HomeMy WebLinkAbout22- Task Order DTN22-003 - Sanderson Stewart - Architecture and Engineering ServicesCity of Bozeman Urban Renewal District Term Contract
Task Order Number #DTN22-003
PROJECT: Downtown Parklet Program Assessment
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services.
This Task Order is dated June 7, 2022, between the City of Bozeman Downtown Urban
Renewal District (URD) and Sanderson Stewart (Contractor).
The following representatives have been designated for the work performed under this Task Order:
URD: Ellie Staley, Downtown URD Director
Contractor: Danielle Scharf, Sanderson Stewart
SCOPE OF WORK: The scope for this task order is detailed in the attached City of
Bozeman Urban Renewal District Scope of Work – Task Order Number DTN22-003.
COMPENSATION: Sanderson Stewart will bill for its services on a fixed fee basis for a total of $ 7,690.00. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall
be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties
have executed this Task Order:
City of Bozeman Sanderson Stewart
Jeff Mihelich, City Manager
Downtown URD
Danielle Scharf, Principal
Ellie Staley, Director
DocuSign Envelope ID: E00FA1D5-174F-43B0-B05F-B34D6226E6CE
Downtown Urban Renewal District
Scope of Work – Downtown Parklet Program Assessment
Task Order No. DTN22-003
6/7/22
Sanderson Stewart is pleased to provide this scope of work for the Downtown Bozeman Parklet
Program Assessment. This scope includes an overview of the basic components of a
comprehensive program to guide the utilization of parklets as strategic extensions of the sidewalks in
Bozeman’s downtown urban renewal district.
Scope of Work:
Phase 1 – Project Management & Coordination
This phase of the project will include project initiation and planning tasks, including scoping,
contract preparation, and kick-off meetings with the Downtown Bozeman Partnership. Other
project management tasks include the following:
•Coordination with Client and project team
•Correspondence, phone calls and meetings throughout the duration of the project
•Weekly project status reports
•Monthly invoicing of project fees/expenses
•Internal coordination and quality control reviews of analysis and deliverables
Phase 2 – Research, References, & Definitions
Sanderson Stewart will begin by researching best practices relating to parklets and summarizing key
components that will be the foundation for a parklet program. This phase will consist of the
following tasks:
•Review of national and local parklet programs
•Summary of most common and successful program components
•Identification of parklet typologies
•Definition of associated terminology
Phase 3 – Ownership & Management Options
This phase will identify the various ownership and management options of parklet programs
commonly used in peer communities that would be viable options for Downtown Bozeman. The
following topics will be presented in this phase:
•Compare private versus institutional ownership
•Explore management and maintenance options
•Identify financial models for program cost recovery
•Consider general location parameters
DocuSign Envelope ID: E00FA1D5-174F-43B0-B05F-B34D6226E6CE
Phase 4 – Regulatory Considerations & Constraints
This phase will identify and review the existing regulations that would apply to establishing a
management program and installing parklets. The following tasks will be included:
•Review applicable state regulations impacting parklet programming and uses from the State
of Montana Department of Transportation, Department of Revenue, and Department of
Justice
•Review applicable local regulations impacting parklet programming and uses from City of
Bozeman Community Development and Public Works Departments
Phase 5 – Recommendations & Next Steps
Sanderson Stewart will synthesize all the work from the previous phases and recommend the basic
components of a parklet program based on the desired purposes established by the Downtown
Urban Renewal District. The following tasks will be included:
•Recommendations will be provided regarding parklet typologies, ownership, management,
and maintenance.
•Next steps will be recommended for program implementation
Phase 6 – Deliverables
The following deliverables will be provided:
•A digital draft report will be submitted for review to the Downtown Bozeman Partnership
•Sanderson Stewart will attend one (1) Downtown Bozeman Partnership meeting to present
and discuss the draft report
•A digital final report will be submitted after all review comments are received and addressed
Fees and Billing Arrangements:
Phase Fee
1.Project Management and Coordination $1,020
2.Research, References, & Definitions $1,020
3.Ownership & Management Options $2,040
4.Regulatory Considerations & Constraints $1,360
5.Recommendations & Next Steps $ 680
6. Deliverables $1,570
Total Fee $7,690
DocuSign Envelope ID: E00FA1D5-174F-43B0-B05F-B34D6226E6CE
Sanderson Stewart will bill for its services on a fixed fee basis for a total of $ 7,690 as specified in
the fee table above. Sanderson Stewart shall submit invoices to the Client for work accomplished
during each calendar month. The amount of each monthly invoice shall be determined on the
“percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the
total work accomplished during the invoicing period.
Project Schedule:
The anticipated schedule for this project will be to deliver the draft report within 60 days of notice
to proceed. Coordination with the various agencies and peer communities may delay this schedule.
DocuSign Envelope ID: E00FA1D5-174F-43B0-B05F-B34D6226E6CE