The URL can be used to link to this page

Home My WebLink About2014_Windshield Survey Internship outline_expanded and refined 08.25.2014 To: Wendy Thomas, Director of Community Development Chris Saunders, Planning and Policy Manager _______________, Potential Intern From: Courtney Kramer, Historic Preservation Officer Date: August 26, 2014 Re: Cultural Resources reconnaissance survey internship Project Narrative and Reconnaissance Survey Design: The Department of Community Development seeks to gather information about potentially historic properties in Bozeman by completing a “reconnaissance survey” of properties over 45 years of age within the City of Bozeman. Under the direction of and with participation from the City’s Historic Preservation Officer, the reconnaissance survey will document a variety of residential, commercial, industrial and institutional structures and use the criteria to make a preliminary determination of each property’s eligibility for listing on the National Register of Historic Places (NRHP). The priority for properties evaluated in this reconnaissance survey will be: Properties located inside the Neighborhood Conservation Overlay District (NCOD), for which a survey does not exist (about 844 properties); Properties located inside the NCOD which were identified as “neutral,” or “intrusive” by the 1984 Montana Historical and Architectural Inventory (about 1,118 properties); Properties located inside a Historic District which were identified as “non-contributing” in the district’s nomination to the National Register of Historic Places (138 properties); All properties in the NCOD (3,106 properties); and, All properties in the City of Bozeman developed prior to 1970. Categories of information gathered in the survey will be: Property address. This is the physical address of the property as assigned by the City of Bozeman. Property geocode. This data means WHAT, and it comes from WHERE? A photograph of structures on the property, which visually represent the structures. Photographs will be taken by the surveyor in the field at the time of property survey, and will be captured with a device provided by the City and will include an annotation of which direction the camera is facing. A preliminary evaluation of architectural style. This information is related to the property’s design and architectural styling, which is an indication of the structure’s date of construction, historic context, historic significance and historic integrity. The data fields will use the categories outlined in A Field Guide to American Houses (2013 edition), written by Virginia Savage McAlester. Categories pertinent to this survey include: Italianate Octagon Second Empire Stick Queen Anne Shingle Richardsonian Romanesque Folk Victorian Colonial Revival Neoclassical Tudor Chateauesque Beaux Arts French Eclectic Italian Renaissance Mission Spanish Revival Monterey Pueblo Revival Prairie Craftsman Modernistic Minimal Traditional Ranch Split Level International Contemporary Shed Other 20th Century Modern 21st Century Modern A preliminary determination of the property’s historic integrity, as historic integrity is defined by the Secretary of the Interior. Categories pertinent to this information will be: Yes, which will mean the property conveys sufficient historic integrity for listing on the NRHP either individually or as a contributing element in a historic district No, which will mean the property does not convey sufficient historic integrity for listing on the NRHP. Maybe, which will indicate a temporary answer to the data field meaning that the surveyor needed assistance from the HPO to make a final determination. A preliminary determination of if the property is eligible to the NRHP, either individually or as part of a historic district nomination, as outlined in the Criteria for Eligibility and described by the National Park Service Bulletin 15 (link). Yes- Individual, which will mean the property is likely eligible for Individual listing on the NRHP. Yes- District, which will mean the property is likely eligible for listing on the NRHP as part of a historic district. Yes- both, which will mean the property is eligible for either Individual nomination or would contribute to a historic district nomination. No, which will mean the property is not likely to be eligible for listing on the NRHP. Method of gathering data: Data will be gathered by the intern in the field, using a City-provided tablet/ device. The device will be loaded with software which provides a baseline of information about a property’s address, geocode and date of construction (if known). The surveyor will verify the property’s address and geocode, fill out the necessary categories and take representative photographs of each structure on the property, as visible from the City sidewalk or Rights-of-Way. The surveyor will regularly transfer the information to a City Server and meet with the supervising HPO at least bi-monthly to verify findings. From the data recorded, the City will use the City’s Geographical Information Systems (GIS) interface to map surveyed properties and their determinations of each property’s eligibility to the NRHP. The completed project will: Provide information about the effectiveness of the Neighborhood Conservation Overlay District in stewarding listed and potentially eligible historic properties; and Create a data set from which to prioritize use of the community’s funding for cultural resource surveys; and, Identify highly significant cultural resources not included in the 1984 Montana Historical and Architectural Inventory. The priority of this reconnaissance survey will be to utilize City of Bozeman technology to gather data about properties developed during Bozeman’s Nationalization Phase (1930-1945) and Postwar Expansion Phase (1945-1970), as described in the 2008 update to Bozeman’s Historic and Architectural Context (link). The secondary priority will be to gather information about all properties in the NCOD, as well as re-evaluate properties in the established historic districts. Work Plan: The City of Bozeman intends that the data for this survey be compiled by December 1, 2014. The City’s HPO will analyze the data and make follow up recommendations to the Director of Community Development by January 1, 2015, for inclusion in the 2015-2016 City of Bozeman budget. Prior to beginning the work plan, the Surveyor will interview with the City’s HPO, pass a background check and complete all necessary paperwork. A work plan for the Fall of 2014 is as follows: Week 1, Sept. 2-6: Surveyor to read necessary materials and refresh familiarity with NRHP terms and criteria, City’s historic context and available resources. Surveyor to meet with HPO to complete necessary paperwork City to work on software and necessary technology City to outline the geographical boundary of the first target area for survey work. Week 2, Sept. 8-12: Surveyor to read necessary materials and refresh familiarity with NRHP terms and criteria, City’s historic context and available resources. City to finalize development of software and necessary technology. City to finalize the geographical boundary of the first target area for survey work. Week 3, Sept. 15-19: Surveyor continues to read necessary materials. Surveyor and HPO meet to discuss reading materials and define the first target area. Surveyor and HPO conduct site visits to first target area, field-tests City’s technology for gathering data on five properties. City to address any technological glitches in software or technology. Week 4, Sept. 22-26: Surveyor conducts field work and transfers raw data to City server as needed. HPO and surveyor review the week’s raw data and evaluate findings. Week 5, Sept. 29- Oct. 3: Surveyor conducts field work and transfers raw data to City server as needed. HPO and surveyor review the week’s raw data and evaluate findings. Week 6, Oct. 6-10: Surveyor conducts field work and transfers raw data to City server as needed. HPO and surveyor review the week’s raw data and evaluate findings. Week 7, Oct. 13-17: Surveyor conducts field work and transfers raw data to City server as needed HPO and surveyor review the week’s raw data and evaluate findings. Week 8, Oct. 20-24: Surveyor conducts field work and transfers raw data to City server as needed HPO and surveyor review the week’s raw data and evaluate findings. Week 9, Oct. 27-31: Surveyor conducts field work and transfers raw data to City server as needed HPO and surveyor review the week’s raw data and evaluate findings. Week 10, Nov. 3-7: Surveyor conducts field work and transfers raw data to City server as needed HPO and surveyor review the week’s raw data and evaluate findings. Week 11, Nov. 10-14: Surveyor conducts field work and transfers raw data to City server as needed HPO and surveyor review the week’s raw data and evaluate findings. Week 12, Nov. 17-21: (week of Thanksgiving, City offices closed Thursday and Friday) Flexible time in work plan for survey work Week 13, Nov. 24-27: Flexible time in work plan for survey work Surveyor meets with HPO to discuss survey results Week 15, Dec. 1-5: City’s HPO begins to evaluate data, discusses preliminary findings with manager and department director Week 16, Dec. 8-12: City’s HPO summarizes findings, drafts recommendation of follow up steps to department director for review by manager Week 17, Dec. 15-19: HPO’s manager reviews and edits HPO’s recommendation, HPO revises document, forwards to department director for consideration. Week 18, Dec. 22-26: (week of Christmas, City Offices Closed Dec. 25) Week 19, Dec. 29- Jan. 2: (week of New Year, City Offices Closed Jan. 1) This schedule allows for eight weeks of raw data collection (Sept. 22- November 14). The City estimates that six minutes should be sufficient to gather the data for each property and move down the street to the next property. Survey work will generally be geographically concentrated. That would enable a surveyor to gather data for 10 properties each hour. If the surveyor worked 10 hours per week, they could record 100 properties per week. With eight weeks in the survey period, they could survey 800 properties during the survey period. This is generally in line with the first survey priority, to gather information about properties for which a 1984 Inventory is “Missing.” The City’s HPO may work in tandem with the Surveyor to complete the project. Beginning in December, the City’s HPO will analyze the data and write a post- reconnaissance survey report, which will include the following information: An appendix of raw data gathered; An analysis of the survey’s methods and recommendations for modifying the survey’s design if necessary; An analysis of the data the survey gathered, which includes: Color coded maps showing the boundaries of the survey and the categories of properties found within the survey; Photographs and a short description and analysis of representative samples of properties recorded; and, An analysis of the raw data. Recommendation to the department director for next steps and the related draft scope of work. The HPO’s post-survey report will be provided to the Montana State Historic Preservation Office for review and comment. Suitable Candidates to Work as a Surveyor: Skills needed: Familiarity with process and eligibility requirements for listing a property on the National Register of Historic Places, including criteria A-D and the seven facets of historic integrity: Familiarity with Geographical Information Systems; Familiarity with Bozeman’s historic context and identified historic properties; Familiarity with architectural styles; and Ability to work independently and take initiative. Time commitment expected: The Department of Planning and Community Development needs to have this project completed by January 1, 2014. The Department anticipates a survey of between 2,000-3,000 properties, with the bulk of the fieldwork done in the months of September and October, and data processing in November and December. For students receiving credit from Montana State University for participating in the project, the expectation is three hours of work per week for each hour earned. So a student receiving three credit hours per semester would work 9 hours per week, for 16 weeks, for a total of 144 hours per semester. Deliverables: Workers will be asked to gather data and provide generalized findings in a verbal debrief to the project manager. Workers will not be asked to analyze data or make written recommendations to the Department of Community Development. Workers will not be asked to recommend historic district boundaries or otherwise analyze the overall meaning of the data gathered. Compensation: The Department of Community Development will fund a lump sum of XYZ Resources: National Register Bulletin 15: Eligibility Criteria http://www.nps.gov/nr/publications/bulletins/nrb15/ Bozeman Multiple Property Listing nomination (1987): http://www.preservebozeman.org/pdf/BozemanMPD.pdf Bozeman, Montana: A Historic and Architectural Context (2008): http://weblink.bozeman.net/WebLink8/DocView.aspx?id=35443&dbid=0 Virginia Savage McAlester, A Field Guide to American Houses (2008) Appendix A: Statistics for the 1984 Montana Historical and Architectural Inventory and Certificate of Appropriateness Applications Historic District # of contributing properties # of non-contributing properties Total # of properties # of contributing in NCOD but not in a historic district # of properties missing an Inventory # of properties in the NCOD identified as intrusive # of properties in the NCOD identified as neutral # of COA applications since 1991 # of COA applications since 2003 # COA applications requesting demo since 2003 # of properties demolished since 2003 # of contributing principal structure demos since 2003 Bon Ton 190 39 229 - - - 318 170 2 2 1 Cooper Park 222 42 264 - - - 297 194 1 1 1 Lindley Place 26 8 34 - - - 38 19 2 2 1 Main Street 49 15 64 - - - 186 98 2 2 1 Brewery 5 0 5 - - - 15 12 1 1 1 N. Tracy 21 8 29 - - - 34 20 0 0 0 S. Tracy 6 1 7 - - - 8 5 0 0 0 S. Tracy/ S. Black 78 15 93 - - - 126 85 5 4 5 NP/ Story Mill 50 10 60 - - - 0 0 0 0 0 Individual listed properties 51 0 51 - - - 17 12 1 1 1 NCOD 265 0 2,270 844 833 285 1,770 1086 N/A N/A N/A Totals: 963 138 3,106 43 844 833 285 2,809 1701 14 13 11 % of all properties in NCOD 31% 4% - 1% 27% 27% 9% N/A* N/A* .4% .4% .35% Acronyms COA: Certificate of Appropriateness NCOD: Neighborhood Conservation Overlay District HD: Historic District * Some properties have received multiple COAs Appendix B: Map of the Neighborhood Conservation Overlay District A link to this map is available here. Appendix C: Statistics on structures built before 1965 in Bozeman Number within City Limits Structures built before 1965 Percentage Number of 1965+ structures within the NCOD Number 1965+ structures outside the NCOD Residential structures 8223 2512 31% 1935 577 Commercial structures 1831 454 25% 361 93 These numbers are estimates based on Department of Revenue data. Therefore, some errors and limitations may exist. /