HomeMy WebLinkAbout22- CLG Grant Application1
Memorandum
To: Historic Preservation Officers
From: Kate Hampton, CLG Coordinator
Date: December 27, 2021
Re: CLG Grant Application for 2022-2023
For this grant cycle, we will continue the semi-annual and final reporting/reimbursement cycle. Quarterly requests
for reimbursement, not to exceed half of the total grant, can continue to be submitted, as long there is sufficient
cash and in-kind match for the amount requested (40% of the total federal share). Please remember to provide
sufficient documentation to determine the allowability of the charges reimbursed, including pay stubs, invoices,
donated services forms with original signatures, and other supporting documents.
Requests to reimburse the full amount of funding can be submitted with the six-month progress report, as long as
sufficient activity and match has been documented.
2022-2023 Schedule – Dates to Remember
December 28, 2021 Announcement of Funds
February 15, 2022 CLG Grant Applications Due to SHPO
Upon Receipt and Approval SHPO Mails CLG Agreements for Signatures
March 22, 2022 Both Signed Agreements to SHPO
April 1, 2022 12-Month Funding Cycle Begins
September 30, 2022 Mid-Point of Funding Cycle
October 31, 2022 Six-Month Progress Report & Request for Reimbursement due
March 31, 2023 Funding Cycle Ends
April 28, 2023 Final Progress Report and Request for Reimbursement due
Grant for 2022-2023:
As of this writing, the US Congress has not appropriated this federal fiscal year’s budget. However, we anticipate
offering annual grants for the same amounts as the previous funding cycle. That means if you received $6000 last
year, you may apply for $6000 again this year. Those who received $2000 or less last year may apply for $2000 or up
to $6000 - please consult with MT SHPO. However, until the US Congress has finalized the appropriation, the CLG
grants are subject to increase or decrease. Enclosed you will find the annual grant application that MT SHPO offers
for certified CLGs.
CLG Program Grant Application Due: Friday, February 15, 2022
Digital submissions preferred. Email to: khampton@mt.gov
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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CLG Application Notes and CLG Reminders:
1. Remember annual CLG training is required. At least one person from each CLG’s preservation program must
attend a SHPO-approved training between April 1, 2022 and March 31, 2023.
2. The state mileage rate is $0.56 per mile. The lodging reimbursement rate is $96.00 per night plus taxes (may
vary by location, check with SHPO for rates).
3. Volunteer time reimbursement rate is $25.23 (unless a person is volunteering their time in an official
professional capacity; then they can record their regular professional services pay rate, up to $81.71/hr., in
place of the volunteer rate).
4. Please attach a list of the historic preservation board members, their professional discipline or citizen
membership, term (year ending) and contact information (include email addresses if available). Please notify
us of any changes that have occurred. If you have new board members, please send us their current resume
for our record.
5. Please continue submitting your meeting minutes with your progress reports. They have been very helpful
with our reporting requirements. Agendas are helpful but not necessary.
6. In the Scope of Work, please tie your tasks to your local government’s and/or historic preservation
commission’s Preservation Plan. If not, please explain why.
7. Consider looking to other state and federal grants to supplement your program. Remember, the SHPO CLG
grant cannot be used as federal match, or vice versa.
Annual CLG Program Funding
We anticipate 17 Montana communities enrolling in the CLG program this grant cycle. Each year, we are required by
the National Park Service to pass-through at least 10% of our annual funding to CLGs. This coming year, we anticipate
allocating $88,000.00 to the CLGs. Investment in the CLG program is not only a wise use of our funds but crucial to
preservation efforts in our state, and we will continue to look for opportunities to increase CLG funding.
We stress public outreach in the CLG program. Please continue your outreach programs and develop new ones to
involve all ages in your community. Please also consider programs and programs that have tangible/measurable
outcomes.
Please provide a copy of this correspondence to your CLG Board or Commission for their review and assistance.
The application form requires a copy of your meeting minutes that confirm your application was discussed and
approved by the Board/Commission.
Please verify the current Tax-ID for your organization, or the organization through which you receive your
payments. (your CLG local government)
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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Guidelines for 2022-2023 CLG Grant Eligibility
CLG guidelines include the following:
1. CLG program grants must be matched on at least a 60/40 basis, cash and/or in-kind.
2. To qualify for the maximum 12-month funding level – $6,000.00 – CLGs must have a Historic Preservation
Officer working at least 80 hours per month. The local historic preservation program must have an
established address, telephone number, and message retrieval system. (Hours may not be carried forward or
back into another month.)
3. Maximum grant amount of $6,000.00 can be used towards salaries, operating costs, and/or special projects
directly associated with the local historic preservation program. Check with SHPO to ensure your proposed
project qualifies for funding under the grant. Minimum match is $4,000.00, and match above minimum is
always greatly appreciated.
4. CLGs must submit a Six-Month Progress Report and a Final Report, including meeting minutes, and Requests
for Reimbursement that meet documentation and reporting requirements and are delivered on-time.
5. Unspent CLG funds revert to SHPO. Reverting funds may jeopardize the CLG’s future funding.
For more guidance on administering CLG funds in Montana, please refer to the Montana Certified Local Government
Manual, https://mhs.mt.gov/Shpo/docs/CLG_Manual.pdf, as well as the NPS Historic Preservation Fund Grants
Manual, https://dpnr.vi.gov/wp-content/uploads/2021/02/HPF_-Grants-Manual-419-Pages.pdf
Components of 2022-2023 Complete Grant Application
1. Completed CLG Application form, including:
a. Contact information
b. Scope of work
c. Detailed budget table
d. Sources of revenue/funding
e. Signed CLG and Commission form
2. List of current CLG Commission members (including contact information, i.e. email)
3. An electronic version of the Preservation Plan. Either a link to where the plan is available on the web or via
email to Kate.
4. Copy of Tax ID/Employer Identification Number, if new.
If you have any questions regarding this application, please contact us:
CLG Program Inquiries:
Kate Hampton
406-444-7742
khampton@mt.gov
Financial inquiries:
Renee Kelley
406-444-7768
renee.kelley@mt.gov
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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Certified Local Government
Grant Application
For the grant period
April 1, 2022 to March 31, 2023
Application Deadline
February 15, 2022
Montana State Historic Preservation Office
PO Box 201202
Helena, MT 59620-1202
(406) 444-7715
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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2022-2023 GRANT APPLICATION
CERTIFIED LOCAL GOVERNMENT PROGRAM
Certified Local Government: City of Bozeman
Address: 20 E. Olive Street, Bozeman, MT 59715
Contact Person: Sarah Rosenberg
Tax ID: 81-6001238
Period of Grant Request: April 1, 2022 to March 31, 2023
Scope of Work: The National Park Service asks we grant funds to CLGs for kinds and levels of work that reflect
increasing sophistication, skills, and roles by the Preservation Officers, in other words, tasks that reflect improvement
in community thinking. For this section, please itemize regular work duties, special projects, products or projects
starting or completing, meetings to be attended, etc., and specifically, ways in which the federal grant funds will help
the local program to grow and develop. Please tie your tasks to your community’s Preservation Plan. If not, please
explain.
(❒ Check if Scope of Work is continued on additional pages.)
The City of Bozeman Historic Preservation program is well established and continues to reinvest in
preservation activities. The City of Bozeman Historic Preservation Specialist reviews all Certificate of
Appropriateness applications within the National Register Historic Districts and Neighborhood Conservation
Overlay District. The city has for the last two years engaged the services of a local Cultural Resource
Management firm Metcalf Archaeology, Inc. to continue historic architecture surveys within the historic
core of Bozeman as reflected in the City Strategic Plan (4.2 High Quality Urban Approach).
This upcoming year, the program will continue to update the architectural survey. We are also requesting
resources to create a Local Preservation Program that would involve updating design guidelines,
procedures and criteria for designating local historic resources, reviewing development applications, and
incorporating incentives and restoration assistance. Federal grant funds and professional assistance helps
the city of Bozeman in completing the preservation goals of the city.
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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BUDGET
4-1-2022 to
3-31-2023 Budget
Cash Amount Cash Source In-kind
Amount
In-kind Source Total
A. Salaries, Wages,
Benefits
$71,904 $6000 – F
$65,904 - CI
$71,904
B. Office Rental
C. Equipment
D. Supplies &
Materials
Itemize major
categories
E. Postage
F. Telephone
& Internet
G. Photocopies
H. Preservation
Commission
Number of hours X
* rate X number of
members X number of
meetings
2 hours
$25.23/hr
7 members
12 hours
Volunteer
Advisory Board
$4238.64
I. Volunteers
Hours X * rate X
number of volunteers.
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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J. Travel Mileage
Number of miles X
$0.56. Include funds
for HPO and/or
Commissioners to
attend CLG annual
training
K. Travel Meals
# of Meals X rate:
Breakfast - $7.50
Lunch - $8.50
Dinner - $14.50
L. Lodging
$96.00 plus tax
X number of nights
M. Project (s)
Expenses – fully
itemized
N. Other Expenses –
fully itemized.
M. Total Expenses
SOURCE KEY:
F-Federal
CI-City
CO-County
NP- Private/Non-Profit
* Federally approved minimum rate for volunteers is $25.23 per hour.
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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SOURCES OF REVENUE/FUNDING AMOUNT
Itemized Cash Match Source
City of Bozeman HPO Salary & Benefits________________ _$65,904_______
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
Itemized In-Kind Match Source
_Historic Preservation Advisory Board________________ _$4238.64______
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
________________________________________________ ______________
Federal HPF Grant Request from SHPO
_Federal HPF Grant Request SHPO__________________ __$6000________
TOTAL REVENUE ______________
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
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Certified Local Government
Historic Preservation Commission Chairperson or President
Signature ________________________________________ Date _________________________
Name (typed) ___________________________________________________________________
Address _______________________________________________________________________
Telephone _____________________________________________________________________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Certified Local Government
Chief Elected Official
Signature ________________________________________ Date _________________________
Name (typed) ___________________________________________________________________
Title __________________________________________________________________________
Address _______________________________________________________________________
Telephone _____________________________________________________________________
(The local government administrator may sign in addition to the Chief Elected Official.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * *
Certified Local Government
Historic Preservation Officer
Signature _________________________________________ Date ________________________
Name (typed) ___________________________________________________________________
Address _______________________________________________________________________
Telephone _____________________________________________________________________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Please attach the meeting minutes (or an alternate way in writing) at which your application was discussed and
approved by the Preservation Board/Commission.
Please attach a list of the historic preservation board members’ names citizen membership, terms (year ending), their
professional discipline or status as a citizen member on the board, and contact information.
2-23-22
682-323-6977
1208 Buckrake Ave, Bozeman, MT 59718
Savannah Donnelly
406-582-2297
20 E. Olive Street, Bozeman, MT 59715
Sarah Rosenberg
Sarah Rosenberg Digitally signed by Sarah RosenbergDN: C=US, E=srosenberg@bozeman.net, O=City of Bozeman, CN=Sarah
RosenbergDate: 2022.02.23 10:03:01-07'00'
DocuSign Envelope ID: 0B85BE96-BFBA-4EC7-B003-0674587903CF
MAYOR
406 600 0987
3/7/2022
PO Box 1230 Bozeman, MT 59771-1230
Cyndy Andrus