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HomeMy WebLinkAbout04-21-22 NURB Agenda & Packet MaterialsA.Call meeting to order at 6:30pm Via Webex: https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php? MTID=e95a9f8d82d7f6532cf20c39d6d89cfd0 Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: Call-in toll number (US/Canada): 1-650-479-3208 Access code: 2558 565 8490 B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approval of Minutes from March 24, 2022 Northeast Urban Renewal Board Meeting.(Fine) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.Action Items F.1 Final Recommendation to the Bozeman City Commission of a Fiscal Year 2023 Work Plan and Budget for the Northeast Urban Renewal District.(Fine) G.FYI/Discussion H.Adjournment THE NORTHEAST URBAN RENEWAL BOARD OF BOZEMAN, MONTANA NURB AGENDA Thursday, April 21, 2022 For more information please contact David Fine, dfine@bozeman.net This board generally meets the third Thursday of the month from 6:30 PM to 8:30 PM Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 1 Memorandum REPORT TO:Northeast Urban Renewal Board FROM:David Fine, Economic Development Program Manager SUBJECT:Approval of Minutes from March 24, 2022 Northeast Urban Renewal Board Meeting. MEETING DATE:April 21, 2022 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve minutes from the March 24, 2022 Northeast Urban Renewal Board Meeting as submitted. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Draft minutes from March 24, 2022. UNRESOLVED ISSUES:None. ALTERNATIVES:N/A FISCAL EFFECTS:None. Attachments: NURB 032422 min.pdf Report compiled on: April 18, 2022 2 NURB Meeting – March 24, 2022 1 Northeast Urban Renewal Board (NURB) Regular Meeting Thursday, March 24, 2022 The Northeast Urban Renewal Board met in regular meeting at 6:00 p.m. on Thursday, March 24, 2022, via Webex. Present: Absent: Voting Members: Ethan Barlow Charlie Kees Corwin Dormire Natalie Van Dusen Jeanne Wesley-Wiese Non-Voting Members: EJ Daws Chris Nixon Robert Pavlic Commissioner Liaison: I-Ho Pomeroy Staff: David Fine, Urban Renewal Program Manager Robin Sullivan, Recording Secretary Guests: Jesse DiTommaso, Economic Development Specialist Call to Order – Chair Corwin Dormire called the meeting to order at 6:07 p.m. Disclosures. No disclosures were made. Changes to Agenda. No changes were made to the agenda. Minutes – August 19 and December 16, 2021. It was moved by Corwin Dormire, seconded by Jeanne Wesley-Wiese, that the minutes of the regular meetings of August 19 and December 16, 2021 be approved as submitted. The motion carried on a 4-0 vote. Public Comment – No public was in attendance at the meeting. Corwin Dormire asked if the Board should review or discuss the letters that were forwarded to the Board pertaining to the Wildlands project. 3 NURB Meeting – March 24, 2022 2 David Fine responded that discussion of the Wildlands project or these public comments was not included on this agenda. He proposed that, if the Board members so choose, a discussion could be included on a future agenda. He then noted that a couple citizens were in attendance at the Board meeting where this project was considered; and there were no public comments at the Commission meeting. He stated that the development agreement has been executed, so it would be difficult to rewind at this time. He acknowledged that public comment will be encouraged for future projects, since it appears many people were not aware that this project was moving through the process until the construction fence was erected. Discussion/Action Items – Discussion – Fiscal Year 2022-2023 Budget and Work Plan. David Fine led discussion on development of the budget and work plan for Fiscal Year 2022-2023. He noted that staff has prepared a spreadsheet to begin the discussion, with a projected beginning balance, estimated tax increment revenue projection, the items that need to be funded and some additional suggested expenditures. He drew attention to the amount listed in a designated reserve for projects, which is the amount the Board may assign to projects for the upcoming year. He indicated that both the estimated beginning balance and projected tax increment revenues are conservative, so staff anticipates that additional monies may be available. David Fine asked for Board engagement on identifying the projects to be included in the 2022-2023 budget and work plan as well as a prioritization of projects for the next few years. He noted that, if there are not a lot of private projects undertaken in the next few years, he would like to have the top five projects that would benefit the district identified so they can be considered as monies become available. David Fine noted that the current budget includes $50,000 for exploring the viability of a parking structure. He stated that little of that money has been expended this year, but it is still moving forward in conjunction with a private project. He proposed that monies be included in the upcoming budget to continue with monitoring the project and hiring consultants as needed to ensure the viability of the garage structure and the continued operation of that facility. David Fine stated that construction of the pedestrian bridge is anticipated in late summer, so those costs will fall in next fiscal year. He indicated that the only other project fully designed and shovel ready at this time is Front Street between North Ida Avenue and East Aspen Street. He cautioned that this is a very small street section, and it is difficult to successfully bid construction of such a small project at a competitive price. As a result, he proposed that the design be set on the shelf and completed in conjunction with another street project in the area. Responding to Jeanne Wesley-Wiese, David Fine confirmed that the Front Street connector trail has been completed. Jeanne Wesley-Wiese asked if maintenance and clean-up of the trail has been considered. She voiced concern that, when she walked the trail just prior to its grand opening, there was a lot of garbage along the trail adjacent to the Kenyon-Noble site. She also noted that maintenance is needed along the depot trail, including repair of fences that are now falling down. She concluded by stating she would like to see trails maintenance continued in upcoming work plans and budgets. 4 NURB Meeting – March 24, 2022 3 David Fine responded that with the trails and parks maintenance fund, he anticipates maintenance of those areas will be better. Responding to Jeanne Wesley-Wiese, David Fine stated this Board can earmark monies to construct that portion of the Audobon trail lying within this district but may not extend it beyond those boundaries. He suggested that the Pole Yard District, which is immediately adjacent to this district, could extend the trail within its boundaries. As a result, he stressed that this item is part of a larger project. Jeanne Wesley-Wiese noted that the Front Street project seems to have momentum; however, the residents along North Ida Avenue have resisted its paving. She stated her interest lies in the trails, clean up and maintenance of existing trails and fixing the fence along the depot trail. She voiced frustration that this Board paid $15,000 to construct a trail on the North Church Avenue right-of-way to connect to the pedestrian bridge; however, a portion of that trail has been destroyed with the installation of underground wires and has now become a parking area. Ethan Barlow indicated that he, too, is interested in the Audobon trail project, noting it is something that seems less likely to be swept up in a private development and its related infrastructure. He then asked if there are any other tax increment financing districts that connect to the quiet zone construction efforts. David Fine responded that the Pole Yard District, which has no monies yet, does extend to the North Rouse Avenue crossing. He suggested that, as a result, that district could contribute to the North Rouse Avenue crossing while this district contributes to the North Wallace Avenue crossing. He indicated that several private development interests have contributed to the engineering of both crossings, which will make that a shovel ready project. He anticipated the North Wallace Avenue quiet zone improvements will cost less than $300,000, and noted that improvements at all the crossings don’t need to be done at once. Responding to Ethan Barlow, David Fine stated there seems to be significant support in the neighborhood for a quiet zone, although it is not monolithic. Jeanne Wesley-Wiese noted that the NorthEast Neighborhood Association did a survey on a variety of issues, and 60 percent of those responding supported the quiet zone. David Fine observed that it appears “the forces are aligning” so the quiet zone might be considered toward the top of the priorities. Jeanne Wesley-Wiese asked if the cash-in-lieu monies for the open space required for the Wildlands project could be earmarked for use within this district, which is short on parklands and open spaces. She noted there is significant interest for improving a pocket park in the North Church Avenue right-of-way adjacent to the stream north of East Tamarack Street. David Fine suggested that if the pocket park is a priority for this Board, it should be added to the list. Jeanne Wesley-Wiese stated that the pocket park in the North Church Avenue right-of-way was a higher priority on the NENA survey than the quiet zone. She characterized that area as a “sweet area” along a mellow part of the creek. 5 NURB Meeting – March 24, 2022 4 Ethan Barlow stated he supports the spirit of that type of project, which doesn’t necessarily tie closely to a development. He then asked if the Wildlands repayment is the only obligation of the Board. David Fine responded that it is. He stated that the development agreement is structured so that, once the Certificate of Appropriateness is issued and the applicant pays two full years of taxes, they will be reimbursed for the amount of taxes they have paid, to the cap of approximately $580,000. He noted that if that full amount has not been paid, they will be reimbursed what they have paid after two years and then will receive annual payments in the amount of taxes they have paid until the full amount has been recouped. After that obligation has been met, the increment generated by that project can be used for other projects. Jeanne Wesley-Wiese asked if is possible to request the cash-in-lieu of parkland monies be used for a pocket park within this district. David Fine responded that he is willing to talk to Park Department staff about that idea, stating he is not sure how the funds are earmarked. He noted that planning for the park improvements must first be completed before monies can be dedicated to the project. Corwin Dormire asked if there is any plan to pursue an underpass/overpass for vehicles across the railroad tracks. He indicated that if there is, he is unsure about dedicating monies for a quiet zone. David Fine responded that, if the Commission set aside monies to look at a grade separated crossing, it could be years before such a crossing becomes reality. He suggested that, if a grade separated is constructed, it may be somewhere other than an existing crossing. Natalie Van Dusen stated she agrees with focusing on trails and pocket parks that contribute to the neighborhood. She also supports the possible use of funds to support affordable housing. However, she does not see anything on this year’s list that would be viable in the upcoming fiscal year. David Fine responded that when someone approaches the City with a request for monies for infrastructure, this funding tool can be used to encourage more affordability in projects. He indicated that current plans for a parking garage include a residential component; and if monies are sought for infrastructure improvements, it may be possible to get an increased number of attainable units in the project, particularly since this Board has adopted standards related to affordable housing. Responding to comments from Jeanne Wesley-Wiese, David Fine reminded the Board that it passed a resolution designating a parking garage as a project for tax increment financing monies. He noted that staff is now waiting for a private developer to step forward with a project that includes a parking garage. He indicated that it is important to be a part of the designing process for the garage to ensure that it is appropriate, particularly in light of unanticipated issues encountered in the existing downtown parking garage. Corwin Dormire asked if the Board is interested in taking part in a parking garage; the board members voiced their agreement. 6 NURB Meeting – March 24, 2022 5 Jeanne Wesley-Wiese stated that she does not like how the area is changing; however, she recognizes that parking is essential. If a parking garage is constructed, she would like to see a significant amount of housing included at attainable rates. Responding to additional comments from Jeanne Wesley-Wiese, David Fine stated that the assessment for arterials and collectors is a city-wide assessment that everyone pays. David Fine stated that, based on the input from board members, staff will prepare a draft work plan and budget for the next board meeting. He also asked that the Board prioritize its top projects for the next few years, and staff will get price estimates for those projects. Jeanne Wesley-Wiese asked if any SIDs are anticipated for the street improvements that have been identified. She noted that when North Wallace Avenue was improved, NURB funds paid the assessments for those properties within the district boundaries. No public was in attendance; and no public comment was received. David Fine announced that staff will bring back a draft work plan and budget, based on the discussion at this meeting and updated costs for the projects in the budget, for consideration at the next board meeting. He voiced his interest in holding a board meeting at the next regularly scheduled time, which is April 21. He suggested that, if no development projects need Board attention, the May meeting could then be cancelled. FYI/Discussion. There was no discussion under this agenda item. Adjournment – 6:57 p.m. There being no further business to come before the Board at this time, Corwin Dormire adjourned the meeting. Corwin Dormire, Chair Northeast Urban Renewal Board City of Bozeman 7 Memorandum REPORT TO:Northeast Urban Renewal Board FROM:David Fine, Economic Development Program Manager SUBJECT:Final Recommendation to the Bozeman City Commission of a Fiscal Year 2023 Work Plan and Budget for the Northeast Urban Renewal District. MEETING DATE:April 21, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Approve the Fiscal Year 2023 Work Plan and Budget as submitted. Consider the motion: "Having considered the staff recommended budget, board discussion, public comment and all materials presented, I move to approve the Fiscal Year 2023 Work Plan and Budget as submitted in the packet materials." STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:The Northeast Urban Renewal Board considered the staff recommendation for a work plan and budget at their regularly scheduled March 24, 2022 meeting. The Board voted to accept staff's recommendation during first review. This meeting represents the final opportunity for the Board to consider their recommendation to the City Commission concerning the Work Plan and Budget for the Northeast Urban Renewal District for Fiscal Year 2023 (July 2022 - June 2023). While the narrative is provided for background, Staff intends to get agreement from the Board on recommended projects and expenditures and then adjust the narrative and the timing of the projects to fit the recommendation of the Board. UNRESOLVED ISSUES:None at this time. ALTERNATIVES:At the recommendation of the Board. FISCAL EFFECTS:As presented, the recommendation of the Board is that the City Commission appropriate $1,031,000 of total spending authorization related to pursuing the objectives of this work plan and budget. 8 Attachments: 22-23 NURB Work Plan 042122 draft.xlsx Report compiled on: April 18, 2022 9 FY23 Budget Future Projects Revenues: Estimated Beginning Balance $750,000.00 FY21 Tax Increment $280,000.00 Delinquent Increment State Shared/Entitlement Interest $1,000.00 Total Estimated Revenues $1,031,000.00 Expenditures: Infrastructure Front Street - Ida to East Aspen Street Engineering $18,000.00 Front Street - Tamarack to Ida Construction $190,000.00 North Ida Avenue - Peach to Cottonwood Engineering $50,000.00 North Ida Avenue - Peach to Cottonwood Construction $280,000.00 Front Street - Ida to East Aspen Street Construction $100,000.00 Pedestrian Bridge/East Aspen Street Construction $170,000.00 Pocket park - North Church right-of-way design $25,000.00 Trails within district $200,000.00 Quiet Zone Construction $225,000 Connector trail - Depot trail to Audubon site $25,000.00 Reimburse Wildlands public infrastructure $580,000.00 Parking Structure $50,000.00 Subtotal - Infrastructure $470,000.00 $1,443,000.00 Maintenance Trails/Boulevards Maintenance $5,700.00 Subtotal - Maintenance $5,700.00 Administration Staff Support $3,000.00 Administrative Services $19,800.00 Professional Services $10,000.00 Bond Repayment $93,000.00 Subtotal Administration $125,800.00 Reserves Designated Reserve - Bond $120,900.00 Designated Reserve - Projects $308,600.00 Subtotal Reserves $429,500.00 Total Expenditures $1,031,000.00 Northeast Urban Renewal District 2022-2023 Budget 10