HomeMy WebLinkAbout22- Task Order MID22-001 - Sanderson Stewart - 5th Avenue Trail Final Design, Bidding and Construction Administration Services for the MURDCity of Bozeman Urban Renewal District Term Contract
Task Order Number #MID22-001
PROJECT: 5th Avenue Trail – Final Design, Bidding, and Construction Administration
Services for the Midtown Urban Renewal District
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services.
This Task Order is dated September 29, 2022 between the City of Bozeman Economic Development Department and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this
Task Order:
City: David Fine, Urban Renewal Program Manager Contractor: Danielle Scharf, Sanderson Stewart
SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work – Task Order Number MID22-001. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with
a project total of $52,335.00. Sanderson Stewart shall submit invoices to the City of
Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional
Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order:
City of Bozeman Sanderson Stewart
Jeff Mihelich, City Manager Danielle Scharf, Principal
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Midtown Urban Renewal District
Scope of Work – Task Order No. MID22-001
5th Avenue Trail – Final Design, Bidding, and Construction Administration Services
9/29/22
Sanderson Stewart is pleased to provide this scope of work for final design, bidding and
construction administration services for the 5th Avenue Trail project. This work is to be done
as a part of the Urban Renewal District term contract for architectural and engineering
services.
The 5th Avenue Trail was previously designed under a separate task order in 2016. Final design
services will be completed under this task order and will include minor modifications to the
design in order to coordinate with adjacent projects, finalize the plans for City review and
revisions to address City review comments. The scope of work for this task order also
includes bidding and construction administration services for the 5th Avenue Trail. A detailed
list of assumptions and scope of services for the project are outlined below.
Scope of Work:
Phase 1 – Project Initiation
This phase of the project will include project initiation and planning tasks, including scoping and
preparation of the task order.
Phase 2 – Final Trail Design
This phase of the project will include final design of the 5th Avenue Trail that will address
adjustments needed to coordinate with the recently constructed 5th Avenue Sewer project. The
segment of trail from Hemlock Street to Oak Street was originally designed along the east side
of the right-of-way but will now be redesigned to the west side to overlap with the recently
constructed sewer access road. This phase includes an as-built survey of the sewer access road,
design revisions for the alignment shift, an Infrastructure Plan submittal to the City of Bozeman
Engineering Division, and final revisions to be completed upon receipt of review comments. This
phase of the project will also include preparation of the project manual and an updated engineer’s
opinion of probable cost.
Phase 3 – Construction Bidding
This phase of the project will consist of construction bidding services, including the following:
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• Prepare bid advertisement
• Contractor coordination throughout bidding, prepare up to two addenda
• Facilitate pre-bid meeting, prepare agenda, and distribute minutes
• Attend bid opening, prepare bid tabulation and recommendation of award letter
• Process contract documents for a single contract (electronic copies)
Phase 4 – Construction Administration and Inspection
This phase of the project will consist of construction contract administration and construction
observation tasks, including the following:
• Facilitate pre-construction meeting, prepare agenda, and distribute minutes
• Shop drawing review
• Construction observation and documentation based on assumed part-time observation
for 4 hours each day and a 45-calendar day construction contract.
• Respond to Contractor RFI’s
• Construction materials testing coordination and review
• Process pay applications submitted by Contractor and any necessary work change
directives, verify material quantities on all contractor pay requests
• Process the Certificate of Substantial Completion, coordinate final inspection, prepare
punch lists and verify completion
• Prepare as-built (record) drawings
• Prepare City of Bozeman close-out submittal
• Conduct two-year warranty walkthrough, prepare punch list and verify completion
Phase 5 – Construction Staking
This phase of the project consists of the construction layout, anticipated to include the following:
• Stake demolition limits
• Stake subgrade cuts for the trail one time; 25-foot spacing; 2 to 3-foot offset from edge
of path
• Stake horizontal layout of curb ramps with vertical benchmark for grade one time
• Stake culvert locations one time
• Stake signs one time
• Layout striping one time
The following items are specifically excluded from this scope of work:
• Material testing (through City term contract)
• SWPPP permitting and operation (by contractor)
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Fees and Billing Arrangements:
Phase Fee
1. Project Initiation $940
2. Final Trail Design $12,370
3. Construction Bidding $5,730
4. Construction Administration and Inspection $29,555
5. Construction Staking $3,740
Total $52,335
Sanderson Stewart will bill for its services on a lump sum basis with a project total of $52,335.
Sanderson Stewart shall submit invoices to the Client for work accomplished during each
calendar month. The amount of each monthly invoice shall be determined on the “percentage
of completion method” whereby Sanderson Stewart will estimate the percentage of the total
work (provided on a lump sum basis) accomplished during the invoicing period.
Project Schedule:
The anticipated schedule for this project will consist of an infrastructure plan submittal within
six weeks of notice to proceed. The remaining schedule will be based on the timing of City
review comments, the timeframe required for a public bidding process and the anticipated 45-
calendar day construction contract. The final plan set for bidding will be completed within two
weeks of receiving City review comments.
DocuSign Envelope ID: 757A5C91-6985-49B8-8160-46A246A38FD7