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Home My WebLink About03-23-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order Please click the link below to join the webinar: https://us02web.zoom.us/j/83023835035 Or One tap mobile : US: +16699006833,,83023835035# or +12532158782,,83023835035# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 830 2383 5035 B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approval of February 2022 Meeting Minutes (Cope) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.Action Items G.FYI/Discussion G.1 Discuss FY2023 Draft Budget(Cope) G.2 Fire Station One -URD Funding Request Update (Staley) G.3 March 2022 Finance Report (Cope) G.4 Economic Development Director's Report(Cope) H.Adjournment THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BDBIDB AGENDA Wednesday, March 23, 2022 For more information please contact Emily Cope, Bozeman Downtown Partnership, 1 emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00 Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Approval of February 2022 Meeting Minutes MEETING DATE:March 23, 2022 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Approval of minutes from the February 2022 board meeting. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Minutes 2-22.pdf Report compiled on: March 14, 2022 3 Downtown Business Improvement District Board Meeting Minutes February 17, 2022 Attending: Emily Cope, Terry Cunningham, Ileana Indreland, Erik Nelson, Susan Neubauer, Ellie Staley, Eric Sutherland Absent: Jolee Barry, Eric Bowman Minutes ACTION: Eric Bowman moved to approve the January minutes as presented. Susan Neubauer seconded the motion. All voted in favor. Public Comment None. Discussion Items March Board Meeting The board agreed to reschedule the March BID Board Meeting to March 23, 2022 at 12pm due to scheduling conflicts with Bozeman School District spring break. Downtown Parking Update Ellie provided an update on paid parking implementation in downtown. At the February 1st City Commission meeting, City Staff presented a Downtown Bozeman Parking Proforma outlining potential parking revenue if a paid parking program was implemented downtown in the core and on surface lots. The City Commission directed City Staff to return with additional information including parking garage site locations, funding options for additional supply, alternative transportations ideas. The Downtown Bozeman Partnership staff has worked to relay information during this process to our stakeholder contact lists. The City will be holding open houses/forums in March will consist of answering questions about paid parking and how the city could effectively implement paid parking to reduce unintended or negative consequences through solutions like a properly designed employee permit program. February Finance Report Emily presented the finance report, highlighting the income from the streetlamp banner program and Christmas light sponsorships both exceeded the budgeted income amount. Economic Development Director’s Report Emily presented the February EDD Report and highlighted the Annual Montana Downtown Conference will be held in Billings on April 6-8. Meeting was adjourned at 12:40 pm 4 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Discuss FY2023 Draft Budget MEETING DATE:March 23, 2022 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Staff will present a draft budget for FY2023. Staff will take any recommendations or feedback from the board and finalize a budget that will be approved at a future meeting. The notable increases in the budget are staffing costs, flower expenses with added baskets this summer, and insurance costs for maintenance vehicles. UNRESOLVED ISSUES:N/A ALTERNATIVES:As suggested by board. FISCAL EFFECTS:This draft budget will lead to a final budget for FY23 and set the assessment rate for FY23. Attachments: BID Assessment Budget and Assessment Rates FY2023 DRAFT v1.pdf Report compiled on: March 16, 2022 5 APPROVED YEAR END PROJECTION DRAFT VERSION 1 FY2022 FY2022 FY2023 % change vs FY22 Income BID Assessment 185,000$ 185,000$ 210,000$ 14% BID Assessment--residual Contract Income 17,500$ 17,500$ 20,000$ 14% Interest Income 100$ 100$ 100$ 0% Mobile Vending Fees 2,000$ 1,750$ 1,750$ ‐13% Flower Sponsorships 8,500$ 9,500$ 8,500$ 0% Christmas Light Sponsorships 3,500$ 3,900$ 3,500$ 0% Streetlamp Banners 10,000$ 10,600$ 10,000$ 0% Total Income 226,600$ 228,350$ 253,850$ 12% Expenses Management Fee 58,750$ 58,750$ 62,275$ 6% Total Expenses 58,750$ 58,750$ 62,275$ 6% Payroll Expenses Maintenance Staff 45,000$ 42,000$ 55,000$ 22% Taxes 3,950$ 3,950$ 4,825$ 22% Work Comp 2,700$ 2,700$ 3,300$ 22% Maintenance Staff--Garage 13,000$ 14,500$ 15,000$ 15% Taxes 975$ 1,050$ 1,095$ 12% Work Comp 975$ 1,050$ 1,095$ 12% Total Payroll Expenses 66,600$ 65,250$ 80,315$ 21% Programs New Program 15,000$ -$ 15,000$ 0% Downtown Bozeman Association (DBA) Support 26,150$ 26,150$ 27,000$ 3% Christmas Lights 2,000$ 1,992$ 2,000$ 0% Christmas Light Spider Repair 1,500$ 152$ 2,000$ 33% *green spider expense to repair Christmas Lights Storage 1,400$ 1,464$ 1,500$ 7% New Banners 3,000$ -$ 3,000$ 0% Flower Expenses 25,000$ 22,260$ 30,000$ 20% Flower Water 250$ 250$ 300$ 20% Tree Purchases 2,000$ 2,000$ 2,000$ 0% Marketing 2,500$ 2,500$ 2,500$ 0% Maintenance Supplies 3,500$ 3,500$ 3,750$ 7% Garbage Bags 2,625$ 2,625$ 2,625$ 0% Graffiti Supplies 1,125$ 1,125$ 1,250$ 11% Graffiti Contracted Removal 4,500$ 3,500$ 4,500$ 0% Mule Service & Fuel 1,500$ 1,500$ 1,500$ 0% Truck Service & Fuel 2,200$ 2,000$ 2,200$ 0% Vehicle Insurance 3,850$ 5,300$ 5,500$ 43% Program Contingency 1,000$ 500$ 1,000$ 0% Total Program Expenses 99,100$ 76,818$ 107,625$ 9% Total BID Expenses 224,450$ 200,818$ 250,215$ 11% NET ASSESSMENT INCOME 2,150$ 27,532$ 3,635$ 6 ACTUAL ESTIMATED FY2022 FY2023 Assessment Total 185,000.00$ 210,000.00$ Assessment Rate 0.022330$ 0.024372$ Total Taxable Value of BID District % increase YOY Assessment Rate History FY‐2023 Estimated $ 8,616,270.00 4% FY22 $ 8,284,875.00 22% $0.022330 FY21 6,776,948.00$ 7% $0.025823 FY20 6,317,056.00$ 38% $0.019946 FY19 4,567,534.00$ 9% $0.027586 FY18 4,204,204.00$ $0.029970 Notes: Resolution 5140‐ The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021‐2030). BID FY2023 ASSESSMENT RATE SCENARIOS 7 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Ellie Staley, Executive Director- Downtown Bozeman Partnership SUBJECT:Fire Station One -URD Funding Request Update MEETING DATE:March 23, 2022 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:Discussion. STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:At the February Board Meeting and March 1 Special Meeting, a request from City of Bozeman to Downtown Urban Renewal Board was made for approval of Resolution 2022-01 - A Resolution of the Downtown Bozeman Urban renewal district Board Recommending the Bozeman City Commission Approve a Project in the Downtown Urban Renewal District as an Urban Renewal Project; to Create Workforce Housing and Associated Ground Floor Commercial Uses and other Public Infrastructure at the Bozeman Fire Station 1 Site; Making Findings with Respect Thereto and Recommending the Use of Tax Increment Revenues to Reimburse Eligible Costs Thereof. This request was denied and is on the Commission Agenda for potential approval on March 22. Ellie Staley will provide an update. UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Report compiled on: March 16, 2022 8 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:March 2022 Finance Report MEETING DATE:March 23, 2022 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Economic Development Director will present the March 2022 finance report. UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: BID Financial Report 3-16-22.pdf Report compiled on: March 16, 2022 9 Downtown BID March 2022 Finance Report APPROVED Y-T-D FY2022 FY2022 Income BID Assessment 185,000$ 185,000.00$ BID Assessment--residual Contract Income 17,500$ 13,125.00$ Interest Income 100$ 85.75$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,500$ 900.00$ Christmas Light Sponsorships 3,500$ 3,900.47$ Streetlamp Banners 10,000$ 11,804.56$ Total Income 226,600$ 214,815.78$ Expenses Management Fee 58,750$ 44,062.50$ Total Expenses 58,750$ 44,062.50$ Payroll Expenses Maintenance Staff 45,000$ 26,155.00$ Taxes 3,950$ 3,051.55$ Work Comp 2,700$ 961.26$ Maintenance Staff--Garage 13,000$ 13,860.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 66,600$ 44,027.81$ Programs New Program 15,000$ wntown Bozeman Association (DBA) Supp 26,150$ 26,150.00$ Christmas Lights 2,000$ 1,991.70$ Christmas Light Spider Repair 1,500$ 151.54$ Christmas Lights Storage 1,400$ 1,464.00$ New Banners 3,000$ Flower Expenses 25,000$ 22,259.64$ Flower Water 250$ 139.40$ Tree Purchases 2,000$ Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,500 $ 2,215.55 Garbage Bags $ 2,625 $ 1,423.89 Graffiti Supplies 1,125$ 1,033.56$ Graffiti Contracted Removal 4,500$ 1,843.00$ Mule Service & Fuel 1,500$ 1,091.32$ Truck Service & Fuel 2,200$ 823.22$ Truck-Mule Insurance 3,850$ 5,395.00$ Program Contingency 1,000$ 285.26$ Total Program Expenses 99,100$ 68,767.08$ Other Expenses Total BID Expenses 224,450$ 156,857.39$ NET ASSESSMENT INCOME 2,150$ 57,958.39$ Capital Expenses 2022 Kawasaki Mule & Accessories 15,109.11$ Checking Account Balance 133,543.83$ Certificate of Deposit Balance -$ 31,881.81$ Total Cash On Hand Total 165,425.64$ 10 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director- Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:March 23, 2022 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Economic Development Director will provide updates for the maintenance program and other downtown related business and projects. UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: BID EDD Report 3-22.pdf Report compiled on: March 17, 2022 11 Economic Development Director’s Report Business Improvement District Board March 2022 Downtown Paid Parking Update City Staff will be holding four engagement sessions to identify outstanding concerns about the implementation of paid parking, to gather input about creating an employee permit program and directing any surplus revenues from paid parking, you may sign up here: https://www.signupgenius.com/go/60b0444aca723aafc1-community • March 23rd, 7:30-9:00am- Virtual • March 25th, 11:30am-1:00pm, City Hall • March 29th, 10:00am-11:30am, City Hall • March 31st, 4:30pm-6:00pm, City Hall City of Bozeman Engage Website: https://engage.bozeman.net/downtown-parking Downtown Structured Parking Update- Ellie Staley will provide an update on the current site selection. Downtown Plan Projects Alley Project: Susan Riggs has been hired to be the Project manager for this project. We will work with her directly to submit all needed permits and documents to the city. Design 5 will lead the concept design. The next meeting for this project is scheduled for March 30th. Link to Alley Concept Plan: https://s3.us-west-2.amazonaws.com/dba-2021/Resource-PDFs/2020-11-12_Bozeman_Alleyways_- _Report_Reduced.pdf. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). Flower watering staff hiring will begin in April for employees to start by end of May/ early June. Self-watering baskets will be installed on existing light poles on Mendenhall and Babcock in summer 2022. The green spider will need to be repaired before next season. Travis Barton has estimated $650 in materials to build a new frame, $500 in new cable (guide wires) for all four spiders to help prevent another failure. He is also recommending replacing all of the garland strands, we will receive a cost estimate from Dijulio Displays. Travis Barton is donating all of the labor costs for the repairs. Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2132 267 2334 292 +202 Recycling Emptied 488 61 568 71 +80 Graffiti Removed 343 43 172 22 -171 12 Building Projects • US Bank Building (104 East Main)—Development project underway, to be restored to original façade • Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved (Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. Expected opening April 2022. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Construction underway. New Businesses • Backcountry.com Storefront - 137 East Babcock—formerly Gallatin Laundry—scheduled to open end of May 2022 • Montana Shirt Co.—127 E Main—formerly A Banks Gallery—Now Open! • Los Jarochos—Lark Food Truck —Opening Summer 2022 • Onyx Tile—29 W Main—formerly Cactus Records • 27 East Main—formerly Crossroads—renovation underway to be redeveloped as a steak house • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah • Shred Monk Brewery—121 W Main – formerly Union Hall—opening Spring 2022 Upcoming DBA Events • Restaurant Week- April 25-May 1 Montana Downtown Conference April 6-8, 2022- Hosted in Billings Renew, Reimagine, Revitalize: Optimize your downtown community resources. Join us for an exciting, educational, and inspiring three days. This year's conference is hosted by the Downtown Billings Alliance, the conference will include presentations, panels, and tours focused on place making and safety, community development, and public art and culture. Together we will look at new ways to renew, reimagine, and revitalize the spaces and resources available in your various communities. Get ready for exciting keynotes from Jeff Speck, Author of Walkable City and Charles Marohn Jr, Author of the Strong Towns series. This annual conference is open to Main Street and downtown district promoters, elected officials, city staff and planners, architects, engineers, property owners, business owners, chambers of commerce, and anyone interested in promoting and revitalizing downtowns and Main Streets. 13