HomeMy WebLinkAbout23- Amendment 2 - PSa with Cushing Terrell - Engineering and Architectual Services for Swim Center Renovations1ST Amendment to Professional Services Agreement for Swim Center Engineering and Architectural Services
FY 2022 – FY 2023
Page 1 of 2
2ND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS 2ND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
FOR Swim Center Engineering and Architectural Services, dated June 17, 2022 (the
“Agreement”) is made and entered into this _____ day of ____________, 2023, by
and between the CITY OF BOZEMAN, MONTANA, a self governing municipal
corporation organized and existing under its Charter and the laws of the State of Montana, 121
North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230,
Bozeman, MT 59771, hereinafter referred to as “City,” and Cushing Terrell, hereinafter
referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the
Agreement as follows:
1.Extension of Term. This Agreement is effective upon the date of its execution and will
terminate upon satisfactory completion of the agreed Scope of Services as described in
Exhibit A, which may be amended from time to time by the mutual agreement of the
Parties pursuant to terms of this agreement, as determined by the City.
2.Addition to Scope of Work. This amendment will expand the scope of work for this
contract to include Architectural and Engineering Design Services, Permit, Bid, and
Construction Administration Services related to the Phase 2 Renovation of the Bozeman
Swim Center as described in Exhibit A.
3.Addition to Payment. See Exhibit A for fee proposal for services to be provided.
4.Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049
January10
1ST Amendment to Professional Services Agreement for Swim Center Engineering and Architectural Services
FY 2022 – FY 2023
Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA [CUSHING TERRELL]
By________________________________ By_____________________________
Jeff Mihelich, City Manager Print Name:
Title:
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049
Ali Vasarella
Project Architect
m Page 1 of 5
December 16, 2022
Max Ziegler, Facilities Project Coordinator
City of Bozeman
121 N Rouse Ave.
Bozeman, MT 59715
(406) 582-2439
wziegler@bozeman.net
Re: Professional Design Services for the City of Bozeman – Bozeman Swim Center Building Assessment –
Phase 2 Contract Amendment – Amendment 2
Dear Max:
Cushing Terrell is pleased to provide this architectural and engineering services proposal for Phase 2 work at
the Bozeman Swim Center Building, located at 1211 W Main Street, in Bozeman, Montana.
The attached proposal provides a description of Cushing Terrell’s understanding of the project scope and
discusses the scope of services Cushing Terrell will provide. It also lists our proposed team, which accounts
for the disciplines and expertise anticipated for this work.
Please review the proposed services, timeline, and fees attached. Do not hesitate to call or email if you have
any questions. If you find this proposal meets your expectations, the Proposal for Contract Amendments
below can be attached to the City’s Professional Services Agreement to amend the Scope of Services and
sent to us for signature.
Thank you for this opportunity.
Sincerely,
Ali Vasarella, AIA
CUSHING TERRELL
cc: Cushing Terrell File – Bozeman Swim Center Attachments: Proposal for Contract Amendments
Cushing Terrell
411 East Main St., Ste.101 Bozeman, MT 59715
(406) 556-7100
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049
m
2
Page 2 of 5
Proposal for Phase 2 Contract Amendments
Design, Permit, Bid, and Construction Administration for Phase 2 work at the Bozeman Swim Center
Building
SCOPE OF PROJECT
The City of Bozeman is seeking architectural and engineering Design, Permit, Bid, and Construction
Administration services for implementation of Phase 2 work to address maintenance and safety conditions as
defined below at the Bozeman Swim Center building located in Bozeman, Montana.
SCOPE OF SERVICES
Cushing Terrell will manage this project from our Bozeman office. Our professional team will be led by the
following key team members:
• Principal-in-Charge: Corey Johnson, Cushing Terrell
• Project Manager: Sky Cook, Cushing Terrell
• Project Architect: Ali Vasarella, Cushing Terrell
• Pool and Swimming Design Consultant: Justin Caron, Aquatic Design Group
• Plumbing Engineer: Jay Listoe, Cushing Terrell
• Mechanical Engineer: Alex Russell, Cushing Terrell
• Electrical Engineer: Carl Maehl, Cushing Terrell
Cushing Terrell’s professional service offerings for Design, Permit, Bid, and Construction Administration will
include the scope as described below.
Design Services
Phase 2 Design Scope
The items being addressed in this phase are as follows:
1. Design and replacement of the HVAC system, including a plan to condition the interstitial space
between the roof deck and the suspended ceiling
2. Renovation of the pool shell and gutter system (re-plastering is the basis of this scope and fee.
Another option will require an increase in the design fee and it is an scope/work increase)
3. Replacement of the ceiling tiles in the main pool room with waterproof ceiling tiles
4. Replacement of pool deck tiles / pool deck repair (option yet to be selected)
5. Design and replacement of the lighting system in the pool room to address under lit and glare
creating conditions
6. Incorporation of 1% of construction costs for public art in the building
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049
m
3
Page 3 of 5
The design work includes the documentation for the items as listed above, including phased documentation
to allow for early release of long lead-time mechanical equipment.
The full design team will visit the site once during design to complete further investigation to complete the
scope above. Cushing Terrell will create Progress Reports to communicate project progress as needed during
the Phase 2 Design services period. Anticipated meetings can be found in the Schedule section.
Bidding Services
Phase 2 Bid Scope
This proposal assumes the Construction Manager / General Contractor (CM/GC) will coordinate the bidding
process to meet State procurement process. The Design Team will participate by attending Pre-Bid
Conference(s), responding to RFIs and Substitution Requests, and issuing up to three Addenda.
Permitting Services
Phase 2 Permit Scope
Cushing Terrell will apply for Permit 2 following the City permit application process. The Design Team will be
available to respond to any comments or questions regarding these items. If permitting fees are paid by
Cushing Terrell, this cost will be reimbursed at cost plus 10%. The estimated reimbursable expenses do not
include permit fees.
Construction Administration Services
Services for Construction Administration for the Phase 2 work consist of site visits as noted below, virtual
attendance of OAC meetings twice a month, monthly pay application reviews, review of submittals, and one
punch list review per discipline. If additional site visits are required, additional services will be charged at
hourly rates.
Anticipated Site Visits:
• Three Mechanical Cushing Terrell site visits
• Two Architectural Cushing Terrell site visits
• Three Aquatic Design Group site visits
Assumptions
This proposal is based upon Cushing Terrell’s understanding of the following assumptions:
• The Construction Manager / General Contractor (CM/GC) will be selected by the end of January 2023
and will give the Design Team feedback on procurement timelines, cost, construction and closure
scheduling, constructability
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049
m
4
Page 4 of 5
ANTICIPATED PROJECT SCHEDULE
Phase 2 design work is to start at completion of the Contract Amendment (anticipated to be complete by end
of December 2022).
Two City / Owner design review milestones are included in this proposal. Reviews consist of a web conference
meeting followed by a 1-week review period for City review and comment. One review will take prior to
ordering mechanical equipment (ordering anticipated to take place May of 2023) and another at the end of
design prior to permit submittal.
Mechanical equipment is anticipated to be ordered May of 2023.
Permitting is anticipated to be submitted by early February 2024.
Any construction requiring building closure to be complete by August 2024.
*This proposal is based upon prompt Owner review of and response to the reviews and submittals as shown
above. The Owner acknowledges that Owner-generated changes in the schedule of the project may result in
modifications of the associated professional fees.
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049
m
5
Page 5 of 5
COMPENSATION PROPOSAL
Phase 2 Design, Bid, Permit, and Construction Administration Services
Total for Phase 2 Design, Bid, Permit, and Construction Administration $175,150
CT Arch/PM Fee $30,600
CT Mech/Plumb Fee $89,000
CT Elec Fee $14,650
ADG Fee $40,900
Estimated Reimbursable Expenses
Reimbursable expenses for the scope outlined above are estimated at $11,000. Reimbursable expenses
include travel (airfare, auto rental, mileage/fuel, lodging, and meals), printing, copying, legal fees and postage
plus a 10% administrative/processing fee. These fees are subject to change if the scope of the project
changes.
This contract amendment proposal is valid for 30 (thirty) days from date of issue.
DocuSign Envelope ID: CF7500B5-E4A1-4BC4-9C05-6602B5426049