HomeMy WebLinkAbout12-21-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order
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B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approve November 2022 Minutes (Cope)
E.Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
F.FYI/Discussion
F.1 December Finance Report (Cope)
F.2 December Economic Development(Cope)
THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA
BDBIDB AGENDA
Wednesday, December 21, 2022
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F.3 BID Program Discussion(Cope)
G.Adjournment
For more information please contact Emily Cope, Bozeman Downtown Partnership,
emily@downtownbozeman.org
This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00
Citizen Advisory Board meetings are open to all members of the public. If you have a disability and
require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-
2301).
In order for this Board to receive all relevant public comment in time for thismeeting, please submit via
the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the
day of the meeting. Public comment may be made in person at the meeting as well.
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope
SUBJECT:Approve November 2022 Minutes
MEETING DATE:December 21, 2022
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Approve minutes from the November 2022 board meeting.
UNRESOLVED ISSUES:N/A.
ALTERNATIVES:N/A.
FISCAL EFFECTS:N/A.
Attachments:
BID Minutes 11-22.pdf
Report compiled on: December 1, 2022
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Downtown Business Improvement District
Board Meeting Minutes
November 16, 2022
Attending: Eric Bowman, Terry Cunningham, Emily Cope, Erik Nelson, Susan Neubauer Absent: Ileana Indreland, Ellie Staley, Eric Sutherland
Minutes
ACTION: Erik Nelson moved to approve the October minutes as presented. Susan Neubauer seconded the motion. All voted in favor.
Public Comment None.
Discussion Items
Downtown Paid Parking and Parking Management Work Session City of Bozeman Parking Manager, Mike Veselik, gave a presentation on Downtown Paid Parking and Parking Management Work Session. The board members had an opportunity to ask clarifying questions throughout the presentation and further questions at the end.
Erik Nelson stated it would be useful for him to be able to explain what problems are being solved by implementing paid parking. He asked where the revenue generated from paid parking will be spent and if there were any statistics on the economic impact of each car or customer represents. He asked if other alternatives to rates would be discussed, Mike Veselik answered if
the City Commission wanted to see different rates it would be very easy to model.
Mike Veselik provided an overview of the Downtown Stakeholder Task Force that the City Commission has asked to meet for several work sessions. Terry Cunningham said that the ideal outcome of these work sessions is to come up with agreeable solutions for the City Commission
to consider.
Susan Neubauer stated as an employer downtown, she has real concerns of employee parking costs on top of wages being paid to employees. It would be useful if the board had key talking points and facts when discussing with constituents and stakeholders.
Eric Bowman asked what the next steps are if the City Commission gives the go ahead for staff to continue working on paid parking at the next work session. Terry stated that when speaking to him, he is only one Commissioner, each Commissioner could have different requests for next steps. Eric stated that the process thus far for engagement from downtown boards and
stakeholders has been rushed, and if a preliminary ‘yes’ from the boards is given then there will
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be no chance for further input. Terry stated that he hopes to involve business and property owners who are invested to provide feedback and ideas that would be agreeable to most. Eric Bowman stated that if paid parking is implemented, it needs to be landed softly and with more regard to impact to businesses and property owners.
Mike Veselik stated he can take the eight questions that will be discussed at the work sessions and provide the staff recommendation for each and the group can develop alternatives. Meeting was adjourned at 1:55pm
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director DBP
SUBJECT:December Finance Report
MEETING DATE:December 21, 2022
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will present the monthly finance report.
UNRESOLVED ISSUES:N/A.
ALTERNATIVES:N/A.
FISCAL EFFECTS:N/A.
Attachments:
BID Financial Report 12-13-22.pdf
Report compiled on: December 13, 2022
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Downtown BID December 2022 Finance Report
APPROVED Y-T-D
FY2023 FY2023
Income
BID Assessment 220,000$ 110,000.00$
BID Assessment--residual
Contract Income 24,000$ 12,000.00$
Interest Income 100$ 3.99$
Mobile Vending Fees 1,750$
Flower Sponsorships 9,000$ 1,900.00$
Christmas Light Sponsorships 3,500$ 2,700.47$
Streetlamp Banners 12,000$ 6,800.00$
Total Income 270,350$ 133,404.46$
Expenses
Management Fee 63,000$ 31,500.00$
Total Expenses 63,000$ 31,500.00$
Payroll Expenses
Maintenance Staff 60,000$ 21,979.50$
Taxes 4,825$ 2,451.80$
Work Comp 3,300$ 1,026.43$
Maintenance Staff--Garage 22,500$ 8,798.00$
Taxes 975$
Work Comp 975$
Total Payroll Expenses 92,575$ 34,255.73$
Programs
Outreach Bozeman/New Program 20,000$
wntown Bozeman Association (DBA) Sup 27,000$ 27,000.00$
Christmas Lights 2,000$ 999.35$
Christmas Light Spider Repair 2,000$ 3,194.38$
Christmas Lights Storage 1,500$ 1,479.00$
New Banners 3,000$
Flower Expenses 30,000$ 28,881.02$
Flower Water 300$ 35.30$
Tree Purchases 2,000$
Marketing 2,500$ 2,000.00$
Maintenance Supplies $ 3,750 $ 2,242.63
Garbage Bags $ 2,625 $ 885.98
Graffiti Supplies 1,250$ 330.75$
Graffiti Contracted Removal 4,500$ 4,454.00$
Mule Service & Fuel 1,750$ 784.15$
Truck Service & Fuel 2,500$ 938.76$
Truck-Mule Insurance 5,500$
Program Contingency 1,000$ 39.10$
Total Program Expenses 113,175$ 73,264.42$
Other Expenses
Total BID Expenses 268,750$ 139,020.15$
NET ASSESSMENT INCOME 1,600$ (5,615.69)$
Checking Account Balance 79,791.57$
Certificate of Deposit Balance -$ 31,881.81$
Total Cash On Hand Total 111,673.38$
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director DBP
SUBJECT:December Economic Development
MEETING DATE:December 21, 2022
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will provide a monthly update on on downtown programs.
UNRESOLVED ISSUES:N/A.
ALTERNATIVES:N/A.
FISCAL EFFECTS:N/A.
Attachments:
BID EDD Report 12-22.pdf
Report compiled on: December 15, 2022
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Economic Development Director’s Report
Business Improvement District Board
December 2022
Board Updates
The City would like to start hosting the Downtown URD and BID Board meetings in the Commission room
beginning in January to take advantage of the recording equipment. Meetings will resume in the DBP conference
room until further notice.
The annual ethics training will take place at the January board meeting. If you are unable to attend the January
meeting, a make-up session will be scheduled.
The application for the BID board is open and will remain open until the seats are appointed. I have reached out
to property owners directly that have shown interest in downtown projects in the past. An interview with one
applicant has been scheduled for December 21st.
Maintenance Program Update
Currently we have one general maintenance employee (Mike) and a part-time garage maintenance employee
(Trish). Trish is continuing with the garage contract for this winter. We will be hiring another general
maintenance employee for the winter season.
Below are the maintenance statistics comparing the year-to-date figures from this year (FY23) to the
corresponding stats from last year (FY22).
FY2022 Y-T-D FY2023 Y-T-D
Total Avg/mnth Total Avg/mnth Difference
Trash Emptied 1869 374 1653 331 -216
Recycling Emptied 437 87 363 73 -74
Graffiti Removed 147 29 124 25 -23
Downtown Project Updates
• Paid Parking Task Force Update: DBP staff has been given a revised timeline to provide a report to Paid
Parking Work Session #2 scheduled for January 24. The t dates for the three work sessions are January
10, 11 and 17.
Building Projects
• 104 E Main- Bind Interiors, formerly Cactus records is redeveloping the existing space.
• US Bank Building (104 East Main)—Development project underway, to be restored to original façade. A
vinyl wrap on the construction walkway has been installed to highlight the project and show photos of
the building’s history.
• Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts
building.
• East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and
final site plan approved.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
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infrastructure. Construction underway.
New Businesses
• Bind Interiors—29 W Main—formerly Cactus Records
• J.W. Heist Steakhouse - 27 East Main—formerly Crossroads—opening Winter 2022
• TBD – 34 N Bozeman- formerly Pakeezah
Business News
• Carter’s Boots- Last day in downtown location is December 24th
• Silver Annie’s – Closing on December 31st
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director DBP
SUBJECT:BID Program Discussion
MEETING DATE:December 21, 2022
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discuss FY23 programs.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Discuss program costs and options moving into the coming summer months.
UNRESOLVED ISSUES:N/A.
ALTERNATIVES:N/A.
FISCAL EFFECTS:N/A.
Report compiled on: December 15, 2022
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