HomeMy WebLinkAbout22- Task Order EDD22-005 - Sanderson Stewart - Construction Documents, Bidding and Right-of-Way Services for Railroad Crossing Improvements at North Rouse and North WallaceCity of Bozeman Urban Renewal District Term Contract
Task Order Number #EDD22-005
PROJECT: Railroad Crossing Improvements at North Rouse Avenue and North
Wallace Avenue
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services.
This Task Order is dated December 6, 2022 between the City of Bozeman and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this
Task Order:
City: David Fine, Economic Development Program Manager Contractor: Danielle Scharf, Sanderson Stewart
SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work – Task Order Number EDD22-005. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with
a project total of $26,605.00. Sanderson Stewart shall submit invoices to the City of
Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional
Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order:
City of Bozeman Sanderson Stewart
Jeff Mihelich, City Manager Danielle Scharf, Principal
DocuSign Envelope ID: 757A5C91-6985-49B8-8160-46A246A38FD7
Urban Renewal District Term Contract
Railroad Crossing Improvements at North Rouse Ave and North Wallace Ave
Construction Documents, Bidding, and Right-of-Way Services
Scope of Work – Task Order No. EDD22-005
11/18/22
Sanderson Stewart is pleased to provide this scope of work for construction documents,
bidding, and right-of-way services for railroad crossing improvements at North Rouse Avenue
and North Wallace Avenue in order to implement the design recommendations established in
the 2021 Quiet Zone Assessment Study.
Preliminary design and easement research was performed under Task Order No. EDD21-003.
A detailed list of assumptions and scope of services for the project are outlined below.
Scope of Work:
Phase 1 – Project Initiation
This phase of the project will include project initiation and planning tasks, including scoping and
preparation of the task order.
Phase 2 – Construction Documents
This phase of the project will include completing the construction documents from the
preliminary plans that were reviewed by MRL, MDT, and the City of Bozeman. The final plans
will be suitable for bidding and construction, prepared and stamped by a Professional Engineer in
the State of Montana. This phase of the project will also include preparation of the project manual
and engineer’s opinion of probable cost.
Phase 3 – Construction Bidding
This phase of the project will consist of construction bidding services, including the following:
· Prepare bid advertisement
· Contractor coordination throughout bidding, prepare up to two addenda
· Facilitate pre-bid meeting, prepare agenda, and distribute minutes
· Attend bid opening, prepare bid tabulation and recommendation of award letter
· Process contract documents for a single contract (electronic copies)
DocuSign Envelope ID: 757A5C91-6985-49B8-8160-46A246A38FD7
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Phase 4 – Right-of-Way Acquisition
This phase of the project includes the tasks required to acquire the necessary right-of-way (R/W)
for the project improvements to be installed for two railroad crossings across North Rouse
Avenue and North Wallace Avenue:
· Initial coordination meetings with BNSF/MRL to determine requirements for two
easements and one construction permit/temporary occupancy permit
· Prepare two graphical figures detailing proposed project improvements at the railroad
crossings following the terms of the R/W agreement
· Two road easement exhibits, and one construction permit exhibit have been prepared
with previous phases of the project and will be utilized for the acquisition agreements
· MDT is preparing an appraisal for the land to be acquired at the North Rouse Avenue
railroad crossing location from BNSF/MRL. Sanderson Stewart assumes MDT will provide
the appraised value for the acquisition agreement to be paid to BNSF/MRL and will include
it in the agreement for negotiations for the North Rouse Avenue crossing.
· Sanderson Stewart will prepare one waiver valuation for the easement to be acquired for
the North Wallace Avenue crossing utilizing a simplified appraisal process for small parcels
of land. The waiver valuation will include a flat compensation fee for the temporary
construction permit as determined by the City, as required.
· Preparation of one R/W agreement for each railroad crossing location (Rouse and
Wallace) between BNSF/MRL and the City.
· Conduct negotiation meetings (minimum of five (5) meetings) with BNSF/MRL to acquire
two easements and one construction permit on behalf of the City of Bozeman.
· Upon execution of the R/W agreements, Sanderson Stewart will assist the City with
distributing compensation funds and will record the easements/permits, as required.
The following items are specifically excluded from this scope of work:
· Construction Administration (will be scoped under a separate task order)
· Construction Staking (will be scoped under a separate task order)
· Material testing (will be scoped under a separate task order)
· SWPPP permitting and operation (by contractor)
· Land title research or title clearing
· Eminent domain proceedings, expert witness testimony, costs, or other services
necessary for legal proceedings
· Additional costs related to the actual purchase price of property interests as detailed in
R/W acquisition agreements
DocuSign Envelope ID: 757A5C91-6985-49B8-8160-46A246A38FD7
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Fees and Billing Arrangements:
Phase Fee
1. Project Initiation $820.00
2. Construction Documents $6,000.00
3. Construction Bidding $5,555.00
4. Right-of-Way Acquisition $14,230.00
Total $26,605.00
Sanderson Stewart will bill for its services on a lump sum basis with a project total of
$26,605.00. Sanderson Stewart shall submit invoices to the Client for work accomplished
during each calendar month. The amount of each monthly invoice shall be determined on the
“percentage of completion method” whereby Sanderson Stewart will estimate the percentage
of the total work (provided on a lump sum basis) accomplished during the invoicing period.
Project Schedule:
The anticipated schedule for this project will consist of Construction Documents within 4
weeks of the notice to proceed. The remaining schedule will be based on the timing of right-
of-way, easements and permits with both MRL and MDT, City review comments, and the
timeframe required for a public bidding process. The final plan set for bidding will be
completed within two weeks of receiving City review comments.
DocuSign Envelope ID: 757A5C91-6985-49B8-8160-46A246A38FD7