HomeMy WebLinkAbout22- Amendment 4 - PSA with Sanderson Stewart - Construction Administration and Engineering Services for the Griffin Drive and Manley Road Street and Stormwater Improvement Project
Fourth Amendment to Professional Services Agreement for Griffin Drive Reconstruction Project
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FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
FOR Griffin Drive Reconstruction Project dated October 28, 2019 (the “Agreement”) is made
and entered into this _____ day of ____________, 2021, by and between the CITY OF
BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,”
Sanderson Stewart, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Scope of services, rate schedules, and budget for design services are outlined in
Attachment “Exhibit A - Scope of Services.”
2. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: 520197C2-9345-4B82-ACEB-72B213034A80
2223---August
Fourth Amendment to Professional Services Agreement for Griffin Drive Reconstruction Project
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IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA SANDERSON STEWART
By________________________________ By_____________________________
Jeff Mihelich, City Manager Print Name: Danielle Scharf, P.E.
Title: Principal
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: 520197C2-9345-4B82-ACEB-72B213034A80
Exhibit A – Scope of Services
Griffin Drive and Manley Road – Street and Stormwater Improvements
Bidding and Construction Contract Administration Amendment #1
08/2/22
This amendment consists of the additional out of scope coordination and redesign work along
with the construction contract administration time for the increase in contract time as part of
Change Order 2. A detailed scope of services for these tasks is outlined below.
Phase 1 – Construction/Contract Administration
This phase of the project consists of contract administration and construction observation tasks,
including the following:
· Additional construction observation and documentation (originally assumed
observation for 10 hours each day and a 180-calendar day additional construction
contract, but the contract time has been extended to 270 days)
· Additional Site Visits by Engineer due to extended contract time
· Additional time responding to Contractor RFI’s due to extended contract time
· Additional time needed to review and process pay estimates and work changes
Phase 2 – Additional Project Coordination & Re-design
The following tasks were associated with additional work that was not anticipated to be included
in the original scope of work for Bidding and Construction Contract Administration.
· Project Management
o In general, there was a significant amount of miscellaneous coordination
during construction that often required daily coordination with Sanderson Stewart
staff, CK May and the City of Bozeman, beyond what was originally anticipated.
Weekly meetings to address right-of-way and traffic control issues were also
required.
· Design Changes to East End
o Update design linework and grading for curb walk retaining walls in
front of Trailer Court and Engbretson properties
o Prepare new plan production sheets for retaining wall updates
o Prepare retaining wall details
o Update design linework and grading for North Rouse Avenue
o Prepare new plan production sheets for North Rouse Avenue
o Provide change in quantities between original and revised design
o Prepare Change Order 2
· Electrical Permit Submittal to Building Department
DocuSign Envelope ID: 520197C2-9345-4B82-ACEB-72B213034A80
· Phillips 66 Coordination and Approach Revisions
o Meetings with Phillips 66 to discuss approaches
o Prepared cost estimate of city improvements (concrete approaches,
storm structures, etc.) to the benefit of Phillips 66
o Running additional truck turning movements and preparation of
exhibits
· Lumen Coordination
o Add lumen utilities to cross sections to aid in timely relocation and
reduce construction delays
o Adjust Manley intersection linework and grading to avoid Lumen vault
o General email/phone call coordination and scheduling with Lumen
· Northwestern Energy (NWE) Power Pole Relocation Coordination
o Provided additional plan information to Bailey at NWE for pole
relocations
o General phone calls and emails to help stress the importance of NWE
getting relocations completed to keep the project on schedule
o Coordination on power pole location at North Rouse for changes to
design
o NWE service location coordination
· Exxon Coordination
o General coordination and emails with Mike McNally on approach
agreement
o Provide truck turning exhibit for temporary Exxon Evergreen approach
for approach agreement
· Daniel’s Meats Coordination and Re-Design
o Lower path in front of Daniel’s Meats to reduce fill slope distance
o Adjust ramp grades
o Adjust storm drain inlet location
· Median Width Changes
o Coordination with City on design change for median width and striping
reconfiguration
o Revise approach width and striping
o Send plans for review and coordinate with CK May
There were several other miscellaneous construction challenges that are considered part of the
original contract that are not included in this amendment, for example;
· Contaminated soil at Phillips 66
· Monitoring well coordination at Phillips 66
· Adjusting approach grades at Pacific Steel
· Managing coordination on hydrant depths
· Mark Norem topsoil concerns
DocuSign Envelope ID: 520197C2-9345-4B82-ACEB-72B213034A80
· Sidewalk revisions at Rouse Avenue
· Additional communication with NWE on traffic control
· Trailer court mailbox relocations
· Traffic reports
· Power/light pole conflict coordination and investigation
Fees and Billing Arrangements:
Phase Fee
1. Construction/Contract Administration $98,415.00
2. Additional Project Coordination & Re-design $37,530.00
Total $135,945.00
Sanderson Stewart will bill for its services on a time and materials basis with a not to exceed
amount of the original contract amount of $359,055.00 plus $135,945.00 for this amendment
totaling $495,000. Sanderson Stewart shall submit invoices to the Client for work accomplished
during each calendar month.
DocuSign Envelope ID: 520197C2-9345-4B82-ACEB-72B213034A80