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HomeMy WebLinkAboutRFP - Call for Art: Intersection ProjectPage 1 of 12 REQUEST FOR PROPOSALS (RFP) CALL FOR ART FOR INTERSECTION ASPHALT ART PROJECT CITY OF BOZEMAN Bozeman, MT City of Bozeman PO Box 1230 Bozeman, MT 59771-1230 July 2022 NOTICE IS HEREBY given that the City of Bozeman (City) is seeking proposals from artists to paint artistic designs within “bulbouts” at the intersections of Mendenhall/Black and Babcock/Black in downtown Bozeman. The purpose of the intersection art is to to create a more vibrant, inclusive, and welcoming experience for all folks in the Bozeman community. Copies of the Request for Proposals are available on the City’s website All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an email attachment to the RFP Recipient email address below. Respondents are advised that Recipient’s email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File sizes greater than 25MB in size may be uploaded to bzncloud.bozeman.net upon special arrangement of the Recipient; however, it is the respondent’s sole responsibility to ensure the file upload is completed, and that the Recipient is separately notified via email of same, prior to the given deadline. Deliver RFPs via email to the City Clerk by Friday, August 19th at 4pm MST. It is the sole responsibility of the proposing party to ensure that proposals are received prior to the closing time as late submittals will not be accepted and will be returned unopened. The email address for submission is: agenda@bozeman.net NON-DISCRIMINATION AND EQUAL PAY The City of Bozeman is an Equal Opportunity Employer. Discrimination in the performance of any agreement awarded under this RFQ on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all subcontracts. As such, each entity submitting under this notice shall include a provision wherein the submitting entity, or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and which also recognizes the eventual contract will contain a provision prohibiting discrimination as described above and that this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts. In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this project and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3- 104, MCA (the Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication and has read the material. Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk (406) 582-2321, agenda@bozeman.net. Questions relating to the RFP/Call for artists should be directed to: Dani Hess, Community Engagement Coordinator, 582-2274, dhess@bozeman.net DATED at Bozeman, Montana, this July, 20, 2022. Mike Maas City Clerk City of Bozeman For publication on: Sunday, July 24, 2022 Sunday, August 7, 2022 I. INTRODUCTION The City of Bozeman (Owner), is seeking proposals from artists to paint artistic designs within “bulbouts” at the intersections of Mendenhall/Black and Babcock/Black in downtown Bozeman. The purpose of the intersection art is to to create a more vibrant, inclusive, and welcoming experience for all folks in the Bozeman community. The Owner intends to enter into a contract with the selected firm that will include conceptual designs for review, a written implementation plan for coordinating the painting of the designs on the asphalt, materials list, and coordination of the painting effort on the day of installation over the course of a day during the first week of September. This RFP shall not commit the Owner to enter into an agreement, to pay any expenses incurred in preparation of any response to this request, or to procure or contract for any supplies, goods or services. The Owner reserves the right to accept or reject all responses received as a result of this RFP if it is in the Owner’s best interest to do so. This procurement is governed by the laws of the State of Montana and venue for all legal proceedings shall be in the 18th Judicial District Court, Gallatin County. By offering to perform services under this RFP, all Submitters agree to be bound by the laws of the State of Montana and of the Owner, including, but not limited to, applicable wage rates, payments, gross receipts taxes, building codes, equal opportunity employment practices, safety, non-discrimination, etc. II. INTERSECTION ASPHALT ART PROJECT – CALL FOR ART Project Overview The City of Bozeman, Gender Equality Montana, and the Downtown Bozeman Partnership are seeking artist proposals for the Downtown Bozeman Intersection Project. The project will feature welcoming and inclusive artistic designs painted on the asphalt at two intersections in Downtown Bozeman: Mendenhall/Black and Babcock/Black. The Intersections Project is a continuation of a 2020 crosswalk project to create a more vibrant, inclusive, and welcoming experience for all folks in the Bozeman community. Specifically, the 2020 project featured the traditional rainbow colors of red, orange, yellow, green, blue, and purple as well as black, brown, white, light blue and pink. The rainbow has long been associated with the affirmation of lesbian, gay, bisexual, transgender and queer (LGBTQ+) folks and communities. The inclusion of white, light blue and pink colors is meant to specifically acknowledge transgender and gender diverse folks, and the black and brown colors remind us of the intersections between race, sexuality, and gender and how these multiple systems of oppression work together. This project will elevate the 2020 pilot project by applying the art outside of the travel lanes and wheel paths of vehicles, increasing the longevity of the design. The art will be placed in the parking lane, creating “bulb-outs” to bring visibility to the pedestrian crossings. These bulb-outs can help increase yielding rates of drivers for pedestrians crossing, and is modeled off several successful traffic calming projects already completed in Bozeman. This project is an opportunity to bring this important message of safety, inclusivity, and belonging to downtown in a more permanent way. From a technical perspective, the project will add bright, traffic calming “bulb- outs" on what are otherwise busy, one-way streets adjacent to Main Street. See Appendix B. Goals • Create welcoming and attractive public art displays that symbolize our communities’ continued commitment to inclusivity and the value of the LGBTQ+ community. • Serve as colorful reminders of the progress made by the LGBTQ+ community, in addition to the many challenges and attacks the LGBTQ+ community continues to endure. • Provide an opportunity for local LGBTQ+ artists to visually express their connection to this community and/or what they hope for in Bozeman’s future. • Support and celebrate equality. • Use public art and innovative best practices in multimodal transportation design to improve the visibility and safety of pedestrian crossings in a high traffic, multimodal area. Location, Installation & Materials The intersections were selected based on high pedestrian volume. The Federal Building which houses our post office is adjacent to one intersection and our downtown transit station is adjacent to the second intersection. Additionally, our recent Downtown Bozeman Plan identifies Black Ave as an important north south bicycle and pedestrian corridor. Additionally, the intersecting streets Babcock Street and Mendenhall Street are two-lane, one-way streets. This type of street presents unique safety concerns for pedestrians and both locations have on street parking that obstructs visibility of pedestrians waiting to cross. Installation of the proposed asphalt art and bollards, creating curb extensions at these locations will draw additional attention to the crossings and provide a place for pedestrians to stand that will be more visible. These two intersections have recent private investment that enhances the public space. One location has a new landscaped area with a sit wall and the second has outdoor dining for an adjacent restaurant. The installation of art at these locations will build on those private investments in enhancing the public spaces. See attached aerial maps for reference. City of Bozeman will provide: • An artist stipend of up to $7,500 • Right of way permitting • Traffic control support during installation day • Sherwin Williams Duration Latex Paint, Primer, and Sealer mixed with slip resistant additive The selected artist(s) will provide the following in their proposal: 1. Artist bio: Tell us about yourself including your vision and body of work as an artist in 200 words or less. 2. Artist statement: Share why you are interested in this project in particular and include any past experience producing murals or installations in public spaces. 3. Conceptual designs for review and approval for the intersections that can be feasibly painted within one work day. 4. A written implementation plan for how the artist(s) will coordinate volunteer/assistant implementation of design including how many volunteers/assistants will be recruited and directed by the artist(s). 5. Materials list such as stencils created by the artist, tape, chalk and/or any other supplies the artist will provide to translate designs onto the asphalt to guide painting 6. Affirmation of Nondiscrimination (see Appendix A): Applicants must sign and complete the Affirmation of Nondiscrimination in Appendix A. Lack of completion and signature is cause for disqualification of applicant. Artists submitting proposals should familiarize themselves with other asphalt art projects and resources. Check out this guide for ideas and images to strengthen your proposal. Selection Criteria • Colors (5 points): It is required for the artist(s) to incorporate the colors used in our 2020 pilot project: red, orange, yellow, green, blue, and purple as well as black, brown, white, light blue and pink. • Theme (10 points): The overall design will highlight the message that everyone belongs in Bozeman and that we strive to create a community that is inclusive of and welcoming for people of all identities. • Technical feasibility and longevity (15 points): The design employs shapes, patterns, and colors that can feasibly be installed in one 8-hour time period and easily touched up by street maintenance crews as needed. The lifespan of the installation is expected to be roughly 5 years with touch-ups implemented by street maintenance crews from the City of Bozeman and Downtown Bozeman Partnership. • Implementation plan (15 points): The artist clearly outlines a schedule and plan for the installation day that specifies tasks, supplies needed, number of volunteers needed, and time estimates for each task. • Completeness of proposal (5 points): Artist’s proposal includes requirements 1-6 listed above Selection Process • The selection committee composed of representatives from the City of Bozeman, Downtown Bozeman Partnership, and Gender Equality Montana will select the final designs submitted by artists through this request for proposals. • Community input will be considered as a part of the art selection process. After initial review of designs by the selection committee, options will be shared publicly to allow residents and visitors to share their input on preferred designs. III. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS EVENT DATE/TIME Publication dates of RFP Thursday, July 21st Sunday, July 31st Deadline for receipt of proposals Friday, August 19th Evaluation of proposals August 19-24 Community engagement on proposals August 25-Sept 2 Painting designs on asphalt Sept 5-9th With the exception of the advertising dates and advertised due date, the City reserves the right to modify the above timeline. Deliver RFPs via email to the City Clerk (agenda@bozeman.net) by Friday, August 19th MST. It is the sole responsibility of the proposing party to ensure that proposals are received prior to the closing time as late submittals will not be accepted and will be returned unopened. All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an email attachment to the RFP Recipient email address agenda@bozeman.net. Respondents are advised that Recipient’s email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File sizes greater than 25MB in size may be uploaded to bzncloud.bozeman.net upon special arrangement of the Recipient; however, it is the respondent’s sole responsibility to ensure the file upload is completed, and that the Recipient is separately notified via email of same, prior to the given deadline. IV. AMENDMENTS TO SOLICITATION Any interpretation or correction of this request will be published on the City’s webpage. The deadline for questions related to this document is August 17th by 4pm V. CONTACT INFORMATION Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk, (406) 582-2321, agenda@bozeman.net Questions relating to scope of services should be directed to: Dani Hess, Community Engagement Coordinator, 582-2274, dhess@bozeman.net VI. FORM OF AGREEMENT The Artist will be required to enter into a contract with the City in substantially the same form as the city’s professional services agreement (PSA). City staff will work with the artist to complete the PSA. VII. CITY RESERVATION OF RIGHTS / LIABILITY WAIVER All proposals submitted in response to this RFP become the property of the City and public records and, as such, may be subject to public review. A SUBMISSION IN RESPONSE TO THIS REQUEST FOR QUALIFICATIONS CONFERS NO RIGHTS UPON ANY RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER WHATSOEVER. THE CITY RESERVES THE RIGHT TO MAKE NO AWARD AND TO SOLICIT ADDITIONAL REQUEST FOR QUALIFICATIONS AT A LATER DATE. A. This RFP may be canceled or any or all responses may be rejected in whole or in part, as specified herein, when it is in the best interests of the City. If the City cancels or revises this RFP, all Respondents who submitted will be notified using email. B. The City reserves the right to accept or reject any and all proposals; to add or delete items and/or quantities; to amend the RFP; to waive any minor irregularities, informalities, or failure to conform to the RFP; to extend the deadline for submitting proposals; to postpone award for up to 60 days; to award one or more contracts, by item or task, or groups of items or tasks, if so provided in the RFP and if multiple awards or phases are determined by the City to be in the public interest. C. The City of Bozeman reserves the right to reject the proposal of any person/firm who previously failed to perform properly to the satisfaction of the City of Bozeman, or complete on time agreements of similar nature, or to reject the proposal of any person/firm who is not in a position to perform such an agreement satisfactorily as determined by the City of Bozeman. D. The City of Bozeman reserves the right to determine the best qualified Contractor and negotiate a final scope of service and cost, negotiate a contract with another Contractor if an agreement cannot be reached with the first selected Contractor, or reject all proposals. E. The professional services contract between the City of Bozeman and the successful Contractor will incorporate the Contractor's scope of service and work schedule as part of the agreement (see Appendix B for form of professional services agreement. The professional services agreement presented to the Contractor may differ from this form as appropriate for the scope of services). F. This RFP does not commit the City to award a contract. The City assumes no liability or responsibility for costs incurred by firms in responding to this request for proposals or request for interviews, additional data, or other information with respect to the selection process, prior to the issuance of an agreement, contract or purchase order. The Contractor, by submitting a response to this RFP, waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. G. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises this RFP, all Contractors who submitted proposals will be notified using email. H. Projects under any contract are subject to the availability of funds. VIII. NONDISCRIMINATION AND EQUAL PAY POLICY The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate form provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, sexual preference, gender identity, or disability in fulfillment of a contract entered into for the services identified herein and that this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts it enters into in the fulfillment of the services identified herein. Failure to comply with this requirement shall be cause for the submittal to be deemed nonresponsive. In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this project and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication and has read the material. IX. MISCELLANEOUS A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or agent of the City shall affect or modify any term of this solicitation. Oral communications or any written/email communication between any person and City officer, employee or agent shall not be considered binding. B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent agreement, or any other contract entered into as a result of this solicitation, shall constitute, create, give rise to or otherwise be recognized as a partnership or formal business organization of any kind between or among the respondent and the City. C. Employment Restriction and Indemnity. No person who is an owner, officer, employee, contractor, or consultant of a respondent shall be an officer or employee of the City. No rights of the City’s retirement or personnel rules accrue to a respondent, its officers, employees, contractors, or consultants. Respondents shall have the responsibility of all salaries, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums appurtenant thereto concerning its officers, employees, contractors, and consultants. Each Respondent shall save and hold the City harmless with respect to any and all claims for payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums in any way related to each respondent’s officers, employees, contractors and consultants. D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with sensory impairments. For further information please contact the ADA Coordinator Mike Gray at 406-582-3232 or the City’s TTY line at 406-582-2301. E. Procurement. When discrepancies occur between words and figures in this solicitation, the words shall govern. No responsibility shall attach to a City employee for the premature opening of an RFP not properly addressed and identified in accordance with these documents. F. Governing Law. This solicitation and any disputes arising hereunder or under any future agreement shall be governed and construed and enforced in accordance with the laws of the State of Montana, without reference to principles of choice or conflicts of laws. X. ATTACHMENTS The following exhibits are incorporated in this RFP: Appendix A: Non-Discrimination Affirmation Appendix B: Template for bulbouts and aerial maps Appendix C: Professional Services Agreement template END OF RFP Attachment A NONDISCRIMINATION AND EQUAL PAY AFFIRMATION ____________________________________(name of entity submitting) hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all subcontracts. In addition, ____________________________________(name of entity submitting) hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and that it has visited the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication and has read the material. ______________________________________ Name and title of person authorized to sign on behalf of submitter Attachment B: Template for design concepts within bulbouts and aerial maps. Please provide pdf mockups of designs in your proposal. You may use the shapes below or provide your own sketches. Concepts for all patterns or designs must be included in this proposal. Artists should also refer to the aerial view of the intersections on the following pages to indicate where a given design or pattern will be installed.