HomeMy WebLinkAbout22- Amendment 1 - PSA with Agency LP - PRAT Plan First Amendment to Professional Services Agreement for Parks, Recreation and Active Transportation Plan
FY 2022 – FY 2023 Page 1 of 2
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
Parks, Recreation and Active Transportation Plan dated July 13, 2021 (the “Agreement”) is made
and entered into this _____ day of ____________, 2022, by and between the CITY OF
BOZEMAN, MONTANA, a self-governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and
AGENCY LANDSCAPE AND PLANNING LLC, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Extension of Term. Section 2 of the Agreement is extended for an additional six (6) month
period. The Agreement shall terminate on April 30, 2023.
2. Change to Scope of Services. Section 3 of the Agreement is changed to include the
elements described in Exhibit A: Scope of Work for Wayfinding Services.
3. Payment. Section 4 of the Agreement is changed to reflect the additional Scope of
Services. The project cost is not to exceed $191,000.
4. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
Consent to Electronic Signatures: The Parties have consented to execute this Agreement
electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30,
Chapter 18, Part 1, MCA.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: CC0A6C94-B3F0-46F5-80F9-6E17CAC9DA7C
20 September
First Amendment to Professional Services Agreement for Parks, Recreation and Active Transportation Plan
FY 2022 – FY 2023 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA AGENCY LANDSCAPE AND
PLANNING LLC
By________________________________ By_____________________________
Jeff Mihelich, City Manager Brie Hensold, Principal Planner
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: CC0A6C94-B3F0-46F5-80F9-6E17CAC9DA7C
Alta Planning + Design, Inc. City of Bozeman, MT 1
To: Candace Mastel, City of Bozeman
From: Joe Gilpin, Alta
Date: August 23, 2022
Re: Bozeman, MT Wayfinding Scope & Fee
Proposed scope of Work for Wayfinding Services
Total Fee: $35,000
Task 1: Existing Conditions ($5,000)
1.1 Wayfinding strategy
Alta will develop a wayfinding strategy Memo that introduces wayfinding elements and their purpose and provides
guidance on destination selection, sign placement, and sign programming in a way that supports community feedback
already received for the PRAT Plan regarding wayfinding, as well as past planning efforts to date. The wayfinding strategy
memo will equip the city with the ability to plan future wayfinding outside the scope of this project.
1.2 Branding inventory
With the help of local City staff, Alta will take inventory of existing branding and types of signage found along Bozeman’s
trails, roads and bikeways. This inventory will also consider concurrent efforts by the Prime Consultant (Agency Landscape +
Planning) to support synergies between the wayfinding strategy and the development of the PRAT Plan design guidelines.
We will coordinate with City staff to determine which elements should be incorporated as part of the future wayfinding
system. City staff will guide Alta’s work by highlighting both strong and weak examples of existing branding and wayfinding.
Task 1 Assumptions:
•Bozeman City staff will compile a list of community destinations that may be included on wayfinding signage, and
organize them into tiers of regional significance based on guidance provided within the wayfinding strategy memo
•The Prime Consultant will share community feedback and initial recommendations relevant to wayfinding prior to
the start of Task 1
Task 2: Sign Family and Concept ($15,000)
2.1 Establish sign family
Based on the existing conditions analysis and a scan of potential navigational issues, Alta will develop a conceptual family of
up to six (6) sign types, including for on-street bikeways and off-street trails. We will work to align the sign family and
wayfinding strategy with design guidelines developed as part of the PRAT Plan.
First Amendment to Professional Services Agreement for Parks, Recreation and Active Transportation Plan Exhibit A: Scope of Work for Wayfinding Services
DocuSign Envelope ID: CC0A6C94-B3F0-46F5-80F9-6E17CAC9DA7C
Alta Planning + Design, Inc. City of Bozeman, MT 2
2.2 Design concept
Alta will conduct a visual preference survey with City staff to determine a direction for the look and feel of the wayfinding
system. Using the results of the visual preference survey, Alta will develop one (1) design concept for each sign type in the
sign family. Alta will make one (1) round of revisions based on consolidated, reconciled comments from City staff and the
Prime Consultant. In addition, Alta will provide the City with editable art files (Adobe Illustrator) for each sign type, which
can then be programmed and printed by the City or a third-party sign shop.
Task 2 Assumptions:
•Before beginning Task 2.2, City staff will confirm the City’s approach for complying with MUTCD standards, which
will influence the concept design
•The City PM will be responsible for disseminating the visual preference survey to City staff and stakeholders
•The City PM will consolidate comments on the design concept from City staff and reconcile any contradictory
comments before delivering to Alta for revision requests
•The design concept will develop graphic layout of the sign panels, and will not address fabrication and installation
specifications
•The Prime Consultant will share community feedback and initial recommendations relevant to wayfinding
following the summer engagement
Task 3: Sign Placement Demonstration ($5,000)
3.1 Sign placement plan and programming
Alta will create a sign placement and programming plan for one (1) priority route (up to 20 signs), identified by City staff, to
demonstrate sign placement and programming. Deliverables will include a KMZ or shapefile showing sign locations as well
as vector art files for each sign along the route (up to 20 signs).
Task 4: Design Intent Drawings ($10,000)
4.1 Design intent drawings
Alta will develop design intent drawings for all signs in the sign family established in Task 2, up to six (6). The deliverable for
this task will be a PDF package of drawings that specifies mounting hardware and materials, as well as other installation
specifications for contractors to fabricate and install the signs per the intended design.
Final Deliverables
•Wayfinding Strategy Memo
•Conceptual wayfinding family of signs with up to six (6) signs
•Visual Preference Survey summary
•One (1) design concept and one (1) round of revisions, including editable art files
•Sign placement plan and programming for one (1) priority route (up to 20 signs) – KMZ or shapefile format for
locations, vector files for individual signs
General Assumptions
•Public Engagement: This scope does not include general public engagement, but will incorporate community
feedback gathered during the PRAT Plan that is relevant to wayfinding
•Stakeholder Coordination: This scope does not include direct coordination between the consultant and
community stakeholders. The City PM will be responsible for soliciting input, if desired, from local stakeholders.
DocuSign Envelope ID: CC0A6C94-B3F0-46F5-80F9-6E17CAC9DA7C