HomeMy WebLinkAbout01-11-2023 Sustainability Board Agenda & Packet MaterialsA.Call to Order - 6:00 PM
This meeting will be held both in-person and also using an online videoconferencing system. You
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B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approve the December 14, 2022, Sustainability Board Meeting Minutes(Chipouras)
E.Public Comments
This is the time to comment on any matter falling within the scope of the Sustainability Board.
There will also be time in conjunction with each agenda item for public comment relating to that
item but you may only speak once per topic. Please note, the Board cannot take action on any
item which does not appear on the agenda. All persons addressing the Board shall speak in a civil
THE SUSTAINABILITY BOARD OF BOZEMAN, MONTANA
SB AGENDA
Wednesday, January 11, 2023
General information about the Sustainability Board can be found in our Laserfiche repository.
If you are interested in commenting in writing on items on the agenda please send an email to
agenda@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the
meeting.
Public comments will also be accepted in-person and through Video Conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the City
on cable channel 190.
For more information please contact Jon Henderson, jon.henderson@bozeman.net
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and courteous manner and members of the audience shall be respectful of others. Please state
your name and place of residence in an audible tone of voice for the record and limit your
comments to three minutes.
General public comments to the Board can be found on their Laserfiche repository page.
F.Special Presentations
F.1 Parks, Recreation, and Active Transportation Plan Presentation (Jadin)
G.FYI/Discussion
G.1 2022 Citizen Advisory Board Ethics Trainings (Chambers)
G.2 Sustainability Board Work Plan Review(Henderson)
H.Adjournment
This board generally meets on the second Wednesday of the month 6:00 pm to 8:00 pm.
Citizen Advisory Board meetings are open to all members the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-2301).
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Memorandum
REPORT TO:Sustainability Board
FROM:Ali Chipouras, Sustainability Program Specialist
Natalie Meyer, Sustainability Program Manager
Jon Henderson, Strategic Services Director
SUBJECT:Approve the December 14, 2022, Sustainability Board Meeting Minutes
MEETING DATE:January 11, 2023
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve the December 14, 2022, Sustainability Board Meeting Minutes
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's
Citizen Advisory Board Manual, all Boards must have minutes taken and
approved. Prepared minutes will be provided for approval by the board at
the next scheduled meeting. Staff will make any corrections identified to the
minutes before submitting them to the City Clerk's Office.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As recommended by the Board.
FISCAL EFFECTS:None.
Attachments:
12-14-22 Sustainability Advisory Board Minutes.pdf
Report compiled on: January 5, 2023
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Bozeman Sustainability Advisory Board Meeting Minutes, 12/14/22
Page 1 of 3
THE SUSTAINABILITY ADVISORY BOARD OF BOZEMAN, MONTANA
MINUTES
12/14/2022
This meeting will be held both in-person and also using Webex, an online videoconferencing system. You
can join this meeting:
Via Webex:
{LINK}
Click the Register link, enter the required information, and click submit.Click Join Now to enter the
meeting.
Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-
personUnited States Toll+1-650-479-3208Access code: 2552 436 1696
Present: Isabel Shaida, Lumay Murphy, Emma Bode, Rebecca Kurnick, Terry Cunningham, Douglas
Fischer
Absent: Matt Thompson, Kristin Blackler
A) 00:04:14 Call to Order - 6:00 PM
B) 00:06:48 Disclosures
• There were no disclosures.
C) 00:07:01 Changes to the Agenda
• There were no changes to the agenda.
D) Public Service Announcements
E) 00:07:17 Approval of Minutes
E.1 Approve the November 9, 2022, Sustainability Board Meeting Minutes
11-09-22 Sustainability Advisory Board Minutes.pdf
00:08:06 Motion to amend E) Approval of Minutes
Rebecca Kurnick: Motion
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Bozeman Sustainability Advisory Board Meeting Minutes, 12/14/22
Page 2 of 3
Isabel Shaida: 2nd
00:08:06 Vote on the Motion to amend E) Approval of Minutes The Motion carried 4 - 0.
Approve:
Isabel Shaida
Emma Bode
Rebecca Kurnick
Douglas Fischer
Disapprove:
None
F) Consent Items
G) 00:08:20 Public Comments
• There were no public comments.
H) 00:15:35 Special Presentations
H.1 00:15:40 Transportation Demand Management Special Presentation
Transportation Demand Management Presentation Slides
• City of Bozeman Transportation Demand Management (TDM) Coordinator Candace Mastel
provided a presentation on the City’s TDM efforts and upcoming work in 2023.
I) 00:09:01 FYI/Discussion
• Strategic Services Director Jon Henderson provided the following FYI’s:
o Douglas Fischer has joined the Sustainability Advisory Board. Douglas followed up with
an introduction.
o Mia Dorris has joined the Sustainability Division as a Sustainability Data Analyst.
o Natalie Meyer presented a tri-annual update to the City Commission on 12/6/22.
o On 12/13/22 the City Commission adopted Ordinance 2065 generally revising the
purchase and disposition of municipal property and held a work session about the
Capital Improvement Plan for fiscal years 2024-2028.
I.1 00:56:07 Unified Development Code (UDC) Overhaul Work Session #3.
UDC Presentation Slides
• Logan Simpson Consultant Jennifer Gardner and Code Studio consultant Collin Scott provided a
presentation with an update on the UDC Overhaul and feedback received from the City
Commission. City of Bozeman Planner Tom Rogers helped answer questions from the board. The
Sustainability Advisory Board followed up with discussion and input on areas of the UDC that
relate to the Climate Plan.
J) 02:18:45 Adjournment
For more information please contact Jon Henderson, jon.henderson@bozeman.net
General information about the Sustainability Board can be found in our Laserfiche repository.
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Bozeman Sustainability Advisory Board Meeting Minutes, 12/14/22
Page 3 of 3
J) 02:18:48 Adjournment
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Memorandum
REPORT TO:Sustainability Board
FROM:Addi Jadin, Park Planning and Development Manager
Mitch Overton, Parks and Recreation Director
SUBJECT:Parks, Recreation, and Active Transportation Plan Presentation
MEETING DATE:January 11, 2023
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Parks, Recreation, and Active Transportation Plan Presentation
STRATEGIC PLAN:3.4 Active Recreation: Facilitate and promote recreational opportunities and
active health programs and facilities.
BACKGROUND:In early 2021, staff and the Recreation and Parks Advisory Board (RPAB)
began to revise the city's comprehensive plan for parks, recreation, and
trails. The existing plan, the Parks, Recreation and Active Transportation Plan
(PROST) was adopted December 17, 2007. The purpose of the 2021-2022
planning process was to create a new, overarching document that assesses
and makes recommendations to provide for sufficient parkland, trails, and
recreation/aquatics programs and facilities for Bozeman citizens. The plan
will also guide the expansion of these essential services as the community
grows and changes. The recommendations in the plan are based on an
updated review of community needs and priorities and may result in the
revision of local development code requirements, procedures, and criteria.
The plan also makes recommendations regarding the role of the parks,
recreation, and active transportation systems in fulfilling the goals of
recently adopted City of Bozeman plans and guiding documents such as the
Bozeman Community Plan, Climate Plan, the County Triangle Trails Plan, and
other professional industry metrics. Lastly, the plan has recommendations
and supporting appendices that will improve the efficacy of the Parks and
Recreation Department's tasks including master park plan review, individual
park site plan review and recreational programming, cost-recovery, and
marketing.
A Request for Proposals (RFP) for professional services for the Parks,
Recreation, and Active Transportation Plan (PRAT Plan) was advertised in
March of 2021 and the City entered into a Professional Services Agreement
with Agency Landscape and Planning. Consultant responsibilities include the
following:
background research and analysis of relevant state and local laws,
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policies, and plans;
participation in the creation and implementation of a public outreach
and engagement plan;
needs assessment and community goal, objective, and priority
development; and
assessment of the level of service of existing parks, recreation, and
active transportation systems and services; implementation/policy
recommendations for improving both the City's recreational program
offerings and the land use/urban design components of the park
system, including natural areas and the active transportation network.
The First Amendment to the Professional Services Agreement was
authorized by the City Commission on September 20, 2022, to include city-
wide wayfinding for active transportation within the scope of the project.
With the creation of the Urban Parks and Forestry Board (UPFB) by the City
Commission via Resolution 5328, the Recreation and Parks Advisory Board
(RPAB) was disbanded and UPFB assumed the responsibility to focus on the
Parks, Recreation and Active Transportation Plan from drafting through
adoption. The UPFB will forward their recommendation of the PRAT Plan to
the City Commission for final adoption. With the adoption of the PRAT, the
City Commission will also be asked to formally adopt the Gallatin County
Greater Triangle Area Transportation Plan .
The schedule for review of the PRAT Plan including appendices includes the
following public meetings (subject to change with revisions to be posted on
the PRAT Plan website.
December 1, 2022 - UPFB Special Meeting - PRAT Work Session #1:
Consultant Presentation and Discussion
January 5, 2023 - UPFB - PRAT Work Session #2 (rescheduled from
December 22 due to weather)
January 26, 2023 - UPFB - PRAT Work Session #3: Active
Transportation
February 14, 2023 - City Commission Presentation and Work Session
(revised date)
February 23, 2023 - UPFB - Final Recommendation
April 2023 - City Commission - Review and Adoption (revised date)
In addition to the Sustainability Board, the PRAT Plan will also be presented
by staff to the Community Development and Transportation Boards.
Although recommendations throughout the PRAT emphasize that
enhancements should be made to the park system to increasingly connect
people to nature and to improve our management, preservation, and
restoration of natural landscapes, Chapter 4 of the PRAT Draft currently
titled "Adapt" may be of most relevancy to the work of the Sustainability
Board. In addition, the "Connect" section which focuses on Active
Transportation includes significant strategies aimed at a reduction of carbon
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emissions. A new draft of this chapter and related Active Transportation
maps and appendices will be released on the Engage Bozeman PRAT website
on January 12 and discussed by the Urban Parks and Forestry Board on
January 26.
PRAT Work Session Drafts
UNRESOLVED ISSUES:None.
ALTERNATIVES:As Suggested by the Sustainability Advisory Board.
FISCAL EFFECTS:None.
Report compiled on: January 6, 2023
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Memorandum
REPORT TO:Sustainability Board
FROM:Taylor Chambers, Deputy City Clerk
Mike Maas, City Clerk
Jeff Mihelich, City Manager
SUBJECT:2022 Citizen Advisory Board Ethics Trainings
MEETING DATE:January 11, 2023
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Listen to and participate in the 2022 advisory board ethics training.
STRATEGIC PLAN:7.1 Values-Driven Culture: Promote a values-driven organizational culture
that reinforces ethical behavior, exercises transparency and maintains the
community’s trust.
BACKGROUND:The City Charter was approved by the citizens in 2006 and became effective
in 2008. According to Charter requirements, the City is required to establish
standards and guidelines for conduct and provide annual trainings for all
representatives of the City to avoid the use of their public position for
private benefit.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: December 8, 2022
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Memorandum
REPORT TO:Sustainability Board
FROM:Jon Henderson, Strategic Services Director
Natalie Meyer, Sustainability Program Manager
SUBJECT:Sustainability Board Work Plan Review
MEETING DATE:January 11, 2023
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Sustainability Board Work Plan Review
STRATEGIC PLAN:6.3 Climate Action: Reduce community and municipal Greenhouse Gas
(GHG) emissions, increase the supply of clean and renewable energy; foster
related businesses.
BACKGROUND:In accordance with City Commission Resolution 5323, citizen advisory boards
must produce and adopt a two-year work plan. The Citizen Advisory Board
Onboarding Manual outlines the requirements, timeline, and format of the
work plans.
On March 9, 2022 the Sustainability Citizen Advisory Board adopted a Work
Plan for 2022-2023 to assist in accomplishing a wide range of initiatives
which will result in a measurable impact towards the City's emissions goals
and community resilience. Prior to final adoption, an introduction of items
was provided on January 12, 2022 with additional discussion on February 9,
2022.
Staff will present a review of all work plan items (see attached), to include a
discussion about progress made and items remaining for 2023. Wherever
possible, projected timeframes have been added to each item to indicate a
tentative schedule for 2023, subject to change.
All work plan items meet the following requirements:
Aligned with City Commission priorities
Finite scope
Measurable outcome
Implementable with existing resources
Achievable in two years
UNRESOLVED ISSUES:None.
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ALTERNATIVES:As suggested by the Sustainability Citizen Advisory Board.
FISCAL EFFECTS:Budget impacts identified in the Sustainability Advisory Board Work Plan are
included in the City's annual budget recommendation.
Attachments:
Sustainability Citizen Advisory Board 2022-2023 Work Plan
Review - January 2023.pdf
Report compiled on: January 6, 2023
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Green - complete
Yellow - in progress/ongoing
Red - not yet started
Work Plan Item Status Summary of Status
#1) Unified
Development Code (UDC) Update
The Sustainability Board held three Work Sessions on the Unified Development Code (UDC)
Update on July 13, 2022, August 10, 2022, and December 14, 2022. The Board provided recommendations pertaining to sustainability with an emphasis on urban agriculture and EV
charging provisions. The UDC public engagement and code drafting will continue through the
spring of 2023. The Sustainability Board will have an opportunity to offer a formal recommendation to the City Commission in the summer of 2023.
#2) Model Property
Owners’ Association
(POA) Covenants
On June 8, 2022, the Sustainability Board held a Work Session focused on sustainability issues to
be addressed within model Property Owners’ Association covenants. After incorporating Board
feedback, staff presented a set of problems and solutions during a Commission Work Session on
November 15, 2022. Based on Commission feedback, City staff will continue public engagement
and develop draft covenant language in summer 2023. The Sustainability Board will have an opportunity to the review proposed covenant language and make further recommendations.
#3) Gallatin Valley
Sensitive Lands
Protection Plan
The City of Bozeman is working with multiple partners and a consultant to develop the Gallatin
Valley Sensitive Lands Protection Plan. In early 2023, staff will provide an update on the results of
the model created and community engagement conducted. The Sustainability Board will have
an opportunity to review the draft plan and make a recommendation to the City Commission in
the fall of 2023.
#4) Community and
Neighborhood Resilience Programming
On October 12, 2022, the Sustainability Board held a Work Session with a focus on neighborhood
resiliency programming related to wildfire smoke and heat outreach. City staff has incorporated feedback from the Board into outreach materials that will be shared with the public in the winter
and summer of 2023. A Special Presentation in the spring of 2023 will provide an opportunity for
the Board to review outreach efforts and offer suggestions for future resilience programming.
#5) Food System
Stakeholder & Priority
Mapping
The Sustainability Board held a Work Session on November 9, 2022, to review the proposed
approach for a community mapping project designed to enhance the City’s understanding of
current challenges and opportunities within the local food system. The Board’s input will be used to develop a Request for Proposals that will be released in early 2023. The Board will be invited to
provide input on the Food System Mapping engagement plan. The Board will again have a final
opportunity to comment on the draft report.
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#6) Composting Service
and Collection
The Solid Waste Division is working with a consultant to develop a rate model for residential
curbside recycling and composting service. A City Commission Work Session took place on
October 18, 2022. Based on Commission feedback, further work on the rate study is underway and revisions will be back before the Commission by April 2023. The Sustainability Board will be
invited to provide input on community education and outreach planning in the spring of 2023.
#7) Energy Efficiency
Financing & Investing
Commercial Property Assessed Capital
Enhancements
On May 11, 2022, the Sustainability Board held a Work Session on Commercial Property Assessed
Capital Enhancements (C-PACE) and provided recommendations to staff on strategies to
encourage program participation. City staff has coordinated with other departments to build awareness of the program and is developing complementary tools, such as the Planned
Development Zones and other incentives.
#8) Building Electrification
Campaign
A Sustainability Board Work Session on building electrification was held on April 13, 2022. After incorporating board feedback, City staff presented an electrification program outline during a
Work Session on September 14, 2022. City Staff are actively developing contractor training
resources, case studies, incentives, and residential resources. A Work Session in the summer of 2023 will provide an opportunity for the Sustainability Board to receive program updates and
offer suggestions for future electrification programming.
#9) 2021 IECC Building
Code Update
On May 11, 2022, the Sustainability Board held a Work Session on the 2021 IECC Building Code
adoption process. Effective June 11, 2022, the State of Montana adopted the new building
code and voluntary appendices including solar-ready design for commercial (Appendix CB)
and residential buildings (Appendix RB), and net-zero energy for commercial buildings (Appendix CC). City staff have attended solar-ready training and consulted with national
building experts on the optional appendices. Staff will return to the Sustainability Board with
findings and recommendations by the fall of 2023. The Sustainability Board will be invited to
provide input to staff and, if appropriate, make a recommendation to the City Commission.
#10) Electric Vehicle
(EV) Infrastructure Planning and
Installations
The Sustainability Board provided initial recommendations on Electric Vehicle (EV) parking
provisions in the Unified Development Code Update Work Session on December 14, 2022. City staff is concurrently preparing for EV service equipment installations for city facilities and
monitoring statewide planning efforts to develop a statewide fast-charging network. By the
summer of 2023, the Sustainability Board will be invited to provide input to staff on EV partnerships and additional policy planning.
#11) Cleanup Day During a Work Session on March 9, 2022, the Sustainability Board provided input to staff on
outreach activities related to Cleanup Day and Earth Day events. Staff incorporated some of
the feedback to enhance engagement during the 2022 Cleanup Day. Much of the feedback
from the Board is still applicable to 2023 planning efforts.
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