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Home My WebLink About03-22-23 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order -12:00 p.m. Please click the link below to join the webinar: https://us02web.zoom.us/j/87616412962 Or One tap mobile : US: +13462487799,,87616412962# or +16694449171,,87616412962# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 444 9171 or +1 669 900 6833 or +1 719 359 4580 or +1 253 205 0468 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 689 278 1000 Webinar ID: 876 1641 2962 International numbers available: https://us02web.zoom.us/u/kcwQTv2c5Z B.Disclosures C.Changes to the Agenda D.Public Service Announcements E.Approval of Minutes E.1 Approve February 2023 Minutes (Cope) F.Consent G.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, March 22, 2023 1 H.Special Presentation I.Action Items J.FYI/Discussion J.1 Downtown BID FY24 Draft Budget Discussion (Cope) J.2 March Economic Development Director's Report (Cope) J.3 March Finance Report(Cope) K.Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 Citizen Advisory Board meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582- 2301). In order for this Board to receive all relevant public comment in time for thismeeting, please submit via the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:Approve February 2023 Minutes MEETING DATE:March 22, 2023 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Approve minutes from the February 2023 board meeting. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Minutes 2-23.pdf Report compiled on: January 10, 2023 3 Downtown Business Improvement District Board Meeting Minutes February 15, 2023 Attending: Eric Bowman, Emily Cope, Ileana Indreland, Erik Nelson, Susan Neubauer, Randy Scully, Ellie Staley, Eric Sutherland Absent: Terry Cunningham Minutes ACTION: Eric Sutherland moved to approve the January minutes as presented. Ileana Indreland seconded the motion. All voted in favor. Public Comment None. Discussion Items BID Program Discussion Emily provided an update that the City of Bozeman does not currently have any trucks available for potential purchasing or leasing. Emily suggested to continue using the current BID truck for flower watering. The board may need to purchase another truck in the near future if the current truck stops working or if more watering capacity is needed for the flower baskets. The board suggested reaching out to dealerships to see if a donated truck with a business wrap is of any interest. The board discussed purchasing additional self-watering baskets this year to replace all of the existing 120 baskets on side streets. The 120 baskets purchased would be in addition to the 40 self-watering baskets in 2022. This will cut watering the new baskets off of Main Street from 7 days/week to just 3 days/week, helping to eliminate gas emission and staffing time. The Bozeman Fire Department has suggested replacing the red intersection spider this year, with a maintenance plan to replace the remaining two in future years. Emily will confirm a timeline with BFD and present at the March board meeting. February Finance Report Emily presented the February finance report highlighting: the second half of the BID assessment was collected for the fiscal year, and that the remaining expenses were on track. Eric Bowman suggested with the surplus of payroll funds, from lack of being fully staffed, could be allocated to other expenses. February Economic Development Director’s Report Emily gave an overview for the FY24 budget, stating that the draft budget will be reviewed in March and the final budget approved at the April meeting. Emily gave an update that the maintenance employee that was hired, quit shortly after and the maintenance job opening is 4 available once again. There is one remaining seat available on the BID board, application is currently open. Meeting was adjourned at 1:15pm 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:Downtown BID FY24 Draft Budget Discussion MEETING DATE:March 22, 2023 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss Downtown BID FY24 draft budget. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Staff compiled a preliminary budget for discussion purposes and feedback from the BID Board. Our intention is that the Board will provide guidance and feedback at this meeting and vote on a final budget at the regular April meeting. As outlined in the 2020 renewal of the BID, the assessment rate will not exceed $0.03 per taxable dollar value. UNRESOLVED ISSUES:N/A. ALTERNATIVES:As suggested by the board. FISCAL EFFECTS:Draft budget for FY24. Attachments: BID Assessment Budget and Assessment Rates FY2024 DRAFT v1.pdf Report compiled on: March 15, 2023 6 APPROVED FY23 BUDGET YEAR END PROJECTION DRAFT FY2023 FY2023 FY2024 % change vs FY23 Income BID Assessment 220,000$ 220,000$ 230,000$ 5% BID Assessment--residual Contract Income 24,000$ 24,000$ 24,000$ 0% Interest Income 100$ 100$ 100$ 0% Mobile Vending Fees 1,750$ 1,750$ 1,750$ 0% Flower Sponsorships 9,000$ 9,500$ 9,000$ 0% Christmas Light Sponsorships 3,500$ 3,300$ 3,500$ 0% Streetlamp Banners 12,000$ 12,500$ 12,000$ 0% Total Income 270,350$ 271,150$ 280,350$ 4% Expenses Management Fee 63,000$ 63,000$ 67,500$ 7% Total Expenses 63,000$ 63,000$ 67,500$ 7% Payroll Expenses Maintenance Staff 60,000$ 40,000$ 65,000$ 8% Taxes 4,825$ 3,250$ 4,825$ 0% Work Comp 3,300$ 2,200$ 3,300$ 0% Maintenance Staff--Garage 22,500$ 22,000$ 22,500$ 0% Taxes 975$ 950$ 950$ ‐3% Work Comp 975$ 950$ 950$ ‐3% Total Payroll Expenses 92,575$ 69,350$ 97,525$ 5% Programs New Program or Outreach Bozeman 20,000$ 20,000$ 20,000$ 0% Downtown Bozeman Association (DBA) Support 27,000$ 27,000$ 27,000$ 0% Christmas Lights 2,000$ 1,603$ 2,000$ 0% Christmas Light Spider Repair 2,000$ 3,249$ 2,000$ 0% Christmas Lights Storage 1,500$ 1,479$ 1,525$ 2% New Banners 3,000$ -$ 3,000$ 0% Flower Expenses 30,000$ 28,882$ 30,000$ 0% Flower Water 300$ 300$ 300$ 0% Tree Purchases 2,000$ 2,000$ 2,000$ 0% Marketing 2,500$ 2,500$ 2,500$ 0% Maintenance Supplies 3,750$ 3,500$ 4,000$ 7% Garbage Bags 2,625$ 2,625$ 2,675$ 2% Graffiti Supplies 1,250$ 750$ 1,000$ ‐20% Graffiti Contracted Removal 4,500$ 5,500$ 6,500$ 44% Mule Service & Fuel 1,750$ 1,500$ 1,750$ 0% Truck Service & Fuel 2,500$ 2,000$ 2,500$ 0% Vehicle Insurance 5,500$ 5,000$ 5,500$ 0% Program Contingency 1,000$ 750$ 1,000$ 0% Total Program Expenses 113,175$ 108,638$ 115,250$ 2% Total BID Expenses 268,750$ 240,988$ 280,275$ 4% NET ASSESSMENT INCOME 1,600$ 30,162$ 75$ 7 ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED FY2023 FY2024 FY2024 FY2024 FY2024 Assessment Total 220,000.00$ 225,000.00$ 227,500.00$ 230,000.00$ 235,000.00$ Assessment Rate 0.026554$ 0.026627$ 0.026923$ 0.027219$ 0.027811$ Total Taxable Value of BID District % increase YOY Assessment Rate History FY‐2024 Estimated $ 8,450,000.00 2% FY2023 $ 8,284,875.00 0% $0.026554 FY22 $ 8,284,875.00 22% $0.022330 FY21 6,776,948.00$ 7% $0.025823 FY20 6,317,056.00$ 38% $0.019946 FY19 4,567,534.00$ 9% $0.027586 FY18 4,204,204.00$ $0.029970 Notes: Resolution 5140‐ The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021‐2030). BID FY2024 ASSESSMENT RATE 8 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:March Economic Development Director's Report MEETING DATE:March 22, 2023 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will provide a monthly update on on downtown programs. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID EDD Report 3-23.pdf Report compiled on: March 15, 2023 9 Economic Development Director’s Report Business Improvement District Board March 2023 City/Board Updates • UTD Update: The HRDC has been working establish an Urban Transportation District through the past year and I am happy to announce that the petition made it to the ballot and was approved unanimously by the County Commission last week. It will appear on the mail-in school board ballot in the spring. Keep an eye and VOTE! • The BID Board will review the final FY24 budget at the April board meeting. The Downtown BID & URD budget presentations to the City Commission will be on May 16th. • Development Code Update: Stay updated on Engage Bozeman. Maintenance Program Update Currently we have one general maintenance employee (Mike) and a part-time garage maintenance employee (Trish). Trish is continuing with the garage contract. I plan to begin advertising summer maintenance positions for flower watering and general maintenance in the coming weeks. Below are the maintenance statistics comparing the year-to-date figures from this year (FY23) to the corresponding stats from last year (FY22). FY2022 Y-T-D FY2023 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2334 292 2279 285 -55 Recycling Emptied 568 71 500 63 -68 Graffiti Removed 172 22 149 19 -23 Building Projects • US Bank Building (104 East Main)—Development project underway, to be restored to original façade. A vinyl wrap on the construction walkway has been installed to highlight the project and show photos of the building’s history. • Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts building. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Construction underway. Business Updates • Main Street Market- Closed • Downtown Antiques-122 E Main- Store closing • Est. 1864 (Restaurant/Noir Bar)—233 E Main St- basement of Main St Market (formerly Happy Box) • The Gray Dog Bar – 34 N Bozeman- formerly Pakeezah • Meridian Men- 107 E Main- Formerly Silver Annie’s • TBD-131 E Main- formerly Little Angels Boutique 10 • The Wax Museum – 533 E Mendenhall- OPEN! • TBD- 211 E Main- Formerly El Camino/Kitty Warren • The Chocolate Moose business is for sale Upcoming DBA Events: • Restaurant Week 2023 – April 24-30 11 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director DBP SUBJECT:March Finance Report MEETING DATE:March 22, 2023 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Financial Report 3-13-23.pdf Report compiled on: March 13, 2023 12 Downtown BID March 2023 Finance Report APPROVED Y-T-D FY2023 FY2023 Income BID Assessment 220,000$ 220,000.00$ BID Assessment--residual Contract Income 24,000$ 18,000.00$ Interest Income 100$ 5.39$ Mobile Vending Fees 1,750$ Flower Sponsorships 9,000$ 1,900.00$ Christmas Light Sponsorships 3,500$ 3,300.86$ Streetlamp Banners 12,000$ 9,300.00$ Total Income 270,350$ 252,506.25$ Expenses Management Fee 63,000$ 47,250.00$ Total Expenses 63,000$ 47,250.00$ Payroll Expenses Maintenance Staff 60,000$ 24,101.00$ Taxes 4,825$ 2,996.56$ Work Comp 3,300$ 1,273.29$ Maintenance Staff--Garage 22,500$ 13,421.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 92,575$ 41,791.85$ Programs Outreach Bozeman/New Program 20,000$ wntown Bozeman Association (DBA) Sup 27,000$ 27,000.00$ Christmas Lights 2,000$ 1,603.60$ Christmas Light Spider Repair 2,000$ 3,248.66$ Christmas Lights Storage 1,500$ 1,479.00$ New Banners 3,000$ Flower Expenses 30,000$ 28,881.02$ Flower Water 300$ 199.41$ Tree Purchases 2,000$ Marketing 2,500$ 2,000.00$ Maintenance Supplies $ 3,750 $ 2,760.40 Garbage Bags $ 2,625 $ 1,462.68 Graffiti Supplies 1,250$ 330.75$ Graffiti Contracted Removal 4,500$ 4,454.00$ Mule Service & Fuel 1,750$ 888.94$ Truck Service & Fuel 2,500$ 988.46$ Truck-Mule Insurance 5,500$ 4,859.00$ Program Contingency 1,000$ 583.16$ Total Program Expenses 113,175$ 80,739.08$ Other Expenses Total BID Expenses 268,750$ 169,780.93$ NET ASSESSMENT INCOME 1,600$ 82,725.32$ Checking Account Balance 168,061.32$ Certificate of Deposit Balance -$ 31,913.69$ Total Cash On Hand Total 199,975.01$ 13