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HomeMy WebLinkAboutRFP - Local Food System Preliminary Mapping ProjectPage 1 of 19 REQUEST FOR PROPOSALS (RFP) LOCAL FOOD SYSTEM PRELIMINARY MAPPING PROJECT CITY OF BOZEMAN Bozeman, MT City of Bozeman PO Box 1230 Bozeman, MT 59771-1230 May 2023 NOTICE IS HEREBY given that the City of Bozeman (City) is seeking proposals from consultants to provide professional services to guide the City through a preliminary mapping project of the local food landscape in Gallatin Valley. Copies of the Request for Proposals are available on the City’s website. All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an email attachment to the RFP Recipient email address below. Respondents are advised that Recipient’s email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File sizes greater than 25MB in size may be uploaded to the City Clerks’ Office upon special arrangement of the Recipient; however, it is the respondent’s sole responsibility to ensure the file upload is completed, and that the Recipient is separately notified via email of same, prior to the given deadline. Deliver RFPs via email to the City Clerk by May 19, 2023, at 2:00 PM. It is the sole responsibility of the proposing party to ensure that proposals are received prior to the closing time as late submittals will not be accepted and will be returned unopened. The email address for submission is: agenda@bozeman.net NON-DISCRIMINATION AND EQUAL PAY The City of Bozeman is an Equal Opportunity Employer. Discrimination in the performance of any agreement awarded under this RFP on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all subcontracts. As such, each entity submitting under this notice shall include a provision wherein the submitting entity, or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and which also recognizes the eventual contract will contain a provision prohibiting discrimination as described above and that this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts. In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this RFP and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication and has read the material. Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk (406) 582-2321, agenda@bozeman.net. Questions relating to the RFP should be directed to: Ali Chipouras, Sustainability Specialist, (406) 582-2370, achipouras@bozeman.net DATED at Bozeman, Montana, 4/26/2023 Mike Maas City Clerk City of Bozeman For publication on: Saturday, April 29, 2023 Saturday, May 13, 2023 I. INTRODUCTION The City of Bozeman (Owner), is seeking proposals from consultants to provide professional services to guide a Local Food System Preliminary Mapping Project (Project). The Owner intends to enter into a contract with the selected consultant that will include an interview process with constituents from various facets of the Gallatin Valley local food system that support everything from production to processing, distribution, sale, consumption, and waste recovery of food. In addition, the selected consultant will complete a literature review of existing City plans and policies. Utilizing the findings from the constituent interviews and the literature review; the selected consultant will develop a key player and asset map of the local food landscape and recommendations for how the City can better support a robust local food system. This RFP shall not commit the Owner to enter into an agreement, to pay any expenses incurred in preparation of any response to this request, or to procure or contract for any supplies, goods or services. The Owner reserves the right to accept or reject all responses received as a result of this RFP if it is in the Owner’s best interest to do so. This procurement is governed by the laws of the State of Montana and venue for all legal proceedings shall be in the 18th Judicial District Court, Gallatin County. By offering to perform services under this RFP, all Submitters agree to be bound by the laws of the State of Montana and of the Owner, including, but not limited to, applicable wage rates, payments, gross receipts taxes, building codes, equal opportunity employment practices, safety, non-discrimination, etc. II. PROJECT BACKGROUND AND DESCRIPTION Project Background In 2020, the City of Bozeman adopted the Bozeman Climate Plan. Within the plan, Solution N. Cultivate a Robust Local Food System highlights the critical importance of a robust local food system to reduce emissions and build community resiliency. In 2022, the Bozeman Sustainability Citizen Advisory Board adopted Food System Stakeholder and Priority Mapping as a work plan item for 2022-2023. The board discussed the Local Food System Preliminary Mapping Project at meetings on November 9, 2022 and March 8, 2023. The Sustainability Advisory Board will provide input to staff on food system constituents and recommendations moving forward (i.e., agenda work session item). A Robust Local Food System The City’s vision for a robust local food system, as presented in the Bozeman Climate Plan, is a system that is resilient, sustainable, and equitable. A robust local food system enhances community resiliency by increasing a community's ability to provide accessible and culturally appropriate food during disruptions to the larger food system. Beyond the ability to respond to major shocks, a resilient food system must continuously adapt to stressors burdening the local food system. Economically, the local food system supports local businesses and promotes reinvestment in the community. An equitable food system is one that provides safe, healthy, affordable, and acceptable food for all while also fostering a fair living for producers and others in the supply chain. An equity and justice-centered approach to evaluating and improving the food system recognizes that not everyone has the same needs and a variety of solutions are needed to support the community as a whole. Food accessibility is not only a requirement for human survival but is also deeply connected with human health and well-being. A robust local food system can serve as a mechanism to improve community health and well-being by expanding equitable access to nutritious food, providing unique opportunities for community building and education, and fostering deeper connections between community members and the local environment. A robust local food system has the potential to support environmental sustainability on both a local and global scale by reducing greenhouse gas emissions through sustainable farming and ranching practices, reducing transportation miles to process and distribute food, increasing carbon sequestration capacity, and more. On a local level, the food system can support better soil health, conserve natural resources and agricultural heritage, provide habitat for wildlife, and more. Water is an essential component to all forms of food production; water availability and accessibility must be considered when evaluating and planning for the local food system. Local Context The Gallatin Valley is facing unprecedented growth in the region that has resulted in a rapid increase in development and changes to the economic landscape. It is apparent that the impacts of rapid growth have affected the local food system in a wide variety of ways from increasing barriers to accessing land and workforce housing, to more positive impacts like growing the demand for diverse local food options. Additionally, the region is already facing the impacts of climate change. The City of Bozeman’s 2019 Vulnerability Assessment and Resiliency Strategy identified the following as potential climate-induced hazards that are likely to impact Bozeman: extreme heat, drought, flooding, wildfire, variable precipitation, and intense storms. A finding from the 2017 Montana Climate Assessment stated “every component of agriculture—from prices to plant pollinators and crop pests—exhibits complex relationships to climate.”1 1 Whitlock C, Cross W, Maxwell B, Silverman N, Wade AA. 2017. 2017 Montana Climate Assessment. Bozeman and Missoula MT: Montana State University and University of Montana, Montana Institute on Ecosystems. 318 p. doi:10.15788/m2ww8w. Local Food System Preliminary Mapping Project A robust local food system requires partnerships between a wide variety of private, non-profit, and public sector partners. To better understand the role of local government and identify strategies to bolster the local food system, the City of Bozeman first needs to more fully understand the local food landscape in the region. The Local Food System Preliminary Mapping Project will assess the current local food landscape by mapping the vast network of key players, assets, and entities that support everything from production to processing, distribution, sale, consumption, and waste recovery of food. The definition of “local” food can vary depending on context. For the purposes of this Project, entities operating within the Gallatin Valley will be the focus area. A series of interviews with constituents from across the local food system will serve as the primary method for information gathering. The interviews will seek to identify the current stressors impacting the food system, the capacity to respond to major shocks to the community, barriers to sustaining a robust local food system, and opportunities to support and enhance a robust local food system. In addition to information gathering, the mapping process will open doors for partnership building, community expertise, and engagement to support and guide the implementation of Climate Plan Solution N. Cultivate a Robust Local Food System. The selected consultant will work with City Staff to conduct a literature review of current City policies and plans. Utilizing the findings from the mapping process and the literature review, the selected consultant will develop recommendations for how the City can support a robust local food system. Recommendations will build on existing work in the community and align with goals adopted in current City plans. Strategies developed will aim to: • Build resilience within the local food system • Advance food access and reduce food insecurity • Support local food enterprises and bolster the local economy • Foster relationships and links between rural and urban communities • Increase community awareness and support for local food • Positively impact human health and well-being through the nutritional and mental health benefits of local food • Support equitable land access and fair living for producers and others within the food system Project Steering Committee A small steering committee will provide guidance and input throughout the course of the project. Once the selected consultant is on board, City Staff will select a steering committee. The selected consultant will have an opportunity to provide recommendations for potential steering committee members. The steering committee may consist of internal staff members, academic partners, government agency representatives, farmers, related experts, etc. III. SCOPE OF SERVICES 1. Develop Constituent Interview Plan Overview: A strategic and targeted approach to constituent interviews shall be taken to obtain relevant and valuable information to inform the City moving forward. Deliverable: The selected consultant will develop a list of 20 to35 local food system entities to interview and a strategy for conducting the interviews. This strategy shall include a list of strategic interview questions, a plan for how the interviews will be conducted, and a method for constituent compensation when appropriate. This will be reviewed by the steering committee and City Staff. Details: a. A targeted and intentional approach to developing the constituent interview list will be critical to ensure key players from across the many facets of the food system are represented in the Project. Included in Appendix C, is a list of potential interview populations that should each be included in some form. A constituent may provide representation for more than one population. For population groups with a wide variety of constituents (such as producers), multiple constituents can be interviewed. b. Interview questions should be developed strategically to align with the purpose and goals of the project. The questions will be relevant and specific to the constituents. Resiliency, sustainability, and equity should be considered in each of the interviews. (see Appendix C for interview question examples) c. Recognizing that many of the potential constituents are extremely busy and workload is impacted seasonally; the selected consultant will navigate the best flexible approach to working with constituents and propose an estimated timeline for conducting the interviews. Interviews can be conducted in person or virtually. However, in-person is preferred. Interviews can be conducted individually or in small groups. d. The selected consultant will determine if, when, and what amount of compensation for interviewees is appropriate (ex. cash gift cards). The selected consultant will be responsible for any compensation and should identify related expenses within their proposed budget. 2. Conduct Constituent Interviews Overview: Constituent interviews are the core of the Local Food System Preliminary Mapping project. Deliverable: The selected consultant will coordinate and facilitate the constituent interviews. Details: a. City Staff will participate in the interviews whenever possible. However, the selected consultant will serve as the primary facilitator of the conversation. b. The selected consultant will be responsible for recording notes and compiling results. c. The selected consultant will be responsible for dispersing compensation when applicable. 3. Literature Review Overview: Final recommendations for the Preliminary Mapping Project should build upon and align with existing City policies, plans and programs. Deliverable: The selected consultant will review existing City policies, plans, and programs including but not limited to: The Bozeman Strategic Plan (2018) the City of the Bozeman Community Plan (2021), Bozeman Climate Plan (2020), the Parks Recreation and Active Transportation Plan (2023), the Unified Development Code, and the Economic Vitality Strategy. The selected consultant will identify barriers that are enhanced by existing policies, potential areas of conflict between adopted plans and the local food system, and opportunities for the City to build upon existing policies and programs. The selected consultant will also identify and review existing data sources and resources that are relevant and available. The final product will consist of a written report summarizing the literature that was reviewed and the relevant findings. Details: a. City staff will assist with the literature review and will help determine what documents shall be included. 4. Local Food System Preliminary Map and Interview Summary Report Overview: The mapping process will identify key partners, gaps in the system, and the barriers and opportunities that exist within the local food system. Deliverable: The selected consultant will develop a map of key local food system players and assets in the community. The selected consultant will also develop a report of summaries from individual interviews and an in-depth summary of the key findings from the interviews. Details: a. The key players and asset map should reference entities beyond those interviewed directly and should be modeled in a way that can be continuously updated over time. b. The interview synopsis should include an overview of the process, who was interviewed, and key findings from the interviews. c. This will be reviewed by the steering committee. 5. Recommendations and Final Report Overview: Recommendations developed by the selected consultant shall be specific to actions the City can take to support a robust local food system. Deliverable: The selected consultant will develop a final report that includes a synopsis of the key findings from the constituent interviews and the literature review. The selected consultant will develop specific recommendations for how the City can support a robust local food system, these will be presented in the report. Details: a. The key player and asset map, interview summaries, key findings, and recommendations will be compiled into a final report. b. The key findings will identify existing barriers and opportunities facing the current local food system. This will include identifying gaps in the system and potential partnerships for the City. c. The key findings will provide a summary of barriers and opportunities specifically related to resiliency, sustainability, and equity. The steering committee and City Staff will assist with the development and review of recommendations. 6. Public Presentations Overview: Public presentations will share the findings and recommendations of the Project with groups such as the Bozeman Sustainability Citizen Advisory Board, interview participants, and the general public. Deliverable: The selected consultant will participate in up to 4 public presentations. Details: a. City Staff will participate in all of the presentations. IV. PROPOSAL REQUIREMENTS Firms interested in providing the services described above are requested to submit the following information. Responses to each item should appear in the same order as in this RFP and should identify the item to which the responses applies. a) Executive Summary Provide an overview of the proposal and your understanding of the City’s needs. Provide general information about your firm and/or yourself, such as a brief description of services offered by the firm or relevant experience, location, general availability, any relevant conditions or restrictions, name, phone, and email. b) Project Management and Approach Provide a description of your proposed solution and an outline detailing your approach and concept for accomplishing this project. Address any time or commitments you see City personnel needing to provide. If more than one person from your firm will participate in the project, include their names and how they will participate. c) Qualifications and Related Experience Provide qualifications, skills, and experience that is relevant to the project scope. Provide an overview of a minimum of three (3) similar projects and/or relevant experience. Include information about the relevant project/experience, services provided, and relevancy to the project scope. d) Proposed Schedule Provide details on the amount of time needed to complete the project and an estimated timeline for completing tasks. e) Price Proposal Provide an overall budget for the project. Describe your preferred fee structure rates. Describe factors significant to determining the project budget. f) Affirmation of Nondiscrimination (see Appendix A) Non-completion of the Affirmation of Nondiscrimination is cause for disqualification of firms. V. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS EVENT DATE/TIME Publication dates of RFP Saturday, April 29, 2023 Saturday, May 13, 2023 Deadline for receipt of proposals Friday, May 19, 2023 at 2:00 PM Evaluation of proposals TBD Interviews (if necessary) and Selection of consultants N/A With the exception of the advertising dates and advertised due date, the City reserves the right to modify the above timeline. Deliver RFPs via email to the City Clerk (agenda@bozeman.net) by Friday, May, 19, 2023 at 2:00 PM MST . It is the sole responsibility of the proposing party to ensure that proposals are received prior to the closing time as late submittals will not be accepted and will be returned. All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an email attachment to the RFP Recipient email address agenda@bozeman.net. Respondents are advised that Recipient’s email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject line of the transmittal email shall clearly identify the RFP title, company name, and due date/time. File sizes greater than 25MB in size may be uploaded to an alternate submission method upon special arrangement of the Recipient; however, it is the respondent’s sole responsibility to ensure the file upload is completed, and that the Recipient is separately notified via email of same, prior to the given deadline. VI. AMENDMENTS TO SOLICITATION Any interpretation or correction of this request will be published on the City’s webpage. The deadline for questions related to this document is May 15, 2023. VII. CONTACT INFORMATION Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk, (406) 582-2321, agenda@bozeman.net Questions relating to the scope of services should be directed to: Ali Chipouras, Sustainability Specialist, (406) 582-2370, achipouras@bozeman.net VIII. SELECTION PROCEDURE A review committee will evaluate all responses to the RFP that meet the submittal requirements and deadline. Submittals that do not meet the requirement or deadline will not be considered. The review committee will rank the proposals and may arrange interviews with the finalist(s) prior to selection. Selection may be made directly based on the written RFP submission. If interviews occur, the selection of finalists to be interviewed will be made by a selection committee representing the City of Bozeman. The selection of interview candidates will be based on an evaluation of the written responses to the RFPs. All submitted proposals must be complete and contain the information required as stated in the "Request for Proposals.” IX. SELECTION CRITERIA Proposals will be evaluated based on the following criteria: The list below is an example. Adjust the list depending on the information the proposer is required to submit. • [15 points] Executive Summary • [35 points] Project Management and Approach • [25 points] Qualifications and Related Experience • [15 points] Proposed Schedule • [15 points] Price Proposal X. FORM OF AGREEMENT The Contractor will be required to enter into a contract with the City in substantially the same form as the professional services agreement attached as Attachment B. XI. CITY RESERVATION OF RIGHTS / LIABILITY WAIVER All proposals submitted in response to this RFP become the property of the City and public records and, as such, may be subject to public review. A SUBMISSION IN RESPONSE TO THIS REQUEST FOR QUALIFICATIONS CONFERS NO RIGHTS UPON ANY RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER WHATSOEVER. THE CITY RESERVES THE RIGHT TO MAKE NO AWARD AND TO SOLICIT ADDITIONAL REQUEST FOR QUALIFICATIONS AT A LATER DATE. A. This RFP may be canceled or any or all responses may be rejected in whole or in part, as specified herein, when it is in the best interests of the City. If the City cancels or revises this RFP, all Respondents who submitted will be notified using email. B. The City reserves the right to accept or reject any and all proposals; to add or delete items and/or quantities; to amend the RFP; to waive any minor irregularities, informalities, or failure to conform to the RFP; to extend the deadline for submitting proposals; to postpone award for up to 60 days; to award one or more contracts, by item or task, or groups of items or tasks, if so provided in the RFP and if multiple awards or phases are determined by the City to be in the public interest. C. The City of Bozeman reserves the right to reject the proposal of any person/firm who previously failed to perform properly to the satisfaction of the City of Bozeman, or complete on time agreements of similar nature, or to reject the proposal of any person/firm who is not in a position to perform such an agreement satisfactorily as determined by the City of Bozeman. D. The City of Bozeman reserves the right to determine the best qualified Contractor and negotiate a final scope of service and cost, negotiate a contract with another Contractor if an agreement cannot be reached with the first selected Contractor, or reject all proposals. E. The professional services contract between the City of Bozeman and the successful Contractor will incorporate the Contractor's scope of service and work schedule as part of the agreement (see Appendix B for form of professional services agreement. The professional services agreement presented to the Contractor may differ from this form as appropriate for the scope of services). F. This RFP does not commit the City to award a contract. The City assumes no liability or responsibility for costs incurred by firms in responding to this request for proposals or request for interviews, additional data, or other information with respect to the selection process, prior to the issuance of an agreement, contract or purchase order. The Contractor, by submitting a response to this RFP, waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. G. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises this RFP, all Contractors who submitted proposals will be notified using email. H. Projects under any contract are subject to the availability of funds. XII. NONDISCRIMINATION AND EQUAL PAY POLICY The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate form provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, sexual preference, gender identity, or disability in fulfillment of a contract entered into for the services identified herein and that this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts it enters into in the fulfillment of the services identified herein. Failure to comply with this requirement shall be cause for the submittal to be deemed nonresponsive. The City also requires each entity submitting under this notice shall affirm it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal Work “best practices” website, https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has read the material. XIII. MISCELLANEOUS A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or agent of the City shall affect or modify any term of this solicitation. Oral communications or any written/email communication between any person and City officer, employee or agent shall not be considered binding. B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent agreement, or any other contract entered into as a result of this solicitation, shall constitute, create, give rise to or otherwise be recognized as a partnership or formal business organization of any kind between or among the respondent and the City. C. Employment Restriction and Indemnity. No person who is an owner, officer, employee, contractor, or consultant of a respondent shall be an officer or employee of the City. No rights of the City’s retirement or personnel rules accrue to a respondent, its officers, employees, contractors, or consultants. Respondents shall have the responsibility of all salaries, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums appurtenant thereto concerning its officers, employees, contractors, and consultants. Each Respondent shall save and hold the City harmless with respect to any and all claims for payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums in any way related to each respondent’s officers, employees, contractors and consultants. D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with sensory impairments. For further information please contact the ADA Coordinator Mike Gray at 406-582-3232 or the City’s TTY line at 406-582-2301. E. Procurement. When discrepancies occur between words and figures in this solicitation, the words shall govern. No responsibility shall attach to a City employee for the premature opening of an RFP not properly addressed and identified in accordance with these documents. F. Governing Law. This solicitation and any disputes arising hereunder or under any future agreement shall be governed and construed and enforced in accordance with the laws of the State of Montana, without reference to principles of choice or conflicts of laws. XIV. ATTACHMENTS The following exhibits are incorporated in this RFP: Appendix A: Non-Discrimination Affirmation Appendix B: Form of Professional Services Agreement Appendix C: Potential Interview Population List and Sample Question List Appendix D: Tentative Project Schedule END OF RFP Appendix A NONDISCRIMINATION AND EQUAL PAY AFFIRMATION ____________________________________(name of entity submitting) hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all subcontracts. In addition, ____________________________________(name of entity submitting) hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal Work “best practices” website, https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has read the material. ______________________________________ Name and title of person authorized to sign on behalf of submitter Appendix C Potential Interview Populations • Producers • Processors • Distributors • Small business/ food entrepreneurs • Retail/ grocers • Restaurant/ catering professionals • Food bank/ food assistance • Compost/ waste management • Nutrition/ health professionals • Institutional culinary professionals • Education (pre-K, K-12, experiential educators) • Research and higher education • Government (Extension, City, County) • Agricultural organizations (AGAI, FFA, 4-H) • Conservation professionals (TPL, GVLT, etc) • Economic development (Prospera, etc) • Financing institutions • Concerned/ engaged community members (diverse representatives, faith-based advocates) • City-County board of health – nutrition health, mental health • Economists Interview Question Examples Broader Landscape • What are the largest barriers to cultivating a robust local food system in the Gallatin Valley? What are the most vital opportunities? • What are the key food system assets in the community? What is missing or is at risk? • How do you define agriculture? What does the future of agriculture in the Gallatin Valley look like? City Impact and Approach • What barriers do City policies, programs, or actions create and/or enhance? In the past, what barriers has the City created? • Are there any local government policies, programs, or actions that support the local food system? • What do you think the City’s role in enhancing the local food system be? Understanding that the City plays a specific role and has limited resources, what is the most important for the City to prioritize? • How do you think the City should approach the actions in Solution N of the Bozeman Climate Plan? • What is the City’s role as a convener of local food system players? • What policy should the City advocate for at the state level? • How can we better engage the Bozeman community with our local food system and production of their own food? What resources can we provide? Resiliency, Sustainability, and Equity • What populations in our community experience food insecurity and what populations are most at risk for food insecurity? • How can we help make local food more accessible to populations at risk? How can we strengthen existing systems? • What is needed to secure our local food system during times of crisis when we don’t have access to larger systems? What do we currently have? What is missing? What assets or organizations are most at risk? • What are the biggest stressors challenging the resiliency of our local food system? What types of shocks and disasters would have the biggest impact on the food system? What shocks and disasters are we most at risk for? • What resource challenges, such as land access and water availability, are most pressing? What do you think will continue to present challenges in the future? Appendix D Tentative Schedule This schedule is subject to change. Jun 23 Jul Aug Sep Nov Oct Dec Jan 24 Feb Mar Apr Onboard Consultant Establish Steering Committee Develop Interview Plan Constituent Interviews Literature Review Develop Recommendations Final Report & Presentations Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 1 of 14 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ____________, 202__ (“Effective Date”), by and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and, ____________, _______________, hereinafter referred to as “Contractor.” The City and Contractor may be referred to individually as “Party” and collectively as “Parties.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Purpose: City agrees to enter this Agreement with Contractor to perform for City services described in the Scope of Services attached hereto as Exhibit A and by this reference made a part hereof. 2. Term/Effective Date: This Agreement is effective upon the Effective Date and will expire on the _____ day of ______________, 202_, unless earlier terminated in accordance with this Agreement. 3. Scope of Services: Contractor will perform the work and provide the services in accordance with the requirements of the Scope of Services. For conflicts between this Agreement and the Scope of Services, unless specifically provided otherwise, the Agreement governs. 4. Payment: City agrees to pay Contractor the amount specified in the Scope of Services. Any alteration or deviation from the described services that involves additional costs above the Agreement amount will be performed by Contractor after written request by the City, and will become an additional charge over and above the amount listed in the Scope of Services. The City must agree in writing upon any additional charges. 5. Contractor’s Representations: To induce City to enter into this Agreement, Contractor makes the following representations: a. Contractor has familiarized itself with the nature and extent of this Agreement, the Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 2 of 14 Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules, and regulations that in any manner may affect cost, progress or performance of the Scope of Services. b. Contractor represents and warrants to City that it has the experience and ability to perform the services required by this Agreement; that it will perform the services in a professional, competent and timely manner and with diligence and skill; that it has the power to enter into and perform this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and municipal laws. The City will not determine or exercise control as to general procedures or formats necessary to have these services meet this warranty. 6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is an independent contractor for purposes of this Agreement and is not to be considered an employee of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s personnel policies handbook and may not be considered a City employee for workers’ compensation or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in any dealings between Contractor and any third parties. Contractor shall comply with the applicable requirements of the Workers’ Compensation Act, Title 39, Chapter 71, Montana Code Annotated (MCA), and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation coverage for all members and employees of Contractor’s business, except for those members who are exempted by law. Contractor shall furnish the City with copies showing one of the following: (1) a binder for workers’ compensation coverage by an insurer licensed and authorized to provide workers’ compensation insurance in the State of Montana; or (2) proof of exemption from workers’ compensation granted by law for independent contractors. In the event that, during the term of this Agreement, any labor problems or disputes of any type arise or materialize which in turn cause any services to cease for any period of time, Contractor specifically agrees to take immediate steps, at its own expense and without expectation of reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific steps Contractor shall take shall be left to the discretion of Contractor; provided, however, that Contractor shall bear all costs of any related legal action. Contractor shall provide immediate relief to the City so as to permit the services to continue at no additional cost to City. Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 3 of 14 connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes. 7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and hold harmless the City, its agents, representatives, employees, and officers (collectively referred to for purposes of this Section as the City) from and against any and all claims, demands, actions, fees and costs (including attorney’s fees and the costs and fees of expert witness and consultants), losses, expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or damages of whatever kind or nature connected therewith and without limit and without regard to the cause or causes thereof or the negligence of any party or parties that may be asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents. For the professional services rendered, to the fullest extent permitted by law, Contractor agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, to the extent caused by the negligence or intentional misconduct of the Contractor or Contractor’s agents or employees. Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to negate, abridge, or reduce any common-law or statutory rights of the City as indemnitee(s) which would otherwise exist as to such indemnitee(s). Contractor’s indemnity under this Section shall be without regard to and without any right to contribution from any insurance maintained by City. Should the City be required to bring an action against the Contractor to assert its right to defense or indemnification under this Agreement or under the Contractor’s applicable insurance policies required below, the City shall be entitled to recover reasonable costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to indemnify the City for a claim(s) or any portion(s) thereof. In the event of an action filed against the City resulting from the City’s performance under this Agreement, the City may elect to represent itself and incur all costs and expenses of suit. Contractor also waives any and all claims and recourse against the City, including the right of Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 4 of 14 contribution for loss or damage to person or property arising from, growing out of, or in any way connected with or incident to the performance of this Agreement except “responsibility for [City’s] own fraud, for willful injury to the person or property of another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA. These obligations shall survive termination of this Agreement and the services performed hereunder. In addition to and independent from the above, Contractor shall at Contractor’s expense secure insurance coverage through an insurance company or companies duly licensed and authorized to conduct insurance business in Montana which insures the liabilities and obligations specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion for liabilities specifically assumed by the Contractor in this Section. The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard to the cause therefore and which is acceptable to the City. Contractor shall furnish to the City an accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows: • Workers’ Compensation – statutory; • Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Automobile Liability - $1,000,000 property damage/bodily injury per accident; and • Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate. The above amounts shall be exclusive of defense costs. The City shall be endorsed as an additional or named insured on a primary non-contributory basis on the Commercial General, Employer’s Liability, and Automobile Liability policies. The insurance and required endorsements must be in a form suitable to City and shall include no less than a thirty (30) day notice of cancellation or non-renewal. Contractor shall notify City within two (2) business days of Contractor’s receipt of notice that any required insurance coverage will be terminated or Contractor’s decision to terminate any required insurance coverage for any reason. The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 5 of 14 8. Termination for Contractor’s Fault: a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform any of its obligations under this Agreement, or otherwise breaches any terms or conditions of this Agreement, the City may, by written notice, terminate this Agreement and the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due to Contractor’s Fault”). The City may then take over the work and complete it, either with its own resources or by re-letting the contract to any other third party. b. In the event of a termination pursuant to this Section 8, Contractor shall be entitled to payment only for those services Contractor actually rendered. c. Any termination provided for by this Section 8 shall be in addition to any other remedies to which the City may be entitled under the law or at equity. d. In the event of termination under this Section 8, Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 9. Termination for City’s Convenience: a. Should conditions arise which, in the sole opinion and discretion of the City, make it advisable to the City to cease performance under this Agreement, the City may terminate this Agreement by written notice to Contractor (“Notice of Termination for City’s Convenience”). The termination shall be effective in the manner specified in the Notice of Termination for City’s Convenience and shall be without prejudice to any claims that the City may otherwise have against Contractor. b. Upon receipt of the Notice of Termination for City’s Convenience, unless otherwise directed in the Notice, the Contractor shall immediately cease performance under this Agreement and make every reasonable effort to refrain from continuing work, incurring additional expenses or costs under this Agreement and shall immediately cancel all existing orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as may be necessary to preserve, protect, and maintain work already completed or immediately in progress. c. In the event of a termination pursuant to this Section 9, Contractor is entitled to payment only for those services Contractor actually rendered on or before the receipt of the Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 6 of 14 Notice of Termination for City’s Convenience. d. The compensation described in Section 9(c) is the sole compensation due to Contractor for its performance of this Agreement. Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 10. Limitation on Contractor’s Damages; Time for Asserting Claim: a. In the event of a claim for damages by Contractor under this Agreement, Contractor’s damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature or kind. b. In the event Contractor wants to assert a claim for damages of any kind or nature, Contractor shall provide City with written notice of its claim, the facts and circumstances surrounding and giving rise to the claim, and the total amount of damages sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights to assert such claim. 11. Representatives and Notices: a. City’s Representative: The City’s Representative for the purpose of this Agreement shall be Sustainability Specialist Ali Chipouras or such other individual as City shall designate in writing. Whenever approval or authorization from or communication or submission to City is required by this Agreement, such communication or submission shall be directed to the City’s Representative and approvals or authorizations shall be issued only by such Representative; provided, however, that in exigent circumstances when City’s Representative is not available, Contractor may direct its communication or submission to other designated City personnel or agents as designated by the City in writing and may receive approvals or authorization from such persons. b. Contractor’s Representative: The Contractor’s Representative for the purpose of this Agreement shall be _____________________ or such other individual as Contractor shall designate in writing. Whenever direction to or communication with Contractor is required by this Agreement, such direction or communication shall be directed Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 7 of 14 to Contractor’s Representative; provided, however, that in exigent circumstances when Contractor’s Representative is not available, City may direct its direction or communication to other designated Contractor personnel or agents. c. Notices: All notices required by this Agreement shall be in writing and shall be provided to the Representatives named in this Section. Notices shall be deemed given when delivered, if delivered by courier to Party’s address shown above during normal business hours of the recipient; or when sent, if sent by email or fax (with a successful transmission report) to the email address or fax number provided by the Party’s Representative; or on the fifth business day following mailing, if mailed by ordinary mail to the address shown above, postage prepaid. 12. Permits: Contractor shall provide all notices, comply with all applicable laws, ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman business license, and inspections from applicable governmental authorities, and pay all fees and charges in connection therewith. 13 Laws and Regulations: Contractor shall comply fully with all applicable state and federal laws, regulations, and municipal ordinances including, but not limited to, all workers’ compensation laws, all environmental laws including, but not limited to, the generation and disposal of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination, affirmative action, and utilization of minority and small business statutes and regulations. 14. Nondiscrimination and Equal Pay: The Contractor agrees that all hiring by Contractor of persons performing this Agreement shall be on the basis of merit and qualifications. The Contractor will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. The Contractor will not refuse employment to a person, bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position require an age, physical or mental disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. Contractor represents it is, and for the term of this Agreement will be, in compliance with the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act). Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 8 of 14 Contractor must report to the City any violations of the Montana Equal Pay Act that Contractor has been found guilty of within 60 days of such finding for violations occurring during the term of this Agreement. Contractor shall require these nondiscrimination terms of its subcontractors providing services under this Agreement. 15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs, by any employee or agent engaged in services to the City under this Agreement while on City property or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S. Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City shall have the right to request proof of such compliance and Contractor shall be obligated to furnish such proof. The Contractor shall be responsible for instructing and training the Contractor's employees and agents in proper and specified work methods and procedures. The Contractor shall provide continuous inspection and supervision of the work performed. The Contractor is responsible for instructing its employees and agents in safe work practices. 16. Modification and Assignability: This Agreement may not be enlarged, modified or altered except by written agreement signed by both parties hereto. The Contractor may not subcontract or assign Contractor’s rights, including the right to compensation or duties arising hereunder, without the prior written consent of the City. Any subcontractor or assignee will be bound by all of the terms and conditions of this Agreement. 17. Reports/Accountability/Public Information: Contractor agrees to develop and/or provide documentation as requested by the City demonstrating Contractor’s compliance with the requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons authorized by the City to inspect and copy its books and records for the purpose of verifying that the reimbursement of monies distributed to Contractor pursuant to this Agreement was used in compliance with this Agreement and all applicable provisions of federal, state, and local law. The Contractor shall not issue any statements, releases or information for public dissemination without prior approval of the City. 18. Non-Waiver: A waiver by either party of any default or breach by the other party of any terms or conditions of this Agreement does not limit the other party’s right to enforce such term Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 9 of 14 or conditions or to pursue any available legal or equitable rights in the event of any subsequent default or breach. 19. Attorney’s Fees and Costs: In the event it becomes necessary for either Party to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel including the City Attorney’s Office staff. 20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all appropriate employee withholdings. 21. Dispute Resolution: a. Any claim, controversy, or dispute between the parties, their agents, employees, or representatives shall be resolved first by negotiation between senior-level personnel from each party duly authorized to execute settlement agreements. Upon mutual agreement of the parties, the parties may invite an independent, disinterested mediator to assist in the negotiated settlement discussions. b. If the parties are unable to resolve the dispute within thirty (30) days from the date the dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in compliance with the Applicable Law provisions of this Agreement. 22. Survival: Contractor’s indemnification shall survive the termination or expiration of this Agreement for the maximum period allowed under applicable law. 23. Headings: The headings used in this Agreement are for convenience only and are not be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to which they refer. 24. Severability: If any portion of this Agreement is held to be void or unenforceable, the balance thereof shall continue in effect. 25. Applicable Law: The parties agree that this Agreement is governed in all respects by the laws of the State of Montana. 26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs, legal representatives, successors, and assigns of the parties. Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 10 of 14 27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. 28. Counterparts: This Agreement may be executed in counterparts, which together constitute one instrument. 29. Integration: This Agreement and all Exhibits attached hereto constitute the entire agreement of the parties. Covenants or representations not contained herein or made a part thereof by reference, are not binding upon the parties. There are no understandings between the parties other than as set forth in this Agreement. All communications, either verbal or written, made prior to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this Agreement by reference. 30. Consent to Electronic Signatures: The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. 31. Extensions: this Agreement may, upon mutual agreement, be extended for a period of one year by written agreement of the Parties. In no case, however, may this Agreement run longer than __________________________. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written or as recorded in an electronic signature. CITY OF BOZEMAN, MONTANA ____________________________________ CONTRACTOR (Type Name Above) By________________________________ By__________________________________ Jeff Mihelich, City Manager Print Name: ___________________________ Print Title: ____________________________ Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 11 of 14 APPROVED AS TO FORM: By_______________________________ Greg Sullivan, Bozeman City Attorney Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 12 of 14 EXHIBIT A 1. Develop Constituent Interview Plan Overview: A strategic and targeted approach to constituent interviews shall be taken to obtain relevant and valuable information to inform the City moving forward. Deliverable: The selected consultant will develop a list of 20-35 local food system entities to interview and a strategy for conducting the interviews. This strategy shall include a list of strategic interview questions, a plan for how the interviews will be conducted, and a method for constituent compensation when appropriate. This will be reviewed by the steering committee and City Staff. Details: a. A targeted and intentional approach to developing the constituent interview list will be critical to ensure key players from across the many facets of the food system are represented in the Project. Included in Appendix C, is a list of potential interview populations that should each be included in some form. A constituent may provide representation for more than one population. For population groups with a wide variety of constituents (such as producers), multiple constituents can be interviewed. b. Interview questions should be developed strategically to align with the purpose and goals of the project. The questions asked do not need to be the same for all constituents. Resiliency, sustainability, and equity should be considered in each of the interviews. (see Appendix C for interview question examples) c. Recognizing that many of the potential constituents are extremely busy and workload is impacted seasonally; the selected consultant will navigate the best flexible approach to working with constituents and propose an estimated timeline for conducting the interviews. Interviews can be conducted in person or virtually. However, in-person is preferred. Interviews can be conducted individually or in small groups. d. The selected consultant will determine if, when, and what amount of compensation for interviewees is appropriate (ex. cash gift cards). The selected consultant will be responsible for any compensation and should identify related expenses within their proposed budget. 2. Conduct Constituent Interviews Overview: Constituent interviews are the core of the Local Food System Preliminary Mapping project. Deliverable: The selected consultant will coordinate and facilitate the constituent interviews. Details: a. City Staff will participate in the interviews whenever possible. However, the selected consultant will serve as the primary facilitator of the conversation. Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 13 of 14 b. The selected consultant will be responsible for recording notes and compiling results. c. The selected consultant will be responsible for dispersing compensation when applicable. 3. Literature Review Overview: Final recommendations for the Preliminary Mapping Project should build off and align with existing City policies, plans and programs. Deliverable: The selected consultant will review existing City policies, plans, and programs including but not limited to: The Bozeman Strategic Plan (2018) the City of the Bozeman Community Plan (2021), Bozeman Climate Plan (2020), the Parks Recreation and Active Transportation Plan (2023), the Unified Development Code, and the Economic Vitality Strategy. The selected consultant will identify barriers that are enhanced by existing policies, potential areas of conflict between adopted plans and the local food system, and opportunities for the City to build off existing policies and programs. The selected consultant will also identify and review existing data sources and resources that are relevant and available. The final product will consist of a written report summarizing the literature that was reviewed and the relevant findings. Details: a. City staff will assist with the literature review and will help determine what documents shall be included. 4. Local Food System Preliminary Map and Interview Summary Report Overview: The mapping process will identify key partners, gaps in the system, and the barriers and opportunities that exist within the local food system. Deliverable: The selected consultant will develop a map of key local food system players and assets in the community. The selected consultant will also develop a report of summaries from individual interviews and an in-depth summary of the key findings from the interviews. Details: a. The key players and asset map should reference entities beyond those interviewed directly and should be modeled in a way that can be continuously updated over time. b. The interview synopsis should include an overview of the process, who was interviewed, and key findings from the interviews. c. This will be reviewed by the steering committee. 5. Recommendations and Final Report Professional Services Agreement for the Local Food Systems Preliminary Mapping Project Page 14 of 14 Overview: Recommendations developed by the selected consultant shall be specific to actions the City can take to support a robust local food system. Deliverable: The selected consultant will develop a final report that includes a synopsis of the key findings from the constituent interviews and the literature review. The selected consultant will develop specific recommendations for how the City can support a robust local food system, these will be presented in the report. Details: a. The key player and asset map, interview summaries, key findings, and recommendations will be compiled into a final report. b. The key findings will identify existing barriers and opportunities facing the current local food system. This will include identifying gaps in the system and potential partners for the city. c. The key findings will provide a summary of barriers and opportunities specifically related to resiliency, sustainability, and equity. d. The steering committee and City Staff will assist with the development and review of recommendations. 6. Public Presentations Overview: Public presentations will share the findings and recommendations of the Project with groups such as the Bozeman Sustainability Citizen Advisory Board, interview participants, and the general public. Deliverable: The selected consultant will participate in up to 4 public presentations. Details: a. City Staff will participate in all of the presentations.