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HomeMy WebLinkAbout12-06-22 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, December 6, 2022 Page 1 of 10 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES December 6, 2022 Staff Present at the Dais: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, City Clerk (CC) Mike Maas Present: Cyndy Andrus, Terry Cunningham, I-Ho Pomeroy, Jennifer Madgic, Christopher Coburn Absent: None Excused: None A) 00:01:50 Call Special Meeting to Order - 4:30 PM - Commission Room, City Hall, 121 North Rouse B) 00:01:59 Executive Session B.1 00:02:10 City Manager Annual Performance Evaluation The City Commission presented the evaluation of the City Manager. Executive Session Minutes to be created, recorded, and provided for approval separately. 00:09:20 Mayor Andrus ended the Executive Session and reopened the meeting to the public. 00:09:21 Recess Mayor Andrus called the meeting into recess until the start of the public portions of the meeting. 00:14:20 Call to Order Mayor Andrus called the meeting back to order. C) 00:15:26 Pledge of Allegiance and a Moment of Silence D) 00:16:20 Changes to the Agenda DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 2 of 10 E) 00:16:27 FYI • CM Mihelich reminded the community to shovel sidewalks. He noted the launch of the Gallatin Valley Sensitive Lands web portal. F) 00:18:21 Commission Disclosures G) 00:18:25 Consent G.1 Accounts Payable Claims Review and Approval G.2 Authorize the Mayor to Sign the Adoption of 2022 Gallatin County Emergency Plan Emergency Management Plan Adoption.pdf G.3 Authorize the City Manager to sign a Public Street and Utility Easement (2) with NWX, LLC for the Northwest Crossing Subdivision Phase 1 Final Plat (21482) Public Street and Utility Easement Public Street and Utility Easement(2) G.4 Authorize City Manager to Sign a Public Street and Utility Easement and Three Temporary Construction Easements Needed for Completion of the Improvements to Cottonwood Road – Oak to Baxter and the Cottonwood/Baxter Roundabout SD Baxter Public Street and Utility Easement.pdf SD Baxter Temporary Construction Easement.pdf NWX 358 Temporary Construction Easement.pdf NWX Temporary Construction Easement.pdf G.5 Authorize the City Manager to Sign a Temporary Construction Easement with Lehrkinds, Inc. to Facilitate a Sewer Lining Project Through Lehrkinds Property TCE_Lehrkinds_Signed.pdf G.6 Authorize the City Manager to Sign a Professional Services Agreement with Axim Geospatial for GIS & Asset Management On-call Services Attachment A - Axim Proposal and PSA.pdf G.7 Authorize the City Manager to Sign a Professional Services Agreement with HDR for GIS & Asset Management On-call Services Attachment A - HDR Proposal and PSA.pdf G.8 Authorize City Manager to Sign a Professional Services Agreement with HDR for the Bridger Creek Flood and Erosion Control Project Bridger Creek Flood and Erosion Control PSA.pdf G.9 Authorize the City Manager to Sign a Professional Services Agreement with Aero- Graphics, Inc. for April 2023 Digital Orthoimagery AeroGraphics, Inc RFP.pdf Bozeman 2023 Flight Boundary Map.pdf Bozeman Aerial Photography RFP 2022-2023.pdf PSA Agreement_SIGNED.pdf DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 3 of 10 G.10 Authorize the City Manager to Sign a Professional Services Agreement with Elkhorn Commissioning Group for Fire Station 2 Relocation Commissioning Services PSA for Fire Station #2 Relocation Commissioning Services.pdf G.11 Authorize the City Manager to Sign a First Amendment to the Professional Services Agreement with K2 Ventures, Inc. for Snow Removal and Maintenance Services in the Parks and Trails District Attachment A PSA Amendment 1 K2 Ventures Inc. Snow Removal Services.pdf Attachment B PSA K2 Ventures Inc. Snow Removal Services.pdf G.12 Authorize the City Manager to Sign a First Contract Extension Amendment for One Additional Year with Neo Solutions Inc First Amendment to PSA with Neo Solutions.docx 21- Purchase Agreement - Neo Solutions - WRF Polymer.pdf G.13 Authorize the City Manager to Sign a First Amendment to the Professional Services Agreement with Sanderson Stewart for the Fowler Housing Feasibility Study Fowler Housing Amendment No1.pdf CC Memo Amendment No1 to Fowler Feasibility Study 12.06.22.pdf G.14 Authorize the City Manager to Sign a Second Addendum to Professional Services Agreement with The Nest Collective, LLC for Public Works Department Public Relations Services Professional Services Agreement dated December 1, 2020 Second Addendum for The Nest PSA 12 2020 G.15 Authorize the City Manager to Sign a Guaranteed Maximum Price Amendment Three to the Construction Contract for the Bozeman Public Library Renovation Project Guaranteed Maximum Price Amendment No. 3 for Public Library.pdf G.16 Authorize the City Manager to Sign a Task Order Six with Baker Tilly for Housing and Economic Development Project Financial Feasibility and Needs Analysis on Bozeman Wallace Works in the Northeast Urban Renewal District 22- Task Order 6- Baker Tilly - Wallace Works.pdf G.17 Authorize the City Manager to Sign a Task Order EDD22-005 with Sanderson Stewart for Construction Documents, Bidding, and Right-of-Way Services for Railroad Crossing Improvements at North Rouse Avenue and North Wallace Avenue URD Task Order Form EDD22-005 Railroad Crossing Design.pdf EDD22-005_Railroad Crossing Improvements_ROW_CD_SOW_111822.pdf G.18 Authorize the City Manager to Sign a Task Order MID22-001 with Sanderson Stewart for 5th Avenue Trail Final Design, Bidding, and Construction Administration Services for the Midtown Urban Renewal District MID22-001 5th Ave Trail Full.pdf G.19 Resolution 5460 Authorizing Prime Change Order One with Martel Construction, Inc. for the Construction of the Bozeman Public Library Renovation Project Resolution 5460.pdf Bozeman Public Library Renovation - Prime Change Order #1.pdf DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 4 of 10 G.20 Resolution 5461 Authorizing the Use of an Alternative Project Delivery Contract for a General Contractor / Construction Manager for Preconstruction and Construction Services for the Bozeman Swim Center Renovation Resolution 5461 - Alternative Delivery Method Swim Center Renovation.docx G.21 Ordinance 2115, Final Adoption of the West University Properties Zone Map Amendment to Establish Initial Zoning of 48.98 Acres of B-2M and 47.9 Acres of REMU in Conjunction with the West University Properties Annexation Located Northwest of the Intersection of South 19th Avenue and Stucky Road, Application 21409 21409 West University ZMA Ordinance 2115.pdf West University ZMA 2-16-22.pdf G.22 Ordinance 2122, Final Adoption of the Silo Annexation Zone Map Amendment to Establish Initial Zoning of Residential Emphasis Mixed Use (REMU) on Approximately 125.265 Acres Located Northwest of the Intersection of Davis Lane and E. Valley Center Road, Application 21442 Ordinance 2122 Silo Annexation ZMA.pdf 6916002-ZMA Map Amendment 100622 signed.pdf Exhibit B - MDT Road Plans 235-1(6)5.pdf G.23 Ordinance 2129, Final Adoption of Thomas Drive Zone Map Amendment to Rezone Two Parcels from R-4 (Residential High Density) to REMU (Residential Emphasis Mixed Use) on 15.037 Acres, Application 22094 22094 Thomas Drive ZMA Ordinance 2129.pdf 010 Thomas Drive Zone Map Amendment-24x36.pdf 00:18:33 City Manager Introduction CM Mihelich provided the highlights of the Consent Agendas. 00:19:24 Public Comments There were no comments on either Consent Agenda. 00:19:56 Motion to approve Consent items G.1-G.23 as submitted. Terry Cunningham: Motion I-Ho Pomeroy: 2nd 00:20:04 Vote on the Motion to approve Consent items G.1-G.23 as submitted. The Motion carried 5 - 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 5 of 10 Disapprove: None H) 00:20:12 Consent II: Items Acted Upon Without Prior Unanimous Approval H.1 Ordinance 2127 Final Adoption of The Block 104 Zone Map Amendment Requesting Amendment of the City Zoning Map for a City Block Bounded by Tamarack Street on the North, Front Street to the East, Wallace on the West, and Aspen Street on the South Consisting of Approximately 3.554 Acres and the Accompanying Adjacent Right-of-way from M-1 (Light Manufacturing) to B-2M (Community Business District - Mixed), Application 22100 22100 Block 104 ZMA Ordinance 2127.pdf 001 BLOCK 104 ZMA MAP 8X11.pdf 00:20:14 Motion to approve Consent II Item H.1 as submitted. Terry Cunningham: Motion I-Ho Pomeroy: 2nd 00:20:23 Vote on the Motion to approve Consent II Item H.1 as submitted. The Motion carried 4 - 1. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: Christopher Coburn I) 00:20:36 Public Comment Mayor Andrus opened general public comments. 00:21:29 Ian Dodds, Public Comment Ian Dodds commented on the need for outdoor features to be built in the City. 00:23:05 Emily LaShelle, Public Comment Emily LaShelle commented on the Bozeman Community and the housing crisis. 00:26:35 Kate Kunst, Public Comment Kate Kunst commented on housing conditions and the housing crisis. DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 6 of 10 00:29:21 Katy Firethunder, Public Comment Katy Firethunder commented on the housing crisis. 00:33:05 Isaac Cheek, Public Comment Isaac Cheek commented on a plastics ban resolution. 00:35:54 Tom Waldorf, Public Comment Tom Waldorf commented on a plastics ban resolution. J) 00:38:57 Special Presentation J.1 00:39:12 Triannual Climate Plan Report 00:39:43 Staff Presentation Sustainability Program Manager Natalie Meyer presented the Climate Plan Report. She presented the Sustainability Board's work plan and the Commission priorities that align with the Climate Plan. She presented the progress on operations, efficient buildings, renewable energy supply, vibrant & resilient neighborhoods, transportation options, waste reduction, and regenerative greenspace, food systems & natural environment. She demonstrated an update to the Climate Plan Dashboard. J.2 00:58:40 Water Supply Management Planning Update 00:59:40 Staff Presentation Senior Water Resources Engineer, Brian Heaston, and Water Conservation Program Manager, Jessica Ahlstrom, presented an update on Bozeman's water supply planning and water conservation efforts. K) 01:35:56 Action Items K.1 01:36:10 Annexation Application 22113 Requesting Annexation of 86.0 Acres and Amendment Application 22113 to the City Zoning Map for the Establishment of a Zoning Designation of REMU (Residential Emphasis Mixed-Use District) 22113 Project 86 Annex ZMA CC SR.pdf 01:36:24 Staff Presentation Senior Planner Tom Roger presented the application by entering the staff report, the applicant submittal, and all public comments into the record. He presented the subject property, the Future Land Use Map (FLUM) designation, neighboring zoning, implementing districts for the FLUM designation, the annexation goals & polices, the zoning criteria of evaluation, there were no public comments, and presented the recommendations. 01:43:22 Questions of Staff 01:52:38 Applicant Presentation DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 7 of 10 Brett Meegard, Hyalite Engineers, presented on behalf of the owner. He presented the property area and the reasoning behind the requested REMU zoning. He presented the watercourse and wetlands on the property. He presented a response to the Community Development comment on sewer connectivity. 01:56:08 Questions of Applicant 01:57:37 Public Comment There were no public comments on this item. 01:58:13 Motion to approve Having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application 23113 and move to approve the Project 86 Annexation. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd 01:58:37 Discussion 02:03:53 Vote on the Motion to approve Having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application 23113 and move to approve the Project 86 Annexation. The Motion carried 5 - 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:04:07 Motion to approve Having reviewed and considered the staff report, application materials, public comment, recommendation of the Zoning Commission, and all information presented, I hereby adopt the findings presented in the staff report for application 22113 and move to approve the Project 86 Zone Map Amendment. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 8 of 10 02:04:36 Discussion 02:13:04 Vote on the Motion to approve Having reviewed and considered the staff report, application materials, public comment, recommendation of the Zoning Commission, and all information presented, I hereby adopt the findings presented in the staff report for application 22113 and move to approve the Project 86 Zone Map Amendment. The Motion carried 5 - 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:13:18 Meeting went into Recess Mayor Andrus called the meeting into recess. 02:13:50 Meeting Reconvened Mayor Andrus called the meeting back to order. L) 02:13:50 Work Session L.1 02:13:57 FY24-28 Capital Improvement Plan (CIP) Presentation - General Fund & Other Special Revenue Funds 02:14:14 Staff Presentation Finance Director Melissa Hodnett presented the General Fund and Special Revenue Fund CIPs. She presented the percent by service area, the scheduled CIP, and percent of unscheduled. She presented the changes from last year's General Fund CIP, highlighted the "non-voted" scheduled items by department, & highlighted the "non-voted" unscheduled items by department. 02:20:43 Questions of Staff 02:45:35 Staff Presentation Continued Director Hodnett presented the Fire Impact Fee fund & the Fire Capital & Equipment fund. 02:46:54 Questions of Staff 02:50:43 Staff Presentation Continued Director Hodnett presented the Parks & Trails Maintenance District fund project changes DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 9 of 10 02:51:49 CM Mihelich presented the next steps on the CIP process. M) 02:52:22 Appointments M.1 02:52:23 Appointment to the Sustainability Board Douglas Fischer.pdf Nicholas Fitzmaurice.pdf 02:52:23 Public Comments There were no public comments on this item. 02:52:53 Motion to appoint Douglas Fischer to the Sustainability Board with a term expiring December 31, 2023. Terry Cunningham: Motion I-Ho Pomeroy: 2nd 02:53:02 Vote on the Motion to appoint Douglas Fischer to the Sustainability Board with a term expiring December 31, 2023. The Motion carried 5 - 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None N) 02:53:13 FYI / Discussion • DM Cunningham responded to comments related to the request to lift the ban on municipality banning plastics. • Upon discussion, Mayor Andrus recommended that CM Mihelich will follow-up. • CM Mihelich provided an update on short-term rentals. O) 02:59:32 Adjournment ___________________________________ Cynthia L. Andrus Mayor DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E Bozeman City Commission Meeting Minutes, December 6, 2022 Page 10 of 10 ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: January 24, 2023 DocuSign Envelope ID: 6090EA2B-C2AE-4E29-AA40-F6F30385478E