HomeMy WebLinkAbout22- Task Order EDD21-005 - Sanderson Stewart - North Rouse Parking Lot Solar Panel
Urban Renewal District Term Contract
Scope of Work – Task Order No. EDD21-005
North Rouse Parking Lot Solar Panel
12/22/21
Sanderson Stewart is pleased to provide this scope of work for permitting the proposed solar panel associated
with the Parking Logix parking management system recently installed in the public parking lot located near
the intersection of North Rouse Avenue and Babcock Street. This work is to be done as a part of the Urban
Renewal District term contract for architectural and engineering services.
A detailed list of assumptions and scope of services for the project are outlined below.
Scope of Work:
Phase 1 - Project Management
This phase of the project will include project initiation, scoping, contract preparation, and project
management throughout the project.
Phase 2 – Background Research and Design
This phase of the project will include a site visit to review the parking management system components and
take measurements so the base cadd file can be updated with the new information. A new plan sheet will be
developed to show the solar panel location and mounting details.
Phase 3 – Building Permit Application
A new building permit application will be prepared and submitted to the City of Bozeman. Sanderson
Stewart will coordinate with Parking Logix as needed for the electrical system details needed for the
application.
The following items are not expected to be needed for this project and are therefore specifically excluded
from this scope of work:
• Design services beyond the single plan sheet referenced above
• Construction administration, bidding and inspection services
• Construction staking
• Lighting and electrical design
• Stormwater calculations and report
• Stormwater Pollution Prevention Plan (SWPPP) permit
• Right-of-way coordination
If needed, these items will be added as a separate task order or contract amendment.
DocuSign Envelope ID: E076B541-C6D3-4C4F-A3F4-467822F31705
Fees and Billing Arrangements:
Phase Fee
1. Project Management $1,530
2. Background Research and Design $2,040
3. Building Permit Application (Including Application Fees) $1,405
Total $4,975
Sanderson Stewart will bill for its services on a lump sum basis with a project total of $4,975. Sanderson
Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount
of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson
Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during
the invoicing period.
Project Schedule:
The anticipated schedule for this project consists of the final design deliverable within 1 month of notice to
proceed.
DocuSign Envelope ID: E076B541-C6D3-4C4F-A3F4-467822F31705
City of Bozeman Urban Renewal District Term Contract
Task Order Number #EDD21-005
PROJECT: North Rouse Parking Lot Solar Panel
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services.
This Task Order is dated March 8, 2022 between the City of Bozeman Economic
Development Department and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order:
City: David Fine, Urban Renewal Program Manager Contractor: Danielle Scharf, Sanderson Stewart
SCOPE OF WORK: The scope for this task order is detailed in the attached City of
Bozeman Urban Renewal District Scope of Work – Task Order Number EDD21-005. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with a project total of $4,975.00. Sanderson Stewart shall submit invoices to the City of
Bozeman for work accomplished during each calendar month. The amount of each
monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order:
City of Bozeman Sanderson Stewart Jeff Mihelich, City Manager Danielle Scharf, Principal
DocuSign Envelope ID: E076B541-C6D3-4C4F-A3F4-467822F31705