HomeMy WebLinkAbout22- Task Order EDD22-004 - Sanderson Stewart - Architectual and Engineering ServicesCity of Bozeman Urban Renewal District Term Contract
Task Order Number #EDD22-004
PROJECT: Fowler Avenue Housing Feasibility Study
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated June 7, 2022, between the City of Bozeman Economic
Development Department (EDD) and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order:
City: David Fine, Urban Renewal Program Manager Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order is detailed in the attached City of
Bozeman Urban Renewal District Scope of Work – Task Order Number EDD22-004. COMPENSATION: Sanderson Stewart will bill for its services on a fixed fee basis with a project total of $24,710.00. Sanderson Stewart shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each
monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a fixed fee basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart Jeff Mihelich, City Manager Danielle Scharf, Principal
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Economic Development Department
Scope of Work – Fowler Avenue Housing Feasibility Study
Task Order No. EDD22-004
6/7/22
Sanderson Stewart is pleased to provide this scope of work for the Fowler Avenue Housing
Feasibility Study. This scope includes professional service to evaluate the City owned property at
the southeast corner of Fowler Avenue and Oak Street as a potential housing development site.
Sanderson Stewart will lead a team with Groundprint and A&E Design to provide the services
detailed below. As requested by the City of Bozeman Economic Development Department (EDD),
the purpose of the study is to determine preliminary feasibility of housing on this site. Therefore,
this scope of work does not constitute formal design, nor does it assume a particular development
path or public process beyond this preliminary feasibility work.
Scope of Work:
Phase 1 – Project Management & Coordination
This phase of the project will include project initiation tasks, including scoping, and contract
preparation. Other project management tasks include the following:
• Coordination with Client and project team
• Kickoff meeting with EDD and design team
• Correspondence, phone calls and meetings throughout the duration of the project
• Weekly project status reports
• Monthly invoicing of project fees/expenses
Phase 2 – Property Context Analysis
This initial data-gathering phase will explore general development opportunities and constraints for
the subject site. Sanderson Stewart will provide relevant information from the Fowler Avenue
Connection project that is currently underway including topographic survey and watercourse
analysis. This phase will consider the following parameters:
• Land reserved for the transportation project
• Adopted growth policy and future land use designation
• Adjacent zoning, land uses, and densities
• Water, sewer and stormwater facilities and capacity
• Multimodal transportation connectivity
• Parks and open spaces, watercourses, and easements
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Phase 3 – Unified Development Code Review
This phase will examine options for initial zoning as prescribed by the Future Land Use Map in
consideration of the following elements:
• Form and intensity standards
• Block frontage requirements
• Parking calculations
• Transportation elements
• Subdivision regulations
• Parkland and open space allowances
• Impacts of potential upcoming code amendments recommended as part of recent
Affordable Housing Assessment work
Phase 4 – Feasibility Options
This phase will produce three (3) conceptual alternatives that will illustrate the layout of buildings,
infrastructure, and the supporting amenities. This task will include the following work:
• Plan-view urban design plans
• Massing models with basic façade renderings
• Photos of similar building types
Phase 5 – Recommended Next Steps
The team will synthesize all the work from the previous phases and recommend options for
advancing the project in the form of a “Roadmap” outlining plausible next steps.
Phase 6 – Project Deliverables
The following deliverables will be provided:
• A digital draft report including the plans, models, and renderings will be submitted to the
EDD for review
• The design team will attend two (2) work sessions with EDD staff to review iterations of the
draft report
• A digital final report will be submitted after all review comments are received and addressed
Fees and Billing Arrangements:
Sanderson Stewart will bill for its services on a fixed fee basis for a total of $24,710.00 as specified in
the fee table below. Sanderson Stewart shall submit invoices to the Client for work accomplished
during each calendar month. The amount of each monthly invoice shall be determined on the
“percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the
total work accomplished during the invoicing period.
As requested, Sanderson Stewart will invoice the EDD for the full contract amount prior to June 30,
2022.
DocuSign Envelope ID: E00FA1D5-174F-43B0-B05F-B34D6226E6CE
Phase Fee
1. Project Management and Coordination $ 3,600
2. Property Context Analysis $ 1,280
3. Unified Development Code Review $ 1,960
4. Concept Design Options $10,870
5. Recommended Next Steps $ 930
6. Project Deliverables $ 6,070
Total Fee $24,710
Project Schedule:
The project schedule will be discussed at the Kickoff meeting in Phase 1.
DocuSign Envelope ID: E00FA1D5-174F-43B0-B05F-B34D6226E6CE