HomeMy WebLinkAbout22- Amendment 1 - PSA with the Downtown Improvement District - Garage Cleaning Services
First Amendment to Professional Services Agreement for Garage Cleaning Services
FY 2022 – FY 2023
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FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
garage cleaning services dated July 27, 2021 (the “Agreement”) is made and entered into this 10th
day of May, 2022, by and between the CITY OF BOZEMAN, MONTANA, a self governing
municipal corporation organized and existing under its Charter and the laws of the State of
Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230,
Bozeman, MT 59771, hereinafter referred to as “City,” and DOWNTOWN BOZEMAN
BUSINESS IMPROVEMENT DISTRICT, with a physical and mailing address of 222 East
Main Street #302, Bozeman, MT, 59715, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Not To Exceed. Due to increasing costs of supplies and labor, the not to exceed provision
at the end of the scope of work shall be increased by $2,500 to $20,000 for FY22.
2. Scope of Work. Appendix A has been updated and it attached with responsibilities of the
contractor and pricing of the contract through the end of FY 23.
3. Term/Effective Date. This amended agreement is effective upon adoption and will expire
on the 30th day of June 2023, unless earlier terminated in accordance with the agreement.
4. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: B72B3E8F-3B67-485A-ADC5-EEAB448CB7A1
First Amendment to Professional Services Agreement for Garage Cleaning Services
FY 2022 – FY 2023
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IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA DOWNTOW BOZEMAN BUSINESS
IMPROVEMENT DISTRICT
By________________________________ By_____________________________
Jeff Mihelich, City Manager Emily Cope, Economic Development
Director
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: B72B3E8F-3B67-485A-ADC5-EEAB448CB7A1
First Amendment to Professional Services Agreement for Garage Cleaning Services
FY 2022 – FY 2023
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APPENDIX A
BRIDGER PARK GARAGE CLEANING SCOPE OF SERVICES AND FEES FOR
THE REMAINDER OF FY2022 AND FY 23
(EXCLUDES PUBLIC RESTROOMS AND BUS STOP WAITING AREA)
The Bozeman Parking Division (BPD), at its option, may review the techniques
employed by the Contractor, and require alternative methods if determined necessary. All
tools and equipment used by the Contractor will be regularly cleaned and maintained in
good operating condition and kept in an orderly fashion if stored on site.
The Bozeman Parking Division will be responsible for providing any notice of
deficiency in a timely manner to Contractor. Contractor will be expected to respond to the
notice of deficiency as soon as possible. In the event a dispute arises between what is
expected by the BPD and what is expected by the Contractor, representatives of both
entities shall meet to resolve the issue. In instances where an acceptable resolution cannot
be attained, the BPD's position shall prevail.
BPD requires that any Contractor-acquired chemicals or products stored in the
building being serviced under this contract maintain materials safety data sheets on site at
all times. All work required under these specifications shall be in compliance with and meet
industry standards. Product manufacturers' instructions shall be followed, and only the
proper product will be used for the task.
The Contractor will notify the BPD of any maintenance or safety related issues
beyond the scope of the contract. Such things as burned out lamps, vandalism, broken
entry/exit gates or arms, plumbing related problems or leaks, safety hazards, and any other
building related problems that Contractor observes or becomes aware of.
The work frequencies shown are minimum criteria. Additional work in some areas
may be required in order to maintain the general agreed upon standards.
WEEKLY
1. Emptying and cleaning Waste Receptables: Empty the main waste receptacles and
deposit bags in collection containers (i.e. dumpsters) provided for that purpose. All waste
receptacles will be lined with trash bags. Receptacles will be kept free of deposits, dirt
streaks, and odors.
DocuSign Envelope ID: B72B3E8F-3B67-485A-ADC5-EEAB448CB7A1
First Amendment to Professional Services Agreement for Garage Cleaning Services
FY 2022 – FY 2023
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2. Stairwell and Landing Floors, Walls, Doors, Rails, and Handles: Inspect these
areas weekly, and clean when necessary to remove small or spotted areas of dirt, grease
stains, or other marks. Care will be taken to perform spot cleaning without damage to
surface finish and to provide an overall uniform appearance substantially free of cleaning
marks.
3. Sweeping: Sweet all stairwells and landing areas and deposit debris in trash
receptacles. Care must be taken to ensure that all floor areas are cleaned and that the dirt is
simply not transfe1Ted to comers. Any items moved to accommodate these processes will be
returned to their original locations.
4. Windows/Glass surfaces and Ledges/Sills: All glass surfaces (doors and
windows- both interior and exterior) and the ledges/Sills in stairwells will be inspected weekly
and dusted or spot cleaned, as necessary.
5. Elevators: Wipe down all walls (including interior and exterior of door), rails and
buttons; and sweep/mop floor. Contractor shall notify BPD if any elevator appears to not be
functioning properly, or if Contractors notices anything unusual about elevator condition.
Contractor will clean light panels if dirty or return them to the property location if removed and
present.
6. Entryway and Vestibules: Remove all trash and other debris for a minimum of 10 feet
from around all exterior entryway doors, and drive lane entrances and exits, in order to minimize
the amount of material tracked into the building. The Contractor will not be responsible for the
removal of snow or ice.
7. Graffiti: Remove all graffiti in stairwells, or on garage walls, signs or fixtures using
provided products. If graffiti is not removable using products provided, or needs to be painted
over, Contracts will notify BPD with specifics including location.
8. Low Dusting: Includes surfaces less than six feet from the floor, which may include,
but may not be limited to, ledges, support braces, windowsills, doors, stair rails, and base boards.
A satisfactory or acceptable dusted surface is free of all dust, dust streaks, lint, cobwebs, dirt, or
oily streaks. The dust must be removed completely, not scattered around.
9. Ash Trays/Receptacles: Empty all ash trays/receptacles on a weekly basis or more
often as needed. Spot cleaning may also be required to keep receptacles clean.
10. Lights: Notify BPD if overhead lighting (including stairwells) is noticeably dimmed
or does not appear to be functioning properly, if bulbs/fixtures are burned out, or if light panel
DocuSign Envelope ID: B72B3E8F-3B67-485A-ADC5-EEAB448CB7A1
First Amendment to Professional Services Agreement for Garage Cleaning Services
FY 2022 – FY 2023
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covers (elevators) are missing. Contractor will not be responsible for changing of bulbs or
fixtures.
11. Other: Contractor will notify BPD of any and all safety issues observed, or reported
to them, in or around the garage.
MONTHLY
1. General parking areas/ramp: Walk all levels of the garage in addition to stairwells,
including the basement level, and remove all loose papers, bottles, cigarette butts, and other trash
visible and reasonably accessible, depositing such in trash receptacles. Contractor is expected to
look between vehicles and in all open areas of garage.
2. Dusting Ventilation Equipment: All accessible portions of unit grills, diffusers, fans
and vents will be dusted or vacuumed. If the grills cannot be cleaned by dusting or vacuuming,
they shall be removed and/or washed.
The Contractor will invoice the Parking Services Division quarterly in FY23 for Six
Thousand Dollars and Zero Cents ($6,000.00). The Parking Services Division agrees to pay said
amount upon receipt of each quarterly invoice. The annual total value of the contract shall not
exceed $24,000.00.
DocuSign Envelope ID: B72B3E8F-3B67-485A-ADC5-EEAB448CB7A1