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REQUEST FOR QUALIFICATIONS (RFQ)
TRANSPORTATION ENGINEERING TERM CONTRACT
CITY OF BOZEMAN
Bozeman, MT
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
October 16, 2022
Page 2 of 13
NOTICE IS HEREBY given that the City of Bozeman (City) is seeking qualifications from firms for
transportation engineering services in support of City Engineering and City Streets Department.
Copies of the Request for Qualifications are available on the City’s website at
https://www.bozeman.net/government/city-clerk/bids-rfps-rfqs.
All qualifications must be provided as a single, searchable PDF document file and be submitted digitally as
an email attachment to agenda@bozeman.net. Respondents are advised that the email attachment size
limit is 25MB and that only one PDF file will be allowed per response. The subject line of the transmittal
email shall clearly identify the SOQ title, company name and due date/time. File sizes greater than 25MB
in size may be uploaded recieved upon special arrangement of the City Clerk; however, it is the
respondent’s sole responsibility to ensure the file upload is completed, and that the City Clerk is separately
notified via email of same, prior to the given deadline.
Deliver SOQs via email to the City Clerk by November 18, 2022 at 3:00 PM MST. It is the sole responsibility
of the proposing party to ensure that proposals are received prior to the closing time as late submittals
will not be accepted and will be returned unopened.
The email address for submission is: agenda@bozeman.net
NON-DISCRIMINATION AND EQUAL PAY
The City of Bozeman is an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFQ on the basis of race, color,
religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender
identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded
entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting entity,
or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability and which also recognizes the eventual contract will contain a provision prohibiting
discrimination as described above and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this RFQ
and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the
Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of
Montana Equal Pay for Equal Work “best practices” website,
https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has
read the material.
Failure to comply with the above may be cause for the City to deem the submittal non-responsive.
Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk
(406) 582-2321, agenda@bozeman.net.
Questions relating to the RFQ should be directed to: Taylor Lonsdale, Transportation Engineer,
406.582.2286, tlonsdale@bozeman.net.
DATED at Bozeman, Montana, this 16th Day of October, 2022.
Mike Maas
City Clerk
City of Bozeman
For publication on:
Sunday, 10/16
Sunday, 10/23
Sunday, 11/6
I. INTRODUCTION
The City of Bozeman (Owner), is seeking statements of qualification (SOQ) from firms to undertake
transportation engineering services in support of the Transportation and Engineerng Department.
Services may include: traffic engineering studies, capital project scoping, signal optimization, project
design, or pilot project implementation.
The Owner intends to enter into a two (2) year term contract with the option to extend the contract a
third year with the selected firm.
This RFQ shall not commit the Owner to enter into an agreement, to pay any expenses incurred in
preparation of any response to this request, or to procure or contract for any supplies, goods or services.
The Owner reserves the right to accept or reject all responses received as a result of this RFQ if it is in the
Owner’s best interest to do so.
This procurement is governed by the laws of the State of Montana and venue for all legal proceedings
shall be in the 18th Judicial District Court, Gallatin County. By offering to perform services under this RFQ,
all Submitters agree to be bound by the laws of the State of Montana and of the Owner, including, but not
limited to, applicable wage rates, payments, gross receipts taxes, building codes, equal opportunity
employment practices, safety, non-discrimination, etc.
II. SCOPE OF PROJECT - PROJECT BACKGROUND AND DESCRIPTION
Introduction
The Owner is experiencing rapid growth and expansion of the transportation system. The engineering
firm selected for this term contract would be expected to provide on call engineering services to support
the Department of Transportation and Engineering’s work to address the increasing demand for
transportation engineering that has come with this growth. The scope of services will be implemented at
the discretion of the Director of Transportation and Engineering through Task Orders under the contract.
The Owner anticipates running several task orders in parallel and requires a firm or team of firms who
can manage multiple assignments. Teaming is highly encouraged to address both capacity and breadth
of experience requied for this contract.
III. SCOPE OF SERVICES
The scope of services will include the following identified projects.
A. W Oak Street Intersection Analysis
1. Review intersections along the Oak Street corridor, west of N 19th Ave, to identify
potential safety and operational improvements.
2. Develop concept designs and planning level cost estimates for identified
improvements.
3. Provide prioritization of any identified improvements.
B. W Oak Street Intersection Improvements
1. Produce design plans and specifications for prioritized improvements.
C. Bicycle Boulevard Design and Implementation
1. Develop conceptual design for the Black Avenue Bicycle Boulevard.
2. Engage with neighborhoods in the implementation of a pilot project to install
interim improvements based on the concept design.
3. Evaluate interim improvements.
4. Refine the design and establish a cost estimate for permanent improvements.
The scope of services may include:
A. Signal Optimization
1. Conduct traffic counting and intersection analysis at identified intersections.
2. Review existing signal equipment to identify options for optimizing the signal
timing.
3. Identify possible equipment upgrades that would allow for greater optimization.
4. Work with staff to implement updated timings.
B. Transportation Master Plan Amendment
1. Identify priority amendments. Potential amendments include: update
recommended improvement lists, introduction of preferred roadway section
elements, inclusion of elements from the forth coming Parks, Recreation, and
Active Transportation (PRAT) Plan.
2. Draft amendments.
3. Support staff through the process of adopting the amendments.
C. Signal Design
1. Conduct any required studies and analyses to evaluate signal warrant analysis.
2. Produce design plans and specifications for the installation of new traffic signals.
3. Support staff with the bidding process.
IV. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS
As the initial submittal to the Owners, SOQs MUST BE DELIVERED VIA EMAIL TO THE CITY CLERK NO
LATER THAN 3:00 PM, MOUNTAIN TIME, November 18, 2022. The subject line of the transmittal email
shall clearly identify the SOQ title (Transportation Engineering Term Contract), the company name and
the due date/time. It is the sole responsibility of the proposing party to ensure that proposals are
received prior to the closing time as late submittals will not be accepted.
All SOQ must be provided as a single, searchable PDF document file and be submitted digitally as an email
attachment to agenda@bozeman.net. Respondents are advised that the email attachment size limit is
25MB and that only one PDF file will be allowed per response. File sizes greater than 25MB in size may be
uploaded recieved upon special arrangement of the City Clerk; however, it is the respondent’s sole
responsibility to ensure the file upload is completed, and that the City Clerk is separately notified via email
of same, prior to the given deadline.
The email address for submission is: agenda@bozeman.net
A. Contact Information
ALL QUESTIONS AND CONTACTS REGARDING THIS RFQ MUST BE SUBMITTED IN WRITING TO:
Taylor Lonsdale, PE
P.O. Box 1230
Bozeman, MT 59771-1230
(406) 582-2286
tlonsdale@bozeman.net
Amendments to Solicitation
Any interpretation or correction of this request will be published on the City’s webpage. The deadline for
questions related to this document is 12:00 PM MST on November 11, 2022.
B. Selection Timeline
Advertising dates: October 16, 23, and November 6
Receipt of SOQs: No later than 3:00 p.m. MST November 18
SOQ Review Complete by Committee: December 16
Selection: November 23
With the exception of the advertising dates and advertised due date, the City reserves the right to
modify the above timeline.
V. SELECTION PROCEDURE
A. STATEMENT OF QUALIFICATIONS
Respondents must comply with the mandatory requirements provided in this solicitation.
The selection process shall be conducted pursuant to all applicable Montana law including
those criteria set forth in §18-8-204, MCA and applicable City policy.
1. Evaluation of SOQs. The selection committee shall consist of no less than three
persons representing the City. The selection committee will review conforming
SOQs using the criteria listed below. SOQs that do not contain the required
documentation will be deemed nonresponsive to this solicitation and may be
rejected.
2. Revisions. Responses will be accorded fair and equal treatment with respect to
opportunity for discussion and revision of responses, and such revisions may be
permitted, after submissions and prior to award for the purpose of obtaining best
and final responses.
3. Evaluation & Elimination. After evaluating all conforming responses based on the
criteria herein the selection committee may eliminate one or more or all
Respondents from further review if they do not meet the qualification criteria
specified herein. Any Respondents eliminated by the selection committee, at any
time, or for any reason, shall have no opportunity to make revisions or participate
further in the selection process.
4. Interviews. After reviewing conforming SOQs, the selection committee may decide
to schedule interviews with qualified respondents. Each firm selected for interview
will be notified of the specific time for their interview. The format of the interview
will be left up to the proposing firm; however, interviews will be [45] minutes
inclusive of questions from the selection committee, with 15 minutes between
interviews for transitions and set up between Respondents.
5. Selection and Final Recommendation. The selection committee will tally the
scores for the SOQ. At that time contract negotiations will take place between the
City and successful Respondent. The City may negotiate a contract with the next
highest ranked Respondent if a contract cannot be made.
B. SOQ – FORM AND CONTENTS
Deliver one (1) original digital copy (via email), prepared as follows:
i. General Instructions:
a. SOQ must be signed by an officer or principal of your firm.
b. SOQ must be contained in a single searchable PDF document not to exceed
20 pages total including whatever pictures, charts, graphs, tables, and text the
firm deems appropriate to be part of the review of the firm's qualifications. A
separate transmittal letter, cover page, cover sheets, and dividers are
exempted from the page limit.
c. Schedules may be submitted in addition to the page limit.
ii. Firm Information:
a. Experience. Respondent must demonstrate successful experience and capacity
to act as a contractor on projects of similar size, type and complexity. Specific
knowledge and experience with implementation of interim projects should be
detailed. Provide the name and location of each project, the client, and the
contact person and phone number. Describe experience and qualifications of
the professional personnel to be assigned to this project. Describe your recent
and current work for the City of Bozeman, if any. If teaming with more than one
firm, identify Prime and subconsultants in their expected roles. Each firm
participating in a teaming arrangement should provide the information
requested above.
b. Firm Background. Provide information about the firm, including location.
Describe the firm’s history. Include information identifying the firm’s annual
volume of business, financial/bonding capacities, and speak to the firm’s
stability in the marketplace. Information identifying the firm’s strengths and
weaknesses along with special capabilities that may be appropriate to the
Project will assist in the evaluation. Specific information should be provided
regarding the firm or team of firm’s approach to community enagagement and
innovative design and implementation of transportation projects. Information
on how the firm handles the involvement of staff from different office locations
and proposes to handle meetings with the Owner. If teaming with more than
one firm, identify Prime and subconsultants in their expected roles. Each firm
participating in a teaming arrangement should provide the information
requested above.
c. Firm Workload. Provide the status of current and anticipated work within the
firm in terms of time and magnitude for the anticipated Project schedule as it
relates to availability of key personnel and your firm. Describe the firm’s
capability to meet time and project budget requirements. This request applies
only to Prime consultant if teaming with other firms.
d. Claims. At any time in the last ten (10) years has your firm been assessed and
paid liquidated damages after completion of a project under a contract with a
public owner?
e. References. Provide detailed contact information for the Owner for at least five
(5) project undertaken by your firm within the past five years.
C. EVALUATION CRITERIA
Qualifications will be evaluated by the Selection Committee who will individually score
them out of a total of 100 possible points based on the criteria below.The scoring criteria
and possible point values are:
1. Respondent’s experience with projects of similar size and design:
Possible Points: 25
2. Firm’s Qualifications:
Possible Points: 30
3. Capabilities to meet time schedule and project budget requirements.
Possible Points: 15
4. Present and projected workloads:
Possible Points: 5
5. Past projects/experience working with the City of Bozeman:
Possible Points: 20
6. Office(s) location:
Possible Points: 5
VI. FORM OF AGREEMENT
The final form of the contract documents will be based on the attached Draft Professional Services
Agreement.
VII. CITY RESERVATION OF RIGHTS
All proposals submitted in response to this RFQ become the property of the City and public records
and, as such, may be subject to public review.
A SUBMISSION IN RESPONSE TO THIS REQUEST FOR QUALIFICATIONS CONFERS NO RIGHTS UPON ANY
RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER WHATSOEVER. THE CITY
RESERVES THE RIGHT TO MAKE NO AWARD AND TO SOLICIT ADDITIONAL REQUEST FOR
QUALIFICATIONS AT A LATER DATE.
A. This RFQ may be canceled or any or all responses may be rejected in whole or in part, as
specified herein, when it is in the best interests of the City. If the City cancels or revises
this RFQ, all Respondents who submitted will be notified using email.
B. The City reserves the right to accept or reject any and all submissions; to add or delete
items and/or quantities; to amend the RFQ; to waive any minor irregularities,
informalities, or failure to conform to the RFQ; to extend the deadline for submitting
proposals; to postpone award for up to 60 days; to award one or more contracts, by item
or task, or groups of items or tasks, if so provided in the RFQ and if multiple awards are
determined by the City to be in the public interest.
C. The City reserves the right to reject the submission of any person/firm who previously
failed to perform properly to the satisfaction of the City, or complete on time agreements
of similar nature, or to reject the submission of any person/firm who is not in a position
to perform such an agreement satisfactorily as determined by the City.
D. The City reserves the right to determine the best qualified Respondents and negotiate
a final scope of service and cost, negotiate a contract with another Respondents if an
agreement cannot be reached with the first selected Respondents, or reject all
proposals.
E. The successful Respondents will be required to enter into a contract with the City,
which will incorporate the Respondents' scope of service and work schedule as part of
the agreement.
F. This RFQ does not commit the City to award a contract. The City assumes no liability or
responsibility for costs incurred by Respondents in responding to this request for
qualifications or request for interviews, additional data, or other information with
respect to the selection process, prior to the issuance of an agreement, contract or
purchase order. The Respondents, by submitting a response to this RFQ, waives all
right to protest or seek any legal remedies whatsoever regarding any aspect of this
RFQ.
G. This project is subject to the availability of funds.
VIII. NONDISCRIMINATION AND EQUAL PAY POLICY
The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate form
provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status,
national origin, or because of actual or perceived sexual orientation, sexual preference, gender
identity, or disability in fulfillment of a contract entered into for the services identified herein and that
this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s
employees and to all subcontracts it enters into in the fulfillment of the services identified herein.
Failure to comply with this requirement shall be cause for the submittal to be deemed nonresponsive.
The City also requires each entity submitting under this notice shall affirm it will abide by the Equal Pay
Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the State of
Montana Equal Pay for Equal Work “best practices” website,
https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has
read the material.
IX. MISCELLANEOUS
A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or agent of
the City shall affect or modify any term of this solicitation. Oral communications or any
written/email communication between any person and City officer, employee or agent shall not be
considered binding.
B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent
agreement, or any other contract entered into as a result of this solicitation, shall constitute, create,
give rise to or otherwise be recognized as a partnership or formal business organization of any kind
between or among the respondent and the City.
C. Employment Restriction and Indemnity. No person who is an owner, officer, employee,
contractor, or consultant of a respondent shall be an officer or employee of the City. No rights
of the City’s retirement or personnel rules accrue to a respondent, its officers, employees,
contractors, or consultants. Respondents shall have the responsibility of all salaries, wages,
bonuses, retirement, withholdings, worker’s compensation and occupational disease
compensation, insurance, unemployment compensation other benefits and taxes and
premiums appurtenant thereto concerning its officers, employees, contractors, and consultants.
Each Respondent shall save and hold the City harmless with respect to any and all claims for
payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s
compensation and occupational disease compensation, insurance, unemployment
compensation other benefits and taxes and premiums in any way related to each respondent’s
officers, employees, contractors and consultants.
D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with
sensory impairments. For further information please contact the ADA Coordinator Mike Gray at
406-582-3232 or the City’s TTY line at 406-582-2301.
E. Procurement. When discrepancies occur between words and figures in this solicitation, the
words shall govern. No responsibility shall attach to a City employee for the premature opening
of an SOQ not properly addressed and identified in accordance with these documents.
F. Governing Law. This solicitation and any disputes arising hereunder or under any future
agreement shall be governed and construed and enforced in accordance with the laws of the
State of Montana, without reference to principles of choice or conflicts of laws.
X. ATTACHMENTS
The following exhibits are incorporated in this RFQ:
Appendix A: Non-Discrimination Affirmation
END OF RFQ
Attachment A NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability and acknowledges and
understands the eventual contract will contain a provision prohibiting discrimination as described above
and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees
and to all subcontracts.
In addition, ____________________________________(name of entity submitting) hereby affirms it will
abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has
visited the State of Montana Equal Pay for Equal Work “best practices” website,
https://equalpay.mt.gov/BestPractices/Employers, or equivalent “best practices publication and has
read the material.
______________________________________
Name and title of person authorized to sign on behalf of submitter