 2,500$ 1,179.84$
Truck-Mule Insurance 5,500$ 4,859.00$
Program Contingency 1,000$ 629.46$
Total Program Expenses 113,175$ 84,605.39$
ther Expenses - Capital Flower Baskets 27,360.00$
Total BID Expenses 268,750$ 235,729.59$
NET ASSESSMENT INCOME 1,600$ 40,492.82$
Checking Account Balance 126,782.55$
Certificate of Deposit Balance -$ 31,913.69$
Total Cash On Hand Total 158,696.24$
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Downtown BID July 2023 Finance Report
APPROVED Y-T-D
FY2024 FY2024
Income
BID Assessment 230,000.00$
BID Assessment--residual
Contract Income 24,000.00$
Interest Income 100.00$
Mobile Vending Fees 1,750.00$
Flower Sponsorships 9,000.00$ 300.00$
Christmas Light Sponsorships 3,500.00$
Streetlamp Banners 12,000.00$ 2,800.00$
Total Income 280,350.00$ 3,100.00$
Expenses
Management Fee 67,500.00$ 16,875.00$
Total Expenses 67,500.00$ 16,875.00$
Payroll Expenses
Maintenance Staff 65,000.00$ 2,136.75$
Taxes 4,825.00$ 235.14$
Work Comp 3,300.00$ 73.23$
Maintenance Staff--Garage 22,500.00$ 840.00$
Taxes 950.00$
Work Comp 950.00$
Total Payroll Expenses 97,525.00$ 3,285.12$
Programs
Outreach Bozeman 10,000.00$
wntown Bozeman Association (DBA) Sup 27,000.00$ 27,000.00$
Holiday Lights 2,000.00$
Holiday Light Spider Repair 2,000.00$
Holiday Lights Storage 1,525.00$
Holiday Lights- Reserve Fund 10,000.00$ 10,000.00$
New Banners 3,000.00$
Flower Expenses 30,000.00$
Flower Water 300.00$
Tree Purchases 2,000.00$
Marketing 2,500.00$
Maintenance Supplies 4,000.00$ 224.87$
Garbage Bags 2,675.00$
Graffiti Supplies 1,000.00$
Graffiti Contracted Removal 6,500.00$
Mule Service & Fuel 1,750.00$
Truck Service & Fuel 2,500.00$
Truck-Mule Insurance 5,500.00$
Program Contingency 1,000.00$
Total Program Expenses 115,250.00$ 37,224.87$
Total BID Expenses 280,275.00$ 57,384.99$
NET ASSESSMENT INCOME 75$ (54,285)$
Capital Expenses
Red Holiday Spider Replacement 15,000.00$ 13,060.13$
Earth Planter Self-Watering Basket (M 45,000.00$
Checking Account Balance 69,711.10$
Certificate of Deposit Balance 31,913.69$
Total Cash On Hand Total 101,624.79$
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, DBP Ec
SUBJECT:Economic Development Director's Monthly Report
MEETING DATE:July 19, 2023
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will present a monthly report on Downtown BID programs.
UNRESOLVED ISSUES:None.
ALTERNATIVES:Non
FISCAL EFFECTS:None.
Attachments:
BID EDD Report 7-23.pdf
Report compiled on: July 12, 2023
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Economic Development Director’s Report
Business Improvement District Board
July 2023
General Downtown Updates
Upcoming Board Vacancies:
Both the Downtown URD and BID have vacancies.
Apply here: https://www.bozeman.net/departments/city-commission/advisory-
boards/apply-for-an-advisory-board
Downtown Sewer Project: Work will begin on E Main St between Rouse Ave and Church Ave on Monday,
June 5, and will continue as listed below:
• June 19 - August 1: Church from Main to Babcock, and Babcock from Rouse to Church
• August 11 - August 18: N Bozeman from Main to alleyway
• August 21 – Sept. 1: N Bozeman from alleyway to Mendenhall
• August 21 - September 21: E Main from Bozeman to Rouse � More information is available on the
City of Bozeman website: https://www.bozeman.net/departments/transportation-
engineering/projects/east-main-street-construction. For weekly information about the project
please follow BZNStreetReport on Facebook or visit bozemanstreetreport.com.
Alley Project: We’re excited to announce that there’s been significant progress on the Alley Project design.
Artists have been chosen and designs finalized. Current bid closed on July 17th.
Downtown REwrap Electrical Box Project: Re-wrapping after 11 years, art panel chose 11 amazing new
pieces and Clean Slate will be starting this project end of July/early August.
Maintenance Program Update
Currently we have one general maintenance employee (Mike), a part-time garage maintenance employee
(Trish), and two seasonal flower waterers (Patty and Elise). We are currently hiring a general maintenance
position that will also assist with flower watering as needed.
Flower baskets have been installed on Main Street between Rouse and Church, unable to hang at the beginning
of summer due to sewer construction. We have sold 68 of our old wrought-iron baskets to a group in town.
Discuss Earth Planter baskets moving into summer 2024.
Below are the maintenance statistics comparing the year-to-date figures from this year (FY23) to the
corresponding stats from last year (FY22).
FY2022 Y-T-D FY2023 Y-T-D
Total Avg/mnth Total Avg/mnth Difference
Trash Emptied 3203 267 3326 277 +123
Recycling Emptied 767 64 682 57 -85
Graffiti Removed 262 22 245 20 -17
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Building Projects
• The National (104 East Main)—Development project underway, to be restored to original façade. A vinyl
wrap on the construction walkway has been installed to highlight the project and show photos of the
building’s history.
• Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts
building.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
infrastructure. Construction underway.
Business Updates
• Bozeman Optical – Rebranding from Bozeman Optical
• Fjallraven- 1 East Main St- Formerly Girls Outdoors
• Stio –233 E Main St- Opening fall 2023
• TBD-122 E Main- Formerly Downtown Antiques
• Meridian Men- 107 E Main- Opening summer 2023
• Lucchese Boots -131 E Main- formerly Little Angels Boutique
• Mountain Trails Gallery- 303 E Main St- formerly Smoke, Fire & Coal
• TBD- 211 E Main- Formerly El Camino/Kitty Warren
• LV Wood West- 225 E Mendenhall- Formerly Onyx – Opening summer/fall 2023
• TBD- 129 W Main St- Formerly Theory Salon
Upcoming DBA Events:
• Music on Main- Every Thursday through August 10th
• Art Walks- Second Fridays June-September
• Crazy Days- July 21-23
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