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HomeMy WebLinkAbout03-09-23 INC Agenda & Packet MaterialsA.Call meeting to order - 4:30 p.m. B.Disclosures C.Changes to the Agenda D.Public Service Announcements E.Approval of Minutes F.Consent G.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. H.Special Presentation I.Action Items J.FYI/Discussion J.1 Building Our Future Together - UDC update (Bentley) J.2 Working group time for INC 2022-2023 Work Plan (Hess) K.Adjournment THE INTER-NEIGHBORHOOD COUNCIL OF BOZEMAN, MONTANA INC AGENDA Thursday, March 9, 2023 For more information please contact Dani Hess dhess@bozeman.net This board generally meets the 3rd Thursday of the month from 4:30 to 6:00 Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). In order for this Board to receive all relevant public comment in time for this meeting, please submit via the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 1 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Community Development Director, Anna Bentley Code Studio - Colin Scarff, Ryan Johnson City of Bozeman Community Engagement Coordinator, Dani Hess SUBJECT:Building Our Future Together - UDC update MEETING DATE:March 9, 2023 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to presentation, ask questions, provide input STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:On December 21, 2021, the City Commission adopted Resolution 5368. The resolution established priorities for municipal actions over the next two years. Priorities include adopting changes to the Unified Development Code to “facilitate increased housing density, housing affordability, climate action plan objectives, sustainable building practices, and a transparent, predictable and understandable development review process.” This agenda item provides an overview to the InterNeighborhood Council of City Commission direction on residential and commercial zoning districts, and transitions that regulate how higher and lower density developments can successfully be adjacent. Time for questions and discussion will follow the presentation. Ongoing information about the UDC project can be found on at engage.bozeman.net/udc, the official portal for the project. Comments and input can also be submitted through engage.bozeman.net and summaries of prior City Commission and other meetings are provided including presentation materials. Included with this agenda item are summaries of several engagement tools and outcomes from the project so far. Additional meetings and other options for engagement will be provided as the project moves forward. Draft "midway report" for intercept engagement activity Engagement Events - chronological Map of History of Tall Building Development Debrief of City Commission work session on Commercial Zoning Districts, 2 Transitions (2/14), and Parking (2/28) Debrief of City Commission work session on Residential Zoning Districts (10/18) UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: March 6, 2023 3 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Community Engagement Coordinator, Dani Hess SUBJECT:Working group time for INC 2022-2023 Work Plan MEETING DATE:March 9, 2023 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Review progress from each team and use INC meeting time to work on work plan items. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:The INC Work Plan for 2022-2023 was developed by INC Representatives and the Staff Liaison and adopted in March, 2022. This work plan outlines priorities of the InterNeighborhood Council as it seeks to broaden outreach, improve communications, increase engagement opportunities and build cohesion between Neighborhood Associations in Bozeman. Several working groups were formed after the adoption of the Work Plan to begin developing a neighborhood leader resource guide and communications toolkit. This month's INC meeting will be an opportunity for working groups to reconvene and pick up on their efforts to develop these work plan items. UNRESOLVED ISSUES:None ALTERNATIVES:NA FISCAL EFFECTS:NA Attachments: INC 2022 and 2023 Workplan FINAL.docx Report compiled on: February 6, 2023 4 InterNeighborhood Council Work Plan 2022 & 2023 Developed Feb/March 2022, Approved by INC March 10, 2022 Focus Area 1: Tools & Technical Assistance for Neighborhood Leaders WP Item Description: Connection to 2018 INC Work Plan Priority Board Time Commitment: Staff Time Commitment:Schedule:Budget Impact: 1.Develop an INC Rep/Neighborhood Leader Resource Guide: -INC Rep roles & responsibilities -How to host a meeting -How to organize a block party -How to develop a letter expressing a neighborhood’s formal opinion on an issue to decision maker Engagement 1-3 months 3-6 months Spring/Summer 2022 $500-$1000 for professional editing, design, printing 2.Develop a Communications Toolkit for INC Reps -How to create a website -How to establish and maintain an email list -How to create a poll -How to use social media -How to request/organize a Town Hall on a topic of interest -How to canvas door-to-door -Overview of City channels: e-notifications, city calendar, city website, social media channels, Engage Bozeman Communication 1-3 months 3-6 months Spring/Summer 2022 $500-$1000 for professional editing, design, printing 5 Focus Area 2: Developing a Suite of Engagement Opportunities WP Item Description: Connection to 2018 INC Work Plan Priority Board Time Commitment: Staff Time Commitment:Schedule:Budget Impact: 3.Formalize a traffic calming project process -Finalize traffic calming request form -Outline workflow for staff to review requests -Develop agreement outlining expectations of neighborhood groups to coordinate with partners to collect data, install, maintain, and remove installations Engagement 1-3 months 3-6 months Fall/Winter 2022 Unknown 4.Develop a Placemaking Toolkit -What’s allowed re signage, boulevard landscaping etc., -Example project ideas -Ways to organize volunteers -How to get permission from the City Engagement 1-3 months 6-12 months Winter 2022/2023 Unknown Focus Area 3: Civic Education & Building Leadership Capacity WP Item Description: Connection to 2018 INC Work Plan Priority Board Time Commitment: Staff Time Commitment:Schedule:Budget Impact: 5.Develop a Civic Education program proposal -Research other programs Engagement 6-12 months 12-18 months Unknown Unknown 6 -What would a pilot of this look like? What resources do we need? Program duration? Application process? -Tour/site visits to Fire Stations, Water Treatment Plant, Water Reclamation Facility, Snow Plow ride-along, Police Officer ride-along -Speaker series/neighborhood trainings: Improve understanding of local government processes, decision making What the city can and can’t do on certain issues (affordable housing, taxes, etc.) Improve awareness and understanding of how to engage in important issues: How to stay informed of city issues. Website/resource navigation, tutorial on e-notifications, Engage Bozeman, City Commission 6-month calendar etc. 6.Establish issue-specific InterNeighborhood Working Groups Cohesion 3-6 months 6-9 months Unknown Unknown 7.Develop simple communication materials and visuals about city decision making processes, application processes, planning tools Engagement 1-3 months 1-3 months Summer 2022 Unknown 8.Plan a 2022 Neighborhood Retreat to re- engage, inspire, and support Neighborhood Steering Committees to activate engagement efforts in their neighborhoods Cohesion, Engagement 1-3 months 1-3 months Spring/Summer 2022 $1000-$1500 for space, food, supplies etc. 7