HomeMy WebLinkAbout22- Professional Services Agreement - Maddaus Water Management - Development of Landscape and Irrigation Design and Performance Standards for New DevelopmentDocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
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DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
Exhibit A: Landscape and Irrigation Design and Performance Standards Scope of Services
Page 1
Exhibit A: Landscape and Irrigation Performance and Design Standards
Scope of Services
LIST OF PROJECT TASKS
The project tasks (Scope of Services) that MWM intends to complete are outlined below up to the available
budget allocated for this project.
Task 1 – Policy Updates and Technical Analysis
MWM will collaborate with Bozeman staff to provide as-needed policy updates and technical analysis support
for Bozeman’s water-use efficiency programs and initiatives. The scope of work includes, but is not limited to:
Finalize updated technical water budget calculations & prepare reference documentation in the form
of a technical memorandum not to exceed 10 pages.
Draft Landscape Ordinance for City Code
o MWM will conduct further review and preparation on the development approval process
roadmap, as described more in the Technical Implementation. Assume that City staff will lead
the drafting and editing of the approval process flowchart graphic and list of steps for approval
through the City’s development process.
o City will provide, for MWM review, the current Code sections and an explanation of thresholds
to trigger compliance and offer any key considerations that need to be factored into MWM’s
editing code revisions.
o MWM will provide one round of edits for the draft code update. It is assumed that this is a
relatively minor code update that is intended to be inserted into the existing development
code. The revisions are envisioned to simply reference the threshold for compliance with the
ordinance and direct the City and applicant to comply with the approved Technical
Implementation Guide, as described below.
MWM may also offer considerations for future code revisions.
o After City staff including legal review, MWM will address one set of consolidated review
comments on the landscape code
o MWM to hold up to two virtual meetings with City staff to discuss the revision or identification
of ‘triggers’ for review processes and compliance inspections (e.g., number of housing units
triggers this level of compliance actions for approval).
MWM will work to prepare the draft of landscape code’s Technical Implementation Guide and provide
further review & comment
o MWM will prepare the outline for the Guide for City review and approval.
o MWM will work collaboratively with City staff to complete the outline sections based on the
budget available.
o MWM will then prepare three drafts total: (1) administrative draft for internal staff review; (2)
public review draft for stakeholder feedback; and (3) updated version intended as a final
document for inclusion in the Commission approval process. Additional revisions to the
document will be based on budget availability.
o Implementation guide not to exceed 40 pages
o One round of edits based on consolidated comments for each draft
o Assume one final electronic copy of the Implementation Guide
Stakeholder engagement process recommendations and assistance (up to 2 meetings)
o Meetings are assumed to be 2 hours each plus preparation and follow up.
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
Exhibit A: Landscape and Irrigation Design and Performance Standards Scope of Services
Page 2
o Process recommendations will include suggestions for how and when to pursue stakeholder
involvement throughout the process of this project which will be summarized in a one to two
page memorandum.
o Effort for this task is not to exceed the hours allocated for Lisa Maddaus’ support. Additional
support available based on budget.
Meetings and Public Hearings
o MWM will support bi-weekly project development meetings
Assumed to be one hour each plus preparation and follow up covering a 26 week
schedule (not to exceed 13 virtual meetings)
o MWM will provide Board/City Commission hearing assistance
Assume total of two meetings for commission/public hearings (one virtual, one in-
person)
Assume travel expenses for up to one in-person trip to attend the public hearing as
approved by City staff.
Task 2 – On-call Technical Assistance
Bozeman may desire additional support to assist with Water Use Efficiency (WUE) implementation. Based on
the budget available for this task effort, MWM may provide technical services on an as-needed basis related,
but not limited to, the following topics:
Planning and design assistance for WUE program implementation updates
DSS Model support
Review updates with 2023 city code update
Implementation guide update support
On-going stakeholder and Board/City Commission support
Assist city staff, management, internal or external stakeholders
Support public education and outreach efforts
Further technical analyses at staff direction
Deliverables
The following deliverables are planned:
Technical water budget and memorandum (not to exceed 10 pages)
Ordinance language
Technical Implementation guide (not to exceed 40 pages)
Summary notes that outline the stakeholder engagement process recommendations (1-2 pages)
SCHEDULE
The schedule for the project will be driven by Bozeman staff requests. This schedule will be organized with
additional input after the contract is received and will be adaptively managed based on Bozeman needs. It is
assumed this project will conclude by February 28, 2023.
COST ESTIMATE
This cost estimate for this project is $70,000. The project is to be completed on a time and materials basis with
approved travel expenses reimbursed at cost. Each task will be completed based on available budget. A
preliminary cost estimate is provided below. Given the analytical and iterative nature of the tasks, additional
budget may be requested at a future time to complete the collaborative effort on these tasks with Bozeman
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
Exhibit A: Landscape and Irrigation Design and Performance Standards Scope of Services
Page 3
staff assistance. MWM will invoice Bozeman monthly. MWM will not exceed the project budget without prior
written authorization from the City of Bozeman.
Table 1: Cost Estimate
Hours Cost Lisa Maddaus Michelle Maddaus Sierra Orr Hannah Braun Nicki Powell Lisa Maddaus Michelle Maddaus Sierra Orr Hannah Braun Nicki Powell Total Labor Task Name $295 $290 $165 $120 $120 1 Policy Updates and Technical
Analysis
1.1 Technical Water Budget and
Memorandum
8 2 20 10 5 $2,360 $580 $3,300 $1,200 $600 $8,040
1.2 Ordinance 32 4 20 - 8 $9,440 $1,160 $3,300 $0 $960 $14,860
1.3 Support City's Review Process &
Compliance Protocols
24 - 8 2 2 $7,080 $0
$7,080
1.4 Implementation Guide 24 4 32 8 16 $7,080 $1,160 $5,280 $960 $1,920 $16,400
1.5
Stakeholder Engagement
Assistance (2 meetings at 2 hours each
plus preparation and follow up)
12 2 8 2 2 $3,540 $580 $1,320 $240 $240 $5,920
1.6
Meetings and Public Hearings (bi-
weekly project development one hour
each covering 26 week schedule [13
meetings, 16 hours]; assume two
commission meetings/public hearings
prep and attendance [16 hours]
32 - 8 - 4 $9,440 $0 $1,320 $0 $480 $11,240
Subtotal 132 12 96 22 37 $38,940 $3,480 $14,520 $2,400 $4,200 $63,540
2 On-call Technical Assistance
2 Technical Assistance 8 20
$2,360 $0 $3,300 $0 $0 $5,660
Subtotal 8 - 20 - - $2,360 $0 $3,300 $0 $0 $5,660
Project Total Labor 140 12 116 22 37 $41,300 $3,480 $17,820 $2,400 $4,200 $69,200
Other Direct Costs* (travel cost
including flights)
$800
Project Total Budget
$70,000
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7
Exhibit A: Landscape and Irrigation Design and Performance Standards Scope of Services
Page 4
SUMMARY OF KEY STAFF AND 2022 RATE SCHEDULE
Michelle Maddaus will serve as Project Manager. Table 1 presents specific qualifications for all MWM personnel.
Staff biographies are available on the MWM web site at: http://www.maddauswater.com/team.html. Full
resumes are available upon request.
Table 2: MWM Personnel Qualifications and 2022 Rates
Person Position Service/Discipline Education/Degree Hourly
Rate
Lisa Maddaus,
P.E.
Project Manager, Senior
Engineer
Water Resource Planning
and Management, Water
Conservation Strategy
Development
M.S. Engineering $295
Michelle
Maddaus, P.E. Senior Engineer
Water Demand
Forecasting, Water
Conservation Planning
and Management
M.B.A.,
B.S. Engineering $290
Christopher
Matyas
Senior Software Engineer,
DSS Modeling Lead
Software for Water
Efficiency, Water
Resource Planning and
Management
B.S. Engineering $290
Tess
Kretschmann
Staff Engineer, DSS
Modeler
Water Resource Planning
and Management B.S. Engineering $200
Sierra Orr Senior Water Resources
Project Manager
Water Resource
Planning, Management
and Program Outreach
M.A. Leadership, B.A.
Communications and
History
$165
Hannah Braun Water Resources Analyst,
Demand Forecast Modeler
Water Resource Planning
and Management
B.A. Environmental
Studies $120
Nicki Powell Water Resources Analyst,
Demand Forecast Modeler
Water Resource Planning
and Management
B.S. Environmental
Studies, B.A. Biostatistics $120
DocuSign Envelope ID: 33500F25-C390-4396-8ACA-07EB83636AE7