HomeMy WebLinkAbout03-01-23 EVB Agenda & Packet MaterialsA.Call to Order - 6:00 PM
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B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approval of February 1, 2023 Economic Vitality Board Meeting Minutes (DiTommaso)
E.Public Comments
This is the time to comment on any matter falling within the scope of the Economic Vitality Board.
There will also be time in conjunction with each agenda item for public comment relating to that
item but you may only speak once per topic. Please note, the Board cannot take action on any
item which does not appear on the agenda. All persons addressing the Board shall speak in a civil
and courteous manner and members of the audience shall be respectful of others. Please state
your name and place of residence in an audible tone of voice for the record and limit your
THE ECONOMIC VITALITY BOARD OF BOZEMAN, MONTANA
EVB AGENDA
Wednesday, March 1, 2023
General information about the Economic Vitality Board is available in our Laserfiche repository.
If you are interested in commenting in writing on items on the agenda please send an email to
agenda@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the
meeting.
Public comments will also be accepted in-person and through Video Conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the
City on cable channel 190.
For more information please contact Brit Fontenot, bfontenot@bozeman.net
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comments to three minutes.
General public comments to the Board can be found in their Laserfiche repository folder.
F.FYI/Discussion
F.1 Belonging in Bozeman Equity & Inclusion Plan Update (Hess)
G.Adjournment
This board generally meets the first Wednesday of the month from 6:00 pm to 8:00 pm.
Citizen Advisory Board meetings are open to all members of the public. If you have a disability and
require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-
2301).
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Memorandum
REPORT TO:Economic Vitality Board
FROM:Jesse DiTommaso, Economic Development Specialist
Brit Fontenot, Economic Development Director
SUBJECT:Approval of February 1, 2023 Economic Vitality Board Meeting Minutes
MEETING DATE:March 1, 2023
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve the February 1, 2023 Economic Vitality Board meeting minutes.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's
Citizen Advisory Board Manual, all boards must have minutes taken and
approved. Prepared minutes will be provided for approval by the board at
the next regularly scheduled meeting. Staff will make any corrections
identified to the minutes before submitting to the City Clerk's Office.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As recommended by the Board.
FISCAL EFFECTS:None.
Attachments:
2123 EVB Minutes.docx
Report compiled on: February 24, 2023
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Bozeman City Commission Meeting Minutes, [DATE]
Page 1 of 2
THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
[DATE]
Present:Sara Savage, Craig Ogilvie, Danielle Rogers, John Carey, Katharine Osterloth, Christopher
Coburn
Absent:None
Excused:None
A)00:05:52 Call to Order -6:00 PM
B)00:07:03 Disclosures
C)00:07:08 Changes to the Agenda
D)00:07:20 Public Service Announcements
E)00:07:28 Approval of Minutes
E.1 00:08:10 Approval of January 4, 2023 Economic Vitality Board Meeting Minutes
010423 EVB Minutes.pdf
00:07:39 Motion to approve I move to approve the January 4, 2023 Economic Vitality Board Minutes.
Sara Savage: Motion
Danielle Rogers: 2nd
00:07:54 Vote on the Motion to approve I move to approve the January 4, 2023 Economic Vitality Board
Minutes.The Motion carried 4 -0.
Approve:
Sara Savage
Danielle Rogers
John Carey
Katharine Osterloth
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Bozeman City Commission Meeting Minutes, [DATE]
Page 2 of 2
Disapprove:
None
F)00:08:09 Public Comments
00:08:56 Mary Wictor, Public Comment
Mary Wictor commented on the City of Bozeman's engagement process.
G)00:12:45 Action Items
G.1 00:12:51 Discussion With Economic Vitality Board Regarding Potential Parking
Changes to Chapter 38, Article 5, Division 540, Unified Development Code as Part of the
Unified Development Code Update, Application 21381
00:13:35 Community Development Program Manager Saunders presented the potential parking
changes in the UDC.
00:46:23 Questions of Staff
H)01:31:08 FYI/Discussion
01:31:16 Economic Development Director Brit Fontenot provided an update on the Economic
Vitality Board vacancy, arts in the Economic Vitality Strategy, and the DEI Plan.
I)01:38:23 Adjournment
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Memorandum
REPORT TO:Economic Vitality Board
FROM:Dani Hess, Community Engagement Coordinator
SUBJECT:Belonging in Bozeman Equity & Inclusion Plan Update
MEETING DATE:March 1, 2023
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Listen to presentation, ask questions
STRATEGIC PLAN:3.3 Friendly Community: Ensure Bozeman continues to welcome diversity
through policies and public awareness.
BACKGROUND:The Belonging in Bozeman Equity & Inclusion Plan is underway! This
presentation will bring the EV Board up to speed on the Community
Engagement Plan for the project and EV Board's role throughout the
development of the plan. The update will include:
Community Engagement Plan overview
Community Liaison recruiting
Steering Committee development
Project Launch event on March 7th - help spread the word!
UNRESOLVED ISSUES:NA
ALTERNATIVES:NA
FISCAL EFFECTS:NA
Attachments:
BZN_Community Engagement Plan.pdf
Community Liaison Position Description final.pdf
Report compiled on: February 23, 2023
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COMMUNITY ENGAGEMENT PLAN
Belonging in Bozeman - Equity and Inclusion Plan
Last updated: 1/19/23
PROJECT LEADS
● City of Bozeman
○ Dani Hess, Community Engagement Coordinator (she/they)
○ Nakeisha Lyon, Associate Planner (she/her)
○ Takami Clark, Communications & Engagement Manager (she/her)
● Belonging in Bozeman Team - Community Engagement sub-group
● Morten Group, LLC
○ Mary Morten, President (she/her)
○ Vince Pagán-Hill, Project Director (he/him)
○ Jessica Kadish-Hernández, Consultant (she/her)
COMMUNITY ENGAGEMENT PURPOSE/BACKGROUND
The purpose of engaging the community in the Belonging in Bozeman Equity & Inclusion plan is to involve the people
most impacted by inequities based on intersections of race, identity, and life circumstance.
The plan will address City of Bozeman policies, practices, and procedures to improve equity for employees and the public
by delivering services and implementing policies and regulations. The plan will also address community-scale issues that
require coordination and partnership with external organizations in healthcare and education, for example. It is essential
that these organizations and partners be collaborators in plan development.
KEY TERMS1
● “Community Engagement”: An inclusive and ongoing process that relies on a two-way exchange of
information, ideas, and expertise between the public and the City of Bozeman to solve problems and make
sustainable decisions.
● “Inclusive”: means that we strive to reduce barriers to participation, offer a greater diversity of ways to engage,
and ensure that we create accessible and welcoming spaces for all people to engage.
● “Ongoing process”: means we plan for multiple interactions in multiple formats. It is not just one public meeting
or a single outreach event.
● “Two-way exchange”: means that information flows back and forth between the public and decision-makers.
One-way communications may be required throughout the community engagement process to ensure that those
participating have the information they need to contribute meaningfully. A key factor of engagement is that
decision-makers close the loop with those offering input by explaining how public input was considered and why
public input was or was not reflected in the outcome of the decision.
1 From "Engage Bozeman" Community Engagement Initiative, pg. 5
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Additionally, community members are valued as experts in their lived experience and day-to-day interactions with
City services, projects, and processes. Community engagement efforts are founded on the idea that community
members contribute to better outcomes by enriching the considerations before decision-makers and City staff.
● “Sustainable decisions”: result from effective community engagement and transparent decision-making
processes. They result in community members’ satisfaction with the method used to reach a given outcome,
EVEN IF they are not satisfied with the outcome itself. They bring us closer to establishing the trust,
transparency, equity, and innovation outlined in our guiding principles. Sustainable decisions balance the long-
term vision and current realities of a changing Bozeman.
● “Equality”: Sameness; treating everyone the same regardless of identity, life circumstance, or needs. The same
resources or services may be available to all, but some people may face barriers in accessing or benefitting from
them.
● “Equity”: Recognizing differences in people’s identity, life circumstances, and needs and ensuring that all are
welcome, valued, and can thrive in our community. When we strive for equity, we intentionally create systems
that are informed by people’s lived experiences so that everyone can access and benefit from available services
and resources.
● “Diversity”: Variation and difference across individuals in a group, organization, or community. A group can be
described as diverse when it is made up of individuals of varying characteristics. Some examples are race,
ethnicity, language-spoken, nationality, cultural identity, spiritual practice, age, gender identity, gender
expression, sexual orientation, ability, and income or socioeconomic status. When we strive for diversity, we
honor the richness, value, and benefits of bringing people with different perspectives, identities, and experiences
together.
● “Inclusion”: What we do with diversity. An individual, group, organization, or community is inclusive when
differences and variation are leveraged and celebrated. When we strive for inclusion we are aware of how our
words, actions, and beliefs impact others. Inclusive spaces are those in which people are respected, heard, and feel
like they belong, even when they hold different identities, experiences, or perspectives from each other.
● “Belonging”: This definition will be crafted by the community during our engagement process. So far, the
Belonging in Bozeman Core Team and several community members have come up with the following themes:
● Support, security, comfort, acceptance, understanding, purpose, ability to achieve full potential,
authenticity, trust, openness, safety, confidence, pride, inclusion, representation, feeling respected, access,
empathy, connection, language accessibility, possibility, agency, love, giving the same opportunities and
different tools so everyone can succeed, and mental health access.
KEY PARTNERS
INTERNAL: Belonging in Bozeman core team, City Manager’s Office, Department Directors, Supervisors and
managers, Frontline staff
ADVISORY: City Commission, Economic Vitality Board
EXTERNAL: External Steering Committee, Community Liaisons, a complete list of external partners is maintained
internally
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LEVEL & GOAL FOR COMMUNITY ENGAGEMENT
We are collaborating with the community to develop visions, goals, and strategies for the Equity and Inclusion plan
while working directly with community partners on time, resources, and partnerships needed for implementation.
This document provides a roadmap for community engagement. Morten Group, LLC will be available for
consultation on specific tactics and workflows for each item outlined in this document as the timeline progresses through
the planning process.
ENGAGEMENT TIMELINE
PHASE ONE: DEFINE THE OPPORTUNITY
Objective Inform the community of the project launch, outlining how they will be engaged, on what timeline, and
how their input and feedback will be integrated into the plan.
Timeline January - February 2023
Tactics ● Convene External Steering Committee
● Plan and host a community launch event to explain and set expectations around community
engagement in the Equity and Inclusion Plan
● Establish ongoing communications with potential community partners
Tools Press releases, Engage Bozeman project page, social media outlets, emails to community partners,
community group site visits
PHASE ONE TASK BREAKDOWN
TASK CITY OF BOZEMAN BELONGING IN BOZEMAN
(BIB) + EXTERNAL STEERING
COMMITTEE (ESC)
Convene External Steering Committee
Early February
Convene the External Steering
Committee
Attend External Steering
Committee meeting
Plan and implement a community launch
event to explain and set expectations around
community engagement in BIB
Late February
Plan online launch event with remarks
from city, and introductions to key
players
Participate in online launch
event
Attend online launch event
Establish ongoing communication with
potential community stakeholders and
partners
Late February
Establish initial communication and
track community partners
Support the development of
outreach list
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PHASE TWO: GATHER INFORMATION
Objective Collect input and establish regular communication with community groups and partners on the
development of: (1) historical narrative on equity/belonging in Bozeman; (2) vision statements adapted
from Equity Indicator themes; and (3) the draft plan.
Timeline March - August 2023
Engagement
Tactics Engagement will continue throughout the planning process:
(1) Hold meetings with relevant community partners to gather expertise and input on the story and
history of belonging in Bozeman
(2) Facilitate City-wide community member-led “Community Chats” to collect input on Equity
Indicator themes to support drafting of vision statements
(3) Disseminate a survey to collect feedback and information drafted vision statements
(4) Host town hall sessions to share the plan and its timeline with the general public and collect
reactions and feedback from community members
(5) Community Liaisons amplify engagement and participation of their communities with support from
City staff.
Comms
Tools
Press releases, Engage Bozeman project page, social media outlets, emails to community partners,
surveys for non-attendee feedback collection
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PHASE TWO TASK BREAKDOWN
TASK
Timeline
CITY OF
BOZEMAN MORTEN GROUP
BELONGING IN
BOZEMAN (BIB) +
EXTERNAL
STEERING
COMMITTEE (ESC)
COMMUNITY
Hold meetings with
relevant community
partners to gather
expertise and input on
the story and history
of belonging in
Bozeman
February
Schedule and
facilitate meetings
with community
partners, send
transcripts to MG
Support CoB in
developing agendas,
collect and compile
transcripts
Review and respond
to compiled notes
from community
partner meetings
Participate in
meetings and offer
feedback as
appropriate
Facilitate City-wide
community member-
led “Community
Chats” to collect
input on Equity
Indicator themes to
support drafting of
vision statements
Mid-March
Develop framework,
identify and reach out
to potential hosts;
facilitate logistics and
create feedback
tool(s); communicate
feedback to
community
Support creation of
framework, feedback
tools, and other items
as appropriate
Support identification
of and outreach to
potential hosts
BIB: Commit to
attending a
community chat
ESC: Commit to
hosting (ESC) a
Community Chat
Host and attend
community chats in
accordance with
framework and
facilitation best
practices provided by
CoB
Disseminate a survey
to collect feedback
and information
drafted vision
statements
Mid-April
Disseminate survey
and collect responses
to send to MG
Facilitate session to
draft vision
statements, create
agenda, and provide
follow-up
documentation
BIB: Attend session
to draft vision
statements based on
community feedback
Complete survey as
appropriate
Host town hall
sessions (in-person
and/or online) to
share updates on the
plan and its timeline
with the general
public and collect
reactions and
feedback from
community members
Various
Identify Town Hall
hosts to work with on
marketing; develop
materials to share
with hosts; lead panel
on plan rollout
Review and support
the development of
town hall agendas and
facilitation guide(s)
BIB: Work with City
of Bozeman to
present in at least one
town hall
ESC: Market events
and support
attendance of a
diversity of
individuals
representing key
communities
Host and/or attend
Town Halls
Market events
through professional
channels
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ENGAGEMENT STRATEGIES
The strategies listed below align with communication opportunities throughout the process - they should be considered
alongside and separate from the engagement timeline in the previous section.
SUBJECT INFORM ENGAGE NOTES
Project launch save-
the-date
Details around the event; what to
look forward to as far as
engagement (high-level - general
dates and opportunities for
participation)
RSVP for the event; sign up
for updates and more
information; re-engage
folks with equity indicator
report
Share a separate document
with some bullets from
findings, and a list of
recommendations
Project launch More details on engagement and
a high-level overview of how
feedback will be used
Sign up to host a
Community Chat; ask for a
Town Hall to be brought
into your community
Should be immediate follow-
up with expectations on when
to hear next for potential CC
hosts
Community Chats High-level explanation of
expectations (linked to complete
details), what we want to
accomplish (potentially with an
example), and how feedback will
be used
Sign up to host a
community chat
Need to develop toolkits that
include an info sheet with
equity indicators and purpose
of the chats, facilitation
guide, and note taking
template. Things to
include/consider are: Ground
rules to keep conversations
respectful and productive,
Potentially assign equity
indicators themes so we get
good input across all
themes/vision statements
Post-Community
Chats
Community Chat highlights (how
many groups, how many
participated, etc.); action items
moving forward
Host a town hall How do we focus on the
voices we haven't heard in
the past, while also providing
opportunities for all to
participate (1-2 sessions
throughout the project to
allow folks an opportunity to
give feedback)
Value statement
review survey
Parameters for feedback (TBD),
a timeline for feedback, and how
feedback will be used
Complete the equity
indicator recommendation
review survey
Post-survey Survey findings and action items
moving forward
RSVP for a town hall
Post-Town
Hall/Community
Appreciation
Express gratitude for the
community members who
participated and explain how the
feedback gathered from the town
Thank you! How will what we present
here differ from what we give
in the town halls?
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SUBJECT INFORM ENGAGE NOTES
halls is being used to implement
the plan
COMMUNICATION TOOLS
TOOLS CITY OF BOZEMAN BIB/ESC
Press releases, media
advisories, etc.
Develop materials, incorporate
feedback, and finalize
Supply quotes, blurbs, and review
Email marketing + Provide contacts for email lists
Social media posts + Share on social media accounts as appropriate
Other, non-online tools Tabling and outreach by Community Liaisons, Belonging in Bozeman team, External
Steering Committee members
Engage Bozeman Platform Monthly newsletter updates, analog engagement has an online version on this hub
A note on accessibility - Before the release of these materials, each item should be checked for accessibility, including but not limited
to: color checking, screen reader compatibility, image descriptions, formatting such as font size and legibility, language considerations
such as language and literacy levels, etc.
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Community Liaison Position Description
Background: The City of Bozeman and local partners are developing a plan to address equity
and inclusion in the Bozeman area. The goal of the plan is to outline action steps for the City of
Bozeman and other local organizations to take to make Bozeman a place where everyone feels
welcomed, included, and like they can thrive regardless of their race, identity, or life
circumstance. Many of the issues that people face such as housing, access to healthcare, or to
information in their own language are issues that this plan may address. The Community
Liaison’s role is to gather input from people in their communities who are affected by these
issues.
Learn more about the project at engage.bozeman.net/belonging
Position description: Community Liaisons are well-connected, trusted leaders and relationship
builders in their own neighborhoods or communities. The goal of Community Liaisons is to
elevate voices and increase participation among underrepresented groups in the development
of a city-wide Equity & Inclusion Plan. The City of Bozeman is looking to contract with three
Community Liaisons to help reach different underrepresented groups including but not limited
to the Spanish-speaking community, low-income households, BIPOC (black, indigenous, people
of color) households, LGBTQ+, and/or people with disabilities. They receive regular support,
training, compensation, and resources to engage their communities and gather input from
residents where they live, eat, play, work, and/or worship.
Terms and pay: This is a temporary, short-term position with the City of Bozeman. Community
Liaisons are employees of the City of Bozeman and will be paid an hourly rate of $24.
Community Liaisons may not work more than 90 days total. It is expected that Community
Liaisons work an average of 10 hours a month.
Skills needed: Ideal Community Liaison candidates will bring lived experience as part of an
underrepresented community, be a natural relationship builder with community members of
diverse backgrounds, and wholly dedicated to providing productive feedback, great attention to
detail, and excellent communication skills throughout the length of this work.
Tasks may include:
• Participate in regular check-ins with fellow Community Liaisons and city staff to
coordinate work
• Co-design and co-facilitate culturally relevant outreach and engagement events and
activities to elevate the voices of underrepresented communities
• Review content and drafts related to the project; identify and examine issues related to
community needs
• Participate as a member of an external Steering Committee for the project
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• Develop and maintain contact list; expand network of community member contacts;
distribute information to community members and inform contacts of
outreach/feedback opportunities
• Present to community, staff, or City Commission on project findings and Community
Liaison experience
• Participate in professional development opportunities (e.g., leadership, communication,
and collaboration skills)
• Capture input from community members with their consent through notes, recordings,
photos, etc. and help to summarize and incorporate input in the Equity & Inclusion Plan
______________________________________________________________________________
Questions? Contact Community Engagement Coordinator, Dani Hess at dhess@bozeman.net
To apply: Please visit the city’s jobs site to fill out the online application and submit the
materials below!
1. Letter of interest
2. Resume OR description of relevant experience
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