HomeMy WebLinkAbout01-12-23 - Downtown Urban Renewal District Board - Agendas & Packet MaterialsA.Call meeting to order
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B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approve November 2022 Minutes (Staley)
E.Public Comment
Please state your name and place of residence in an audible tone of voice for the record. This is
the time for individuals to comment on matters falling within the purview of the Committee.
There will also be an opportunity in conjunction with each action item for comments pertaining to
that item. Please limit your comments to three minutes.
F.Ethics Training
F.1 2022 Citizen Advisory Board Ethics Trainings (Chambers)
G.FYI/Discussion
THE DOWNTOWN AREA URBAN RENEWAL DISTRICT BOARD OF BOZEMAN, MONTANA
DURD AGENDA
Thursday, January 12, 2023
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G.1 Executive Director's January 2023 Report (Staley)
G.2 January 2023 Finance Report (Staley)
H.Adjournment
For more information please contact Ellie Staley, Downtown Bozeman Partnership,
ellie@downtownbozeman.org
This board generally meets the 3rd Tuesday of the month from 12:00 to 1:00pm
Citizen Advisory Board meetings are open to all members of the public. If you have a disability and
require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-
2301).
In order for this Board to receive all relevant public comment in time for this meeting, please submit via
the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the
day of the meeting. Public comment may be made in person at the meeting as well.
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:Approve November 2022 Minutes
MEETING DATE:January 12, 2023
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Minutes from the November 2022 Board meeting
UNRESOLVED ISSUES:None
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
URD Minutes 11-22.pdf
Report compiled on: January 9, 2023
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Downtown Urban Renewal District
Board Meeting Minutes
November 15, 2022
Attending: Bobby Bear, Jen Madgic, Marley McKenna, Angie Rutherford, Nicholas Wickes, Nick
Zelver, Ellie Staley, Emily Cope
Absent: Cory Lawrence, Tony Renslow
Minutes
ACTION: Nicholas Wickes moved to approve the minutes from the October URD board
meeting.
Bobby Bear seconded the motion.
All voted in favor.
Discussion Items
Downtown Paid Parking and Parking Management Work Session
City of Bozeman Parking Manager, Mike Veselik, gave a presentation on Downtown Paid Parking and
Parking Management Work Session. The board members had an opportunity to ask clarifying
questions throughout the presentation and further questions at the end.
Nicholas Wickes asked if there was a way to estimate the cost to subsidize the employee parking
program completely and what impact that would have on the revenue model. Mike answered that the
revenue model is intentionally conservative and can get back to Nicholas on the estimated number of
employees parking downtown. Nicholas stated that the topic of employees parking downtown is one
of the biggest concerns that he has heard. Mike stated that one of the ideas is to subsidize the cost of
parking based on income.
Marley McKenna asked what the initial cost of infrastructure to implement paid parking downtown.
Mike answered depending on which model were to be chosen, if paid parking moves forward, varies if
the equipment is rented at first and then purchased or purchased outright, costs estimated to be
between ~$150,000-$750,000. She asked how additional revenue will be allocated from paid parking
and the timeline of second garage completion. Mike answered that additional revenue must be spent
on projects related to transportation. If paid parking is implemented by summer 2023, the second
garage should be completed by the end of 2025 but all based on when bonding is able to happen.
Mike confirmed that he still felt confident in the garage cost to be estimated at $16.5 million. Angie
Rutherford stated that she would like to see the ideas and numbers are valid given the time gap
between the time the report was put together and now. Bobby Bear stated she would like to review
the revenue calculations in the report.
Meeting was adjourned at 1:30 pm
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Taylor Chambers, Deputy City Clerk
Mike Maas, City Clerk
Jeff Mihelich, City Manager
SUBJECT:2022 Citizen Advisory Board Ethics Trainings
MEETING DATE:January 12, 2023
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Listen to and participate in the 2023 advisory board ethics training.
STRATEGIC PLAN:7.1 Values-Driven Culture: Promote a values-driven organizational culture
that reinforces ethical behavior, exercises transparency and maintains the
community’s trust.
BACKGROUND:The City Charter was approved by the citizens in 2006 and became effective
in 2008. According to Charter requirements, the City is required to establish
standards and guidelines for conduct and provide annual trainings for all
representatives of the City to avoid the use of their public position for
private benefit.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: December 8, 2022
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executives Director Downtown Bozeman Partnership
SUBJECT:Executive Director's January 2023 Report
MEETING DATE:January 12, 2023
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discuss
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Ellie will present the monthly report of general program updates and
updates to topic relating to downtown. Board will discuss relevant matters.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None.
Attachments:
DBP Monthly ED Report 1-23.pdf
Report compiled on: January 9, 2023
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Downtown Bozeman Partnership – ED Report
January 2023
General Downtown Updates:
• DBP Office:
o DBP Quarterly Budget – discussed/revied Jan. 5 by PMC
o BID Board Meeting – Wednesday, Jan. 18 at 12pm
o DURD Board Meeting - Jan. 12 at 12pm
o DBP Annual Report – coming in early 2023
• Downtown Maintenance: WE ARE STILL HIRING for a Winter Maintenance employee! Please get the
word out! Click HERE for the job posting. Any recruitment ideas? Please share.
• UTD Update: The HRDC is working to establish an Urban Transportation District through the past year
and I am happy to announce that they were able to gather enough signatures for the petition to be
added to the School board ballot. There were over 26,000 signatures collected, nearly double what was
needed to get this on the ballot! Way to go HRDC and Bozeman! I will keep everyone updated on this
moving forward.
• Applications are open for ONE vacant BID board seat. More information and the board application can
be found here. If you have any questions or are interested in learning more about serving on the BID
board, please reach out to emily@downtownbozeman.org. For more info click HERE.
Downtown Project Updates:
• Paid Parking Task Force Update: DBP staff has been given a revised timeline to provide a report for City’s
Commission’s Paid Parking Work Session #2 scheduled for January 24. The report will be due to the
City Commission for review by Jan. 18. The confirmed dates for the three work sessions are Jan. 10, 11 &
17. There are currently 3 confirmed board members, 9 additional downtown business and property
owners, 1 city staff and 2 DBP staff (Emily and I) to be in attendance. Ellie will keep everyone updated on
the progress of this group and the report that is produced.
o Review the Feedback Group Memo HERE and the Guiding Document for the report HERE.
• Alley Project: We met with the team from Groundprint and Design 5 and we’re excited to announce that
there’s been significant progress on the Alley Project design. We have seen a preliminary presentation
and will share the finalized designs with everyone soon. Design elements include two large murals, 3
large sculptures, the Madison River as an inspiration for the street art and faux greenery installed
vertically on the parking garage’s exterior wall panels. We will be meeting with the adjacent property
owners and the contract team in early January to discuss details and specifically TRASH, which will be
the largest hurdle to overcome regarding this project. All design work is scheduled to be completed
through fall/winter 2022/23 with construction work through spring 2023.
• Pedlet/Parklet Project: This has been an idea for many years. We decided to take suggestions made by
the MSU Cats programs and get more data on the viability of these in our downtown district and hired
Sanderson Stewart to produce a report. We are meeting this week to review the report, HERE and will
discuss next steps with the DURD board. We hope to begin a pilot program on South Willson this
spring/summer.
• North Black Pocket Park: Concrete was poured but progress was halted in late Oct. due to early and
consistent snow. Pavers and street furniture can be installed in cooler temps so we will start again right
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when snow begins to melt. See concept designs HERE. Greenspace has been hired and has poured the
cement pads and site borders. Work to be completed by early 2023.
• Transportation Plan Update: We have an approved task order to move forward with the phase two of
the downtown transportation plan with a focus on pedestrian safety and traffic calming on Babcock and
Mendenhall. See TO details HERE. We met with Sanderson Stewart in late Nov. and received the initial
report with traffic and pedestrian counts and reviewed next steps. The full report is scheduled for
completion winter 2022.
• DURD Grant Audit: This project has been consistently pushed back but we are seeing a decline in the
need for several of our existing grant programs. We hope to begin this audit in early January and hope
to work with several BID and URD board members and property owners to get a better idea of how best
to utilize these funds that directly support private investment and infrastructure projects as add to our
existing tax base. Ellie is emailing the DURD board to help prioritize. She hopes to hold a special meeting
to review in early 2023.
City of Bozeman/Community Updates:
• City Commission Meeting – Tuesday, Jan. 10 at 6pm, 6-month calendar: Click HERE for past and future
agendas – Update Board/Discuss, Next meeting - Tuesday, Jan. 17 at 6pm
o URD Board appointments
o BID Board appointments
o URD PSA
• Unified Development Code Edit (2022/23): The City of Bozeman will be performing a Unified
Development Code Overall Update over the next year. See details HERE.
New Businesses/Building Projects:
• New DBA Members: WGM Group, Peak Ski Co. (by Bode Miller)
• JW Heist is NOW OPEN, traditional Montana steakhouse.
• Old Cactus records, redevelopment project underway, Bind Interiors slated to lease space when
complete.
• US Bank Building (104 East Main)—Development project continues, to be restored to original façade.
• Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts
building.
• East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and
final site plan approved.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
infrastructure. Construction underway.
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:January 2023 Finance Report
MEETING DATE:January 12, 2023
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discuss
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Ellie will present the January 2023 Finance Report
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None.
Attachments:
URD Finance Report 1-23.pdf
Report compiled on: January 9, 2023
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Downtown URD January 2023 Finance Report
Downtown Urban Renewal District Finance Report
Category
Approved
FY2023 Budget FY2023 YTD recent activity
Income
Starting Cash Balance 4,263,910$ 4,263,910$ ** not finalized number
Income from TIF 335,000$
COB Interlocal Share 1,504,048$
Entitlement Share State of Montana 58,761$
Interest Income
Other Income
Total Income 6,161,719$ 4,263,910$
Expenses
OperationsDBP Management Fee 203,500$ 203,500$ $101,750 DBP
Total Operations 203,500$ 203,500$
Infrastructure Improvements
Street Furniture and Park Maintenance 25,000$ 8,371$
$2349 greenspace
$70 sunshine lighting
Streetscape--new purchases 25,000$ 2,854$
North Rouse Streetscape Project
FY Encumbered- Streetlamps (26 qty)
Phase 1 Construction: Conduit
Phase 2 Construction: Lamps
North Willson Streetscape Project 75,000$
Streetscape Assistance Grant Program 50,000$ 18,365$ $18,365 grants (strata & venture)
Streetlamp Power Reconfiguration Project
Alley Improvements 200,000$
FY20 Encumbered
DBIP: Bozeman Creek Improvements 10,000$
DBIP: Wayfinding & Parking Signage 15,000$
Life-Safety Grant Program 30,000$
Fiber Infrastructure
Fiber-Broadband Infrastructure--Grants 10,000$
Intersection Cable Anchor Repairs 25,000$
DBA Event Stage
Parklet 50,000$ 6,921$ $4614 SS (planning)
Alternative Transportation Projects 50,000$
Workforce Housing Project- Fire Station One 1,600,000$
Total Improvements 2,165,000$ 36,511$
Planning
City Economic Development Specialist 35,500$
Technical Assistance Grants 50,000$
FY20 & FY21 Encumbered Funds
Residential Incentive Program 200,000$
DBIP: Transportation Planning 50,000$ 31,194$ $5607 SS
FY21 Encumbered- Part Two--Data, Analysis, Cost Est
DBIP: Alley Planning 50,000$ 16,763$
DBIP: Bozeman Creek Planning 10,000$
DBIP: Soroptomist Park Planning 25,000$
DBIP: Code Amendments 20,000$
DBIP: Design Guidelines 25,000$
DBIP: Downtown Infrastructure & Public Realm Plan 50,000$
DBIP: General Implementation 50,000$ 17,463$ $1258 NBPP Design
DBIP: Employee Paid Parking Permit System 20,000$
DBIP: Wayfinding Plan & Parking Signage 25,000$
Utility and Infrastructure Improvement 100,000$
Structured Parking Feasibility Analysis
Structured Parking Informal, Site Plan, Bids 1,250,000$ 6,913$
Professional Services Term Contract 75,000$
Streetscape Preliminary Engineering 50,000$
Total Planning 2,085,500$ 72,333$
Parking Structure
Garage Bond Payment 335,000$
Total Parking Garage Payments 335,000$ -$
Total Expenses 4,789,000$ 312,344$
Balance 1,372,719$ 3,951,566$
$248 groundprint
$8272 design 5
URD Finance Report 1-23
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