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Home My WebLink About06-15-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order Please click the link below to join the webinar: https://us02web.zoom.us/j/84791893231 Or One tap mobile : US: +16699006833,,84791893231# or +12532158782,,84791893231# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 847 9189 3231 B.Disclosures C.Changes to the Agenda D.Public Service Announcements E.Approval of Minutes E.1 Approval of May 2022 Minutes (Cope) F.Consent G.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. H.Special Presentation I.Action Items J.FYI/Discussion J.1 Update on Board Vacancies/Terms Expiring(Cope) J.2 Economic Development Director's June Report(Cope) J.3 June Finance Report(Cope) THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BDBIDB AGENDA Wednesday, June 15, 2022 1 K.Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00 Citizen Advisory Board meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 406-582- 2301). In order for this Board to receive all relevant public comment in time for thismeeting, please submit via the Commission Comment Page or by emailing agenda@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Approval of May 2022 Minutes MEETING DATE:June 15, 2022 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Approval of the May 2022 meeting m UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:None. Attachments: BID Minutes 5-22.pdf Report compiled on: June 8, 2022 3 Downtown Business Improvement District Board Meeting Minutes May 18, 2022 Attending: Jolee Barry, Eric Bowman, Emily Cope, Terry Cunningham, Ileana Indreland, Erik Nelson, Susan Neubauer, Ellie Staley, Eric Sutherland Absent: - Minutes ACTION: Erik Nelson moved to approve the April minutes as presented. Eric Sutherland seconded the motion. All voted in favor. Public Comment None. Discussion Items FY23 Budget Emily presented the proposed budget for FY23 with a total assessment of $220,000 which would set the assessment rate to an estimated $0.025533 per taxable dollar value. The increased assessment amount covers increased staffing costs, flower program expenses, and increased insurance costs for the maintenance vehicles. The draft budget allotted $20,000 for Outreach Bozeman Program and new program funding. The board asked for further information from HRDC about Outreach Bozeman and the split costs between the partners. The total amount to be allocated to each item will be discussed at a future meeting. ACTION: Ileana Indreland moved to approve the FY23 budget as presented. Erik Nelson seconded the motion. All voted in favor. Economic Development Director’s Report Emily provided an update on the maintenance programs leading into the summer season. The board discussed some topics around electric scooters. The board asked for staff to send out contact information for Bird scooters if there are any business or property owners who have scooters poorly parked by their business. Further information was also requested if the sidewalks downtown were able to be geofenced and if any research had been done on a bike share. Meeting was adjourned at 1:00 pm 4 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Update on Board Vacancies/Terms Expiring MEETING DATE:June 15, 2022 AGENDA ITEM TYPE:Administration RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND: The City of Bozeman has applications available (deadline June 17th) for the BID board positions listed below: Bozeman Downtown Business Improvement District 1 At-large position Term expiring June 30, 2024 2 At-large positions Terms expiring June 30, 2025 1 At-large position Term expiring June 30, 2026 Two positions expired in 2021 and those board members have been serving in "holdover status", one position expiring this year and a vacant position are 5 available. Emily will provide an update on this and answer any questions. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Report compiled on: June 8, 2022 6 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Economic Development Director's June Report MEETING DATE:June 15, 2022 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly report of general program updates and updates to topic relating to downtown UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 6-22.pdf Report compiled on: June 9, 2022 7 Economic Development Director’s Report Business Improvement District Board June 2022 DBP Updates • Cache Perdue is our new Program Director, first day of employment June 13th. Leadership Bozeman • Emily may submit application for Leadership Bozeman. The meeting times fall during the BID Board meeting times- discuss alternative options for meeting times/days. BID/URD Budget Presentations • June 14th City Commission Meeting Downtown Structured Parking Update The URD Term Contract Team has developed 3-D renderings of the County Courthouse and Health Department sites to present to the interested County Administration. Ellie/Emily will be able to provide updates as available. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one Thursday-Sunday flower watering and part-time garage maintenance employee (Trish), and a Monday-Wednesday flower watering employee (Annika). We are currently hiring for a part-time weekend maintenance employee. Employee training for flower watering was completed on June 8th. Flower baskets are scheduled to be installed the week of June 13th. Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2823 257 2883 262 +60 Recycling Emptied 638 58 700 64 +62 Graffiti Removed 408 37 232 21 -176 Building Projects • US Bank Building (104 East Main)—Development project underway, to be restored to original façade. A vinyl wrap on the construction walkway will be installed soon to highlight the project and show photos of the building’s history. • Village Downtown 92 condos are under construction on the other lot to the South of the existing Lofts building. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Construction underway. 8 New Businesses • Shotgun Floral—in Main Street Market—Now Open! • The Sidecar (coworking space) –544 E Main- formerly Heeb’s – Now Open! • AC Hotel & Benchmark Rooftop Restaurant- 110 N Tracy- Now Open! • ALLOY- 18 S Willson- formerly Hattie Rex- Now Open! • On the Rise Bakery—33 S Willson- formerly Faber’s Bakery- Now Open! • Backcountry.com Storefront - 137 East Babcock—formerly Gallatin Laundry—scheduled to open end of June 2022 • Los Jarochos—Lark Food Truck —Now Open! • Onyx Tile—29 W Main—formerly Cactus Records • 27 East Main—formerly Crossroads—renovation underway to be redeveloped as a steak house • TBD – 34 N Bozeman- formerly Pakeezah • Shred Monk Brewery—121 W Main – formerly Union Hall—opening Summer 2022 Upcoming DBA Events • Music on Main- 6-week series will take place Thursdays, July 7-August 11, from 6:30-8:30pm 9 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope- Economic Development Director- Downtown Bozeman Partnership SUBJECT:June Finance Report MEETING DATE:June 15, 2022 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Finance Report 6-7-22.pdf Report compiled on: June 7, 2022 10 Downtown BID June 2022 Finance Report APPROVED Y-T-D FY2022 FY2022Income BID Assessment 185,000$ 185,000.00$ BID Assessment--residual Contract Income 20,000$ 20,000.00$ Interest Income 100$ 87.93$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,500$ 12,600.00$ Christmas Light Sponsorships 3,500$ 3,900.47$ Streetlamp Banners 10,000$ 12,204.56$ Total Income 229,100$ 233,792.96$ Expenses Management Fee 58,750$ 58,750.00$ Total Expenses 58,750$ 58,750.00$ Payroll Expenses Maintenance Staff 45,000$ 34,670.00$ Taxes 3,950$ 4,208.57$ Work Comp 2,700$ 1,427.32$ Maintenance Staff--Garage 13,000$ 18,080.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 66,600$ 58,385.89$ Programs New Program 15,000$ Downtown Bozeman Association (DBA) Support 26,150$ 26,150.00$ Christmas Lights 2,000$ 1,991.70$ Christmas Light Spider Repair 1,500$ 12,628.30$ Christmas Lights Storage 1,400$ 1,464.00$ New Banners 3,000$ 2,750.00$ Flower Expenses 25,000$ 22,259.64$ Flower Water 250$ 139.40$ Tree Purchases 2,000$ Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,500 $ 3,076.41 Garbage Bags $ 2,625 $ 1,899.86 Graffiti Supplies 1,125$ 1,086.50$ Graffiti Contracted Removal 4,500$ 3,624.00$ Mule Service & Fuel 1,500$ 1,531.36$ Truck Service & Fuel 2,200$ 887.22$ Truck-Mule Insurance 3,850$ 5,395.00$ Program Contingency 1,000$ 416.36$ Total Program Expenses 99,100$ 87,799.75$ Other Expenses Total BID Expenses 224,450$ 204,935.64$ NET ASSESSMENT INCOME 4,650$ 28,857.32$ Capital Expenses 2022 Kawasaki Mule & Accessories 15,871.61$ Checking Account Balance 112,632.85$ Certificate of Deposit Balance -$ 31,881.81$ Total Cash On Hand Total 144,514.66$ 11