HomeMy WebLinkAbout22- Addendum 5 - MCCi, LLC - Laserfiche ExpansionADDENDUM NO. 5 TO MASTER SERVICES AGREEMENT NO. 60994
LASERFICHE EXPANSION ORDER
Addendum No. 5 to Master Services Agreement No. 60994 Page 1 of 7
Pursuant to Master Services Agreement No. 60994 ("Agreement"):
This Laserfiche Expansion Order, designated as Addendum No. 5 is entered into as of _________________, (“Addendum Effective Date”), by and
between MCCi and Client and is hereby incorporated into the Agreement and made a part thereof. If there is any conflict between a provision of the
Agreement and this Addendum, the Agreement will control. Any capitalized terms not otherwise defined herein shall have the meaning set forth in
the Agreement. This Order supersedes any previous quote or proposals received.
IN WITNESS WHEREOF, the Parties hereto have caused this Addendum No. 5 to be executed by their respective duly authorized representatives as
of the Addendum Effective Date.
MCCi, LLC CITY OF BOZEMAN (“Client”)
Signed: __________________________ Signed: ___________________________
Name: ___________________________ Name: ____________________________
Title: ____________________________ Title: _____________________________
Date: ____________________________ Date: _____________________________
DocuSign Envelope ID: DE222501-B479-4DD1-890E-63623177A0FB
President & CEO
9/19/2022
Donny Barstow
City Clerk
Mike Maas
9/19/2022
9/19/2022
Addendum No. 5 to Master Services Agreement No. 60994 Page 2 of 7
PRICING: LASERFICHE EXPANSION
3717 Apalachee Parkway, Suite 201 Bill /Ship to: Mike Maas
Tallahassee, FL 32311 mmaas@bozeman.net
850.701.0725 cc AP Contact: mmaas@bozeman.net
850.564.7496 fax
Client Name: City of Bozeman Quote Date: September 15, 2022
Client Address: PO Box 1230, Bozeman, MT 59771
Quote Number: 25139
Order Type: Expansion
Product Description: Qty. Unit Cost Total
CONTENT SERVICES SOFTWARE LICENSING FOR AVANTE
Laserfiche Avante Import Agent 1 $1,495.00 $1,495.00
Laserfiche Software Subtotal $1,495.00
GRAND TOTAL - ONE-TIME SOFTWARE $1,495.00
Product Description: Qty. Unit Cost Annual Total
LASERFICHE ANNUAL SOFTWARE SUPPORT - BASIC
Laserfiche Avante Import Agent 1 $409.50 $409.50
Laserfiche Annual Recurring Software Support Subtotal $409.50
GRAND TOTAL - RECURRING ANNUAL SUPPORT/SUBSCRIPTION $409.50
Laserfiche Recurring Annual Support Proration for 14 Months $68.25
TOTAL LASERFICHE PROJECT COST $1,972.75
**Client will Use Supplemental Support Hours to Install and Configure Software**
All Quotes Expire 30 Days from Quote Date
This is NOT an invoice. Please use this confirmation to initiate your purchasing process.
RECURRING SERVICES
The Recurring Services portion of this Order will be based on the pricing at the time of renewal. It will systematically
renew unless written notice of termination has been provided per the master agreement. In the event that a
manufacturer increases its prices for recurring annual services, the increase will be passed along to the Client. No
more than once per year, MCCi may adjust its recurring annual services (services not related to 3rd party
manufacturers) to coincide with current U.S. inflation rates; any increase will not exceed the cumulative increase in
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Addendum No. 5 to Master Services Agreement No. 60994 Page 3 of 7
the Consumer Price Index (CPI) occurring since the last price increase. Please note that if you subscribe to volume-
based solutions, additional user licenses may increase the cost of those items at the time of your next annual renewal.
SALES TAX
Sales tax will be invoiced where applicable and is not included in the fee quote above.
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Addendum No. 5 to Master Services Agreement No. 60994 Page 4 of 7
PRODUCT ORDER TERMS
MCCi will process Product Orders as follows:
Product/Service Description Timing of Product Order
All Software, Recurring Annual
Support/Subscription, and
Supplemental Support Services
Within 30 days of receipt of Order
The act of MCCi processing orders determines the start date of annual Recurring Service periods. Establishment of
start dates for 3rd party manufacturer products are subject to each manufacturer’s current policy.
BILLING TERMS
MCCi will invoice Client as follows:
Product/Service Description Timing of Billing
All Software, Recurring Annual
Support/Subscription, and
Supplemental Support Services
▪ Initial Sale: Upon delivery of software or activation of the subscription
▪ Annual Renewal: 75 days in advance of expiration date
MCCi shall not send any invoices nor claim payment for any fees or expenses incurred by MCCi until both parties
authorize this Order. Sales tax will be invoiced where applicable and is NOT included in the Pricing section.
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Addendum No. 5 to Master Services Agreement No. 60994 Page 5 of 7
MCCi ASSUMPTIONS
TECHNICAL SUPPORT
Clients may contact MCCi support via MCCi’s Online Support Center, email (support@mccinnovations.com), or
telephone 866-942-0464. Support is available Monday through Friday (excluding major holidays) from 8 am to 8 pm
Eastern Time.
RETURN POLICY
Any product returns are subject to the manufacturer’s return policy.
LIMITED LIABILITY
If the Master Agreement is silent on each Parties’ limited liability, liability is limited to the amount of dollars received
by MCCi directly associated with this Order.
PRE-EXISTING INTELLECTUAL PROPERTY (IP)
The following products noted below are deemed Pre-existing IP as defined in the Master Agreement and are not
considered “Works Made for Hire” and as such all rights, title or interest remains with MCCi. Client shall retain, a non-
exclusive, royalty-free, world-wide, perpetual license to use the product(s) is such product(s) is integrated into the
solution purchased by Client.
▪ Laserfiche PowerPack by MCCi
▪ Laserfiche EnerGov Integration by MCCi
▪ Laserfiche Neogov Integration by MCCi
▪ GoFiche Suite for Avante/Rio/Subscription
▪ Common Web Service API for Laserfiche
CLIENT SOLUTION CUSTOMIZATIONS
Client may also choose to customize their system internally, without MCCi’s help. MCCi is not responsible for any
damages caused by the user’s customization of the system not performed by MCCi. MCCi will not be held responsible
for correcting any problems that may occur from these customizations. Routine updates to as provided by software
manufacturers may affect any customizations made by entities other than MCCi. If MCCi’s help is required to
correct/update any customizations made by any entity other than MCCi, appropriate charges will apply.
CLIENT INFORMATION TECHNOLOGY ASSISTANCE
For MCCi to excel in providing the highest level of service, Client must provide timely access to technical resources.
Client must provide adequate technical support for all MCCi installation and support services. If Client does not have
“in-house” technical support, it is Client’s responsibility to make available the appropriate Information Technology
resources/consultant when needed.
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Addendum No. 5 to Master Services Agreement No. 60994 Page 6 of 7
LASERFICHE ASSUMPTIONS
The following assumptions are current as of the date of order. Manufacturer’s terms and conditions are subject to
change.
LASERFICHE END USER LICENSE AGREEMENT (EULA)
By accepting this Order, Client acknowledges Laserfiche’s EULA and agrees to abide by its terms and absolve MCCi of
any Laserfiche product-related liability.
LASERFICHE SOFTWARE SUPPORT PLAN
MCCi acts as first-tier support and works with Laserfiche, who would provide second-tier level support when needed.
Laserfiche software support plans are applicable to actively supported perpetual software and are bundled with on-
premises Subscription and Cloud systems. All software support plans are on a yearly subscription basis and
accompany the applicable software product designed, developed, created, written, owned, or licensed by Laserfiche.
On-premises Subscription and Cloud system subscribers are advised to export data from their Laserfiche system
prior to cancellation or any other termination.
ACTIVE LASERFICHE SOFTWARE SUPPORT PLAN BENEFITS INCLUDE:
▪ Easy remote access to MCCi’s team of Laserfiche Gold Certified Support Technicians
▪ Access to new product update versions and hotfixes
▪ Software credit eligibility for product upgrades, as determined by Laserfiche’s then current policy
▪ Continued access to Client’s Laserfiche solution*
* Specific to Laserfiche Cloud and Laserfiche on-premises Subscription licensed Clients
POLICIES
▪ To receive periodic product updates for a Laserfiche Software Solution, its associated software support plan must
be purchased and maintained throughout the software term.
▪ All software support plan subscriptions are annual, prepaid and non-refundable
▪ The annual term start date for new systems is established by Laserfiche at the time MCCi submits an order to
Laserfiche on Client’s behalf.
▪ For platform upgrades, software and support credit eligibility is determined by Laserfiche’s then current policy.
To receive any available software or support credit, Client’s support plan must be active (i.e., support plan has not
expired)
▪ For expansion purchases, the applicable service period is prorated to match Client’s existing or future service
period, which is dependent on Laserfiche’s then current policy and the timing of the expansion order vs. the
Client’s annual service period renewal date (i.e., prorating for less than four months may not be permittable due
to the timing of renewal invoicing.)
LATE PAYMENTS
▪ If payment is not received before Client’s renewal date, Client’s Laserfiche software support plan expires. Please
allow up to five (5) business days after receipt of payment for MCCi to process renewal payment to Laserfiche.
▪ Impact of Expiration:
▪ Client will be able to access MCCi Support Technicians for 30 days post expiration. However, if there are support
issues that require Laserfiche involvement, these issues cannot be resolved until Client’s support is renewed.
▪ Perpetual software support plan: Access to the Laserfiche support website and Laserfiche technicians will no
longer be available until MCCi receives Client’s renewal payment and processes payment to Laserfiche.
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Addendum No. 5 to Master Services Agreement No. 60994 Page 7 of 7
▪ Laserfiche on-premises Subscription or Laserfiche Cloud: Access to Client’s Laserfiche solution will be turned off
after 30 days and Client’s access to the Laserfiche support website, and Laserfiche technicians will no longer be
available until MCCi receives Client’s renewal payment and processes payment to Laserfiche. Laserfiche on-
premises Subscription Clients must reactivate the on-premises Subscription system following payment of the
software support plan renewal to ensure uninterrupted usage.
▪ Reinstatement Fees: In order to receive uninterrupted support for perpetual on-premises Laserfiche Software
Solutions, Client must maintain a software support plan for the term of the Laserfiche Software Solution. In the
event that Client’s software support plan is expired for more than 45 days, the plan will need to be reinstated.
Reinstatements reset the annual date of the software support plan, and the cost includes one year of the software
support plan in addition to the Reinstatement Fee. The Reinstatement Fee is a 10% markup on the lapsed value
of the software support plan. The Reinstatement Fee includes the number of days lapsed since your software
support plan expired.
INTEGRATIONS
Third-party Laserfiche integrations or utilities may consume one (1) or more Laserfiche user licenses depending on
how the vendor designed and coded the integration. These additional licensing needs should be verified by Client
and considered in the user licensing purchased.
LASERFICHE SOLUTION PROVIDER OF RECORD
As Client’s current Solution Provider of Record, Laserfiche’s policy dictates that MCCi is the only Laserfiche Solution
Provider that has access to Client’s support account, along with the ability to download software licenses and
activations, process subscription renewals and initiate additional purchases on Client’s behalf. Unless Client decides
to cancel Client’s contract with MCCi or work with Laserfiche to formally change Client’s Laserfiche Solution Provider
of Record, future purchases and subscription renewals will be processed and provided by MCCi.
DocuSign Envelope ID: DE222501-B479-4DD1-890E-63623177A0FB
Certificate Of Completion
Envelope Id: DE222501B4794DD1890E63623177A0FB Status: Completed
Subject: Please DocuSign: Addendum 5 to MSA 60994 - City of Bozeman - 25139 (FINAL).pdf
Source Envelope:
Document Pages: 7 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Mike Maas
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
PO Box 1230
Bozeman, MT 59771
Mmaas@bozeman.net
IP Address: 69.145.83.100
Record Tracking
Status: Original
9/19/2022 11:37:11 AM
Holder: Mike Maas
Mmaas@bozeman.net
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Bozeman Location: DocuSign
Signer Events Signature Timestamp
Donny Barstow
dwb@mccinnovations.com
President & CEO
Mcci
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.140.1.154
Sent: 9/19/2022 11:39:03 AM
Viewed: 9/19/2022 12:37:54 PM
Signed: 9/19/2022 12:38:26 PM
Electronic Record and Signature Disclosure:
Accepted: 9/19/2022 12:37:54 PM
ID: 1a343e54-7459-446e-aed9-fc390857350e
Mike Maas
mmaas@bozeman.net
City Clerk
City of Bozeman
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 69.145.83.100
Sent: 9/19/2022 12:38:28 PM
Viewed: 9/19/2022 1:41:53 PM
Signed: 9/19/2022 1:42:09 PM
Electronic Record and Signature Disclosure:
Accepted: 1/6/2020 4:08:14 PM
ID: 79370d6f-72a4-4837-866f-9ec31f00062f
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Taylor Chambers
tchambers@bozeman.net
Deputy City Clerk
City of Bozeman
Security Level: Email, Account Authentication
(None)
Sent: 9/19/2022 1:42:10 PM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Accepted: 3/24/2022 1:28:15 PM
ID: 7770590b-35e8-4919-90d1-558ea0905ea5
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/19/2022 11:39:03 AM
Certified Delivered Security Checked 9/19/2022 1:41:53 PM
Signing Complete Security Checked 9/19/2022 1:42:09 PM
Completed Security Checked 9/19/2022 1:42:10 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/9/2018 4:06:02 PM
Parties agreed to: Donny Barstow, Mike Maas, Taylor Chambers
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