HomeMy WebLinkAbout09-21-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call special meeting to order at 1 p.m.
Downtown BID Meeting, Wednesday September 21st at 1pm -Please note the changed time.
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B.Disclosures
C.Changes to the Agenda
D.Public Service Announcements
E.Approval of Minutes
E.1 Approve June 2022 Meeting Minutes(Cope)
F.Consent
G.Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA
BDBIDB AGENDA
Wednesday, September 21, 2022
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H.Special Presentation
I.Action Items
J.FYI/Discussion
J.1 September Finance Report(Cope)
J.2 September EDD Report(Cope)
K.Adjournment
For more information please contact Emily Cope, Bozeman Downtown Partnership,
emily@downtownbozeman.org
This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00
Citizen Advisory Board meetings are open to all members of the public. If you have a disability and
require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-
2301).
In order for this Board to receive all relevant public comment in time for thismeeting, please submit via
the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the
day of the meeting. Public comment may be made in person at the meeting as well.
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director- Downtown Bozeman
Partnership
SUBJECT:Approve June 2022 Meeting Minutes
MEETING DATE:September 21, 2022
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Approve minutes from the June 2022 board meeting.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As suggested by board.
FISCAL EFFECTS:None.
Attachments:
BID Minutes 6-22.pdf
Report compiled on: September 13, 2022
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Downtown Business Improvement District
Board Meeting Minutes
June 15, 2022
Attending: Eric Bowman, Emily Cope, Ileana Indreland, Susan Neubauer, Ellie Staley, Eric Sutherland
Absent: Terry Cunningham, Jolee Barry, Erik Nelson
Minutes
ACTION: Eric Sutherland moved to approve the May minutes as presented. Susan Neubauer seconded the motion.
All voted in favor.
Public Comment
None.
Discussion Items
Board Vacancy Applications Emily provided an update that applications are open until June 17th. Once the application period closes, the city will share the applicants and the selection process will be started. Emily shared that Jolee Barry would not be re-applying for another term.
Economic Development Director’s Report Emily told the board that she may be applying for Leadership Bozeman which meets at the same day of the month for the BID board meeting. The board said they are open to completing a poll to find a new meeting day/time if Emily participates in Leadership Bozeman.
Emily updated the board that the BID and URD budgets and work plans would be presented at the June 14th City Commission meeting. The board agreed to cancel the July 2022 board meeting unless important business came up
that necessitates a July meeting. Meeting was adjourned at 12:25 pm
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director, Downtown Bozeman
Partnership
SUBJECT:September Finance Report
MEETING DATE:September 21, 2022
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will present the monthly finance report.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID Financial Report 9-14-22.pdf
Report compiled on: September 14, 2022
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Downtown BID September 2022 Finance Report
APPROVED Y-T-D
FY2023 FY2023
Income
BID Assessment 220,000$ 110,000.00$
BID Assessment--residual
Contract Income 24,000$ 6,000.00$
Interest Income 100$
Mobile Vending Fees 1,750$
Flower Sponsorships 9,000$ 1,900.00$
Christmas Light Sponsorships 3,500$
Streetlamp Banners 12,000$ 3,100.00$
Total Income 270,350$ 121,000.00$
Expenses
Management Fee 63,000$ 15,750.00$
Total Expenses 63,000$ 15,750.00$
Payroll Expenses
Maintenance Staff 60,000$ 12,171.50$
Taxes 4,825$ 1,258.61$
Work Comp 3,300$ 581.85$
Maintenance Staff--Garage 22,500$ 3,294.00$
Taxes 975$ 432.00$
Work Comp 975$
Total Payroll Expenses 92,575$ 17,737.96$
Programs
Outreach Bozeman/New Program 20,000$
wntown Bozeman Association (DBA) Sup 27,000$ 27,000.00$
Christmas Lights 2,000$
Christmas Light Spider Repair 2,000$
Christmas Lights Storage 1,500$
New Banners 3,000$
Flower Expenses 30,000$ 28,881.02$
Flower Water 300$ 35.30$
Tree Purchases 2,000$
Marketing 2,500$
Maintenance Supplies $ 3,750 $ 1,315.99
Garbage Bags $ 2,625 $ 400.00
Graffiti Supplies 1,250$ 222.82$
Graffiti Contracted Removal 4,500$ 1,466.00$
Mule Service & Fuel 1,750$ 339.48$
Truck Service & Fuel 2,500$ 874.60$
Truck-Mule Insurance 5,500$
Program Contingency 1,000$ 10.80$
Total Program Expenses 113,175$ 60,546.01$
Other Expenses
Total BID Expenses 268,750$ 94,033.97$
NET ASSESSMENT INCOME 1,600$ 26,966.03$
Checking Account Balance 113,374.92$
Certificate of Deposit Balance -$ 31,881.81$
Total Cash On Hand Total 145,256.73$
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope
SUBJECT:September EDD Report
MEETING DATE:September 21, 2022
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will provide a monthly staff update.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID EDD Report 9-22.pdf
Report compiled on: September 15, 2022
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Economic Development Director’s Report
Business Improvement District Board
September 2022
Board Vacancies
The application for the BID board is open and will remain open until the seats are appointed.
Downtown Structured Parking Update
The URD Term Contract Team has developed 3-D renderings of the County Courthouse and Health Department
sites to present to the interested County Administration. An appraisal was also conducted at the health
department site to determine feasibility. Due to the non-compliance by the residential property owner, the site
has been deemed a non-starter. The Courthouse site has been determined at the top parking garage site at this
time. The county and city are reviewing an MOU and will be shared with the URD board once reviewed by legal.
This site is tied to revenue produced by the city’s paid parking program and an additional URD bond estimated
at 9 million.
Downtown/COB Project Updates:
Asphalt Art Project: The City of Bozeman, Downtown Bozeman Partnership, and Gender Equality Montana are
excited to announce a call for art from local artists and LGBTQ+ community to design and paint curb “bulbouts”
in downtown Bozeman. The installation was supposed to be on September 14th but was postponed due to rain.
Update TBD.
Bozeman Creek: A Bozeman Creek art project, planned out of the work sessions with our partners at Mountain
Time Arts in 2020, is now being completed. Installation scheduled for fall 2022. See Amended PSA HERE.
Alley Project: A full survey of the designated alley has been conducted and a topo map of the area has been
provided to our team for work to begin on the design package and site plan. Design 5 is currently working on the
final design package for approval to include details for landscaping, utilities, signage, photometric plan and
more. Susan Riggs is working on the necessary application and permitting process with the city. All design work
is scheduled to be completed through fall/winter with construction work beginning spring 2023.
Paid Parking: The next City Commission work session surrounding paid parking will be held this fall. City staff and
around 15 downtown employers, employees and residents met on July 26 for two focus group sessions. This
session helped advise Walker Consulting with the concepts they will be submitting in their Employee Parking
Program report. We will report back with findings they will receive.
Maintenance Program Update
Currently we have one general maintenance employee (Mike) and a part-time garage maintenance employee
(Trish). Flowers to be taken down week of September 19th. Trish will be continuing with the garage contract
moving into winter. We will be hiring another general maintenance employee for the winter season. We never
filled the part-time general maintenance position, Mike has been altering his typically M-F schedule in the
summer to cover weekend and event needs.
This fall/winter I would like to begin researching and looking for a second maintenance truck so we are prepared
for summer 2023 flower watering. The current truck and water tank are maxed out and I believe we have
enough baskets to warrant hiring two employees to complete the watering routes each morning. We have been
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approached by many property and business owners asking if we contract to private parties to water planters
and baskets. If the board is interested in this as additional revenue, I can prepare a few different scenarios and
present at a future meeting.
Self-watering basket update and thoughts for any changes for next season.
Below are the maintenance statistics comparing the year-to-date figures from this year (FY23) to the
corresponding stats from last year (FY22).
FY2022 Y-T-D FY2023 Y-T-D
Total Avg/mnth Total Avg/mnth Difference
Trash Emptied 499 499 376 376 -123
Recycling Emptied 129 129 102 102 -27
Graffiti Removed 13 13 26 26 +13
HRDC- Day Center Closure
Due to staffing shortages, HRDC has to temporarily close the day center (began on August 26th) to
switch their day center staff to overnight roles. They believe the day center services will be back open
in 4-8 weeks. Heather Grenier said that since opening the day center, the number of unhoused people
in downtown has significantly decreased. We may see an increase of unhoused people during the day
center closure in the coming weeks. Outreach
Building Projects
• 104 E Main- Bind Interiors, formerly Cactus records is redeveloping the existing space.
• US Bank Building (104 East Main)—Development project underway, to be restored to original façade. A
vinyl wrap on the construction walkway has been installed to highlight the project and show photos of
the building’s history.
• Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts
building.
• East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and
final site plan approved.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
infrastructure. Construction underway.
New Businesses
• Backcountry.com Storefront - 137 East Babcock—Now Open!
• Shred Monk Brewery—121 W Main – formerly Union Hall—Now Open!
• Bind Interiors—29 W Main—formerly Cactus Records
• 27 East Main—formerly Crossroads—renovation underway to be redeveloped as a steak house
• TBD – 34 N Bozeman- formerly Pakeezah
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