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Home My WebLink About22- Professional Services Agreement - Desman Engineering - Maintenance Manual First Amendment to Professional Services Agreement for a Parking Garage Maintenance Manual FY 2023 Page 1 of 6 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR A Parking Garage Maintenance Manual dated April 26th, 2022 (the “Agreement”) is made and entered into this 23rd day of August, 2022 by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and Desman Design Management, 7900 East Union Ave Suite 160, Denver, CO 80237, hereinafter referred to as “Contractor.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. Scope of Work. The Scope of Work is amended to include the scope outlined in Appendix A for design services related to the Bridger Parking Garage Maintenance Manual. 2. Agreement still valid. All remaining terms and provisions of the Agreement remain valid. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** DocuSign Envelope ID: F452F45C-8FC5-4B67-8B55-B97CADB7D838 First Amendment to Professional Services Agreement for a Parking Garage Maintenance Manual FY 2023 Page 2 of 6 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA DESMAN DESIGN MANAGEMENT By________________________________ By_____________________________ Jeff Mihelich, City Manager Hoshi Engineer, Vice President APPROVED AS TO FORM By_______________________________ Greg Sullivan, Bozeman City Attorney DocuSign Envelope ID: F452F45C-8FC5-4B67-8B55-B97CADB7D838 First Amendment to Professional Services Agreement for a Parking Garage Maintenance Manual FY 2023 Page 3 of 6 APPENDIX A August 11, 2022 Mr. Mike Veselik Economic Development Specialist Economic Development Division City of Bozeman 121 N. Rouse Avenue Bozeman, MT 59715 Re: Bridger Parking Garage Testing and Construction Documents Bozeman, MT Dear Mr. Veselik: DESMAN is pleased to submit the following proposal for professional engineering services for Construction Documents for the repair of the Bridger Parking Garage in Bozeman, MT. Following is our Scope of Services and proposed fee to complete the project for the city. SCOPE OF SERVICES A. TEST PROGRAM (Extensive Cracking in the Basement Slab Ceiling) 1. Establish a test program and criteria to gain an understanding of the behavior of cracks in the ceiling of the basement slab (first supported level slab). The cracking is widespread and intense with some cracks ¼” in width. Some wider cracks have been previously epoxy injected, but we need to understand their characteristics over time and seasonal temperature variation. 2. Assist the city in contracting directly with a qualified a testing agency capable of performing requisite concrete monitoring, including the installation of crack strain gauges at appropriate locations to monitor horizontal movements and vertical displacements at cracks. Test program should run through end of Spring 2023. 3. Travel to Bozeman if required, to discuss the test program with the city and testing agency. 4. Fee for the repair program will be determined based on the test results. DocuSign Envelope ID: F452F45C-8FC5-4B67-8B55-B97CADB7D838 First Amendment to Professional Services Agreement for a Parking Garage Maintenance Manual FY 2023 Page 4 of 6 5. Note: In the interim we recommend shoring the ground level supported slab to basement slab-on-grade below, between grids B to C and from lines 3 to 10 in a manner that will allow circulation and retain as much parking as practical. Shoring shall distribute loads to the basement floor slab in a uniform manner without exceeding the capacity of the grade slab or the soils. B. CONSTRUCTION DOCUMENTS FOR REPAIR OF CONCRETE COMPONETS AND MISCELLANEOUS ITEMS WITHIN THE GARAGE 6. Develop drawings indicating locations and extent of the remaining garage repairs, including beams, slab, spandrels, columns, concrete block and brick walls, and barrier cables. Repair and maintenance items may be noted for phased construction as applicable. 7. Develop fencing details in selected bays on south perimeter of the garage to screen utility poles. 8. Develop repair details for the conditions noted on the drawings. 9. Provide technical specifications for work items, repair procedures, defined products, testing requirements for materials during construction, and warranties. 10. Develop a bid proposal form describing the repair and maintenance work with estimated quantities formatted for payment based on a lump sum or unit price basis, as applicable. 11. Provide construction administration services over a four-months including two site visits to monitor the progress and quality of construction. Follow up site visit with field report. Drawings and specifications will be compiled and sent electronically in PDF format to the city for distribution to the prospective contractors. DESMAN will remain available after the bid documents have been distributed to provide written responses and clarifications to bid questions, prepare addendums to bidders incorporating any changes or clarifications which arise, and other project related assistance as needed while contractors prepare bids. In conjunction with the city, DESMAN will review bids received from prospective contractors for completeness and adherence to the bid form. It is anticipated that the city will compile a list of qualified contractors and invite them to bid on the project. FEE PROPOSAL DESMAN proposes a lump sum labor fee of $44,000 to complete the Scope of Services presented above as follows: Test Program $ 5,000 DocuSign Envelope ID: F452F45C-8FC5-4B67-8B55-B97CADB7D838 First Amendment to Professional Services Agreement for a Parking Garage Maintenance Manual FY 2023 Page 5 of 6 Construction Documents $ 33,000 Construction Administration $ 6,000 ($1,500 per month over four months) Total: $44,000 Reimbursable expanses for travel, copying, printing and reprographics are in addition to the labor fee and estimated to be $3,000 for three trips to Bozeman. As is always the case, our reimbursable expenses will be billed at cost with no mark up. SCHEDULE We are available to proceed with the above services within 3 weeks of approval of the proposal. We will need about 3 to 4 months to complete the construction documents., although the test program could be implemented as soon as possible. Hourly Billing Rates Following are our current hourly rates by personnel classification for additional services requested by the city not outlined herein: Employee Classification Hourly Rate Project Manager $190.00 Senior Engineer/Architect/Planner $180.00 Engineer/Architect/Planner $170.00 Valid through December 31, 2022 CLOSURE On behalf of DESMAN’s team of professionals, we thank you for this opportunity to submit the enclosed technical and fee proposal. Should you have any questions or concerns regarding this submission, please do not hesitate to contact me. We look forward to working with you one again on this project. Sincerely, DESMAN Inc. Hoshi Engineer, PE, SE DocuSign Envelope ID: F452F45C-8FC5-4B67-8B55-B97CADB7D838 First Amendment to Professional Services Agreement for a Parking Garage Maintenance Manual FY 2023 Page 6 of 6 Vice President Maintenance items for the city: Mechanical: • Test the garage ventilation system (Item 13 of the staffing manual) • Replace & protect missing or broken fire extinguishers (item 14) The mounting heights need to be 48” for ADA accessibility. It appears that the cabinets are both damaged by vehicles (snowplows) and also vandalized. Relocating the cabinets out of drive lanes and snowplow lanes - locate them close to walk doors will help with the damage issues. About the best thing the city can do for the vandalism is to install a security camera at each box and then link the extinguisher to the building fire alarm system. If the extinguisher is used, the fire alarm system activates. Electrical: • Test the Emergency Egress Lighting (item 10b). • Check the heat trace (item 10c). The above maintenances could be performed by a qualified MEP service contractor directly contracted by the city to minimize cost. DocuSign Envelope ID: F452F45C-8FC5-4B67-8B55-B97CADB7D838