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Home My WebLink About01-18-23 - Downtown Business Improvement District - Agenda & Packet MaterialsA.Call meeting to order Please click the following link to join the webinar: Or One tap mobile : US: +16699006833,,89283265868# or +17193594580,,89283265868# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 719 359 4580 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 669 444 9171 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 689 278 1000 or +1 929 205 6099 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 Webinar ID: 892 8326 5868 International numbers available: https://us02web.zoom.us/u/kdEgBq4wRg B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approve December 2022 Minutes(Cope) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.Ethics Training F.1 2022 Citizen Advisory Board Ethics Trainings (Chambers) G.FYI/Discussion THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, January 18, 2023 1 G.1 January Finance Report(Cope) G.2 January Monthly Report (Cope) H.Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00 Citizen Advisory Board meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582- 2301). In order for this Board to receive all relevant public comment in time for thismeeting, please submit via the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:Approve December 2022 Minutes MEETING DATE:January 18, 2023 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Approve minutes from the December 2022 board meeting. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Minutes 12-22.pdf Report compiled on: January 10, 2023 3 Downtown Business Improvement District Board Meeting Minutes December 21, 2022 Attending: Eric Bowman, Terry Cunningham, Emily Cope, Ileana Indreland, Eric Sutherland Absent: Erik Nelson, Susan Neubauer, Ellie Staley Minutes ACTION: Eric Bowman moved to approve the November minutes as presented. Eric Sutherland seconded the motion. All voted in favor. Public Comment None. Discussion Items December Finance Report Emily presented the December 2022 finance report highlighting the second half of the BID assessment will be billed on January 1. The expected income from the Christmas Light Sponsorship was $500 less than budgeted. BID Program Discussion Emily provided details and expected costs for current programs that are run by the BID. The board discussed the staff time savings by slowly replacing the existing wrought-iron baskets with self-watering baskets that only need to be watered 2-3 times a week. The board suggested looking at costs for installing 30-40 baskets a year. There has been an ongoing conversation of purchasing a second flower watering truck for the BID vehicle fleet, Terry Cunningham suggested to have a discussion with Jeff for options of purchasing or leasing a vehicle from another department. The Green Christmas spider was completely replaced in 2022 and the Bozeman Fire Department recommended looking at a quote to replace the red spider next. The Green spider replacement cost was around $15,000, but an actual quote is being received by the Bozeman Fire Department to share at a future board meeting. The board also suggested looking at new holiday decoration ideas and what other communities are installing. December Economic Development Director’s Report Emily provided general updates of board appointments and interviews, annual ethics training, and the meetings moving to the commission room beginning in early 2023. The BID is still hiring for a part-time maintenance position. The board discussed the upcoming paid parking work sessions and items they would like to be sure are discussed such as meter installation costs and where the revenue from paid parking will be allocated. Meeting was adjourned at 1:00pm 4 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Taylor Chambers, Deputy City Clerk Mike Maas, City Clerk Jeff Mihelich, City Manager SUBJECT:2022 Citizen Advisory Board Ethics Trainings MEETING DATE:January 18, 2023 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to and participate in the 2022 advisory board ethics training. STRATEGIC PLAN:7.1 Values-Driven Culture: Promote a values-driven organizational culture that reinforces ethical behavior, exercises transparency and maintains the communityâ€™s trust. BACKGROUND:The City Charter was approved by the citizens in 2006 and became effective in 2008. According to Charter requirements, the City is required to establish standards and guidelines for conduct and provide annual trainings for all representatives of the City to avoid the use of their public position for private benefit. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: December 8, 2022 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director DBP SUBJECT:January Finance Report MEETING DATE:January 18, 2023 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Financial Report 1-9-23.pdf Report compiled on: January 10, 2023 6 Downtown BID January 2023 Finance Report APPROVED Y-T-D FY2023 FY2023 Income BID Assessment 220,000$ 110,000.00$ BID Assessment--residual Contract Income 24,000$ 18,000.00$ Interest Income 100$ 4.67$ Mobile Vending Fees 1,750$ Flower Sponsorships 9,000$ 1,900.00$ Christmas Light Sponsorships 3,500$ 3,000.86$ Streetlamp Banners 12,000$ 9,100.00$ Total Income 270,350$ 142,005.53$ Expenses Management Fee 63,000$ 47,250.00$ Total Expenses 63,000$ 47,250.00$ Payroll Expenses Maintenance Staff 60,000$ 22,641.00$ Taxes 4,825$ 2,632.46$ Work Comp 3,300$ 1,105.28$ Maintenance Staff--Garage 22,500$ 10,291.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 92,575$ 36,669.74$ Programs Outreach Bozeman/New Program 20,000$ wntown Bozeman Association (DBA) Sup 27,000$ 27,000.00$ Christmas Lights 2,000$ 1,278.60$ Christmas Light Spider Repair 2,000$ 3,248.66$ Christmas Lights Storage 1,500$ 1,479.00$ New Banners 3,000$ Flower Expenses 30,000$ 28,881.02$ Flower Water 300$ 35.30$ Tree Purchases 2,000$ Marketing 2,500$ 2,000.00$ Maintenance Supplies $ 3,750 $ 3,185.60 Garbage Bags $ 2,625 $ 969.53 Graffiti Supplies 1,250$ 330.75$ Graffiti Contracted Removal 4,500$ 4,454.00$ Mule Service & Fuel 1,750$ 845.73$ Truck Service & Fuel 2,500$ 988.46$ Truck-Mule Insurance 5,500$ 4,859.00$ Program Contingency 1,000$ 297.90$ Total Program Expenses 113,175$ 79,853.55$ Other Expenses Total BID Expenses 268,750$ 163,773.29$ NET ASSESSMENT INCOME 1,600$ (21,767.76)$ Checking Account Balance 63,446.59$ Certificate of Deposit Balance -$ 31,913.69$ Total Cash On Hand Total 95,360.28$ 7 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director DBP SUBJECT:January Monthly Report MEETING DATE:January 18, 2023 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will provide a monthly update on on downtown programs. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID EDD Report 1-23.pdf Report compiled on: January 10, 2023 8 Economic Development Director’s Report Business Improvement District Board January 2023 Board Updates At the January 11th City Commission Meeting, the URD board had three new appointments Suzi Berget White (Voting, Vice-Chair), Jake Van Dusen and Aaron Parker (both non-voting positions). Randy Scully was appointed to BID Board. The application for the BID board is open and will remain open until the seats are appointed. I have reached out to property owners directly that have shown interest in downtown projects in the past. BID and URD board meetings will be held in the City Commission room beginning in February. Paid Parking Work Sessions Emily will provide an update from the Downtown Paid Parking Task Force work sessions from January. Maintenance Program Update Currently we have one general maintenance employee (Mike) and a part-time garage maintenance employee (Trish). Trish is continuing with the garage contract for this winter. We will be hiring another general maintenance employee for the winter season. Below are the maintenance statistics comparing the year-to-date figures from this year (FY23) to the corresponding stats from last year (FY22). FY2022 Y-T-D FY2023 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1869 374 1653 331 -216 Recycling Emptied 437 87 363 73 -74 Graffiti Removed 147 29 124 25 -23 Building Projects • 104 E Main- Bind Interiors, formerly Cactus records is redeveloping the existing space. • US Bank Building (104 East Main)—Development project underway, to be restored to original façade. A vinyl wrap on the construction walkway has been installed to highlight the project and show photos of the building’s history. • Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts building. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Construction underway. 9 Business Updates • Bind Interiors/Onyx Tile—29 W Main—formerly Cactus Records • J.W. Heist Steakhouse - 27 East Main—formerly Crossroads—OPEN! • TBD – 34 N Bozeman- formerly Pakeezah • TBD- 107 E Main- Formerly Silver Annie’s • Inland Boutique (moved from Main Street Market) – 234 E Main– formerly Carter’s Boots • El Camino/Kitty Warren – closed • TBD-131 E Main- formerly Little Angels Boutique • The Wax Museum – 533 E Mendenhall- OPEN! • Main Street Market- several vacant retail spaces Upcoming Meetings • January 24th at 6pm- Paid Parking Work Session #2 at City Commission Meeting 10