HomeMy WebLinkAbout05-18-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order
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B.Disclosures
C.Changes to the Agenda
D.Public Service Announcements
E.Approval of Minutes
E.1 Approval of April 2022 Minutes(Cope)
F.Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
G.Action Items
G.1 Vote to Approve the Downtown Business Improvement District Work Plan and Budget
FY23(Cope)
H.FYI/Discussion
H.1 Economic Development Director's May Report (Cope)
H.2 May Finance Report (Cope)
I.Adjournment
THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA
BDBIDB AGENDA
Wednesday, May 18, 2022
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For more information please contact Emily Cope, Bozeman Downtown Partnership,
emily@downtownbozeman.org
This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director- Downtown Bozeman
Partnership
SUBJECT:Approval of April 2022 Minutes
MEETING DATE:May 18, 2022
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Approval of April 2022 Meeting Minutes.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID Minutes 4-22.pdf
Report compiled on: May 11, 2022
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Downtown Business Improvement District
Board Meeting Minutes
April 27, 2022
Attending: Jolee Barry, Eric Bowman, Emily Cope, Ileana Indreland, Erik Nelson, Susan Neubauer, Ellie Staley, Eric Sutherland
Absent: -
Minutes
ACTION: Jolee Barry moved to approve the March minutes as presented. Eric Sutherland seconded the motion.
All voted in favor.
Public Comment
None.
Discussion Items
FY23 Draft Budget Emily presented the draft budget for FY23 with a total assessment of $220,000 which would set the assessment rate to an estimated $0.025533 per taxable dollar value. The increased assessment amount covers increased staffing costs, flower program expenses, and increased
insurance costs for the maintenance vehicles. The draft budget also allotted $10,000 for both
Outreach Bozeman Program and new program funding. The board asked if the draft budget reflected correct increases for inflation. Ellie stated that she is finalizing the Downtown Bozeman Partnership’s budget and will work with Emily to adjust the DBP Management Fee as needed before presenting the final budget.
The board held a discussion on potential new programs for the next year. Seasonal sidewalk cleaning was discussed at length and suggestions were given of how to best split the costs with property/business owners or how to efficiently sign-up properties who need the sidewalk cleaning more than others. The board directed staff to present implementation ideas of this
program at a future meeting. Public Art Opportunities had interest behind it and the board
suggested to look to a community organization that is already working on this initiative and may need funding sources. District marketing, data collection and wireless internet were discussed. The board stated that these programs may not be the most beneficial programs to support the BID’s mission.
Economic Development Director’s Report Ellie provided updates on the paid parking program for downtown. COB staff compiled and released the summary and transcripts of the parking engagement sessions and can be found online on Engage Bozeman.
Meeting was adjourned at 1:00 pm
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director- Downtown Bozeman
Partnership
SUBJECT:Vote to Approve the Downtown Business Improvement District Work Plan
and Budget FY23
MEETING DATE:May 18, 2022
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Vote to Approve the Downtown Business Improvement District Work Plan
and Budget FY23 as presented.
Consider the motion:
"Having considered the staff recommended budget, board discussion, and
public comments and all materials presented, I move to approved the Fiscal
Year 2023 Work Plan and Budget as submitted in the packet materials."
STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant
Downtown, Midtown, and other commercial districts and neighborhood
centers – including higher densities and intensification of use in these key
areas.
BACKGROUND:The board reviewed draft budgets and held discussions at the March and
April board meetings.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As per board recommendations.
FISCAL EFFECTS:The proposed budget will set the recommended assessment rate for Fiscal
Year 2023.
Attachments:
FY2023 BID Work Plan.pdf
BID Assessment Budget and Assessment Rates FY2023 DRAFT
v3.pdf
Downtown Bozeman Partnership Outreach 2022
Proposal.pdf
Report compiled on: May 11, 2022
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Downtown Business Improvement District
FY2023 BID Work Plan and Budget
BID Mission Statement
The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration and
partnership with local government, business owners, residents and citizens strive to create a shared vision and
voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short-
term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the
long-term preservation and vitality of the city’s underlying economic, cultural, social and environmental assets
and the BID will work together to keep our downtown a safe, beautiful and vibrant place.
BID Assessment Programs
The following programs are funded by the special assessments collected from property owners within
the Business Improvement District. The BID assessment for FY2023 will be $220,000. The BID will also
receive approximately $50,350 in additional revenue from sponsorships and maintenance contracts.
Downtown Bozeman Partnership ($63,000)
The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the
administration of the Downtown Partnership office located at 222 East Main Street.
Downtown Bozeman Association ($27,000)
The BID contributes to the DBA to support its events, staff and marketing efforts to promote
downtown. The DBA hosts events downtown that include Art Walks, Christmas Stroll, Music on
Main, Crazy Days, Cruisin’ on Main Car Show, Restaurant Week and more.
New Program/Outreach Bozeman ($20,000)
The new program could be sidewalk pressure washing, public art project or another as needs
arise for the district. HRDC utilizes a street outreach team approach to reach individuals and
families experiencing homelessness. Since the beginning of the DBP Street Outreach program,
HRDC has increased staff, capacity, resources and trainings to
better serve, not just the downtown business community, but
the entirety of Bozeman.
Summer Flowers ($30,000)
The BID purchases, installs and maintains (which includes
watering 7 days a week) 300+ hanging baskets of Super-
Petunias. In summer of 2022, 40+ additional hanging baskets
will be placed on Babcock and Mendenhall. These flower
baskets are hung throughout downtown from June through
September on the historic lamp posts.
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Holiday Lighting ($5,500)
The BID installs the following holiday lighting downtown: 1)
lighted garland on each historic lamp post along Main
Street; 2) lights on the large conifer trees in Soroptomist
Park; 3) garland wreaths at the Rouse, Church, Wallace,
and Grand intersections; and 4) the infamous holiday
“spider” decoration above four downtown intersections.
Maintenance Program ($92,575)
The BID hires two full-time maintenance employees in addition
to two part-time maintenance employees for the summer
months. Primary tasks performed by the BID maintenance staff
includes garbage collection, flower watering, tree watering,
Soroptomist Park upkeep, installation of the light pole banners,
maintenance of pedestrian benches, graffiti removal, and
limited snow removal. The BID maintenance staff removed over
4,200 bags of garbage and recycling during the past year from
over 100 receptacles.
Graffiti Removal Program ($5,750)
The BID comprehensive graffiti removal program is
in its third year of operation. Since 2009, this
program has removed 4,000 graffiti tags. The BID
maintenance staff removes tags from public
property and works with property owners to clean
private buildings of graffiti. The BID will continue to
actively remove new tags as quickly as possible
considering immediate removal has proven to be
the most effective deterrent.
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Downtown Banners ($3,000)
The BID purchases, installs and maintains the downtown light
pole banners. Seasonally the BID installs banners for MSU,
Bozeman Farmers Market, Bridger Bowl, Big Sky Resort, Sweet
Pea, SLAM, BYEP, Bozeman Health, Bridgercare, Greater
Yellowstone Coalition and more.
Tree Replacement ($2,000)
The BID replaces trees that have died in the
downtown district. In coordination with the City
Forestry Division, dead trees are removed and then
replaced by a local nursery. Smaller newly planted
trees are susceptible due to physical damage and
insufficient water. The BID replaces between two and
six trees a year.
Downtown Marketing ($2,500)
The BID contributes to the general marketing of downtown Bozeman. These funds are made
available to the Downtown Partnership which places advertisements in ten to twelve local,
regional and state-wide publications.
Vehicle Maintenance ($9,750)
The BID owns and maintains a maintenance truck and two mules/ATVs.
Maintenance Supplies ($6,375)
The BID purchases a wide variety of maintenance supplies for various programs, including trash
bags.
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APPROVED PROPOSED FY23 BUDGET
FY2022 FY2023
% change
vs FY22
Income
BID Assessment 185,000$ 220,000$ 19%
BID Assessment--residual
Contract Income 17,500$ 24,000$ 37%
Interest Income 100$ 100$ 0%
Mobile Vending Fees 2,000$ 1,750$ -13%
Flower Sponsorships 8,500$ 9,000$ 6%
Christmas Light Sponsorships 3,500$ 3,500$ 0%
Streetlamp Banners 10,000$ 12,000$ 20%
Total Income 226,600$ 270,350$ 19%
Expenses
Management Fee 58,750$ 63,000$ 7%
Total Expenses 58,750$ 63,000$ 7%
Payroll Expenses
Maintenance Staff 45,000$ 60,000$ 33%
Taxes 3,950$ 4,825$ 22%
Work Comp 2,700$ 3,300$ 22%
Maintenance Staff--Garage 13,000$ 22,500$ 73%
Taxes 975$ 975$ 0%
Work Comp 975$ 975$ 0%
Total Payroll Expenses 66,600$ 92,575$ 39%
Programs
Outreach Bozeman/New Program 15,000$ 20,000$ 33%
Downtown Bozeman Association (DBA) Support 26,150$ 27,000$ 3%
Christmas Lights 2,000$ 2,000$ 0%
Christmas Light Spider Repair 1,500$ 2,000$ 33%
Christmas Lights Storage 1,400$ 1,500$ 7%
New Banners 3,000$ 3,000$ 0%
Flower Expenses 25,000$ 30,000$ 20%
Flower Water 250$ 300$ 20%
Tree Purchases 2,000$ 2,000$ 0%
Marketing 2,500$ 2,500$ 0%
Maintenance Supplies 3,500$ 3,750$ 7%
Garbage Bags 2,625$ 2,625$ 0%
Graffiti Supplies 1,125$ 1,250$ 11%
Graffiti Contracted Removal 4,500$ 4,500$ 0%
Mule Service & Fuel 1,500$ 1,750$ 17%
Truck Service & Fuel 2,200$ 2,500$ 14%
Vehicle Insurance 3,850$ 5,500$ 43%
Program Contingency 1,000$ 1,000$ 0%
Total Program Expenses 99,100$ 113,175$ 14%
Total BID Expenses 224,450$ 268,750$ 20%
NET ASSESSMENT INCOME 2,150$ 1,600$
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ACTUAL ESTIMATED ESTIMATED ESTIMATED
FY2022 FY2023 FY2023 FY2023
Assessment Total 185,000.00$ 220,000.00$ 225,000.00$ 230,000.00$
Assessment Rate 0.022330$ 0.025533$ 0.026113$ 0.026694$
Total Taxable
Value of BID
District % increase YOY
Assessment
Rate History
FY-2023 Estimated $ 8,616,270.00 4%
FY22 $ 8,284,875.00 22%$0.022330
FY21 6,776,948.00$ 7%$0.025823
FY20 6,317,056.00$ 38%$0.019946
FY19 4,567,534.00$ 9%$0.027586
FY18 4,204,204.00$ $0.029970
Notes:
Resolution 5140- The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021-2030).
BID FY2023 ASSESSMENT RATE
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Proposal Summary: Street Outreach (Downtown Bozeman Partnership, Year Two)
Timeline: July 1, 2022 - June 30, 2023
Approach: HRDC utilizes a street outreach team approach to reach individuals and families
experiencing homelessness. Since the beginning of the DBP Street Outreach program, HRDC has
increased staff, capacity, resources and trainings to better serve, not just the downtown business
community, but the entirety of Bozeman. HRDC now has three street outreach team members plus a
behavioral health specialist from CHP to conduct street outreach and connect those experiencing
homelessness with resources to get them back on the path to self-sufficiency. Staff are trained in
housing navigation, SOAR (a program designed to increase access to SSI/SSDI for eligible adults and
children who are experiencing homelessness or are at risk of homelessness), as well as de-escalation
and case management techniques.
Street Outreach Activities: Specific to downtown Bozeman,HRDC is proposing spending 75% of
client outreach time visiting with individuals physically located in the downtown area with the
remaining 25% of time focused on follow up activities resulting from outreach efforts. The goal will
be to utilize a housing first approach while connecting persons to existing services such as the
Warming Center and HRDC housing counseling. Downtown Bozeman Partnership funds will be a
vital resource for serving customers who “fall through the cracks” and find themselves ineligible for
other government housing support. The approach will tie into our community’s coordinated entry
delivery system, building a collaboration between community partners responding to homelessness
and providing a holistic approach to service delivery.
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Business Relations Activities:Approximately 50%of downtown business outreach will be spent
talking to the business community to understand current conditions and garner common goals and
values. The remaining 50% of time will be spent conducting beneficial “deescalation” trainings for
downtown employers and employees, preparing resources for business use and tracking outreach
needs and responses.
Outreach Year One Results:Year one of street outreach was a success in the midst of a housing crisis
that has been compounded by an epidemic and further erosion of the mental health safety net. While
the number of individuals experiencing homelessness has increased in our community so have the
ways in which HRDC attempts to prevent, divert and address homelessness. Our goal of working to
ensure that a person’s experience of homelessness is rare, brief and one-time remains. Some highlights
of the outreach work this year include:
Downtown Bozeman Business Outreach Results:
●10 hours of outreach to local businesses with BPD Resource Officer
●12 hours of crisis de-escalation training for 10 local businesses, 3 total trainings
Client Outreach Results:
●Total served: 142
●Veterans: 17
●Chronically Homeless: 43
●Youth under the age of 25: 11
●Male: 93
●Female: 42
●No single gender: 3
●BIPOC: 19 (10 = american indian, alaska native, or indigenous)
●Hispanic/Latino = 20
●Domestic Violence history = 16
●Primary residence is a place not meant for human habitation (outside, vehicle, RV, camper) =
92
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Feedback from businesses who participated in the deescalation training was overwhelmingly positive.
HRDC intends to continue offering trainings on a regular basis in year two. HRDC also has a
commitment from the Bozeman Police Department to continue our outreach partnership which
included response and interventions as well as GIS mapping to identify high need areas. HRDC will
also continue to incorporate best practices to build on the success of outreach year one. This includes
capacity building in street outreach, business relations and outcome monitoring to ensure a continued
effective partnership.
Projected Budget:
Street Outreach (Salary and Fringe)$10,000
Business Relations (Salary and Fringe)$10,000
Total:$20,000
HRDC is immensely proud of our burgeoning relationship with the Downtown Bozeman Partnership
and we look forward to another successful year of training for our vital downtown businesses while
filling a critical need for our neighbors experiencing homelessness. Needs for homelessness outreach
have increased significantly over the past year and we realize this is a larger request than in 2021.
Please feel free to contact us with any questions you may have.
Brian Guyer - Housing Director
Jenna Huey - Emergency Shelter Services Manager
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director- Downtown Bozeman
Partnership
SUBJECT:Economic Development Director's May Report
MEETING DATE:May 18, 2022
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discussion.
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will present the monthly report of general program updates and
updates to topic relating to downtown.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID EDD Report 5-22.pdf
Report compiled on: May 12, 2022
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Economic Development Director’s Report
Business Improvement District Board
May 2022
Downtown Paid Parking Update
City Staff hosted five Community Engagement Sessions on Paid Parking in Downtown Bozeman. Below
is the follow-up email we received on these sessions including the summary report, attached. We will
continue to update all of you and our downtown stakeholders and businesses on next steps and
timeline regarding this issue. City Staff will return to the City Commission in the coming weeks with
another work session.
“We had five different sessions with 67 participants across the meetings. The sessions provided
us an excellent opportunity to gather feedback from a variety of downtown stakeholders.
Feedback provided in the sessions has already yielded progress in downtown parking
management. We are currently conducting research to create an employee permit program for
downtown because of concerns raised in these sessions. You will see some more information
about that in the coming weeks. You will find the summary for the sessions attached to this
email. In the appendix, we have attached the anonymized notes from each session as well. The
summary can also be found on our Engage Bozeman page. Feel free to share the summary with
anyone who is interested. “
City is working with Walker Consultants to model an employee parking permit program for people who
work in Downtown Bozeman. There is a survey live now until May 31st for downtown employees to
participate and provide input. As of May 9th there was over 320 survey responses. The DBP is assisting
in pushing the survey out through social media, weekly newsletters, and email blasts to DBA members
and property owners.
Downtown Structured Parking Update
The URD Term Contract Team has developed 3-D renderings of the County Courthouse and Health Department
sites to present to the interested County Administration. Ellie/Emily will be able to provide updates as available.
Maintenance Program Update
Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance
employee and one part-time garage maintenance employee (Trish). Flower watering staff hiring has begun for
employees to start by end of May/ early June.
Six new trash cans and four new recycling cans have been delivered and will be placed throughout downtown in
the coming weeks. Self-watering baskets will be installed on existing light poles on Mendenhall and Babcock in
summer 2022. Fifty DTNBZN streetlamp banners were purchased (STAY in color orange). The new mule has been
wrapped with DTNBZN branded vinyl.
Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the
corresponding stats from last year (FY21).
FY2021 Y-T-D FY2022 Y-T-D
Total Avg/mnth Total Avg/mnth Difference
Trash Emptied 2549 255 2676 268 +127
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Recycling Emptied 575 58 664 66 +89
Graffiti Removed 395 40 209 21 -186
Building Projects
• US Bank Building (104 East Main)—Development project underway, to be restored to original façade
• Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved
(Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building.
• East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and
final site plan approved.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
infrastructure. Construction underway.
New Businesses
• Shotgun Floral—in Main Street Market—Opening June 3
• The Sidecar (coworking space) –544 E Main- formerly Heeb’s – Now Open!
• AC Hotel & Benchmark Rooftop Restaurant- 110 N Tracy- Now Open!
• ALLOY- 18 S Willson- formerly Hattie Rex- Opening soon!
• On the Rise Bakery—33 S Willson- formerly Faber’s Bakery- Opening May 31
• Backcountry.com Storefront - 137 East Babcock—formerly Gallatin Laundry—scheduled to open end of
May 2022
• Los Jarochos—Lark Food Truck —Opening Summer 2022
• Onyx Tile—29 W Main—formerly Cactus Records
• 27 East Main—formerly Crossroads—renovation underway to be redeveloped as a steak house
• TBD – 34 N Bozeman- formerly Pakeezah
• Shred Monk Brewery—121 W Main – formerly Union Hall—opening Summer 2022
Upcoming DBA Events
• Downtown Breakfast- June 2 at 7:30am at the Baxter. Everyone welcome!
• Art Walks- June 10th from 6-8pm
• Music on Main- 6-week series will take place Thursdays, July 7-August 11, from 6:30-8:30pm
DBP Updates
Makai-Lynn’s last day with the DBP is June 3rd. The Program Director job is posted and open until May 23.
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Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director- Downtown Bozeman
Partnership
SUBJECT:May Finance Report
MEETING DATE:May 18, 2022
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discussion
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Emily will present the monthly finance report.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID Finance Report 5-12-22.pdf
Report compiled on: May 12, 2022
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Downtown BID April 2022 Finance Report
APPROVED Y-T-D
FY2022 FY2022Income
BID Assessment 185,000$ 185,000.00$
BID Assessment--residual
Contract Income 17,500$ 17,500.00$
Interest Income 100$ 87.93$
Mobile Vending Fees 2,000$
Flower Sponsorships 8,500$ 7,300.00$
Christmas Light Sponsorships 3,500$ 3,900.47$
Streetlamp Banners 10,000$ 12,204.96$
Total Income 226,600$ 225,993.36$
Expenses
Management Fee 58,750$ 58,750.00$
Total Expenses 58,750$ 58,750.00$
Payroll Expenses
Maintenance Staff 45,000$ 31,080.00$
Taxes 3,950$ 3,810.71$
Work Comp 2,700$ 1,243.23$
Maintenance Staff--Garage 13,000$ 16,640.00$
Taxes 975$
Work Comp 975$
Total Payroll Expenses 66,600$ 52,773.94$
Programs
New Program 15,000$
Downtown Bozeman Association (DBA) Support 26,150$ 26,150.00$
Christmas Lights 2,000$ 1,991.70$
Christmas Light Spider Repair 1,500$ 12,628.30$
Christmas Lights Storage 1,400$ 1,464.00$
New Banners 3,000$ 2,600.00$
Flower Expenses 25,000$ 22,259.64$
Flower Water 250$ 139.40$
Tree Purchases 2,000$
Marketing 2,500$ 2,500.00$
Maintenance Supplies $ 3,500 $ 2,461.67
Garbage Bags $ 2,625 $ 1,819.88
Graffiti Supplies 1,125$ 1,033.56$
Graffiti Contracted Removal 4,500$ 3,624.00$
Mule Service & Fuel 1,500$ 1,225.38$
Truck Service & Fuel 2,200$ 823.22$
Truck-Mule Insurance 3,850$ 5,395.00$
Program Contingency 1,000$ 285.26$
Total Program Expenses 99,100$ 86,401.01$
Other Expenses
Total BID Expenses 224,450$ 197,924.95$
NET ASSESSMENT INCOME 2,150$ 28,068.41$
Capital Expenses
2022 Kawasaki Mule & Accessories 15,871.61$
Checking Account Balance 109,187.72$
Certificate of Deposit Balance -$ 31,881.81$
Total Cash On Hand Total 141,069.53$
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