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HomeMy WebLinkAbout22- Professional Services Agreement - Aero-Graphics, Inc - April 2023 Digital OrthoimageryAttachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 1 of 11 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _____ day of ____________, 202__ (“Effective Date”), by and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and, ____________, _______________, hereinafter referred to as “Contractor.” The City and Contractor may be referred to individually as “Party” and collectively as “Parties.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Purpose: City agrees to enter this Agreement with Contractor to perform for City services described in the Scope of Services attached hereto as Exhibit A and by this reference made a part hereof. 2. Scope of Services: Contractor will perform the work and provide the services in accordance with the requirements of the Scope of Services. For conflicts between this Agreement and the Scope of Services, unless specifically provided otherwise, the Agreement governs. 3. Payment: City agrees to pay Contractor the amount specified in the Scope of Services. Any alteration or deviation from the described services that involves additional costs above the Agreement amount will be performed by Contractor after written request by the City, and will become an additional charge over and above the amount listed in the Scope of Services. The City must agree in writing upon any additional charges. 5. Contractor’s Representations: To induce City to enter into this Agreement, Contractor makes the following representations: a. Contractor has familiarized itself with the nature and extent of this Agreement, the Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules, 2November7th Aero-Graphics, Inc. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 6th --------- December ---- Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 2 of 11 and regulations that in any manner may affect cost, progress or performance of the Scope of Services. b. Contractor represents and warrants to City that it has the experience and ability to perform the services required by this Agreement; that it will perform the services in a professional, competent and timely manner and with diligence and skill; that it has the power to enter into and perform this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and municipal laws. The City will not determine or exercise control as to general procedures or formats necessary to have these services meet this warranty. 6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is an independent contractor for purposes of this Agreement and is not to be considered an employee of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s personnel policies handbook and may not be considered a City employee for workers’ compensation or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in any dealings between Contractor and any third parties. Contractor shall comply with the applicable requirements of the Workers’ Compensation Act, Title 39, Chapter 71, Montana Code Annotated (MCA), and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation coverage for all members and employees of Contractor’s business, except for those members who are exempted by law. Contractor shall furnish the City with copies showing one of the following: (1) a binder for workers’ compensation coverage by an insurer licensed and authorized to provide workers’ compensation insurance in the State of Montana; or (2) proof of exemption from workers’ compensation granted by law for independent contractors. In the event that, during the term of this Agreement, any labor problems or disputes of any type arise or materialize which in turn cause any services to cease for any period of time, Contractor specifically agrees to take immediate steps, at its own expense and without expectation of reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific steps Contractor shall take shall be left to the discretion of Contractor; provided, however, that Contractor shall bear all costs of any related legal action. Contractor shall provide immediate relief to the City so as to permit the services to continue at no additional cost to City. Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 3 of 11 connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes. 7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and hold harmless the City, its agents, representatives, employees, and officers (collectively referred to for purposes of this Section as the City) from and against any and all claims, demands, actions, fees and costs (including attorney’s fees and the costs and fees of expert witness and consultants), losses, expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or damages of whatever kind or nature connected therewith and without limit and without regard to the cause or causes thereof or the negligence of any party or parties that may be asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents. For the professional services rendered, to the fullest extent permitted by law, Contractor agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, to the extent caused by the negligence or intentional misconduct of the Contractor or Contractor’s agents or employees. Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to negate, abridge, or reduce any common-law or statutory rights of the City as indemnitee(s) which would otherwise exist as to such indemnitee(s). Contractor’s indemnity under this Section shall be without regard to and without any right to contribution from any insurance maintained by City. Should the City be required to bring an action against the Contractor to assert its right to defense or indemnification under this Agreement or under the Contractor’s applicable insurance policies required below, the City shall be entitled to recover reasonable costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to indemnify the City for a claim(s) or any portion(s) thereof. In the event of an action filed against the City resulting from the City’s performance under this Agreement, the City may elect to represent itself and incur all costs and expenses of suit. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 4 of 11 Contractor also waives any and all claims and recourse against the City, including the right of contribution for loss or damage to person or property arising from, growing out of, or in any way connected with or incident to the performance of this Agreement except “responsibility for [City’s] own fraud, for willful injury to the person or property of another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA. These obligations shall survive termination of this Agreement and the services performed hereunder. In addition to and independent from the above, Contractor shall at Contractor’s expense secure insurance coverage through an insurance company or companies duly licensed and authorized to conduct insurance business in Montana which insures the liabilities and obligations specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion for liabilities specifically assumed by the Contractor in this Section. The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard to the cause therefore and which is acceptable to the City. Contractor shall furnish to the City an accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows: • Workers’ Compensation – statutory; • Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Automobile Liability - $1,000,000 property damage/bodily injury per accident; and • Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate. The above amounts shall be exclusive of defense costs. The City shall be endorsed as an additional or named insured on a primary non-contributory basis on the Commercial General, Employer’s Liability, and Automobile Liability policies. The insurance and required endorsements must be in a form suitable to City and shall include no less than a thirty (30) day notice of cancellation or non-renewal. Contractor shall notify City within two (2) business days of Contractor’s receipt of notice that any required insurance coverage will be terminated or Contractor’s decision to terminate any required insurance coverage for any reason. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 5 of 11 The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. 8. Termination for Contractor’s Fault: a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform any of its obligations under this Agreement, or otherwise breaches any terms or conditions of this Agreement, the City may, by written notice, terminate this Agreement and the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due to Contractor’s Fault”). The City may then take over the work and complete it, either with its own resources or by re-letting the contract to any other third party. b. In the event of a termination pursuant to this Section 8, Contractor shall be entitled to payment only for those services Contractor actually rendered. c. Any termination provided for by this Section 8 shall be in addition to any other remedies to which the City may be entitled under the law or at equity. d. In the event of termination under this Section 8, Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 9. Termination for City’s Convenience: a. Should conditions arise which, in the sole opinion and discretion of the City, make it advisable to the City to cease performance under this Agreement, the City may terminate this Agreement by written notice to Contractor (“Notice of Termination for City’s Convenience”). The termination shall be effective in the manner specified in the Notice of Termination for City’s Convenience and shall be without prejudice to any claims that the City may otherwise have against Contractor. b. Upon receipt of the Notice of Termination for City’s Convenience, unless otherwise directed in the Notice, the Contractor shall immediately cease performance under this Agreement and make every reasonable effort to refrain from continuing work, incurring additional expenses or costs under this Agreement and shall immediately cancel all existing orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as may be necessary to preserve, protect, and maintain work already completed or immediately DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 6 of 11 in progress. c. In the event of a termination pursuant to this Section 9, Contractor is entitled to payment only for those services Contractor actually rendered on or before the receipt of the Notice of Termination for City’s Convenience. d. The compensation described in Section 9(c) is the sole compensation due to Contractor for its performance of this Agreement. Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 10. Limitation on Contractor’s Damages; Time for Asserting Claim: a. In the event of a claim for damages by Contractor under this Agreement, Contractor’s damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature or kind. b. In the event Contractor wants to assert a claim for damages of any kind or nature, Contractor shall provide City with written notice of its claim, the facts and circumstances surrounding and giving rise to the claim, and the total amount of damages sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights to assert such claim. 11. Representatives and Notices: a. City’s Representative: The City’s Representative for the purpose of this Agreement shall be Gail Jorgenson, GIS Program Manager or such other individual as City shall designate in writing. Whenever approval or authorization from or communication or submission to City is required by this Agreement, such communication or submission shall be directed to the City’s Representative and approvals or authorizations shall be issued only by such Representative; provided, however, that in exigent circumstances when City’s Representative is not available, Contractor may direct its communication or submission to other designated City personnel or agents as designated by the City in writing and may receive approvals or authorization from such persons. 2 DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 7 of 11 b. Contractor’s Representative: The Contractor’s Representative for the purpose of this Agreement shall be _____________________ or such other individual as Contractor shall designate in writing. Whenever direction to or communication with Contractor is required by this Agreement, such direction or communication shall be directed to Contractor’s Representative; provided, however, that in exigent circumstances when Contractor’s Representative is not available, City may direct its direction or communication to other designated Contractor personnel or agents. c. Notices: All notices required by this Agreement shall be in writing and shall be provided to the Representatives named in this Section. Notices shall be deemed given when delivered, if delivered by courier to Party’s address shown above during normal business hours of the recipient; or when sent, if sent by email or fax (with a successful transmission report) to the email address or fax number provided by the Party’s Representative; or on the fifth business day following mailing, if mailed by ordinary mail to the address shown above, postage prepaid. 12. Permits: Contractor shall provide all notices, comply with all applicable laws, ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman business license, and inspections from applicable governmental authorities, and pay all fees and charges in connection therewith. 13 Laws and Regulations: Contractor shall comply fully with all applicable state and federal laws, regulations, and municipal ordinances including, but not limited to, all workers’ compensation laws, all environmental laws including, but not limited to, the generation and disposal of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination, affirmative action, and utilization of minority and small business statutes and regulations. 14. Nondiscrimination and Equal Pay: The Contractor agrees that all hiring by Contractor of persons performing this Agreement shall be on the basis of merit and qualifications. The Contractor will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. The Contractor will not refuse employment to a person, bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position Bailey Costello DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 8 of 11 require an age, physical or mental disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. Contractor represents it is, and for the term of this Agreement will be, in compliance with the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act). Contractor must report to the City any violations of the Montana Equal Pay Act that Contractor has been found guilty of within 60 days of such finding for violations occurring during the term of this Agreement. Contractor shall require these nondiscrimination terms of its subcontractors providing services under this Agreement. 15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs, by any employee or agent engaged in services to the City under this Agreement while on City property or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S. Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City shall have the right to request proof of such compliance and Contractor shall be obligated to furnish such proof. The Contractor shall be responsible for instructing and training the Contractor's employees and agents in proper and specified work methods and procedures. The Contractor shall provide continuous inspection and supervision of the work performed. The Contractor is responsible for instructing its employees and agents in safe work practices. 16. Modification and Assignability: This Agreement may not be enlarged, modified or altered except by written agreement signed by both parties hereto. The Contractor may not subcontract or assign Contractor’s rights, including the right to compensation or duties arising hereunder, without the prior written consent of the City. Any subcontractor or assignee will be bound by all of the terms and conditions of this Agreement. 17. Reports/Accountability/Public Information: Contractor agrees to develop and/or provide documentation as requested by the City demonstrating Contractor’s compliance with the requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons authorized by the City to inspect and copy its books and records for the purpose of verifying that the reimbursement of monies distributed to Contractor pursuant to this Agreement was used in DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 9 of 11 compliance with this Agreement and all applicable provisions of federal, state, and local law. The Contractor shall not issue any statements, releases or information for public dissemination without prior approval of the City. 18. Non-Waiver: A waiver by either party of any default or breach by the other party of any terms or conditions of this Agreement does not limit the other party’s right to enforce such term or conditions or to pursue any available legal or equitable rights in the event of any subsequent default or breach. 19. Attorney’s Fees and Costs: In the event it becomes necessary for either Party to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel including the City Attorney’s Office staff. 20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all appropriate employee withholdings. 21. Dispute Resolution: a. Any claim, controversy, or dispute between the parties, their agents, employees, or representatives shall be resolved first by negotiation between senior-level personnel from each party duly authorized to execute settlement agreements. Upon mutual agreement of the parties, the parties may invite an independent, disinterested mediator to assist in the negotiated settlement discussions. b. If the parties are unable to resolve the dispute within thirty (30) days from the date the dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in compliance with the Applicable Law provisions of this Agreement. 22. Survival: Contractor’s indemnification shall survive the termination or expiration of this Agreement for the maximum period allowed under applicable law. 23. Headings: The headings used in this Agreement are for convenience only and are not be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to which they refer. 24. Severability: If any portion of this Agreement is held to be void or unenforceable, the DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 10 of 11 balance thereof shall continue in effect. 25. Applicable Law: The parties agree that this Agreement is governed in all respects by the laws of the State of Montana. 26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs, legal representatives, successors, and assigns of the parties. 27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. 28. Counterparts: This Agreement may be executed in counterparts, which together constitute one instrument. 29. Integration: This Agreement and all Exhibits attached hereto constitute the entire agreement of the parties. Covenants or representations not contained herein or made a part thereof by reference, are not binding upon the parties. There are no understandings between the parties other than as set forth in this Agreement. All communications, either verbal or written, made prior to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this Agreement by reference. 30. Consent to Electronic Signatures: The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, and MCA. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Attachment C Professional Services Agreement for Digital Ortho-imagery Acquisition FY 2023 Page 11 of 11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written or as recorded in an electronic signature. CITY OF BOZEMAN, MONTANA ____________________________________ CONTRACTOR (Type Name Above) By________________________________ By__________________________________ Jeff Mihelich, City Manager Print Name: ___________________________ Print Title: ____________________________ APPROVED AS TO FORM: By_______________________________ Greg Sullivan, Bozeman City Attorney Aero-Graphics, Inc. Bailey Costello Project Manager DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 1 0 10.5 Mile ¯2023 Bozeman Aerial Flight Boundary Attachment B Bozeman GIS, Esri, HERE, Garmin, SafeGraph, GeoTechnologi DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 Aero-Graphics, Inc. Bailey Costello 40 West Oakland Avenue Salt Lake City, UT 84115 tel: 801.487.3273 fax: 801.487.3313 email: bcostello@aero-graphics.com City of Bozeman, Montana Request for Proposals Digital Orthoimagery October 21, 2022 DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 October 21, 2022 Gail Jorgenson GIS Program Manager City of Bozeman, MT P.O. Box 1230 Bozeman, MT 59771-1230 Subject: Request for Proposals - Digital Orthoimagery Dear Gail, Aero-Graphics is pleased to respond with this proposal for digital imagery acquisition and orthoimagery processing services as outlined in the above-referenced RFP. We have assembled a team of qualified professionals with the expertise necessary to deliver high-quality mapping and analysis on schedule at a cost-effective price. Please consider the following strengths that uniquely qualify the Aero-Graphics team for this contract: • Aero-Graphics has nearly 55 years of aerial mapping experience, including a working relationship with the City of Bozeman in 2018 and 2021. • Aero-Graphics owns and operates the best and latest equipment for aerial mapping. Our Vexcel UltraCam Eagle digital camera system provides unsurpassed data accuracy and quality. • Aero-Graphics is a full-service aerial mapping company with licensed Professional Land Surveyors on staff and a reliable Montana-licensed survey subcontractor (Robert Peccia & Associations) who has current experience working with the City of Bozeman providing civil engineering services. Should you have any questions or require further information, please call me at (801) 487-3273 or email at bcostello@aero-graphics.com. Thank you for considering Aero-Graphics for this contract. Sincerely, AERO-GRAPHICS, INC. Bailey Costello, Project Manager DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 City of Bozeman, MT Digital Orthoimagery Table of Contents a. Executive Summary ...................................................................................... 2 b. Firm Profile .................................................................................................. 2 c. Description of Proposed Solution ................................................................. 3 d. Scope of Project ......................................................................................... 11 e. Related Experience with Projects Similar to the Scope of Services .............. 12 f. Statement of Qualifications ........................................................................ 17 g. References ................................................................................................. 17 h. Present and Projected Workloads ............................................................... 18 i. Key Personnel ............................................................................................. 19 j. Additional Information ............................................................................... 24 k. Affirmation of Nondiscrimination & Equal Pay ............................................ 25 l. Pricing……………………………………… ................................................................ 26 DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 2 | P a g e a. Executive Summary Aero-Graphics, Inc., an SBA-registered small business, highly values this opportunity to provide the City of Bozeman with digital orthoimagery and building footprints to support its regulatory, land management, planning, and engineering projects. Aero-Graphics is uniquely qualified and has demonstrated its proficiency at performing wide-area image acquisition projects on time, on budget, and of the highest quality for numerous County governments, regional consortiums, City governments, and Federal government agencies throughout the United States. We were honored to have the opportunity to perform the 2018 City of Bozeman Digital Orthoimagery and LiDAR Data Collection and the 2021 Digital Orthoimagery. We value the friendships we built during the project and are looking forward to working with you again. At every stage of the project, Aero-Graphics strives to add value above and beyond the minimum requirements. Our twin engine Cessna T310R and top-of-the-line Vexcel UltraCam Eagle (UCE) digital camera system will be assigned to the City of Bozeman Project. Along with its unmatched image quality, its large footprint and lower number of required exposures translates into fewer required flight lines and faster acquisition, allowing us to take advantage of critical narrow weather windows. In addition, the Eagle’s 100mm focal length provides a greater angle of incidence and thus exhibits less building and tree lean than competing 70mm focal length sensors. Above all, Aero-Graphics is recognized for its superior project management, responsiveness, and excellent communication. Weekly progress reports with clear visualizations of project status are provided and can easily be distributed to all project stakeholders. Aero-Graphics is confident that its strengths will ensure the success of the City of Bozeman project, as well as the long-term success of the City of Bozeman and its partners’ future projects. We look forward to an opportunity to demonstrate our capabilities on this contract. b. Firm Profile Aero-Graphics is the fastest growing geospatial company in the Intermountain West. We have been in business for over 55 years and have had the same stable ownership for the last 40 years. Aero-Graphics, Inc. Bailey Costello, Project Manager 40 West Oakland Avenue Salt Lake City, UT 84115 tel: 801.487.3273 fax: 801.487.3313 www.aero-graphics.com bcostello@aero-graphics.com DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 3 | P a g e c. Description of Proposed Solution Target Placement and Control Surveying | Prior to photography, Robert Peccia and Associates will target and survey the quality check shots in addition to the 16 aerial control points shown below in RED. Control will tie to both UTM Zone 12 and Montana State Plane Coordinates. Horizontal datum shall be NAD 83 (2011); Vertical datum shall be NAVD 1988. Working units shall be in Meters. Horizontal and vertical control for all targets will be accurate to within 5 cm. Aero-Graphics will provide a Survey Control Report to the City of Bozeman in XLS format with the following information included: AGPS/IMU coordinates (XYZ OPK), NAD83 Latitudes, NAD83 Longitudes, Project Eastings, Project Northings, Elevations, and description of equipment and software used in processing. Targets will be 1’ wide x 6’ arms. Targets will be in contrast with the ground and clearly visible from the air. Monuments will be flush with the ground (or otherwise noted in the control listing). DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 4 | P a g e Aircraft | Aero-Graphics owns and operates seven (7) aircraft, all based out of Bountiful, Skypark Airport KBTF, just minutes north of our main Salt Lake City office and processing center. Our twin-engine Cessna T310R and UltraCam Eagle digital camera system will be dedicated to the City of Bozeman Project to ensure proper and timely delivery. The UC Eagle is interchangeable between all seven aircraft. In the unlikely event that the assigned aircraft becomes unavailable, one of the others can replace it with ease. Each aircraft is maintained and operated with strict adherence to all FAA regulations. IFR instrumentation and other equipment necessary to operate within Class A airspace is standard on all our aircraft, and all are equipped with survey-grade GPS for precise acquisition over required areas. The sensor openings on the underside of each aircraft (pictured below) have been fabricated such that the camera lenses are open to the outside. Metal shields have been installed that protect the camera lenses from oil and exhaust, while leaving the camera’s field of view unobstructed. As part of Aero-Graphics’ Risk Management System (RMS), every lift requires a pre-flight inspection of the aircraft. This includes the following: • Fuel Level – Instrumental and Visual • Aileron and Control Surface freedom of movement • Engine Oil Level • Propeller Condition • Landing Gear Condition Our aircraft are professionally maintained by Aero Services, LLC located at our home base of Bountiful, Skypark Airport KBTF. Aero Services provides an on-the-shelf inventory of key parts for all of our aircraft, and prioritizes our planes’ maintenance and repairs above all others. When maintenance or repairs are required away from base, we carefully select trustworthy maintenance providers such as Tac Air, who understand the nature of aerial survey and will provide fast, quality service. Our twin-engine Cessna T310R and UltraCam Eagle digital camera system will be dedicated to the City of Bozeman Project to ensure proper and timely delivery. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 5 | P a g e Digital Camera System | Aero-Graphics’ state-of-the-art Vexcel UltraCam Eagle (UCE) digital camera is noted as one of the finest digital camera systems currently available. It delivers 260 megapixels per image and the widest cross-track image format available in any frame-based sensor currently on the market. At 7.5cm GSD the swath covers nearly 1 mile on the ground. This configuration provides the best image-size to image- number balance, i.e., the larger footprint size allows a smaller number of images to cover the project boundary, which translates into fewer images to process, QC, and perform aerotriangulation, resulting in a faster delivery time. The UCE sensor collects visible light and near infrared imagery simultaneously at a 16-bit radiometric resolution and is equipped with Forward Motion Compensation (FMC). It features automatic exposure control through our flight management system but also allows for manual overrides when necessary. It is installed in a gyro-stabilized mount (GSM 3000) that is regularly maintained according to schedule and passively isolated from aircraft vibration through a series of specially manufactured springs and viscous dampers. In concert with the pilots’ strict training and talent in keeping the plane’s attitude as straight as possible, the GSM helps keep roll, pitch, and yaw angles true, even in windy or turbulent conditions. It automatically corrects up to 5° roll, 8.4° pitch, and 6.2° yaw in either direction from zero. The UCE is equipped with a Vexcel UltraNAV flight management system which integrates GPS and IMU into one cooperative unit, allowing image principal point accuracy to 3cm. It is important to note that each time the sensor is moved to a different aircraft, and before and after large acquisition projects, a boresight calibration is systematically performed. This enables us to measure and account for the natural angular misalignments between the camera and IMU and is imperative to maintaining accuracy. Our Quality Delivery System (QDS) requires on-ground lens cleaning, proper installation and cable/hardware inspections for the UCE and GSM, GPS/IMU statistics analysis, and test exposures before every mission. Flight Plan | Track’Air flight planning software is used to create flight plans for each area. This takes into account all project requirements, including boundaries and associated buffers, GSD, forward/sidelap, flightline orientations, etc. The plan is then verified for project conformity by another member of the Aerial Department. Special focus is given here to ensure that all area boundaries and buffers are stereo-covered and that no overlap or sidelap gaps exist, especially in areas with high relief. Flight plan coverage and specifications are displayed on the next page. Trimble Planning software is used to determine the Positional Dilution of Precision (PDOP) for the project location. PDOP is used as a gauge for the overall quality of the GPS signal. A PDOP value under 3.0 is desired for the best accuracy possible, and we strive to fly in PDOP windows below 3.0. In addition, we observe forecasts and always fly with a Kp Index below 4.0 to minimize geomagnetic field disturbances caused by solar particle radiation, which can negatively affect the quality of the GPS signal. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 6 | P a g e Flight Execution | Prior to take-off, a ground verification of all aviation equipment and camera systems is performed to ensure everything is functional and safe. Once in the air, the flight management system (FMS) provides GPS-based guidance information to the first flight line. Calibration of all systems (FMS/GPS/IMU, as appropriate) takes place during a 5-minute initialization period before any exposures are taken. With the UCE, digital images are reviewed as they are collected to ensure they meet target project tolerances (position, ground conditions, smoke, clouds, shadows, etc.). Corrections for airplane roll, pitch, and yaw are performed automatically by the gyro- stabilized mount, which is controlled by the IMU and UltraNAV flight management system. All systems are constantly monitored during flight execution. With these QC steps in place, immediate reflights are undertaken if any component falls outside of specifications. At the end of the day, the camera operator performs a second review of the acquisition data en-route to that day’s base airport. Once the flight mission is complete, all data storage media and pilot flight logs are returned to Aero-Graphics for processing. City of Bozeman Flight Plan Specs Aircraft Cessna 310 Sensor UltraCam Eagle GSD 7.5cm Altitude (ft AGL) 4,757 Forward Overlap 60% Side Overlap 30% Lines 31 Images 668 Digital images are reviewed in the air as they are collected to ensure they meet project requirements, enabling immediate reflights if necessary. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 7 | P a g e Post-Acquisition Image Inspection | Image inspection is one of the most important parts of our Quality Delivery System. Each image is viewed and graded by a post-flight inspector before insertion into the subsequent photogrammetric workflows. Inspection is conducted against the following parameters: • Proper project area coverage, buffer, flight direction, and sufficient overlap • Acceptable atmospheric and ground conditions • Images well-defined (free from blur) All results of inspection are retained in the production framework. Digital Image Processing | Vexcel UltraMap is a sophisticated application used in the initial color balancing of digital imagery from the UCE. It utilizes camera calibration, custom dodging, solar adjustment masks, high dynamic range, and location and date time of data to minimize hot spots and large variations in color and brightness. The resulting multi-lens, raw imagery (level00) is then pan-sharpened (at a 1:3 color-to-pan ratio) and converted to useable imagery (level03). Bit-depth resolution is also chosen at this stage (8-bit for this project). Sometimes sunspots and other atmospheric factors beyond our control affect the quality of the raw imagery. We have developed contrast enhancements and haze filters that can be used as necessary to minimize these issues. Image radiometry is a subjective process and the “ideal” can change from year to year even. Therefore Aero- Graphics is committed to adjusting the imagery multiple times to meet our clients’ needs. Image Radiometry | We perform statistical analysis of initial radiometry on selected images throughout the project area to make sure all terrain types meet project requirements. Radiometry is adjusted for certain terrain types if necessary. Preproduction samples will be furnished to the City for approval prior to full-scale production, and correct color balancing of the full image set will be reviewed by our aerotriangulation specialists prior to orthorectification. Every effort will be made to provide maximum detail in shadow areas. The imagery is checked against the clipping, contrast, brightness, and color balance parameters as directed by the City. GPS/IMU Data Post-Processing | After successful acquisition, and in parallel with image processing, raw GPS/IMU data is processed using Applanix POSPac MMS 8.0. At this stage, our Processing Manager performs QC of flight parameters (initialization, bank angles, proximity to bases, etc.). The process combines the raw trajectory of the aircraft with concurrently running base stations to refine the photo center (air point) coordinates (XYZ) and angles (Omega, Phi, Kappa, or roll, pitch, and yaw) of the sensor, and delivers up to 3cm accuracy. Each image is viewed and graded by a post- flight inspector before insertion into the subsequent photogrammetric workflows. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 8 | P a g e Because the integrity and accuracy of our imagery on this project relies heavily on control from ABGPS/IMU, it is extremely important that our Processing Manager, a Licensed Professional Land Surveyor and Certified Photogrammetrist, conducts rigorous QC procedures and generates several reports and charts to verify the quality and accuracy of the data. These include PDOP, number of satellites, positional RMS, roll- pitch-yaw, and several other quality indicators. Omega-Phi-Kappa angles and altitude are checked at this point for conformity with project requirements. Aero-Graphics has been performing precision ABGPS/IMU processing since 1997. Both our Processing Manager and our AT/Ortho Manager have been formally trained in GPS/IMU processing through in-person Applanix University education from Applanix staff. This combination of experience and training lends strength to the efficiency and accuracy of our results. For example, we can discern which processing mode to use and in what situations it would yield more accurate results to process portions of a block individually rather than all together. GPS/IMU processing is the backbone of the accuracy for the City of Bozeman project. Analytical Aerotriangulation | Industry-leading Trimble-Inpho Match-AT software (Version 6.0) is utilized to perform fully analytical digital aerotriangulation for the block. Automatic tie points and refined GPS/IMU exposure centers (air points) extend full control for each stereo model. In this process we assign each air point to the principal point of its corresponding image, which gives an initial exterior orientation to each of the images. The image block is then stitched together by generating automatic tie points. These points tie each image to its neighbors in the same flightline and to those in adjacent flightlines. Ground control points are identified and measured, and these along with tie points, images, and air points are then processed together in a final bundle adjustment to refine the air points and provide the best orientation solution that minimizes cumulative error throughout the block. Our QC procedures are in place to find erroneous points and correct them before the AT results are used in subsequent processes. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 9 | P a g e Once the AT solution is complete, we use Inpho’s DTMaster to check every model in stereo. We ensure that all parallax is cleared and that all tie points are on the ground – with no points floating or digging. Every control point must be on the center of the target and fall vertically within one-quarter of the applicable contour interval, based on flight height, of its surveyed position. The AT/Ortho Manager, a Certified Photogrammetrist and GIS Professional (GISP), verifies the integrity of each AT solution before it moves forward in the process. Our QC procedures are in place to find erroneous points and correct them before the AT results are used in subsequent processes. Orthorectification | Aero-Graphics will utilize existing DEM data from the 2021 project as the initial rectification surface. The surface is then inspected and edited to ensure that the resulting orthorectified imagery will be accurate and meet client specifications. The most common surface improvements include removing points from buildings, generally correcting surfaces, such as cliffs, that would warp the ortho, and adding breaklines where necessary, especially on bridges and overpasses. Upon completion of the surface modeling, each digital image undergoes automatic orthorectification in a one-step batch process using Trimble-Inpho’s OrthoMaster software. This process moves each pixel into its true geographic location, correcting for terrain relief displacement and offsets caused by aircraft tip and tilt. Final orthorectification and tile-to-tile color balancing is performed in Inpho’s OrthoMaster and OrthoVista which have proven to provide superior radiometric and seamline results. Seamlines are placed in areas of consistent tonal balance and between buildings and bridges. Aero-Graphics takes advantage of Inpho’s parallel processing features that allows multiple core processing of ortho tiles; this greatly expedites production. Orthorectified imagery is manipulated in Inpho’s OrthoVista software to compute subtle radiometric adjustments that compensate for visual effects within individual images. Multiple orthophotos are then combined into one seamless and geometrically perfect ortho mosaic for the entire project area. The ortho mosaic is then tiled according to the provided tiling scheme resulting in pixel perfect tiles that match perfectly with no overlap. OrthoVista then performs a tile-wide and project-wide color balance by adjusting adjacent images to match in color and brightness, thereby allowing for maximum possible detail in the imagery including shadow areas. Before full-scale production begins, pre-production image samples will be submitted to the City for approval. Imagery will be broken up into the City’s predefined tiling schemes. Ortho tiles will be delivered in both UTM Zone 12 NAD83 (2011) meters, NAVD88 meters and Montana State Plane NAD83 (2011) meters. Separate RGB and CIR image files will be delivered at a 7.5cm pixel resolution in uncompressed 24-bit TIFF and MrSID formats with associated world files. An overall MrSID mosaic will also be delivered at a 15cm (or desired) pixel size. Inpho’s distributed processing features allow multiple idle workstations to process ortho tiles simultaneously, greatly expediting turnaround time. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 10 | P a g e Planimetric Data Collection | Skilled stereocompilers will perform building footprint updates within areas of change outlined by the City. Kevin Reid, an ASPRS Certified Photogrammetrist, will oversee the process to ensure quality procedures are adhered to. New or modified features will be collected and attributed according to specifications listed in the referenced RFP. Collected features will include building footprints (updated from 2021 dataset). Building footprints will be attributed with maximum height above ground. All data will be delivered in a File Geodatabase Feature Class, suitable for use in ArcGIS software. Quality Control | Aero-Graphics prides itself on rigorous quality control procedures. Orthoimagery and surface data is produced outside the designated digital boundary and then cut back to the boundary to assure thorough coverage of each project area. The orthoimagery is then inspected by a QC Inspector completely removed from the project, where linear and above-ground features are reviewed to detect misalignment and warping, and where final radiometry conformance is verified. In addition, the AT/Ortho Manager, a Certified Photogrammetrist and GIS Professional (GISP), oversees the compilation process to ensure that the surface collection and orthorectification meet client specifications. The Project Manager and AT/Ortho Manager spot-check all deliverables for correct color balance, accuracy, and data integrity prior to delivery. Metadata | FGDC-compliant metadata files will be provided for all deliverables in XML format. Metadata for orthorectified imagery will include acquisition dates. Accuracy | All 3” orthoimagery deliverables will meet or exceed ASPRS Class I Accuracy Standards. Pre-Delivery Inspection | Our pre-delivery inspectors perform final quality control before materials are submitted to the City of Bozeman. This includes verifying correct naming convention, file formatting, correct labeling of delivery media, and packing list accuracy. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 11 | P a g e d. Scope of Project We understand the scope of the City of Bozeman project entails control and quality check shot surveying, digital aerial imagery acquisition, data processing and orthoimagery production services, building footprints, quality control, metadata, and reporting for approximately 78.7 square miles covering the greater Bozeman area. The desired flight dates are between April 1st and April 30th, 2023. The desired project completion date is 90 days from photo acquisition. Deliverables/specifications include the following: Item Description Format Projection, Datum, Units UTM Zone 12, NAD83 (2011), Meters MT State Plane, NAD83 (2011), Meters NAVD88, Meters Flight Plan and Logs Flight lines, exposures, photo centers Feature Class Calibration Reports Digital camera (UCE) PDF Survey Control Report AGPS data, XYZ OPK, ground control XLS Aerial Triangulation Report Adjustment process, coordinate list PDF or XLS Sample Imagery Prior to undertaking full digital orthophoto production, Aero-Graphics will furnish the City with sample digital images to evaluate and accept as examples of overall image quality. TIF Digital Orthoimagery 4-band (RGB and NIR), 3” pixel Mosaic at 1-foot (or 0.5-foot) pixel resolution TIF, SID Breaklines Breaklines used to correct bridge and overpass distortion Feature Class Building Footprints Extracted polygons (updated from 2021 dataset) Feature Class Progress Reports Weekly status emails PDF Metadata FGDC-compliant metadata for all data. XML Project Report Summary of processes, collection, accuracy results, etc. PDF DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 12 | P a g e e. Related Experience with Projects Similar to the Scope of Services The following aerial acquisition and processing projects have been successfully completed by Aero- Graphics’ production staff within the last three years: Since 2009, Aero-Graphics has acquired and orthorectified nearly 5,000 square miles of imagery covering Sublette County to support GIS, public works, and other needs throughout the county. Aero-Graphics has completed acquisition and is currently processing orthoimagery for 2022. Services and Project Deliverables included: • Target placement and GPS surveying for thirty-four (34) control points. • Digital 4-band aerial photography acquisition at 6” GSD. • RGB and CIR orthorectified imagery in TIFF and MrSID formats at 6’’ pixel size. • Overall mosaics at 6” pixel size. Client: Sublette County, Wyoming Contact: Rich Greenwood, Greenwood Mapping Address: 9600 Wenzel Lane, Wilson, WY 83014 Phone: 307.200.9563 Project Name: Sublette County Orthoimagery Completion: July 2009-2022 Total Area: 4,927 mi2 Pixel Resolution: 6” GSD Key Personnel Brad Marz Kelly Francis Sam Hoddenbach Karl Jensen Kevin Reid Joe Belliston DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 13 | P a g e The purpose of this project was to obtain turnkey digital geo-referenced orthophotography for the City of Sheridan. The imagery will be utilized in ongoing GIS projects for the City of Sheridan. Furthermore, it will aid in a project to create an updated geo-referenced map of the Sheridan Area Water Supply’s (SAWS) active underground waterlines. Services and Project Deliverables included: • Digital 4-band aerial photography acquisition at a 15cm GSD. • Digital orthorectified imagery at a 6” pixel size delivered in GeoTIFF format. • Project-wide mosaic in MrSID format. • Project Metadata including a comprehensive Technical Project Report detailing acquisition, processing, and accuracy assessment processes. Client: City of Sheridan, Wyoming Project Name: 2019 GIS DIGITAL ORTHOPHOTOGRAPHY PROJECT Contact: Brian Craig, Community Development Director Email Address: bcraig@sheridanwy.net Phone: 307.675.4248 Address: 55 Grinnell Plaza, Sheridan, WY 82801 Completion: July 2019 Total Area: 77.3 mi2 Key Personnel Kelly Francis Bernie Doud Emilio Sanchez Karl Jensen Kevin Reid Joe Belliston DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 14 | P a g e For eight years running (2012 – 2019), Aero-Graphics has acquired and orthorectified 50 square miles of imagery covering the City of Ontario to support GIS, public works, and other needs throughout the city. Acquisition is always performed in the winter during leaf- off. Spatial resolutions are as follows: 2012 – 6” GSD; 2013 – 3” GSD; 2014-2019 – 2” GSD. Services and Project Deliverables included: • Target placement and GPS surveying for seven (7) control points. • Digital 4-band aerial photography acquisition at varying GSDs, based on acquisition year (see above). • RGB orthorectified imagery in GeoTIFF format at varying GSDs, tiled according to USGS DOQQQ scheme, delivered in California State Plane Zone 5, US Feet. • Overall ECW and MrSID mosaics • FGDC-compliant metadata for each ortho tile and mosaic. Client: City of Ontario, California Contact: Robert De Casas, Senior System Analyst Address: 303 East B Street, Ontario, CA 91764 Phone: 909.395.2408 Project Name: Ontario Orthoimagery Updates Completion: March 2012-2019 Total Area: 50.1 mi2 Pixel Resolution: 2”; 3”; 6” GSD Key Personnel Bernie Doud Mason Decker Emilio Sanchez Karl Jensen Kevin Reid Joe Belliston DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 15 | P a g e The City of Missoula GIS Services (GIS Svc) in partnership with the Missoula Redevelopment Agency (MRA) contracted with Aero-Graphics in the spring of 2020 to gather aerial photography and provide orthophotographic data. Prior to the contract, City staff relied on a low-resolution data service from ESRI and aerial photography gathered from a flight performed in 2014. A new flight was required to document the significant growth recently experienced by Missoula. The resulting imagery was flown at an increased resolution that captured feature details whose needs had been subsequently identified since 2014. Services and Project Deliverables included: • Ground control survey. • Digital 4-band aerial photography acquisition at a 7.5cm GSD. • Digital orthorectified imagery at a 3” pixel size delivered in TIFF and ECW formats. • Project-wide mosaic at a 6” pixel size in MrSID format. • Project Metadata including a comprehensive Technical Project Report detailing acquisition, processing, and accuracy assessment processes. Client: City of Missoula, MT Project Name: 2020 Missoula-Area Orthophotography Contact: Eric Anderson, GIS Analyst Email Address: AndersenE@ci.missoula.mt.us Phone: 406.552.6101 Address: 435 Ryman St., Missoula, MT 59802 Completion: July 2020 Total Area: 77.3 mi2 Key Personnel Kelly Francis Mason Decker Emilio Sanchez Karl Jensen Kevin Reid Joe Belliston DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 16 | P a g e Nez Perce County Idaho; Asotin County, Washington; City of Lewiston, Idaho; City of Clarkston, Washington; Asotin PUD, Washington; Port of Lewiston, Idaho; Lewiston Orchards Irrigation District, Idaho; and the LC Valley MPO hired Aero-Graphics to photograph approximately 87.4 square miles of the Cities of Lewiston, Idaho and Clarkston, Washington and surrounding vicinity with a pixel resolution of 3 inch. Services and Project Deliverables included: • Digital 4-band aerial photography acquisition at a 3” GSD. • RGB orthorectified imagery in GeoTIFF and SID formats, tiled according to client- provided tiling scheme, delivered in Idaho and Washington State Plane Zones, US Feet. • Overall image mosaic at a 3” pixel size in SID format. • FGDC-compliant metadata for each ortho tile and mosaic. Key Personnel Bernie Doud Mason Decker Emilio Sanchez Karl Jensen Kevin Reid Joe Belliston Client: Nez Perce County, Idaho Contact: Bill Reynolds, GIS Coordinator Address: 1230 Main St., Lewiston, ID 83501 Phone: 208.750.2055 Project Name: ID/WA 2020 Aerial Photography Project Completion: October 2020 Total Area: 87.4 mi2 Pixel Resolution: 3” GSD DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 17 | P a g e f. Statement of Qualifications Aero-Graphics is a full-service aerial mapping company with one (1) Project Management Professional, two (2) in-house Professional Land Surveyors, seven (7) in-house Certified Photogrammetrists and two (2) GISCI Certified GIS Professionals (GISP). We also employ fifteen (15) flight staff, including logistics managers, mission planning managers, pilots, and sensor operators. We have over 55 years of aerial mapping experience and 25 years of digital orthophoto compilation experience including a working relationship with the City of Bozeman in 2018 and 2021. Aero-Graphics’ project management team offers 100 years of combined experience and takes a methodical, deliberate approach to managing complex projects that includes risk mitigation, quality assurance and control, and dynamic scheduling. We own and operate the best and latest equipment for aerial mapping. Our Vexcel UltraCam Eagle digital camera system provides unsurpassed data accuracy and quality. Aero-Graphics is ISO 9001:2015 certified, and fully recertified on March 7, 2022. We are pleased to strengthen our contribution of quality geospatial services through this certification, which, among important audits, includes process accountability, continuous documented improvement on those processes, and procedural document control. This lends increased confidence in reliable results. The full certificate is available for viewing upon request. Aero-Graphics’ proven project management strategy produces accurate, timely deliverables in a cost-effective manner. This strategy includes the following key elements: • Clearly defined objectives • Appropriate risk management • Intelligent mission planning • Adherence to project milestones • Effective QA/QC • Constant communication These time-tested standard operating procedures (SOP) have created a long tradition of exceeding clients’ expectations and we are confident they will ensure the long-term success of City of Bozeman projects. g. References Organization Name Position Email Phone Number City of Missoula, MT Eric Andersen GIS Analyst AndersenE@ci.missoula.mt.us 406.552.6101 City of Sheridan, WY Brian Craig Community Dev. Director bcraig@sheridanwy.net 307.675.4248 Nez Perce County, ID Bill Reynolds GIS Coordinator billreynolds@co.nezperce.id.us 208.750.2055 DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 18 | P a g e h. Present and Projected Workloads The Aero-Graphics Team possesses the capacity, expertise, and resources to easily meet the City’s desired project completion date of 90 days from photo acquisition. Our approach involves resource allocation such that parallel processing, rather than sequential processing, is the norm. We regularly manage multiple concurrent projects, with and without subcontractors, with varying degrees of complexity. Workloads and budgets are closely monitored daily to ensure that schedules never slip. All staff members are cross trained to perform multiple production tasks; this allows us the flexibility to ramp up capacity in certain departments when needed. Our present workload for our Orthoimagery Department (pictured below) includes a total of 12 (12) projects currently in progress, most of which are projected to complete by April 2023. Between the months of April and July, we currently have one (1) ortho projects scheduled. Aero-Graphics will surely have sufficient capacity, staff, and resources to meet the scheduling demands of this contract. Figure 1: Aero-Graphics’ current ortho project listing as of Oct. 2022 Figure 2: Proposed schedule for the City of Bozeman project Contract Item Completion By Control Survey March 31, 2023 Aerial Imagery Acquisition April 30, 2023 Orthoimagery Production June 30, 2023 Building Footprints June 30, 2023 Final Project Report & Metadata June 30, 2023 DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 19 | P a g e i. Key Personnel Aero-Graphics prides itself on employing the most intelligent and skilled professionals in the geospatial industry. The team members listed below will supervise acquisition and production tasks and ensure that quality standards are met for the City of Bozeman project. A Team Member Summary Table is included below followed by personalized resumes of each key personnel. Team Member Summary Table Name Project Role Years of Experience (w/Firm) Education (Year Completed) Certifications/ Licenses (Year Received) Kelly Francis Executive Oversight 25 (25) B.S. (1995) CP (2008) PMP (2014) Mason Decker Cost Estimation & Project Oversight 8 (7) B.S. (2014) GIS Cert (2012) CP (forthcoming) Bailey Costello Project Management & Scheduling 3(1) B.S. (2019) M.S. (2022) Bernie Doud QA/QC Implementation, GIS Database Creation 18 (12) B.S. (2004) MBA (2008) CP (2010) GISP (2013) Tom Stark (RPA) Ground Control Surveying 27 (20) B.S. (1990) A.S. (1995) MT PLS CFedS #1175 Sam Hoddenbach Flight Planning, Flight Crew Oversight 6 (6) B.S. (2016) Jim Hoddenbach Aircraft Operation, Pilot Oversight 34 (4) Karl Jensen ABGPS/IMU Data Processing 20 (20) B.A. (1998) A.S. (2009) CP (2008) UT PLS (2013) Kevin Reid Photogrammetry Lead 21 (13) CP (2013) Joe Belliston Orthoimagery Processing 12 (12) B.S. (2007) PT (2013) DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 20 | P a g e Kelly Francis, CP, PMP | President Role. Kelly Francis will apply his 25 years (all with AG) of expertise and executive oversight to this project. Education and Certifications. Kelly holds a Bachelor of Science in Marketing from Utah State University. He is an ASPRS Certified Photogrammetrist (#R1372) and a Project Management Professional (#1742748). Kelly currently serves on the Board of Directors for MAPPS, national association of firms in the surveying, spatial data and geographic information systems field. Experience. Mr. Francis is an owner of Aero-Graphics and serves as its President and Senior Project Manager. He has dedicated his career to geospatial process efficiency and business strategy. As such, he is intimately familiar with planning, design, and execution of LiDAR and digital aerial photography projects to support topo mapping production. Bailey Costello | Project Manager Role. Bailey Costello will apply his 3 years of expertise and oversight to this project, including project management, imagery acquisition/processing design, supervision, and progress status reporting. Education and Certifications. Bailey holds a Bachelor of Science degree in Environmental Science from the University of Virginia and a Master of Science degree in Geography from the University of Utah. Experience. Mr. Costello has worked with such entities as Bowen Collins & Associates, Dominion Engineering, J-U-B Engineers, Salt Lake City Corp, and Perigee Consulting to design and complete digital photography acquisition, color orthorectified imagery projects, LiDAR acquisition and processing projects, volume calculations, and contour and DTM mapping. Mason Decker | Project Manager Role. Mason Decker will apply his 8 years of expertise and oversight to this project, including project management, imagery acquisition/processing design, supervision, and progress status reporting. Education and Certifications. Mason holds a Bachelor of Science degree in Geography from the University of Utah and a GIS Certificate from Salt Lake Community College. Experience. Mr. Decker has worked with such entities as San Bernardino County, Orange County, City of Bakersfield, Kern County COG, City of Lubbock, TX, Nez Perce County, ID, and City of Logan, UT to design and complete digital photography acquisition, color orthorectified imagery projects, LiDAR acquisition and processing projects, recurring survey and photogrammetry updates, volume calculations, and contour and DTM mapping. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 21 | P a g e Bernie Doud, CP, GISP | Quality Manager Role. Bernie Doud will apply his 18 years of expertise and oversight to this project, including implementation of quality programs, audits, and procedures, project management, and employee mentoring. Education and Certifications. Bernie holds a Bachelor of Science degree in Geographic Information Systems and a Master of Business Administration degree. He is a Certified Photogrammetrist with ASPRS (#1449) and a GISCI Certified GISP (#52260). Experience. Mr. Doud is a senior level technical and quality manager. He has a solid technical background in GIS and all aspects of LiDAR and photogrammetry, which along with his project management expertise has strengthened his ability to design, implement, and monitor QA/QC programs customized to each project, train and direct employees in project execution, and act as technical client liaison. Tom Stark, PLS, CFedS | Survey Manager (RPA) Role. Tom Stark is RPA’s Survey Group Manager and Primary Contact in Helena. He has over 27 years of experience in OPUS Projects; GPS RTK and static networks. He has successfully managed the execution of numerous surveying projects throughout the United States. Education and Licenses. Tom holds an Associate of Applied Science degree in Land Surveying and a Bachelor of Science in Business Finance. He is a registered Professional Land Surveyor in the State of Montana (#12249) and a Certified Federal Surveyor (#1175). Experience. In his role as Survey Manager, Tom ensures impeccable accuracy in ground survey control. This is critical to ensuring high-quality LiDAR and mapping services. Tom was on the ground and collected survey data for the Boulder River Valley Wells Project which involved surveying for 85 well casings. Sam Hoddenbach | Flight Ops Manager Role. Mrs. Hoddenbach will dedicate her 6 years of flight planning, airspace coordination, and overall Flight Department management skills to this project. Education and Certifications. Sam completed undergraduate studies. Experience. As Flight Manager at Aero-Graphics, Sam manages administrative functions within the flight department and assists Project Managers and the Flight Coordinator with flight-related questions and planning. She has direct operation experience with various aerial sensors, including the Optech Galaxy LiDAR sensor and the UltraCam Eagle digital camera. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 22 | P a g e Jim Hoddenbach | Chief Pilot Role. Mr. Hoddenbach will serve as the Cessna 310 pilot-in-command during the data acquisition phase. Education and Certifications. Jim is an A&P IA Mechanic with over 31 years of experience and has provided decades of dependable, professional, and quality work through Aero Services to his fellow aviators at the Skypark Airport in Woods Cross, UT. Jim is a Certified Flight Instructor, Multi Engine Instructor, fixed wing and rotorcraft pilot. Experience. As Chief Pilot, Mr. Hoddenbach is pilot-in-command for flight execution of mapping projects in the company’s Cessna T310R, Cessna T206, and Piper PA-23 Aztec aircraft. He has experience operating RC-30 film and UltraCam Eagle large format cameras along with the accompanying computer flight management systems and inertial measurement units. He is trained in the use of the POSTrack software that is utilized in conjunction with these cameras and systems. Karl Jensen, CP, PLS | Airborne Processing Lead Role. Karl Jensen will apply his 16 years of expertise, production capacity, and oversight to this project, including, ground control planning, ABGPS/IMU processing and analytical aerotriangulation. Education and Licenses. Karl holds an Associate of Applied Science degree in Surveying from Salt Lake Community College and a Bachelor of Arts in History from the University of Utah. He is a registered Professional Land Surveyor in the State of Utah (#7643406) and a Certified Photogrammetrist with ASPRS (#1374). Experience. Mr. Jensen is a senior level technical and production manager with a concrete CADD, survey, and photogrammetry background. He has successfully coordinated production tasks for numerous orthoimagery, LiDAR, surveying, and photogrammetric mapping projects. Kevin Reid, CP | Photogrammetry Lead Role. Kevin Reid will apply his 21 years of expertise, production capacity, training, and oversight to this project by performing project preparation functions, hydro break line compilation oversight and management, quality control, and progress reporting. Education and Certifications. Kevin studied Computer Science in college and is an ASPRS Certified Photogrammetrist (#1557). Experience. Over the course of nine years, Mr. Reid has overseen photogrammetric mapping projects of varying complexity, from 40-scale transportation projects to 200- scale mining projects. He is well-versed in the effective utilization of VR and Inpho photogrammetric software suites. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 23 | P a g e Joe Belliston, CPT | Lead Orthocompiler Role. In his role as Lead Orthocompiler, Mr. Belliston is responsible for orthophoto quality control, specification compliance and meeting demanding schedule commitments. Education. Joe holds a Bachelor of Science from the University of Utah in Geography and recently received his ASPRS Certified Photogrammetric Technologist certification. Experience. Mr. Belliston has over ten (10) years of ortho production, GIS, editing, and AT experience. He has successfully coordinated production tasks for numerous large image orthorectification projects and has extensive training in Inpho and ESRI mapping software suites. Mr. Belliston has effectively managed numerous projects of various sizes involving digitally orthorectified imagery yielding high levels of client satisfaction. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 24 | P a g e j. Additional Information Quality Delivery System (QDS) | QA/QC is built into each one of our processes, from planning and design to production. Our QDS, customized for the City of Bozeman project, organizes, and lists specific, measurable QA/QC steps for each process and assigns personal responsibility to ensure each is performed with exactness. Quality Assurance is separated from Quality Control to make our system comprehensive. QA denotes a preventive step or design that is performed before the associated process to avoid mistakes. QC is a task that takes place after the associated process and aims to find and rectify mistakes that do slip through. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 25 | P a g e k. Affirmation of Nondiscrimination & Equal Pay NONDISCRIMINATION AND EQUAL PAY AFFIRMATION Aero-Graphics, Inc. hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all subcontracts. In addition, Aero-Graphics, Inc. hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3- 104, MCA (the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal Work “best practices” website, https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has read the material. Bailey Costello, Project Manager Name and title of person authorized to sign on behalf of submitter DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868 26 | P a g e l. Pricing Survey Control and Quality Check Shots .................................................................. $10,600. Digital Imagery Acquisition ....................................................................................... $15,010. Building Footprints ..................................................................................................... $6,520. Digital Orthoimagery (7.5cm pixels with 15cm Mosaic) ............................................ $8,200. Project Report and Metadata ..................................................................................... $2,880. Total Project ............... $43,210. Pricing is valid for 90 days. Terms are Net 30 days with monthly invoices submitted for completed work. DocuSign Envelope ID: 24528DDF-9F19-45C5-B4AB-F78119898868