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Home My WebLink About04-27-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order - 12:00 pm Downtown BID Meeting-Wednesday, April 20 Please click the link below to join the webinar: https://us02web.zoom.us/j/88903688835 Or One tap mobile : US: +12532158782,,88903688835# or +13462487799,,88903688835# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 889 0368 8835 B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approval of March 2022 Minutes(Cope) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.FYI/Discussion F.1 Review FY2023 Draft Budget (Cope) F.2 Economic Development Director's Report(Cope) G.Adjournment THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BDBIDB AGENDA Wednesday, April 27, 2022 For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00 Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 1 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director SUBJECT:Approval of March 2022 Minutes MEETING DATE:April 27, 2022 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Approval of minutes from the March 2022 BID Board Meeting. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Minutes 3-22.pdf Report compiled on: April 19, 2022 2 Downtown Business Improvement District Board Meeting Minutes March 23, 2022 Attending: Jolee Barry, Eric Bowman, Emily Cope, Terry Cunningham, Ileana Indreland, Erik Nelson, Ellie Staley, Eric Sutherland Absent: Susan Neubauer Minutes ACTION: Erik Nelson moved to approve the February minutes as presented. Eric Bowman seconded the motion. All voted in favor. Public Comment None. Discussion Items FY23 Draft Budget Emily presented the draft budget for FY23 with a total assessment of $210,000 which would set the assessment rate to an estimated $0.024372 per taxable dollar value. The increased assessment amount covers increased staffing costs, flower program expenses, and increased insurance costs for the maintenance vehicles. The board stated they would like to revisit potential new programs at the next board meeting. Fire Station One- URD Funding Request Update Ellie provided an update that at the March 22 City Commission Meeting, the Commissioners voted unanimously in support of Ordinance 2106, a Provisional Adoption Approving a Project in the Downtown Urban Renewal District as an Urban Renewal Project; Making Findings with Respect Thereto and Approving the Use of Tax Increment Revenues or Tax Increment Revenue Bonds to Reimburse Eligible Costs Thereof. This approval includes the 1.6 million in URD funds to be reimbursed to the developer as a convent of the fire station sale with the following deliverables: to provide at least 50 for-sale units, all units would have long-term, deed restricted affordability for households making 120% AMI or less. It was also approved to add an amendment to the ordinance to restrict short-term rentals as an option for the potential unit owners. The developer will have a 45-day due diligence timeline to review their development plans and accept or decline the proposed buy/sell with the covenants outlined above. March Finance Report Emily presented the March 2022 finance report. 3 Economic Development Director’s Report Emily presented the March EDD Report. Ellie provided an update on the latest structured parking site selection, stating that the preferred site is the county’s land near the courthouse. Ellie provided an update of the dates left available for sign up for the paid parking engagement session over the next couple weeks. The board asked for additional spots/days to be made available, city staff open a fifth session and additional spaces in existing sessions. Meeting was adjourned at 1:00 pm 4 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director - Downtown Bozeman Partnership SUBJECT:Review FY2023 Draft Budget MEETING DATE:April 27, 2022 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:This is a draft budget for FY23 for the Downtown Business Improvement District. At the May board meeting the final work plan and budget will be presented for final recommendation to the City Commission. If the board chooses to include funding for a new program, a list of potential new program ideas are attached for consideration. UNRESOLVED ISSUES:N/A ALTERNATIVES:At the recommendation of the Board. FISCAL EFFECTS:N/A Attachments: BID Assessment Budget and Assessment Rates FY2023 DRAFT v2.pdf FY2023 BID New Program Idea List.pdf Report compiled on: April 18, 2022 5 APPROVED YEAR END PROJECTION DRAFT VERSION 1 FY2022 FY2022 FY2023 % change vs FY22 Income BID Assessment 185,000$ 185,000$ 220,000$ 19% BID Assessment--residual Contract Income 17,500$ 20,000$ 24,000$ 37% Interest Income 100$ 100$ 100$ 0% Mobile Vending Fees 2,000$ 1,750$ 1,750$ -13% Flower Sponsorships 8,500$ 9,500$ 8,500$ 0% Christmas Light Sponsorships 3,500$ 3,900$ 3,500$ 0% Streetlamp Banners 10,000$ 11,804$ 12,000$ 20% Total Income 226,600$ 232,054$ 269,850$ 19% Expenses Management Fee 58,750$ 58,750$ 62,275$ 6% Total Expenses 58,750$ 58,750$ 62,275$ 6% Payroll Expenses Maintenance Staff 45,000$ 42,000$ 60,000$ 33% Taxes 3,950$ 3,950$ 4,825$ 22% Work Comp 2,700$ 2,700$ 3,300$ 22% Maintenance Staff--Garage 13,000$ 20,000$ 22,500$ 73% Taxes 975$ 1,050$ 1,095$ 12% Work Comp 975$ 1,050$ 1,095$ 12% Total Payroll Expenses 66,600$ 70,750$ 92,815$ 39% Programs New Program 15,000$ -$ 10,000$ -33% Outreach Bozeman 10,000$ Downtown Bozeman Association (DBA) Support 26,150$ 26,150$ 27,000$ 3% Christmas Lights 2,000$ 1,992$ 2,000$ 0% Christmas Light Spider Repair 1,500$ 152$ 2,000$ 33% Christmas Lights Storage 1,400$ 1,464$ 1,500$ 7% New Banners 3,000$ 2,700$ 3,000$ 0% Flower Expenses 25,000$ 22,260$ 30,000$ 20% Flower Water 250$ 250$ 300$ 20% Tree Purchases 2,000$ 2,000$ 2,000$ 0% Marketing 2,500$ 2,500$ 2,500$ 0% Maintenance Supplies 3,500$ 3,500$ 3,750$ 7% Garbage Bags 2,625$ 2,625$ 2,625$ 0% Graffiti Supplies 1,125$ 1,125$ 1,250$ 11% Graffiti Contracted Removal 4,500$ 3,500$ 4,500$ 0% Mule Service & Fuel 1,500$ 1,500$ 1,750$ 17% Truck Service & Fuel 2,200$ 2,000$ 2,500$ 14% Vehicle Insurance 3,850$ 5,300$ 5,500$ 43% Program Contingency 1,000$ 500$ 1,000$ 0% Total Program Expenses 99,100$ 79,518$ 113,175$ 14% Total BID Expenses 224,450$ 209,018$ 268,265$ 20% NET ASSESSMENT INCOME 2,150$ 23,036$ 1,585$ 6 ACTUAL ESTIMATED ESTIMATED ESTIMATED FY2022 FY2023 FY2023 FY2023 Assessment Total 185,000.00$ 210,000.00$ 215,000.00$ 220,000.00$ Assessment Rate 0.022330$ 0.024372$ 0.024953$ 0.025533$ Total Taxable Value of BID District % increase YOY Assessment Rate History FY-2023 Estimated $ 8,616,270.00 4% FY22 $ 8,284,875.00 22%$0.022330 FY21 6,776,948.00$ 7%$0.025823 FY20 6,317,056.00$ 38%$0.019946 FY19 4,567,534.00$ 9%$0.027586 FY18 4,204,204.00$ $0.029970 Notes: Resolution 5140- The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021-2030). BID FY2023 ASSESSMENT RATE SCENARIOS 7 BID Potential New Programs CPTED (Crime Prevention Through Environmental Design) Program • CPTED is a crime prevention technique that decreases opportunities for inappropriate or abnormal use and increases the chances that other users will see inappropriate activity. CPTED goes beyond traditional security methods by naturally integrating security measures into the built environment. • Model program after Downtown Billings o https://downtownbillings.com/downtown-invests-in-smart-design-safer-space-program-to-increase-public-safety/ o Grant Program: https://downtownbillings.com/wp-content/uploads/CPTED- application-2.pdf • Initial costs to cover CPTED training certification, program development to follow o Funding request of $1,275 was approved in fall of 2020 to attend the CPTED training in Billings, but did not attend due to rise in COVID cases. Public Art Opportunities • Work with City of Bozeman, Northwestern Energy, business and property owners to identify opportunities for public art (vinyl wraps on dumpsters, public utilities, buildings, etc.) Seasonal Sidewalk Cleaning Services-Pilot $11,000-19,000 • Determine how to administer o only Main or all streets o on-call/as-needed or on regular schedule o logistics of water supply o additional equipment (hot-water pressure washer) o require additional staff o contract the service with 3rd party  $2,750 per block  $11,000 Willson-Rouse  $19,000 Grand-Wallace • Develop fee structure o BID to fund 100% o BID to fund 50% + adjacent businesses pay 50% Robust District Marketing- $5,000-15,000+ • Increased funding for formal PR plan to promote downtown within Bozeman and region (Gallatin Valley, Livingston, Helena, Gardiner, West Yellowstone) o Leverage BID funding with DBA and DBP into one coordinate PR/marketing plan 8 Business data & property information collection- $5,000-16,000 • Data collection and reporting to inform/support business attraction and retention  mySidewalk State of Downtown Dashboard • $5000 annually  Vehicle, pedestrian, bicycle counts • Eco-Counter technology and services o $9,000 6-month tech rental + data services o $10,800 tech purchase + data services  Customer base demographics ($0…DBP surveys)  Annual sales/revenue ($0…DBP surveys) • Property information services ($0…DBP research & surveys)  Value/Assessment/Taxation Analysis  Lease rate data and trending  “for sale” & “for lease” listing service District wide wireless internet $28,000+ setup/capital expenses, $750-1,150 monthly • South 3rd to Church, Mendenhall to Babcock o Estimated cost for design, installation and document of system: $10,000 o Estimated cost of equipment: $18,000 o Estimated monthly cost of internet service, management fee, maintenance plan: $750 (500mbps)-1,150 (1,000 Mbps) • Could start with X number of blocks and expand further out Other ideas? 9 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:April 27, 2022 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Economic Development Director will provide updates for the maintenance program and other downtown related business and projects. UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: BID EDD Report 4-22.pdf Report compiled on: April 20, 2022 10 Economic Development Director’s Report Business Improvement District Board April 2022 Downtown Paid Parking Update Five paid parking work sessions were held between March 23 and April 4. Extensive notes were taken at those meetings and will be drafted into a report and presented to us, the attendees and city commission in the next two weeks. We have great notes from those sessions that we will combine with the packet of information from the city and will get it out to all downtown boards and stakeholders with a timeline for what to expect next. Ellie to provide any updates as available. Downtown Structured Parking Update The URD Term Contract Team is developing 3-D renderings of the County Courthouse site to present to the interested County Administration. During discussions with the County, it was requested to look at the feasibility of the Health Department site as alternative option. The Term Contract Team has added a feasibility and initial site analysis for the Health Department site to their task order. All this information will be presented to us and COB Economic Development staff on April 22. Ellie to provide any updates as available. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). Flower watering staff hiring will begin in April for employees to start by end of May/ early June. The contracts will be broken out into a 4 day/week waterer and a 3 day/week waterer. Six new trash cans and four new recycling cans have been delivered and will be placed throughout downtown in the coming weeks. Self-watering baskets will be installed on existing light poles on Mendenhall and Babcock in summer 2022. Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2352 261 2512 279 +160 Recycling Emptied 530 59 612 68 +82 Graffiti Removed 372 41 185 21 -187 Building Projects • US Bank Building (104 East Main)—Development project underway, to be restored to original façade • Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved (Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Now open! • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Construction underway. 11 New Businesses • The Sidecar (coworking space) –544 E Main- formerly Heeb’s – Opening May 1 • Backcountry.com Storefront - 137 East Babcock—formerly Gallatin Laundry—scheduled to open end of May 2022 • Montana Shirt Co.—127 E Main—formerly A Banks Gallery—Now Open! • Los Jarochos—Lark Food Truck —Opening Summer 2022 • Onyx Tile—29 W Main—formerly Cactus Records • 27 East Main—formerly Crossroads—renovation underway to be redeveloped as a steak house • TBD – 34 N Bozeman- formerly Pakeezah • Shred Monk Brewery—121 W Main – formerly Union Hall—opening Spring 2022 Upcoming DBA Events • Restaurant Week- April 25-May 1 • Downtown Breakfast- June 2 at 7:30am at the Baxter. Everyone welcome! • Art Walks- June 10th from 6-8pm • Music on Main- 6-week series will take place Thursdays, July 7-August 11, from 6:30-8:30pm 12