HomeMy WebLinkAbout22- Task Order 3 - Walker Consultants - Employee Parking Program Plan for Downtown Parking
m:\proposal\cmpltpro\studies\government\2022 city of bozeman\city of bozeman task 3 epp proposal_updated.docx
March 29, 2022
Mike Veselik
Economic Development Program Manager, Parking
City of Bozeman
121 N. Rouse Avenue
Bozeman, MT 59715
Re: Task Order Number 3. Employee Parking Program Plan for Downtown Parking
Bozeman, Montana
Dear Mr. Veselik:
Walker Consultants is pleased to submit this proposal for professional parking services to the City of Bozeman.
Based on feedback the City has received from stakeholders through recent community engagement efforts
facilitated by City Staff, downtown businesses and employees have identified a need for an expanded permit
program that equitably addresses the needs of the area’s various users. The task outlined in this proposal
includes developing an Employee Parking Program intended to serve the various users of the B-3 District.
SCOPE OF SERVICES
Item 1. Project Management
This task consists of coordination and meetings with the City and internal coordination and efforts. This task
includes three virtual meetings with the core project team (City of Bozeman staff and lead Walker team
members).
Deliverable: Project schedule
No on-site meetings or site visits are identified for Item 1.
Item 2: Online Questionnaire
Walker will deliver and host an online questionnaire for City staff to promote through its community
engagement channels. The questionnaire is proposed to include skip logic to collect reported parking behaviors
and perceptions based on the type of user – business owner, employee, and others. Data collected through the
online questionnaire will be designed to cross tabulate with data collected in August 2021 and inform analysis of
employee parking behaviors to be further used in Item 3.
10375 Park Meadows Drive, Suite 425
Lone Tree, CO 80124
303.694.6622
walkerconsultants.com
DocuSign Envelope ID: B491E7BE-DE0F-486C-AF9F-F5D748E47183
City of Bozeman Task 3
March 29, 2022
Page 2
Based on the feedback received through the online questionnaire, Walker will work with City staff during a
virtual work session to establish goals for the Employee Parking Program. These goals will be used as the metric
through which prospective strategies and recommendations will be vetted.
Deliverable: Online questionnaire questions and hosting; and one virtual work session for goal development. It is
intended that the online questionnaire will be shared ahead of the virtual work sessions for these results to be
available during that meeting.
The results and data points collected in Item 2 will be incorporated into Item 4.
Item 3. Data Analysis and Best Practice Evaluation
Using the parking utilization data collected in August 2021 cross-tabulated with reported parking behaviors from
Item 2, Walker will extrapolate employee parking behaviors to obtain a general idea of impacts to the existing
public parking system. Walker will also collect a series of best practices for the downtown employee parking
program from other communities addressing similar issues. These practices, along with existing strategies for
downtown employee parking, will be evaluated against the goals established in Item 2.
Deliverable: The results of Item 3 will be incorporated into Item 4.
Item 4. Strategy Work Session with Stakeholders
Based on the results and findings from Items 1, 2, and 3, Walker will develop a menu of strategies for the
employee parking program. City staff will vet these strategies and then Walker will develop a presentation of the
options for City staff to lead a series of focus group discussions with stakeholders. Walker will attend the work
sessions in a support role to offer technical assistant as requested. It is assumed that the work sessions will be
held over the course of two consecutive business days.
Deliverable: PowerPoint of strategies for staff review and facilitate a virtual project team meeting to discuss
prior to the stakeholder focus groups. Walker will then update the presentation after the project
team meet and receiving one set of any additional consolidated comments from City staff and
attend the focus group discussions in-person.
Item 5. Recommendations and Draft Employee Parking Program Plan
Based on the results and findings from Items 1, 2, and 3 and feedback collected in Item 4, Walker will develop
recommendations for the employee parking program. City staff will vet these recommendations as a draft plan,
and City staff may elect to circulate the draft plan through additional stakeholders. Walker will then update the
plan once after receiving one document containing a consolidated set of all comments.
Deliverable: Draft Employee Parking Program Plan and final Employee Parking Program Plan
DocuSign Envelope ID: B491E7BE-DE0F-486C-AF9F-F5D748E47183
City of Bozeman Task 3
March 29, 2022
Page 3
Item 6. Implementation and Action Plan
Contingent on the adoption of the Employee Parking Permit Program, Walker will develop an implementation
and action plan for the final Employee Parking Program. The plan will summarize needed policy or regulation
updates with recommended language, technology investments (to be coordinated with Task Order 2), staffing
and resource needs, and order of magnitude costs. The implementation plan will be revised once after receiving
a consolidated set of comments from City staff.
Deliverable: Draft Implementation and Action Plan and final Implementation and Action Plan
Item 7. Employee Parking Program Communications Materials
Contingent on the adoption of the Employee Parking Permit Program, Walker will develop a set of simple,
graphical communications materials to include an updated project one-pager from Item 2 summarizing the
Employee Parking Program for distribution to downtown business owners and employees. Walker will provide a
draft press release and up to three draft social media postings for City use to introduce paid parking and
employee parking programs. This press release will include a reminder of the existing parking benefit district
available to address adjacent residential parking concerns when that district elects to move forward with this
tool. The draft social media postings will be developed to target specific audiences such as downtown
employees, downtown business owners, and others as determined appropriate with City staff.
Deliverable: Informational flyer to educate the downtown community on employee parking options within
public facilities; any graphics used in the flyer will be provided to the City as individual files for use online or in
other materials; and draft press release and up to three draft social media postings.
SCHEDULE
We are prepared to begin these services immediately once authorized by the City. Below is a proposed timeline
to complete the above-noted tasks.
TASK APR MAY JUN JUL AUG SEP
Authorization
Item 1. Project Management
Item 2. Online Questionnaire
Item 3. Data Analysis and Best Practice Evaluation
Item 4. Strategy Work Session with Stakeholders
Item 5. Recommendations and Draft Employee Parking Program Plan
Item 6. Implementation and Action Plan
Item 7. Employee Parking Program Communications Materials
DocuSign Envelope ID: B491E7BE-DE0F-486C-AF9F-F5D748E47183
City of Bozeman Task 3
March 29, 2022
Page 4
PROFESSIONAL FEE
The scope of services will be completed by Item using our existing Professional Services Agreement dated
December 7, 2021, and issuance of a Task Order or signed proposal. The professional fee includes travel related
expenses. Task 6 and Task 7 assume adoption of the Plan by City Commission. Should the Plan not be approved,
these tasks will not be billed. These fees also assume the meetings and travel outlined in the Scope of Services
and additional meetings or travel necessary to support development and adoption of the plan, not already
included herein, can be provided at an additional fee.
TASK PROFESSIONAL FEE
Item 1. Project Management $ 6,500
Item 2. Online Questionnaire $ 4,500
Item 3. Data Analysis and Best Practice Evaluation $ 11,000
Item 4. Strategy Work Session with Stakeholders $12,400
Item 5. Recommendations and Draft Employee Parking Program Plan $ 8,000
Item 6. Implementation and Action Plan $ 7,000
Item 7. Employee Parking Program Communications Materials $ 3,000
TOTAL FEE $ 52,400
Sincerely,
WALKER CONSULTANTS
Christina M. Jones, MBA, CAPP Andrew J. Vidor
Project Manager Director of Studies
AUTHORIZATION
Trusting that this meets with your approval, we ask that you sign in the space below to acknowledge your acceptance of the
terms contained herein, and to confirm your authorization for us to proceed. Please return one signed original of this
agreement for our records.
CITY OF BOZMAN
Accepted by (Signature)
Printed Name
Title
Date
DocuSign Envelope ID: B491E7BE-DE0F-486C-AF9F-F5D748E47183
4/18/2022
Jeff Mihelich
City Manager