HomeMy WebLinkAbout22- Amendment 1 - PSA with Morrison Maierle - West Babcock Street Reconstruction Project
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AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT
FOR WEST BABCOCK (11TH AVENUE TO 19TH AVENUE)
MMI. No. 0417.089
THIS IS AN AGREEMENT made as of ____________________________, 2022,
between THE CITY OF BOZEMAN, a Municipal Corporation, P.O. Box 1230, Bozeman, Montana, 59771 (OWNER) and Morrison-Maierle, Inc., 2880 Technology Blvd West, Bozeman, Montana, 59718 (ENGINEER).
WHEREAS the parties previously entered into a Professional Services Agreement dated
April 6, 2021, herein referred to as the Original Agreement, for professional engineering services for the West Babcock (11th Avenue to 19th Avenue) Project; and WHEREAS, the scope of the Original Agreement included services for the pre-design
services for the Project; and
WHEREAS, the parties desire to amend the Agreement to include preliminary, final, and bidding services for the Project.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows: The conditions and provisions set forth in the attached EXHIBIT C-2 – Scope of Work – Preliminary and Final Design Services and EXHIBT D-2 ENGINEERING FEE ESTIMATE are
hereby incorporated in and made part of this Agreement.
Article 1 - Engineering Services Section 1.3 is added to the Original Agreement as follows:
1.3 Services for preliminary design engineering services for the project 11th Avenue to 19th Avenue and final design services for the project from 15th to 19th Avenue. The 11th to 15th portion of the project will have a future final design phase. Refer to Exhibit C-2.
Article 4 – Basic Engineering Services
Sections 4.2, and 4.3 are added to the Original Agreement as follows:
4.2 PRELIMINARY DESIGN PHASE
After acceptance of the pre-design report and receipt of written authorization to proceed with the Preliminary Design Phase, ENGINEER shall:
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4.2.1. In consultation with OWNER determine general scope, extent and character of the Project. 4.2.2. ENGINEER shall then prepare a Preliminary Design Report, preliminary plans and specifications and a written description for the Project.
4.2.3. Preliminary Design Report: Specific items to be addressed in the design report will include, but not be limited to: 4.2.3.1. Summary of construction requirements with appropriate drawings for each task included in the project. 4.2.3.2. Plans for providing water and sewer services for affected properties during construction.
4.2.3.3. Summary geotechnical report for specific tasks, if needed. 4.2.3.4. Special design considerations for Project tasks with conditions not covered in standard construction methods or specifications.
4.2.3.5. A traffic control plan for each project task, if necessary. 4.2.4. Design and Construction Survey: The ENGINEER shall conduct a design field survey of the project areas, as necessary, for locating existing utilities (such as gas, power, telephone, TV cables, water and sewer lines, irrigation facilities, fences, and approach driveways), existing right-of-way and easements, and making measured drawings of or investigating conditions of existing facilities. The ENGINEER shall provide suitable horizontal and vertical
reference control points for the construction phase. 4.2.5. Permits and Rights-of-Way: The ENGINEER shall obtain approved permits, licenses, and/or easement agreements from private landowners and any other agencies or entities requiring similar approvals prior to bidding. These approvals will be coordinated with the OWNER and will be made on easement and permit documents approved by the OWNER. Information and easement descriptions provided in the Basic Engineering Services will be
based on data available from design surveys and courthouse records. 4.2.6. Geotechnical Explorations and Analysis: The ENGINEER shall conduct such geotechnical explorations and analysis as necessary for project design and bidding. A geotechnical report will be prepared with recommendations relating to conditions pertinent to the design and construction of the Project. Subsurface information will be obtained by reviewing any existing geotechnical data available and using additional backhoe test pits and soil borings as
necessary. The ENGINEER shall furnish copies of a geotechnical report as requested to OWNER for use by OWNER and Contractors, and review the results of the report with Contractors in a pre-bid meeting. The report is to be prepared for design purposes; ENGINEER will not be responsible if it is used by others for other purposes. 4.2.7. Preliminary Plans and Specifications. Prepare preliminary construction plans and specifications with information which addresses the special features of each project task. 4.2.8. Based on the information contained in the preliminary design documents, ENGINEER will submit a revised opinion of probable Total Project Costs to the OWNER. 4.2.9. ENGINEER shall prepare and furnish complete paper and electronic copies of preliminary bidding documents and design report as requested to OWNER and at the same time furnish copies as directed by OWNER to agencies and/or parties having regulatory responsibilities or direct financial participation in any part of the Project; provide any technical criteria, written descriptions and design data necessary for securing permits or approval from authorities having jurisdiction to review and approve the design, and assist owner in securing such approvals; and review documents in person with OWNER and review authorities, and, if necessary, conduct a plan-in-hand site review. All changes agreed to between ENGINEER and OWNER will be noted in a memorandum from the ENGINEER to the OWNER and incorporated into the final plans and specifications.
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The Preliminary Design Phase will be completed and submitted within 240 calendar days following written authorization from OWNER to ENGINEER to proceed with that phase of services. 4.3 FINAL DESIGN PHASE
After written authorization to proceed with the Final Design Phase, ENGINEER shall: 4.3.1. On the basis of the accepted Preliminary Design documents and the revised opinion of probable Total Project Costs, prepare for incorporation in the Contract Documents final drawings and Technical Specifications of sufficient detail to show the general scope, extent and detailed character of the work to be furnished and performed by the Contractor(s) suitable for use in the project bidding and construction.
4.3.2. Advise OWNER of any adjustments to the latest opinion of probable Total Project Costs caused by changes in general scope, extent or character or design requirements of the Project or Construction Costs. Furnish to OWNER a revised opinion of probable Total Project Costs based on the Drawings and Specifications.
4.3.3. Prepare for review and approval by OWNER, its legal counsel and other advisors, contract agreement forms,
general conditions and supplementary conditions, and (where appropriate) bid forms, invitations to bid and instructions to bidders, special provisions, technical specifications, and standard drawings, and other related contract documents in conformance with the latest edition of the Montana Public Works Standard Specifications (MPWSS) and City of Bozeman Modifications to MPWSS adopted by the City of Bozeman.
4.3.4. Furnish OWNER six copies and an electronic copy of the Contract Documents (including design drawings,
specifications and contracts). The Final Phase will be complete and submitted within 90 calendar days following written authorization from OWNER to ENGINEER to proceed with that phase of services.
Article 6 - Compensation For Engineering Service
Article 6.1 and 6.2 of the agreement are amended as follows:
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER 6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under section 4.2 through 4.3 of this Agreement pay a total sum in the amount of $ 298,258.00 for such services. 6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services (section 4.1) shall not exceed the following ceilings: $ 268,432 (90% of design fee) until the Preliminary Plans and Specifications have been submitted to the OWNER. $ 298,258 (100% of design fee) until the Final Plans and Specifications are accepted by the OWNER. 6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be based
upon Engineer's estimate of the proportion of the total services actually completed at the time of billing, subject to any limitations on Payments based on completion of tasks or specific retainage requirements pursuant to the payment provisions of this Agreement. 6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of this Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for the Basic services (4.1 through 4.3) and are not separately reimbursable. Additional Services specifically identified under the scope of design services for payment under 6.1 are not separately reimbursable.
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Except as specifically amended herein, the Original Agreement shall remain in full force and effect and the parties shall be bound by all terms and conditions therein.
In witness whereof, the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANA MORRISON-MAIERLE, INC.
BY:________________________ (City Manager)
DATE:_____________________
BY: Travis Eickman, PE (Bozeman Operations Manager)
DATE:________________________
ATTEST:
BY:______________________ (City Clerk)
N:\0417\089 - W. Babcock\01 Project Management\Contracts\Amendment No 1\PSA Amendment 1 V2.docx
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11/21/202211/21/2022
EXHIBIT C-2
West Babcock Street Reconstruction (11th Avenue – 19th Avenue)
Scope of Work – Preliminary and Partial Final Design Services
August 24, 2022
Task 2.1 – Project Management
This task includes general project management for this phase of the project.
Task 2.2 – Pickup Survey
This task includes collecting additional field data in support of the design. Subtasks include the
following:
• Miscellaneous topographic survey as needed to fill in gaps or for specific properties.
• Coordinate with utility companies to assure that the field locates we obtained match the
utilities records.
• It is anticipated that some subsurface utility survey work will be needed prior to completion
of the final design. This work is not included in this scope of services but may be added
as additional services once the scope of the work is fully determined.
Task 2.3 – Roadway Design
This task includes schematic roadway design to determine roadway parameters. Subtasks
include the following:
• Vertical Alignment – Finalize roadway vertical alignment, and complete final roadway
grading.
• Typical Sections – Update roadway typical sections per the Pre-Design Plan comments.
• Intersection Geometrics – Finalize geometry and grading of the 15th intersection and the
11th intersection.
• Signing and Striping – Prepare signing and striping plans depicting all proposed sign
locations, as well as pavement marking details. Stationing will not be used to call out
pavement markings as references will be made to standard details for the Contractors use
in laying out the pavement markings.
• Cross Sections – Develop cross sections as needed for design work. Cross sections will
not be included in the plan set.
• Right of way and construction permit requirements will be identified as part of the roadway
design tasks. The design team will provide baseline information to the City’s Right of Way
Consultant for their use in preparing the required documentation and obtaining the
property owners’ and City’s approvals. Construction permit requirements will be
incorporated into the project documents. Develop options and coordinate with the City’s
Right of Way Consultant regarding modifying access to the parcel just to the north of South
15th Avenue to allow for standard crosswalk(s) to be utilized at this intersection. The effort
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for this task will be tracked as its own work item as the scope of the work is not fully known.
If the budgeted effort for this work is inadequate, additional budget will be required or the
scope of work reduced.
Task 2.4 – Traffic Signal and South 19th Ave/West Babcock Street Intersection Design
This task includes all aspects of the South 19th Avenue and West Babcock intersection design
and modifications to the traffic signal at the intersection. Subtasks include the following:
• Collect traffic turning data at the intersection with video; tabulate data for peak hours.
• Utilize growth projections established in the 2017 Transportation Plan, and determine level
of service (LOS), queue lengths, storage length, and recommended curb radius.
• Prepare signal operations analysis report based on the Manual of Uniform Traffic Control
Devices (MUTCD) and MDT standards.
• Develop traffic signal plans.
• Develop lighting plans.
• Develop signing plans.
• Electrical design for lighting and signal.
• Develop geometrics of the intersection and curb returns, including lane widths, lane
transition lengths, and sidewalk design.
• Provide the preliminary plans to MDT and the City and participate in a plan review session
with MDT.
• Make revisions to the preliminary plans based on MDT and City comments.
• Submit revisions to MDT to develop final plans and specifications for this portion of the
project.
Task 2.5 - Corridor Lighting Design
This task includes the final street lighting design for the corridor.
Task 2.6 – Stormwater, Water and Sewer Design
This task includes the final design of the stormwater facilities for the project along with sewer and
water adjustments including the following tasks:
• Prepare final hydraulic calculations
• Develop final drainage report
• Prepare storm drainage plans – storm sewer profiles will be included on the road plan
sheets where possible.
• Identify locations for new water and sewer services and provided information on road plan
sheets
• Determine adjustment needs for sewer and water infrastructure and place information on
plan sheets
• Determine locations for fire hydrant replacements and final elevation. Develop plan details
for hydrant relocations
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Task 2.7 – Utility Company Coordination
This task provides for coordination with the utility companies that have facilities that need
adjustments or relocations and includes the following subtasks:
• Contact utility companies and provide a preliminary analysis of relocation needs
• If needed, attend one (1) meeting with all Private Utility Companies and COB staff to
discuss all private utility relocations
• For utilities facilities that require the utility company to do their work at the time the City’s
contractor is onsite, such as vault casting adjustments, the work will be identified on the
plan sheets and the utility company notified.
• The effort for this task will be tracked as its own work item as the scope of the work is not
fully known. If the budgeted effort for this work is inadequate, additional budget will be
required or the scope of work reduced.
Task 2.8 – Project Manual and Specifications
This task will prepare the project manual and bidding documents for the project. The project
manual will also include technical specifications utilizing the City of Bozeman’s Standard
Modifications to Montana Public Works Standard Specifications.
Task 2.9 – Final Plans and Specifications (15th to 19th only)
This task includes incorporating comments from the City of Bozeman review of the 90% design
documents in order to produce the final construction documents. The design of the transition of
the road section from the 15th Avenue intersection to east will be completed as part of the final
design.
Task 2.10 – Quality Assurance
This task includes budget for senior staff to provide quality assurance reviews for the Preliminary
Design plans and specifications, and the Final Plans and Specifications for constructing the first
phase (15th – 19th). We will prepare two sets of plans. One of the preliminary design of the entire
corridor and one set of 90% final design documents of the first phase for final City of Bozeman
review. This will include the plans and Project Manual for review.
END
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TASK TOTAL SUPERVISING SUPERVISING SENIOR DESIGN ENGINEER LAND LAND SURVEY CADD TOTAL COSTEXPENSESHOURSENGINEER III ENGINEER II ENGINEER I ENGINEER I INTERN I SURVEYOR IV SURVEYOR II CREW DRAFTER CLERICAL FOR TASK
Task 2.1 Project ManagementGeneral Project Management 16 16Miscellaneous Expense -$ Total for Task -$ 16 16 3,588$ Task 2.2 - Pickup SurveyMiscellaneous Topo Survey 36 20 16Utility Company Coordination 18 6 12Survey Quality Assurance 2 2Survey Equipment 960$ Miscellaneous Expense 100$ Total for Task 1,060$ 56 2 26 28 9,802$ Task 2.3 Roadway Design
Project Coordination 12 4 4 4
Vertical Alignment 24 4 20Final Roadway Grading 192 12 180Update Typical Sections 20 8 12Intersection Grading Details 68 4 44 12 8Signing and Striping 88 8 32 24 24Miscellaneous Detail Drawings 60 12 32 16Cross Sections 40 40Right of Way and Construction Permit Requirements 68 8 6090% Plan Review Submittal 20 4 8 4 4Miscellaneous Expense 1,200$ Total for Task 1,200$ 592 16 32 408 68 64 4 87,547$ Task 2.4 Signal / Intersection DesignProject Coordination 4 4Collect Traffic Data 12 12Analyze Traffic Data 1,374$ 16 4 4 8Coordinate with MDT 44 4 8 32Prepare Signal Operations Analysis Report 76 16 60Traffic Signal Design 110 24 2 36 40 8Lighting Design 20 16 4Electrical Design 36 32 4Signing Design 24 8 16Pedestrian Access 42 2 24 16Plan Review with MDT 16 4 4 8
Revise Preliminary Plans based on Comments from MDT/COB 58 2 8 32 16
Final Plans and Specifications based on Final MDT/COB Review 36 8 4 12 12
Miscellaneous Expense 1,100$ Total for Task 2,474$ 494 66 16 52 284 32 44 80,906$ Task 2.5 Corridor Lighting DesignProject Coordination 6 2 4Lighting Layout 64 32 32Electrical Layout 40 40Electrical Detail Drawings 20 8 12Miscellaneous Expense 100$ Total for Task 100$ 130 2 84 32 12 17,826$ Task 2.6 Stormwater, Water, Sewer DesignProject Coordination 2 2Final Stormwater Calculations 32 32Drainage Report 36 36Final Stormwater Design 60 16 32 12Stormwater Detail Drawings 36 12 24Sewer and Water Coordination 20 20Miscellaneous Expense 200$ Total for Task 200$ 186 2 96 52 36 29,408$
Task 2.7 Utility Company CoordinationProject Coordination 2 2Utility Company Contacts and Coordinate Relocation Needs 56 4 40 12Attend One (1) Meeting with Private Utility Owners and COB Staff 6 3 3
Utility Adjustments to be Completed by Contractor 12 12
Miscellaneous Expense 200$
Total for Task 200$ 76 9 43 24 13,427$ Task 2.8 Project Manual and SpecificationsProject Coordination 2 2Prepare Project Manual Front End Documents 18 2 12 4Prepare Project Technical Documents 40 4 32 4Prepare Bid Form 14 2 12Update Construction Cost Estimate 28 4 24Miscellaneous Expense 100$ Total for Task 100$ 102 14 80 8 16,046$ Task 2.9 Final Plans and Specifications (15th to 19th)Project Coordination 2 2Response to Comments 14 2 12Plans Modifications 50 2 24 12 1215th Transition Plan 58 2 24 16 16Specifications Modifications 22 2 20Front End Document Final Coordination and Production 16 4 4 8Miscellaneous Expense 100$ Total for Task 100$ 162 14 84 28 28 8 22,546$ Task 2.10 Quality Assurance Quality Assurance - Preliminary Design Plans 40 16 24Quality Assurance Final Plans and Specifications (15th to 19th)40 16 24Miscellaneous Expense 50$ Total for Task 50$ 80 32 48 17,162$
SUBTOTAL OF STAFF HOURS REQUIRED 1894 171 96 191 1016 160 2 26 28 184 20
HOURLY PAY RATE $65 $60 $51 $44 $29 $42 $35 $55 $32 $24MULTIPLIER3.45 3.45 3.45 3.45 3.45 3.45 3.45 3.45 3.45 3.45HOURLY RATE $224 $207 $176 $152 $100 $145 $121 $190 $110 $83LABOR COST BY POSITION $38,347 $19,872 $33,606 $154,229 $16,008 $290 $3,140 $5,313 $20,314 $1,656TOTAL LABOR: $292,774TOTAL EXPENSES 5,484.00$ TOTAL COST OF PHASE: $298,258 298,258$
STAFF HOUR ESTIMATE
EXHIBIT D-2 - Engineering Fee EstimateWest Babcock Street (11th-19th) - Preliminary and Partial Final Design Services
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