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Home My WebLink About04-19-23 - Downtown Business Improvement District - Agendas & Packet Materials (2)A.Call meeting to order Please click the link below to join the webinar: https://us02web.zoom.us/j/83038130109?pwd=OS9WZDZVNTAwejY0UHdPTnRVZnBOUT09 Passcode: 616507 Or One tap mobile : US: +16694449171,,83038130109#,,,,*616507# or +16699006833,,83038130109#,,,,*616507# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 444 9171 or +1 669 900 6833 or +1 719 359 4580 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 689 278 1000 or +1 929 205 6099 Webinar ID: 830 3813 0109 Passcode: 616507 B.Disclosures C.Changes to the Agenda D.Public Service Announcements E.Approval of Minutes E.1 Approve March Minutes(Cope) F.Consent G.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, April 19, 2023 1 an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. H.Special Presentation I.Action Items I.1 Downtown Business Improvement District Work Plan and Budget for Fiscal Year 2024 (Cope) J.FYI/Discussion J.1 Economic Development Director's Report(Cope) K.Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 Citizen Advisory Board meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582- 2301). In order for this Board to receive all relevant public comment in time for thismeeting, please submit via the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve March Minutes MEETING DATE:April 19, 2023 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:N/A. UNRESOLVED ISSUES:None. ALTERNATIVES:Approve as suggested by board with corrections. FISCAL EFFECTS:None. Attachments: Draft Downtown BID March 2023 Minutes.pdf Report compiled on: April 11, 2023 3 Bozeman City Commission Meeting Minutes, March 22, 2023 Page 1 of 2 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES March 22, 2023 A) 00:00:54 Call meeting to order -12:00 p.m. Present: Erik Nelson, Ileana Indreland, Eric Bowman, Susan Neubauer, Randy Scully, Terry Cunningham, Emily Cope Absent: None Excused: Eric Sutherland B) 00:00:58 Disclosures C) 00:01:00 Changes to the Agenda D) 00:01:03 Public Service Announcements E) 00:01:08 Approval of Minutes E.1 00:01:15 Approve February 2023 Minutes BID Minutes 2-23.pdf 00:01:15 Motion to approve I move to approve the February 2023 board meeting minutes. Erik Nelson: Motion Randy Scully: 2nd 00:01:15 Vote on the Motion to approve I move to approve the February 2023 board meeting minutes. The Motion carried 5 - 0. Approve: Erik Nelson Ileana Indreland Eric Bowman Susan Neubauer 4 Bozeman City Commission Meeting Minutes, March 22, 2023 Page 2 of 2 Randy Scully Disapprove: None F) Consent G) Public Comment H) Special Presentation I) Action Items J) FYI/Discussion J.1 00:01:33 Downtown BID FY24 Draft Budget Discussion BID Assessment Budget and Assessment Rates FY2024 DRAFT v1.pdf 00:01:35 Emily Cope presented the FY24 draft budget and proposed assessment amount of $230,000. J.2 00:34:35 March Economic Development Director's Report BID EDD Report 3-23.pdf 00:34:37 Emily Cope presented the March director's report providing updates on BID programs and staffing. J.3 March Finance Report BID Financial Report 3-13-23.pdf K) 00:50:10 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org. This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Downtown Business Improvement District Work Plan and Budget for Fiscal Year 2024 MEETING DATE:April 19, 2023 AGENDA ITEM TYPE:Finance RECOMMENDATION:Approve the Downtown BID budget and work plan for FY24. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Staff will present the FY24 budget for approval by the board. A draft budget was reviewed by the board at the March 2023 board meeting. The assessment amount cannot exceed $.03 per taxable dollar value. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:The BID assessment will be assessed to the property owners within the BID boundary. The proposed assessment amount for FY24 is $230,000. Attachments: BID Assessment Budget and Assessment Rates FY2024 DRAFT v2.pdf Report compiled on: April 12, 2023 6 FY2024 Estimated Starting Cash Balance- Reserves 140,000$ Expenses- Capital Projects/Reserves Red Holiday Spider Replacement 15,000$ Earth Planter Self-Watering Baskets (Main St)45,000$ Operating Reserves 80,000$ FY24 Income BID Assessment 230,000$ Contract Income 24,000$ Interest Income 100$ Mobile Vending Fees 1,750$ Flower Sponsorships 9,000$ Christmas Light Sponsorships 3,500$ Streetlamp Banners 12,000$ Total Income 280,350$ Expenses % of budget Management Fee 67,500$ 24.1% Total Expenses 67,500$ Payroll Expenses Maintenance Staff 65,000$ 23.2% Taxes 4,825$ 1.7% Work Comp 3,300$ 1.2% Maintenance Staff--Garage 22,500$ 8.0% Taxes 950$ 0.3% Work Comp 950$ 0.3% Total Payroll Expenses 97,525$ 34.8% Programs Downtown Bozeman Association (DBA) Support 27,000$ 9.6% Holiday Lights -Reserve Fund 10,000$ 3.6% Holiday Lights 2,000$ 0.7% Holiday Lights Spider Repair 2,000$ 0.7% Holiday Decor Storage 1,525$ 0.5% Outreach Bozeman 10,000$ 3.6% New Banners 3,000$ 1.1% Flower Expenses 30,000$ 10.7% Flower Water 300$ 0.1% Tree Purchases 2,000$ 0.7% Marketing 2,500$ 0.9% Maintenance Supplies 4,000$ 1.4% Garbage Bags 2,675$ 1.0% Graffiti Supplies 1,000$ 0.4% Graffiti Contracted Removal 6,500$ 2.3% Mule Service & Fuel 1,750$ 0.6% Truck Service & Fuel 2,500$ 0.9% Vehicle Insurance 5,500$ 2.0% Program Contingency 1,000$ 0.4% Total Program Expenses 115,250$ 41.1% Total BID Expenses 280,275$ NET ASSESSMENT INCOME 75$ Downtown BID FY24 Work Plan & Budget 7 ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED FY2023 FY2024 FY2024 FY2024 FY2024 Assessment Total 220,000.00$ 225,000.00$ 227,500.00$ 230,000.00$ 235,000.00$ Assessment Rate 0.026554$ 0.026627$ 0.026923$ 0.027219$ 0.027811$ Total Taxable Value of BID District % increase YOY Assessment Rate History FY‐2024 Estimated $ 8,450,000.00 2% FY2023 $ 8,284,875.00 0% $0.026554 FY22 $ 8,284,875.00 22% $0.022330 FY21 6,776,948.00$ 7% $0.025823 FY20 6,317,056.00$ 38% $0.019946 FY19 4,567,534.00$ 9% $0.027586 FY18 4,204,204.00$ $0.029970 Notes: Resolution 5140‐ The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021‐2030). BID FY2024 ASSESSMENT RATE 8 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:April 19, 2023 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will provide a monthly update on downtown programs. UNRESOLVED ISSUES:N ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 4-23.pdf Report compiled on: April 14, 2023 9 Economic Development Director’s Report Business Improvement District Board April 2023 Downtown/City/Board Updates • SAVE THE DATE! Annual Downtown Breakfast – May 31 at 7:30am, The Baxter • BID May Board Meeting is cancelled, we will meet in June. • UTD Update: On May 2nd an important vote will be held to determine if the Gallatin Valley Urban Transportation District will be created, and Streamline will continue to meet the needs of our growing area. To make this happen, we need groups who are excited to https://yesforstreamline.org/endorsements/ and engage their networks to vote visit https://yesforstreamline.org/. • The Downtown BID & URD budget presentations to the City Commission will be on May 16th. • Development Code Update: Stay updated on Engage Bozeman. Trainings/Volunteer Work Updates • Leadership Montana – Ellie is a part of LMT class 20223, next session is April 26-28 in Havre, graduation is June 2, 2023. • Special Olympics Montana – May 17-19, 2023, volunteers needed! https://www.somt.org/volunteer/games-volunteers/ • CPTED Training – Crime Prevention Through Environmental Design. Emily is attending a 5-day intensive workshop in Billings and receiving a national certification in April. Maintenance Program Update Currently we have one general maintenance employee (Mike) and a part-time garage maintenance employee (Trish). Trish is continuing with the garage contract. Flower sponsorships for summer 2023 are out! A press release has been made to announce the purchase of the 120 new self-watering baskets. Below are the maintenance statistics comparing the year-to-date figures from this year (FY23) to the corresponding stats from last year (FY22). FY2022 Y-T-D FY2023 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2512 279 2444 272 -68 Recycling Emptied 612 68 533 59 -79 Graffiti Removed 185 21 168 19 -17 Building Projects • The National (104 East Main)—Development project underway, to be restored to original façade. A vinyl wrap on the construction walkway has been installed to highlight the project and show photos of the building’s history. • Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts building. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan 10 development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Construction underway. Business Updates • Stio –233 E Main St- formerly Main Street Market • Downtown Antiques-122 E Main- Store closing • Est. 1864 (Restaurant/Noir Bar)—233 E Main St- basement of Main St Market (formerly Happy Box) • The Grey Dog Bar – 34 N Bozeman- formerly Pakeezah • Meridian Men- 107 E Main- Formerly Silver Annie’s • TBD-131 E Main- formerly Little Angels Boutique • TBD- 303 E Main St- formerly Smoke, Fire & Coal • The Wax Museum – 533 E Mendenhall- OPEN! • TBD- 211 E Main- Formerly El Camino/Kitty Warren • The Chocolate Moose business is for sale Upcoming DBA Events: • Restaurant Week 2023 – April 24-30 11