HomeMy WebLinkAbout09-20-22 - Downtown Urban Renewal District Board - Agendas & Packet MaterialsA.Call meeting to order
Downtown URD Meeting, Tuesday September 20th at 12pm
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B.Disclosures
C.Changes to the Agenda
D.Public Service Announcements
E.Approval of Minutes
E.1 Approval of August 2022 Minutes(Staley)
F.Consent Agenda
G.Public Comment
Please state your name and place of residence in an audible tone of voice for the record. This is
the time for individuals to comment on matters falling within the purview of the Committee.
There will also be an opportunity in conjunction with each action item for comments pertaining to
that item. Please limit your comments to three minutes.
H.Special Presentation
THE DOWNTOWN AREA URBAN RENEWAL DISTRICT BOARD OF BOZEMAN, MONTANA
DURD AGENDA
Tuesday, September 20, 2022
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I.Action Items
J.FYI/Discussion
J.1 Parking Updates/Discussion(Staley)
J.2 Discuss Board Member Appointments/Board Norms(Staley)
J.3 Executive Director's September Report (Staley)
J.4 Monthly Finance Report (Staley)
K.Adjournment
For more information please contact Ellie Staley, Downtown Bozeman Partnership,
ellie@downtownbozeman.org
This board generally meets the 3rd Tuesday of the month from 12:00 to 1:00pm
Citizen Advisory Board meetings are open to all members of the public. If you have a disability and
require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582-
2301).
In order for this Board to receive all relevant public comment in time for this meeting, please submit via
the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the
day of the meeting. Public comment may be made in person at the meeting as well.
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:Approval of August 2022 Minutes
MEETING DATE:September 20, 2022
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Approval of the August Meeting Minutes
UNRESOLVED ISSUES:Non
ALTERNATIVES:None.
FISCAL EFFECTS:None
Attachments:
URD Minutes 8-22.pdf
Report compiled on: September 16, 2022
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Downtown Urban Renewal District
Board Meeting Minutes - DRAFT
August 16, 2022
Attending: Bobby Bear, Cory Lawrence, Marley McKenna, Tony Renslow, Angie Rutherford,
Nicholas Wickes, Jen Madgic, Ellie Staley, Emily Cope
Absent: Nick Zelver
Minutes
ACTION: Cory Lawrence moved to approve the minutes from the June URD board meeting.
Nicholas Wickes seconded the motion.
All voted in favor.
Discussion Items
Board Member Appointments/DURB By-laws
Ellie provided an update that three interviews were completed for the vacant positions, candidates
interviewed with Nicholas Wickes, Cory Lawrence and George (Jake) Van Dusen. Angie Rutherford
has submitted an application as well but later decided to withdraw her application. Bobby Bear has
said that she would like to take a step down from the Chair position. The board will hold a discussion
to then pass along their recommendations to Jen Madgic for Chair and Vice-Chair appointments.
Bobby and Cory provided a summary of their meeting with City Manager Mihelich and City Attorney
Greg Sullivan to discuss the inconsistencies from Resolution 5323 and the DURB By-laws when it
comes to appointment Chair and Vice-Chair. Cory also stated by the commission appointing these
positions, there is another element to consider as these two board members also serve on the DBP
Partnership Management Committee.
Parking Updates
Ellie gave an update of the current work being done on the topic of paid parking. Walker Consultants
and the COB Economic Development Department held two focus groups surrounding the topic of the
employee parking program. Walker Consultants will compile a report with recommendations and
examples if an employee parking program is implemented. The next City Commission work session
surrounding paid parking is slated to be set for early fall.
The URD discussed the impacts of paid parking on URD projects. The URD has requested staff to
get additional information for future meetings including the total cost to implement paid parking and
where that funding is coming from. The would also like more information regarding the digital or
infrastructure platform for paid parking management, staffing needs, camera installations, etc.
The board also discussed bringing city economic development staff to the URD board to present
same info slated to present to CC and advisory boards regarding paid parking with a request the URD
give a “recommendation, similar to what will be requested of the Transportation board. This request
was mentioned to Jennifer Madgic to bring up to City manager Jeff Mihelich as the paid parking work
session schedules are formalized.
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Executive Director’s Report
Ellie gave an update from the ED report on downtown projects, events and developments.
Meeting was adjourned at 1:10 pm
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:Parking Updates/Discussion
MEETING DATE:September 20, 2022
AGENDA ITEM TYPE:Policy Discussion
RECOMMENDATION:Discuss
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:
Paid Parking Update:
The city staff is intending to bring the idea of a Paid Parking Program back to
the Commission as a work session in Sept./Oct. with hopes for their approval
to move forward. There were several homework items they were instructed
to accomplish before bringing back to the commission. Including more data
on an employee parking program, an MOU for a garage 2.0 site, more public
engagement and more financial information on infrastructure needs.
Most of their work has taken place and we expect they will return to the
commission towards end of summer. DBP staff will be ready to engage all
the DBP boards on next steps for our involvement and input.
City staff and ~20 downtown employers, employees and residents met on
July 26 for two focus sessions. This session helped advise Walker Consulting
with the concepts they will be submitting in their Employee Parking Program
report. We have not received a report back with data on these sessions.
Parking Garage Site Update:
The URD Term Contract Team has developed 3-D renderings of the County
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Courthouse and Health Department sites to present to the interested County
Administration. An appraisal was also conducted at the health department
site to determine feasibility. Due to the non-compliance by the residential
property owner, the site has been deemed a non-starter. The Courthouse
site has been determined at the top parking garage site at this time.
The county and city have completed an MOU is on the City Commission
agenda for the Sept. 20 meeting. This site is tied to revenue produced by the
city’s paid parking program and an additional URD bond estimated at 9
million. Refer to attachment.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
MOA_Parking_Facility_at_County_Courthouse_09_15_22_FINAL.pdf
Report compiled on: September 16, 2022
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Version 9 15 2022
MEMORANDUM OF AGREEMENT
City of Bozeman – Gallatin County
Parking Facility at 311 West Main Street, Bozeman, MT
This Memorandum of Agreement (“Agreement”) is entered into between Gallatin County
(“County”) and the City of Bozeman (“City”), a self-governing municipality operating pursuant
to its Charter and the laws of the State of Montana, (collectively the “Parties) on this 20th day of
September, 2022.
WHEREAS, the purpose of this Agreement is to establish the Parties’ mutual understanding of
the steps and actions that must be taken for the Parties to develop a City-owned and managed
parking facility upon the current parking lot behind the Gallatin County Courthouse at 311 West
Main Street in Bozeman; and
WHEREAS, the real property upon which the Parties desire to develop the parking facility are
identified as tracts of land bordered by Mendenhall Street to the north, South 3rd Street to the
East, and the Gallatin County Courthouse and Gallatin History Museum to the South, more
specifically described as Lot 34 and the North 110 feet of Lots 35-42 Block D W.H. Tracy’s
Addition to Bozeman being situated within Section 6, Township 2 South, Range 6 East, P.M.M.,
in Gallatin County, Montana, as shown on Exhibit A.
NOW THEREFORE, for and in consideration of the mutual promises and agreements set forth
herein, the parties agree as follows:
I.Parking Facility. The Parties mutually desire to increase the supply and availability of
parking at the Gallatin County Courthouse and for the residents, businesses, and visitors
to Downtown Bozeman. The Parties agree ample and available parking for Gallatin
County employees and members of the public receiving services at the Courthouse is a
critical aspect of a new parking facility. In addition, the Parties agree increasing the
supply and availability of parking for the public generally and specifically for employees
of downtown Bozeman businesses will provide a significant public benefit.
The Parties understand the City has experience in developing and managing parking
facilities and as such agree the City will own, finance, design, construct, and operate the
parking facility.
The Parties also agree the City will manage the facility utilizing parking and
transportation best practices and follow recommendations outlined in the 2016
Downtown Strategic Parking Management Plan or any plan adopted by the City’s
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Transportation Advisory Board and City Commission which governs parking in the
downtown.
II.Land Transfer and Provision of Parking for Gallatin County. The Parties intend to
diligently cooperate to develop the parking facility and recognize a critical aspect of
developing the parking facility at the Courthouse is for the County to transfer the fee
ownership of the real property to the City. The City will then work to finance, design,
construct, and operate the parking facility. In consideration for the County transferring
the land to the City at no cost to the City, the City will ensure the parking facility
provides 75 (seventy five) reserved parking spaces for employees of Gallatin County.
These parking spaces will be at no cost to the County. In addition to the 75 parking
spaces for employees, the City will also provide the County no-cost vouchers for the use
by the public to access County services at the Courthouse.
The Parties also recognize the City may construct the parking facility to include
commercial or mixed use units along the street frontages of Mendenhall Avenue and
North Third Street; if so, the City may sell such commercial or mixed use units and use
the proceeds from the sale to offset costs of the parking facility. Should the City decide to
develop for sale commercial units the City will allow the County a right-of-first refusal
for purchase of one or more commercial for-sale units at market rates. The County’s right
of first refusal must be included in the land transfer agreement.
III.City Actions Prior to Transfer of Land. The Parties recognize the City must take several
actions prior to fully committing to develop a parking facility at the Courthouse. These
actions include but are not limited to:
a. Securing adequate and sufficient financing for the construction of the facility;
b. Reviewing a title report and environmental site assessment for the land;
c. Develop sufficient organizational capacity in its Parking Program to operate and
maintain the parking facility; and
d. Designing, engineering, and obtaining land use approval for the parking facility.
IV.Subsequent Actions.
a. The Parties agree that should the City complete the items in Section III, above,
and upon notice to the County, the County will work with the City to donate fee
simple title to the land to the City. The Parties recognize the details of such a
transfer of ownership must be addressed through a separate agreement and may
include items such as restrictions on use, reversion, sale of the real property and
others. In addition, the Parties recognize the details of the future use by the
County of the parking facility for its employees and customers as described in
Section II must be memorialized by a separate agreement.
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b. The City may take other actions such as surveying the property and conducting
due diligence on the feasibility of developing a parking facility on the property.
c. The City will take reasonable efforts to ensure the County maintains access to the
Courthouse building during construction. The City will assist the County in
addressing parking for employees who work at the Courthouse during
construction.
V.Miscellaneous.
a. The parties will make their respective employees and officials available to each
party for activities related to this Agreement.
b. The Parties shall not assign, transfer or subcontract any portion of this Agreement
without the express written consent of the other.
c. The parties agree to move in an efficient and expeditious manner toward
development of the parking facility.
d. The parties may mutually terminate this Agreement by written agreement at any
time. This Agreement will also terminate upon the occurrence of the City and
County entering into a subsequent agreement for the donation of the land and the
use by the County of parking within the facility.
e. This Agreement may be modified or amended, in writing, by agreement of the
Parties.
f. This Agreement and all subsequent agreements contemplated by the Parties is and
will be governed by the laws of the State of Montana.
g. Nothing contained in this Agreement shall be deemed or construed by either party
hereto or by any third party to create the relationship of principal and agent or
create any partnership, joint venture or any other association between the City and
the County.
#### End of Agreement Except for Signatures ####
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Version 9 15 2022
APPROVED FOR THE CITY APPROVED FOR THE COUNTY
Bozeman City Commission Gallatin County Commission
_____________________________________________________________
Mayor Chair
Date: ____________________, 20__Date: ____________________, 20__
ATTEST:
By ___________________________By ___________________________
City Clerk Gallatin County Clerk and Recorder
APPROVED AS TO FORM APPROVED AS TO FORM
By: _________________________By: __________________________
City Attorney Gallatin County Attorney
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Version 9 15 2022
EXHIBIT A
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:Discuss Board Member Appointments/Board Norms
MEETING DATE:September 20, 2022
AGENDA ITEM TYPE:Administration
RECOMMENDATION:Discuss
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:The URD Board member and chair/vice chair appointments have been added
to the Nov. 1 City Commission agenda. At this time, the interviews with the
three candidates have been conducted but due to full Commission agendas
through the fall, we must wait a while to make these appointments official.
Until the formal appointment takes place, Bobby will continue to be the
Chair and Angie will continue to be involved at board meetings. A willing
Vice-Chair has not been established and must be discussed at this meeting to
help give Commissioner Madgic a recommendation to make at the Nov. 1
Commission Meeting.
It is still unclear how to resolve the language difference between the
Downtown URD ByLaws and Resolution 5323. Ellie is meeting with City
Attorney Greg Sullivan next week to discuss. Ellie is requesting the DURD
board to review these documents in detail to provide feedback individually
prior to this meeting.
Ellie and Emily attended a board staff meeting on September 6 with the city
staff board liaisons and was provided with several directives that contradict
our current organizational flow. Board to discuss the following items:
Advisory boards are supposed to be aligned with the Commission’s
goals and priorities. So, we can have consistency of message and so
that the boards are not going off on tangents that are not related.
Staff develops the agenda with advice from the chair of the board.
Boards don’t get to just put whatever they want on the agenda.
Advisory Boards are NOT to direct staff to do anything. You work for
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Jeff, not the boards.
UNRESOLVED ISSUES:Vice-Chair candidate.
ALTERNATIVES:n/a
FISCAL EFFECTS:None.
Report compiled on: September 16, 2022
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:Executive Director's September Report
MEETING DATE:September 20, 2022
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discuss
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Ellie will present the monthly report of general program updates and
updates to topic relating to downtown.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Attachments:
DBP Monthly ED Report 9-22.pdf
Report compiled on: September 16, 2022
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Downtown Bozeman Partnership – ED Report
September 2022
General Downtown Updates:
• Downtown Tree Replacement: This is an ongoing project between the city and the DBP. Eleven trees will
be dug and replaced by the end of fall and three more were removed to be replaced in the spring. Ellie is
working with Greenpeace and the City Forestry department to formalize a maintenance plan for all
downtown tress moving forward so we can create an efficient rotating schedule for removing and
replacing.
• UTD Update: The HRDC is working to establish an Urban Transportation District. I am on the steering
committee and have agreed to be a spokesperson for this effort. It’s a complicated mission to get this
established but it is the best option for a successful community transit system moving forward. See
more details HERE and, please stay updated on this important issue for our community!
• Intersection(al) Art Project: The City of Bozeman, Downtown Bozeman Partnership, and Gender Equality
Montana have teamed up for this project and the artists have been chosen. The installation at Black and
Mendenhall was set for Sept. 14 but was cancelled due to rain. A new installation date has not been set.
• Summer Downtown Maintenance: Flower Baskets are set to come down this week. This is a week or two
earlier than last year but on par with years past. Hot dry weather and storms have shortened their
lifespan this year.
URD Project Updates:
• Parking Garage Site Update: See discussion item.
o MOU for County Courthouse Garage Site is on the September 20 City Commission agenda. CLICK
HERE for more information.
• Transportation Plan Update: We have an approved task order to move forward with the phase two of
the downtown transportation plan with a focus on pedestrian safety and traffic calming on Babcock and
Mendenhall. See TO details HERE. We have recently met with Sanderson Stewart and they are collecting
traffic data and performing surveys for the report scheduled for completion fall/winter 2022.
• Bozeman Creek: A Bozeman Creek art project, planned out of the work sessions with our partners at
Mountain Time Arts in 2020, is now being completed. Installation scheduled for fall 2022. See Amended
PSA HERE.
• North Rouse: There’s a small section of weeds along North Rouse by Wild West foods that we noticed
was not fully completed when the lighting project was completed. We are in contact with TD&H and
MDT to fix, work scheduled to be completed fall 2022.
• North Black Pocket Park: Plans to finish the muddy area to the north of the project site is moving
forward. See concept designs HERE. Greenspace has shown interest and we’re hoping work to be
completed fall 2022.
• Alley Project: A full survey of the designated alley has been conducted and a topo map of the area has
been provided to our team for work to begin on the design package and site plan. The PSA with Design 5
is on the Sept. 27 Commission agenda for consent. We met last week and there is much excitement
around this project. All design work is scheduled to be completed through fall/winter 2022/23 with
construction work through spring 2023.
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City of Bozeman/Community Updates:
• Paid Parking Update: See Discussion Item
• City Commission Meeting – next meeting Tuesday, September 20 6pm, 6-month calendar: Calendar |
City Of Bozeman
• Unified Development Code Edit (fall 2022): The City of Bozeman will be performing a Unified
Development Code Overall Update over the next year. DBP staff to keep all board updated on this
process and the edits that directly affect our downtown area. This will include items relevant to the
downtown core such as parking requirements, building heights and transition requirements.
2022 Fall Event Updates: more information at www.downtownbozeman.org
• MSU Homecoming Pep Rally: Friday, Oct. 7 at 5:30pm
• PNKBZN: month of October
• Downtown Trick or Treating: October 31 from 4-6pm
Building Projects:
• Old Cactus records, redevelopment project underway, Bind Interiors slated to lease space when
complete.
• US Bank Building (104 East Main)—Development project underway, to be restored to original façade. A
vinyl wrap on the construction walkway has been installed to highlight the project and show photos of
the building’s history.
• Village Downtown - 92 condos are under construction on the other lot to the South of the existing Lofts
building.
• East End Flats (240 East Mendenhall) - 6-story mixed use project. Development review completed and
final site plan approved.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
infrastructure. Construction underway.
• Keep up with all local road construction impacts at the Bozeman Streets Report Page.
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Memorandum
REPORT TO:Downtown Area Urban Renewal District Board
FROM:Ellie Staley, Executive Director Downtown Bozeman Partnership
SUBJECT:Monthly Finance Report
MEETING DATE:September 20, 2022
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discuss
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Ellie will present the monthly finance report.
UNRESOLVED ISSUES:None
ALTERNATIVES:Noner
FISCAL EFFECTS:None
Attachments:
URD Finance Report 9-22.pdf
Report compiled on: September 16, 2022
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Downtown URD September 2022 Finance Report
Downtown Urban Renewal District Finance Report
Category
Approved
FY2023 Budget FY2023 YTD recent activity
Income
Starting Cash Balance 4,263,910$ 4,263,910$ ** not finalized number
Income from TIF 335,000$
COB Interlocal Share 1,504,048$
Entitlement Share State of Montana 58,761$
Interest Income
Other Income
Total Income 6,161,719$ 4,263,910$
Expenses
OperationsDBP Management Fee 203,500$ 101,750$
Total Operations 203,500$ 101,750$
Infrastructure Improvements
Street Furniture and Park Maintenance 25,000$ 4,877$ $1267 christie elec
Streetscape--new purchases 25,000$ 1,699$ $328 flag poles
North Rouse Streetscape Project
FY Encumbered- Streetlamps (26 qty)
Phase 1 Construction: Conduit
Phase 2 Construction: Lamps
North Willson Streetscape Project 75,000$
Streetscape Assistance Grant Program 50,000$
Streetlamp Power Reconfiguration Project
Alley Improvements 200,000$
FY20 Encumbered
DBIP: Bozeman Creek Improvements 10,000$
DBIP: Wayfinding & Parking Signage 15,000$
Life-Safety Grant Program 30,000$
Fiber Infrastructure
Fiber-Broadband Infrastructure--Grants 10,000$
Intersection Cable Anchor Repairs 25,000$
DBA Event Stage
Parklet 50,000$ 1,538$ $1538 SS
Alternative Transportation Projects 50,000$
Workforce Housing Project- Fire Station One 1,600,000$
Total Improvements 2,165,000$ 8,114$
Planning
City Economic Development Specialist 35,500$
Technical Assistance Grants 50,000$
FY20 & FY21 Encumbered Funds
Residential Incentive Program 200,000$
DBIP: Transportation Planning 50,000$ 10,839$ $8689 SS
FY21 Encumbered- Part Two--Data, Analysis, Cost Est
DBIP: Alley Planning 50,000$ 3,140$ $165 groundprint
DBIP: Bozeman Creek Planning 10,000$
DBIP: Soroptomist Park Planning 25,000$
DBIP: Code Amendments 20,000$
DBIP: Design Guidelines 25,000$
DBIP: Downtown Infrastructure & Public Realm Plan 50,000$
DBIP: General Implementation 50,000$ 11,748$ $3950 SS-NBPP
DBIP: Employee Paid Parking Permit System 20,000$ $2548 us bank walkway
DBIP: Wayfinding Plan & Parking Signage 25,000$
Utility and Infrastructure Improvement 100,000$
Structured Parking Feasibility Analysis
Structured Parking Informal, Site Plan, Bids 1,250,000$ 6,913$ $5638 SS
Professional Services Term Contract 75,000$
Streetscape Preliminary Engineering 50,000$
Total Planning 2,085,500$ 32,640$
Parking Structure
Garage Bond Payment 335,000$
Total Parking Garage Payments 335,000$ -$
Total Expenses 4,789,000$ 142,504$
Balance 1,372,719$ 4,121,406$
$5250 prospera
economic profile
URD Finance Report 9-22
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