HomeMy WebLinkAbout22- Professional Services Agreement - Morrison Maierle - Fiber Buildout Services
Professional Services Agreement for Fiber Buildout Engineering Services
Page 1 of 11
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _____ day of ____________, 2022
(“Effective Date”), by and between the CITY OF BOZEMAN, MONTANA, a self-governing
municipal corporation organized and existing under its Charter and the laws of the State of Montana,
121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT
59771, hereinafter referred to as “City,” and, Morrison-Maierle, Inc., PO Box 1113, Bozeman, MT
59718, hereinafter referred to as “Contractor.” The City and Contractor may be referred to
individually as “Party” and collectively as “Parties.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as Exhibit A and by this reference made
a part hereof.
2. Term/Effective Date: This Agreement is effective upon the Effective Date unless
earlier terminated in accordance with this Agreement.
3. Scope of Services: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement and
the Scope of Services, unless specifically provided otherwise, the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of
Services. Any alteration or deviation from the described services that involves additional costs above
the Agreement amount will be performed by Contractor after written request by the City, and will
become an additional charge over and above the amount listed in the Scope of Services. The City
must agree in writing upon any additional charges.
5. Contractor’s Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
5th April
Professional Services Agreement for Fiber Buildout Engineering Services
Page 2 of 11
and regulations that in any manner may affect cost, progress or performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform the services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this Agreement
shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark,
privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal,
state and municipal laws. The City will not determine or exercise control as to general procedures or
formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor
is an independent contractor for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s
personnel policies handbook and may not be considered a City employee for workers’ compensation
or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in
any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation Act,
Title 39, Chapter 71, Montana Code Annotated (MCA), and the Occupational Disease Act of
Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation coverage for
all members and employees of Contractor’s business, except for those members who are exempted
by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers’ compensation coverage by an insurer licensed and authorized to provide workers’
compensation insurance in the State of Montana; or (2) proof of exemption from workers’
compensation granted by law for independent contractors.
In the event that, during the term of this Agreement, any labor problems or disputes of any
type arise or materialize which in turn cause any services to cease for any period of time, Contractor
specifically agrees to take immediate steps, at its own expense and without expectation of
reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific
steps Contractor shall take shall be left to the discretion of Contractor; provided, however, that
Contractor shall bear all costs of any related legal action. Contractor shall provide immediate relief
to the City so as to permit the services to continue at no additional cost to City.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 3 of 11
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney’s fees and the costs and fees of expert witness and consultants), losses,
expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or
damages of whatever kind or nature connected therewith and without limit and without regard to the
cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or
in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii)
any negligent, reckless, or intentional misconduct of any of the Contractor’s agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or
intentional misconduct of the Contractor or Contractor’s agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations
of indemnity that would otherwise exist. The indemnification obligations of this Section must not be
construed to negate, abridge, or reduce any common-law or statutory rights of the City as
indemnitee(s) which would otherwise exist as to such indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should the City be required to bring an action against the Contractor to assert its right to
defense or indemnification under this Agreement or under the Contractor’s applicable insurance
policies required below, the City shall be entitled to recover reasonable costs and attorney fees
incurred in asserting its right to indemnification or defense but only if a court of competent
jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to
indemnify the City for a claim(s) or any portion(s) thereof.
In the event of an action filed against the City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City, including the right of
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 4 of 11
contribution for loss or damage to person or property arising from, growing out of, or in any way
connected with or incident to the performance of this Agreement except “responsibility for [City’s]
own fraud, for willful injury to the person or property of another, or for violation of law, whether
willful or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to
conduct insurance business in Montana which insures the liabilities and obligations specifically
assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion
for liabilities specifically assumed by the Contractor in this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City. Contractor shall
furnish to the City an accompanying certificate of insurance and accompanying endorsements in
amounts not less than as follows:
· Workers’ Compensation – statutory;
· Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
· Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
· Automobile Liability - $1,000,000 property damage/bodily injury per accident; and
· Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City shall be endorsed as an
additional or named insured on a primary non-contributory basis on the Commercial General,
Employer’s Liability, and Automobile Liability policies. The insurance and required endorsements
must be in a form suitable to City and shall include no less than a thirty (30) day notice of cancellation
or non-renewal. Contractor shall notify City within two (2) business days of Contractor’s receipt of
notice that any required insurance coverage will be terminated or Contractor’s decision to terminate
any required insurance coverage for any reason.
The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 5 of 11
8. Termination for Contractor’s Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails
to perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and
the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due
to Contractor’s Fault”). The City may then take over the work and complete it, either with its
own resources or by re-letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
c. Any termination provided for by this Section 8 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City’s Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement, the City may
terminate this Agreement by written notice to Contractor (“Notice of Termination for City’s
Convenience”). The termination shall be effective in the manner specified in the Notice of
Termination for City’s Convenience and shall be without prejudice to any claims that the City
may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City’s Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as
may be necessary to preserve, protect, and maintain work already completed or immediately
in progress.
c. In the event of a termination pursuant to this Section 9, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of the
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 6 of 11
Notice of Termination for City’s Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor’s Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor’s damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives and Notices:
a. City’s Representative: The City’s Representative for the purpose of this
Agreement shall be Lance Lehigh, Interim City Engineer or such other individual as City shall
designate in writing. Whenever approval or authorization from or communication or
submission to City is required by this Agreement, such communication or submission shall be
directed to the City’s Representative and approvals or authorizations shall be issued only by
such Representative; provided, however, that in exigent circumstances when City’s
Representative is not available, Contractor may direct its communication or submission to
other designated City personnel or agents as designated by the City in writing and may receive
approvals or authorization from such persons.
b. Contractor’s Representative: The Contractor’s Representative for the
purpose of this Agreement shall be Kevin Jacobsen or such other individual as Contractor
shall designate in writing. Whenever direction to or communication with Contractor is
required by this Agreement, such direction or communication shall be directed to Contractor’s
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 7 of 11
Representative; provided, however, that in exigent circumstances when Contractor’s
Representative is not available, City may direct its direction or communication to other
designated Contractor personnel or agents.
c. Notices: All notices required by this Agreement shall be in writing and
shall be provided to the Representatives named in this Section. Notices shall be deemed given
when delivered, if delivered by courier to Party’s address shown above during normal business
hours of the recipient; or when sent, if sent by email or fax (with a successful transmission
report) to the email address or fax number provided by the Party’s Representative; or on the
fifth business day following mailing, if mailed by ordinary mail to the address shown above,
postage prepaid.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman
business license, and inspections from applicable governmental authorities, and pay all fees and
charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers’
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and
State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination,
affirmative action, and utilization of minority and small business statutes and regulations.
14. Nondiscrimination and Equal Pay: The Contractor agrees that all hiring by
Contractor of persons performing this Agreement shall be on the basis of merit and qualifications.
The Contractor will have a policy to provide equal employment opportunity in accordance with all
applicable state and federal anti-discrimination laws, regulations, and contracts. The Contractor will
not refuse employment to a person, bar a person from employment, or discriminate against a person
in compensation or in a term, condition, or privilege of employment because of race, color, religion,
creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation,
gender identity, physical or mental disability, except when the reasonable demands of the position
require an age, physical or mental disability, marital status or sex distinction. The Contractor shall
be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United
States Code, and all regulations promulgated thereunder.
Contractor represents it is, and for the term of this Agreement will be, in compliance with the
requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act).
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 8 of 11
Contractor must report to the City any violations of the Montana Equal Pay Act that Contractor has
been found guilty of within 60 days of such finding for violations occurring during the term of this
Agreement.
Contractor shall require these nondiscrimination terms of its subcontractors providing services
under this Agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor
shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs,
by any employee or agent engaged in services to the City under this Agreement while on City property
or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of
and shall comply with its responsibilities and obligations under the U.S. Department of Transportation
(DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City
shall have the right to request proof of such compliance and Contractor shall be obligated to furnish
such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing its employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor’s rights, including the right to compensation or duties arising
hereunder, without the prior written consent of the City. Any subcontractor or assignee will be bound
by all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor’s compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non-Waiver: A waiver by either party of any default or breach by the other party of
any terms or conditions of this Agreement does not limit the other party’s right to enforce such term
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 9 of 11
or conditions or to pursue any available legal or equitable rights in the event of any subsequent default
or breach.
19. Attorney’s Fees and Costs: In the event it becomes necessary for either Party to
retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice
required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable
attorney's fees and costs, including fees, salary, and costs of in-house counsel including the City
Attorney’s Office staff.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties, the parties may invite an independent, disinterested mediator to assist
in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor’s indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not
be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to
which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable, the
balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 10 of 11
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained herein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties other
than as set forth in this Agreement. All communications, either verbal or written, made prior to the
date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this
Agreement by reference.
30. Consent to Electronic Signatures: The Parties have consented to execute this
Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act,
Title 30, Chapter 18, Part 1, MCA.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Professional Services Agreement for Fiber Buildout Engineering Services
Page 11 of 11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written or as recorded in an electronic signature.
CITY OF BOZEMAN, MONTANA Morrison-Maierle, Inc. _____________
CONTRACTOR (Type Name Above)
By________________________________ By__________________________________
Jeff Mihelich, City Manager
Print Name: Travis Eickman
Print Title: Bozeman Operations Manager
APPROVED AS TO FORM:
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
1
Exhibit A - Scope of Services for Fiber Buildout Engineering Services March 2022
This scope of services covers the following items, as noted below, for Engineering Services related to the buildout of fiber infrastructure within the City of Bozeman. Yellowstone Fiber will be completing the design and construction of the fiber network through contracts with subconsultants and several contractors. This scope of services will cover inspection/oversight of
the installation as described below.
Morrison-Maierle, Inc. will be completing inspection/oversight of the project occurring within City of Bozeman rights, on property owned by the City, and within utility easements where publicly owned water, sewer, and storm mains are being crossed/impacted. Impacts to City
owned non-utility infrastructure will be monitored as well. This work will be on behalf of the
City of Bozeman for the purpose of administration, permitting, construction oversight, traffic control review, and restoration compliance. Effort for these services is based on the hourly rate and expense schedule (Standard Billing Rate Schedule) attached to and made part of this Exhibit A. The various tasks and staff classifications assigned to the tasks are shown on Attachment A.1
attached to and made part of this Exhibit A. The work is to be completed on a time and material
basis and the actual cost will be based on the project needs. The not to exceed cost for the 2022 calendar year is $875,000. The fee will be tracked on a monthly basis and if the required effort is appearing to exceed the estimated cost we will advise you as to the revised expected cost for the year. The Standard Billing Rate Schedules will be updated each calendar year to reflect
billing rate and reimbursable expense changes due to market conditions. Amendments to the
contact will be prepared and submitted to the City of Bozeman for review and acceptance to update the rate schedule and adjust the total fee. The estimated effort is based on information from Yellowstone Fiber on the size of the project
(entire City), duration of the project (3-years), estimated number of boring crews (up to 14),
number of contractors (2), anticipated permit application material, and our understanding of expectations of the City. Actual effort will be dictated based on the needs of the project as it progresses.
Task 100. Administration Administration will include pre project meetings and coordination with the City
of Bozeman and Yellowstone Fiber. We will make decisions on specific
computer and data collection needs for the project. Software such as ArcGIS, Smartsheet, NoteVault, etc. will be used to process contractor permits, collect field data, monitor progress, and communicate information to stakeholders. Tablets will be utilized by field staff for this purpose.
Project meetings are estimated to occur on a weekly basis throughout the project period. These meetings are used to maintain open and consistent lines of
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
2
communication between Yellowstone Fiber, the contractor, the City of Bozeman, and Morrison-Maierle. The frequency, duration, and required attendees will be
modified throughout the project based on communication needs.
Smartsheets, a web-based platform, is planned to provide a platform for project reporting. Permitting is anticipated to be reviewed and processed through Smartsheet, and will house a running database of permits for the entire project.
The City will obtain Smartsheet licenses and provide 2 user licenses to Morrison-
Maierle to utilize during the project. ArcGIS will be utilized in the field to collect live project data on all potholing activities and disturbed City of Bozeman infrastructure. Each City utility pothole and disturbed piece of City infrastructure will be mapped with attributes such as location, date, contractor, permit number,
depth, material, restoration, address, weather, etc.
Management of the project will occur daily throughout the project, including addressing the public’s requests for information. We have a dedicated staff with our local office that City staff can forward these requests to. Senior level staff will
ensure that high quality work is provided throughout the project.
200. Permitting Review Task 200 covers the permitting of Yellowstone Fiber and their selected
contractors for work occurring on the project on City owned property or
easements contain City sewer, water, or storm mains. Due to the projects size and duration, we will prepare a “project-wide” occupancy permit application that covers the entire project on an annual basis.
We will also prepare “work area” permits that contractors will submit throughout
the project. These “work area” permits will be reviewed and processed and housed through Smartsheet. Each “work area” permit will include a traffic control plan that will be reviewed for compliance with MUTCD and City requirements. All permits will be based on current City permits, modified specifically for this
project.
An overall street cut permit, with a City approved fee structure and project specific bonding requirements, will also be prepared for each contractor. Each month we will prepare an accounting of all the street cuts/potholing that will
submitted to the City for invoicing to each contractor. The overall street cut
permits for each contractor will be revisited and updated each year to account for any necessary modifications. All permits will be based on current City permits, modified specifically for this project.
300. Construction Oversight, Traffic Control Supervision
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
3
This field task will provide oversight of the entire project over the estimated three-year duration. Active construction is anticipated to commence in early
April of 2022 and be complete at the end of November 2024. As noted
previously, work beyond calendar year 2022 will be identified in an amendment to this agreement. Based on this information we estimate that multiple full time resident project
representatives (RPR’s) will be necessary to provide sufficient oversight of the
contractors/sub-contractors working throughout the City. The number of staff assigned will be dependent on the activity of the various contractors and will vary over the course of the project. These individuals will monitor schedules of the crews, record project data, witness utility crossing clearances at potholes, record
disturbed City infrastructure, ensure restoration compliance, and provide project
updates/communications to contractors, project management, Yellowstone Fiber, City staff, and stakeholder In addition to the oversight on the fiber installation, the field staff will also be
monitoring each contractor’s traffic control for compliance with the approved
“work area” traffic control plan. Field staff will make suggestions on necessary modifications to the plan based on field conditions and/or input from City staff. Surveying services, for use when property or easement discrepancies exist, have
been included in a limited capacity. Our licensed surveyor can research
courthouse records and locate property boundaries as needed. A budget is provided for occasional compaction testing and concrete testing as the work progresses to confirm that city specifications are being met at the locations
tested. The budgeted effort is not intended to check the overall project
compliance with the specifications but only to occasionally spot check conditions. During field inspection, field staff will utilize tools to complete their work. These tools include vehicles, tablets, software, nuclear density meters, concrete testing
equipment, and survey equipment, these will be billed per unit used on the
project. 400. Warranty Restoration Compliance
In 2024 it is anticipated that an amendment to the agreement will be entered into
to ensure contractor compliance with city specifications for the 1-year warranty period following the completion of the 3rd year of work. We will coordinate a “walk-through” of the work completed during the 3rd year, create a punch list of required items to be addressed by the contractor, and coordinate the correction,
removal, and/or replacement of defective work. The walk throughs and warranty
work for the first two years will occur during the construction oversight task (#300 above).
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Exhibit A.1 - Labor and Expense Schedule
City of Bozeman, MT - Fiber Buildout Engineering Services
Prepared For: Lance Lehigh, PE, CFM, City of Bozeman Interim City Engineer
Staff Labor
Task or Division Assigned Rate
100 - Administration
Supervising Engineer $220.00
Project Manager $169.00
Construction Manager $132.00
Project Manager $169.00
Construction Manager $132.00
Project Manager $169.00
Construction Manager $132.00
104. Project Management Project Manager $169.00
105. Fielding Calls Administrative Coordinator $81.00
106. Quality Assurance/Quality Control Supervising Engineer $220.00
200 - Permitting Review
Project Manager $169.00
Construction Manager $132.00
Project Manager $169.00
Senior Communications Designer $168.00
Construction Manager $132.00
Project Manager $169.00
Construction Manager $132.00
Project Engineer $169.00
Construction Manager $132.00
205. Quality Assurance/Quality Control Supervising Engineer $220.00300 - Construction Oversight, Traffic Control Supervision
Construction Manager $132.00
Resident Project Representative
(average rate)$120.00
Construction Manager $132.00
Resident Project Representative
(average rate)$120.00
303. Land Surveyor Property Verifications /
Couthouse Research Land Surveyor $142.00
400 - Warranty Restoration Compliance
Project Manager $169.00
Construction Manager $132.00
Resident Project Representative
(average rate)$120.00
Direct Expenses Charge Rate
Vehicle (mi)$0.77
RPR Inspection Tablets, $50/month each $50.00
Nuclear Density Meter (day)$35.00Concrete Strength Testing 4" cylinders (test
per set - Lab Only)$160.00
Survey Equipment (hour)$30.00
401. One year warranty walk-through (verify
restoration from 3rd year of work)
302. Winter Project Oversight - Dec though
Mar
101. Initial Project Setup
Meetings/Coordination/Software/Permits
103. Project Reports - City Communication
201. Prepare/Update/Review Project Wide
Street Cut Permit
102. Project Meetings
202. Review Work Area Occupancy Permits
203. Review Traffic Control Plans
204. Street Cut Inventory
301. Summer Project Oversight - Apr though
Nov
N:\0417\093 - Fiber Project\01 Project Management\Contract\Second Submittal\Attachment A1 - Eng Fee_Fiber Buildout 2022 V2 03 11
2022.xls 3/11/2022
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE
Standard Billing Rate Schedule Effective ThruDecember 31, 2022
Standard Rate Overtime Rate
Engineer Supervising Engineer V 245.00 245.00
Supervising Engineer IV 240.00 240.00Supervising Engineer III 220.00 220.00Supervising Engineer II 210.00 210.00Supervising Engineer I 200.00 200.00
Senior Engineer II 185.00 185.00
Senior Engineer I 169.00 169.00
Design Engineer II 159.00 159.00
Design Engineer I 147.00 147.00
Engineer Intern II 128.00 128.00
Engineer Intern I 112.00 112.00
Planner Supervising Senior Planner 202.00 202.00
Senior Planner 168.00 168.00
Planner III 136.00 136.00
Planner II 124.00 124.00
Planner I 108.00 108.00
Scientist Supervising Environmental Scientist 210.00 210.00
Environmental Scientist III 168.00 168.00
Environmental Scientist II 128.00 128.00Environmental Scientist I 108.00 108.00
Environmental Technician 95.00 95.00
Supervising Geologist 227.00 227.00
Senior Geologist 200.00 200.00
Geologist III 172.00 172.00
Geologist II 147.00 147.00
Geologist I 126.00 126.00
Designer and Technician Senior Communications Designer 168.00 168.00
Communications Designer 112.00 112.00
CAD Designer III 140.00 140.00
CAD Designer II 129.00 129.00
CAD Designer I 119.00 178.50
CAD Tech III 117.00 175.50
CAD Tech II 100.00 150.00
CAD Tech I 88.00 132.00
Senior Engineering Technician 165.00 165.00
Engineering Technician 112.00 112.00
Resident Project Representative Senior Resident Project Representative 157.00 157.00
Resident Project Representative III 149.00 149.00
Resident Project Representative II 132.00 132.00
Resident Project Representative I 113.00 169.50
Administrative Administrative Manager 113.00 113.00Administrative Coordinator III 105.00 105.00
Administrative Coordinator II 99.00 148.50
Administrative Coordinator I 81.00 121.50
Project Coordinator III 102.00 102.00
Project Coordinator II 92.00 138.00
Project Coordinator I 82.00 123.00
Technical Intern 77.00 115.50
Senior Communication Specialist 115.00 115.00Graphic Designer 95.00 95.00
Health & Safety Administrator 126.00 126.00
Survey Senior Survey Manager 203.00 203.00
Survey Manager 158.00 158.00
Land Surveyor IV 152.00 152.00
Land Surveyor III 142.00 142.00
Land Surveyor II 130.00 130.00
Land Surveyor I 120.00 120.00
Remote Sensing Specialist 125.00 187.50
Survey Technician IV 116.00 116.00
Survey Technician III 103.00 154.50
Survey Technician II 88.00 132.00Survey Technician I 72.00 108.00
Expert Witness Recommended rate for expert witness services (depositions and/or time in court) is charged at an hourly rate of 150-200% of the standard billing rate.
1/13/2022
DocuSign Envelope ID: A24A71E9-5F6B-4447-8228-069426124FFE