HomeMy WebLinkAbout22- Professional Services Agreement - Mesa Commercial - BPSC MoveVersion 8 30 21
Professional Services Agreement for Moving Services
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _____ day of March, 2022 (“Effective
Date”), by and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal
corporation organized and existing under its Charter and the laws of the State of Montana, 121 North
Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771,
hereinafter referred to as “City,” and, Mesa Commercial Services, 95 E. Griffin Drive, Bozeman, MT
59715, hereinafter referred to as “Contractor.” The City and Contractor may be referred to
individually as “Party” and collectively as “Parties.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1.Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as Exhibit A and by this reference made
a part hereof.
2.Term/Effective Date: This Agreement is effective upon the Effective Date and will
expire on the 31st day of December, 2022, unless earlier terminated in accordance with this
Agreement.
3.Scope of Services: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement and
the Scope of Services, unless specifically provided otherwise, the Agreement governs.
4.Payment: City agrees to pay Contractor the amount specified in the Scope of
Services. Any alteration or deviation from the described services that involves additional costs above
the Agreement amount will be performed by Contractor after written request by the City, and will
become an additional charge over and above the amount listed in the Scope of Services. The City
must agree in writing upon any additional charges.
5.Contractor’s Representations: To induce City to enter into this Agreement,
1st
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Contractor makes the following representations:
a.Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect cost, progress or performance of the Scope of Services.
b.Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform the services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this Agreement
shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark,
privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal,
state and municipal laws. The City will not determine or exercise control as to general procedures or
formats necessary to have these services meet this warranty.
6.Independent Contractor Status/Labor Relations: The parties agree that Contractor
is an independent contractor for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Contractor is not subject to the terms and provisions of the City’s
personnel policies handbook and may not be considered a City employee for workers’ compensation
or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in
any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation Act,
Title 39, Chapter 71, Montana Code Annotated (MCA), and the Occupational Disease Act of
Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers’ compensation coverage for
all members and employees of Contractor’s business, except for those members who are exempted
by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers’ compensation coverage by an insurer licensed and authorized to provide workers’
compensation insurance in the State of Montana; or (2) proof of exemption from workers’
compensation granted by law for independent contractors.
In the event that, during the term of this Agreement, any labor problems or disputes of any type arise
or materialize which in turn cause any services to cease for any period of time, Contractor specifically
agrees to take immediate steps, at its own expense and without expectation of reimbursement from
City, to alleviate or resolve all such labor problems or disputes. The specific steps Contractor shall
take shall be left to the discretion of Contractor; provided, however, that Contractor shall bear all
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costs of any related legal action. Contractor shall provide immediate relief to the City so as to permit
the services to continue at no additional cost to City.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney’s fees and the costs and fees of expert witness and consultants), losses,
expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or
damages of whatever kind or nature connected therewith and without limit and without regard to the
cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or
in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; or (ii)
any negligent, reckless, or intentional misconduct of any of the Contractor’s agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or
intentional misconduct of the Contractor or Contractor’s agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations
of indemnity that would otherwise exist. The indemnification obligations of this Section must not be
construed to negate, abridge, or reduce any common-law or statutory rights of the City as
indemnitee(s) which would otherwise exist as to such indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should the City be required to bring an action against the Contractor to assert its right to
defense or indemnification under this Agreement or under the Contractor’s applicable insurance
policies required below, the City shall be entitled to recover reasonable costs and attorney fees
incurred in asserting its right to indemnification or defense but only if a court of competent
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jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to
indemnify the City for a claim(s) or any portion(s) thereof.
In the event of an action filed against the City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City, including the right of
contribution for loss or damage to person or property arising from, growing out of, or in any way
connected with or incident to the performance of this Agreement except “responsibility for [City’s]
own fraud, for willful injury to the person or property of another, or for violation of law, whether
willful or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to
conduct insurance business in Montana which insures the liabilities and obligations specifically
assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion
for liabilities specifically assumed by the Contractor in this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City. Contractor shall
furnish to the City an accompanying certificate of insurance and accompanying endorsements in
amounts not less than as follows:
Workers’ Compensation – statutory;
Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
Automobile Liability - $1,000,000 property damage/bodily injury per accident; and
Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City shall be endorsed as an
additional or named insured on a primary non-contributory basis on the Commercial General,
Employer’s Liability, and Automobile Liability policies. The insurance and required endorsements
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must be in a form suitable to City and shall include no less than a thirty (30) day notice of cancellation
or non-renewal. Contractor shall notify City within two (2) business days of Contractor’s receipt of
notice that any required insurance coverage will be terminated or Contractor’s decision to terminate
any required insurance coverage for any reason.
The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8.Termination for Contractor’s Fault:
a.If Contractor refuses or fails to timely do the work, or any part thereof, or fails
to perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and
the Contractor’s right to proceed with all or any part of the work (“Termination Notice Due
to Contractor’s Fault”). The City may then take over the work and complete it, either with its
own resources or by re-letting the contract to any other third party.
b.In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
c.Any termination provided for by this Section 8 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d.In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9.Termination for City’s Convenience:
a.Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement, the City may
terminate this Agreement by written notice to Contractor (“Notice of Termination for City’s
Convenience”). The termination shall be effective in the manner specified in the Notice of
Termination for City’s Convenience and shall be without prejudice to any claims that the City
may otherwise have against Contractor.
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b. Upon receipt of the Notice of Termination for City’s Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as
may be necessary to preserve, protect, and maintain work already completed or immediately
in progress.
c. In the event of a termination pursuant to this Section 9, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of the
Notice of Termination for City’s Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor’s Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor’s damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives and Notices:
a. City’s Representative: The City’s Representative for the purpose of this
Agreement shall be Max Ziegler, Project Coordinator or such other individual as City shall
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designate in writing. Whenever approval or authorization from or communication or
submission to City is required by this Agreement, such communication or submission shall be
directed to the City’s Representative and approvals or authorizations shall be issued only by
such Representative; provided, however, that in exigent circumstances when City’s
Representative is not available, Contractor may direct its communication or submission to
other designated City personnel or agents as designated by the City in writing and may receive
approvals or authorization from such persons.
b.Contractor’s Representative: The Contractor’s Representative for the
purpose of this Agreement shall be David Pitchford or such other individual as Contractor
shall designate in writing. Whenever direction to or communication with Contractor is
required by this Agreement, such direction or communication shall be directed to Contractor’s
Representative; provided, however, that in exigent circumstances when Contractor’s
Representative is not available, City may direct its direction or communication to other
designated Contractor personnel or agents.
c. Notices: All notices required by this Agreement shall be in writing and
shall be provided to the Representatives named in this Section. Notices shall be deemed given
when delivered, if delivered by courier to Party’s address shown above during normal business
hours of the recipient; or when sent, if sent by email or fax (with a successful transmission
report) to the email address or fax number provided by the Party’s Representative; or on the
fifth business day following mailing, if mailed by ordinary mail to the address shown above,
postage prepaid.
12.Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman
business license, and inspections from applicable governmental authorities, and pay all fees and
charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers’
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and
State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination,
affirmative action, and utilization of minority and small business statutes and regulations.
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14.Nondiscrimination and Equal Pay: The Contractor agrees that all hiring by
Contractor of persons performing this Agreement shall be on the basis of merit and qualifications.
The Contractor will have a policy to provide equal employment opportunity in accordance with all
applicable state and federal anti-discrimination laws, regulations, and contracts. The Contractor will
not refuse employment to a person, bar a person from employment, or discriminate against a person
in compensation or in a term, condition, or privilege of employment because of race, color, religion,
creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation,
gender identity, physical or mental disability, except when the reasonable demands of the position
require an age, physical or mental disability, marital status or sex distinction. The Contractor shall
be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United
States Code, and all regulations promulgated thereunder.
Contractor represents it is, and for the term of this Agreement will be, in compliance with the
requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act).
Contractor must report to the City any violations of the Montana Equal Pay Act that Contractor has
been found guilty of within 60 days of such finding for violations occurring during the term of this
Agreement.
Contractor shall require these nondiscrimination terms of its subcontractors providing services
under this Agreement.
15.Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor
shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs,
by any employee or agent engaged in services to the City under this Agreement while on City property
or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of
and shall comply with its responsibilities and obligations under the U.S. Department of Transportation
(DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City
shall have the right to request proof of such compliance and Contractor shall be obligated to furnish
such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing its employees and agents in safe work practices.
16.Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
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subcontract or assign Contractor’s rights, including the right to compensation or duties arising
hereunder, without the prior written consent of the City. Any subcontractor or assignee will be bound
by all of the terms and conditions of this Agreement.
17.Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor’s compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18.Non-Waiver: A waiver by either party of any default or breach by the other party of
any terms or conditions of this Agreement does not limit the other party’s right to enforce such term
or conditions or to pursue any available legal or equitable rights in the event of any subsequent default
or breach.
19.Attorney’s Fees and Costs: In the event it becomes necessary for either Party to
retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice
required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable
attorney's fees and costs, including fees, salary, and costs of in-house counsel including the City
Attorney’s Office staff.
20.Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21.Dispute Resolution:
a.Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties, the parties may invite an independent, disinterested mediator to assist
in the negotiated settlement discussions.
b.If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
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competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor’s indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not
be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to
which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable, the
balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained herein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties other
than as set forth in this Agreement. All communications, either verbal or written, made prior to the
date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this
Agreement by reference.
30. Consent to Electronic Signatures: The Parties have consented to execute this
Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act,
Title 30, Chapter 18, Part 1, MCA.
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**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written or as recorded in an electronic signature.
CITY OF BOZEMAN, MONTANA Mesa Commercial Services_
CONTRACTOR (Type Name Above)
By________________________________ By__________________________________
Jeff Mihelich, City Manager
Print Name: David Pitchford
Print Title: Director of Commercial Services
APPROVED AS TO FORM:
By_______________________________
Greg Sullivan, Bozeman City Attorney
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EXHIBIT A
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REQUEST FOR PROPOSAL
Bozeman Public Safety Center Move
CITY HALL
FIRE STATION
LAY & JUSTICE CENTER
OFFSITE STORAGE
CITY OF BOZEMAN, MT
Prepared by
David Pitchford
Director, Mesa Commercial Services
403 S. Airport Blvd., Aurora, CO 80017
(303) 923-1284
DPitchford@MesaMoving.com
www.MesaMoving.com
January 14, 2022
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January 14, 2022
City of Bozeman
agenda@bozeman.net
Request for Proposal - Bozeman Public Safety Center Move
To Our Valued Client:
Please accept the following submission as representation of Mesa’s capabilities and
experience in managing and professionally performing moving services as detailed in
the Bozeman Public Safety Center Public Schools Request for Proposal scope of work.
Those services include but are not limited to
• installation of building protection in facilities
• management of all moving activities and personnel oversite
• provision of all required manpower, vehicles, moving equipment and materials
• provision of storage - as staging areas - as required
• relocation of office equipment, furniture, content, files, and oversized items
• perform IT disconnect, relocation, and reconnect services
• responsibly dispose of or liquidate furniture as directed
Mesa is very interested in being selected as the City of Bozeman’s relocation service
provider and believe we are the ideal fit for your needs. We look forward to working
with you and building a solid relationship with the City. We are confident that Mesa
will provide the best moving services possible, at a very competitive rate.
Should you have any questions, please do not hesitate to reach out to me directly at
(303) 923-1284.
Truly,
David Pitchford
Director of Commercial Services
(303) 923-1284
DPitchford@MesaMoving.com
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A - Executive Summary
Parent company of several corporate entities with offices
throughout the western United States. Established in
1981. For more than three decades; a world-class
provider of logistics solutions for businesses and
individuals.
One of the largest full-service household goods moving
and storage companies for United Van Lines; agencies in
Bozeman, MT, Helena, MT, Whitefish, MT, Denver, CO, Salt
Lake City, UT, Boise, ID, and Grand Junction, CO.
Founding member and shareholding agent of Office
Moving Alliance, an international network of commercial
moving specialists; now providing services for many of the
largest companies in the world.
FIDI Certified, Registered International Mover, and
member of the International Association of Movers; award
winning Mesa International strives to be one of the top
transportation companies in the world.
Quality-focused provider of tailor-made logistics services
and project management, serving the hospitality, food
service, retail, healthcare, and various other industries.
Management company that focuses on Department of
Defense transportation and logistics. Committed to
serving military families and government employees.
Providing personalized high-quality relocation services,
designed to align with the needs of the transferees.
Seven Mesa Branch Locations
MONTANA: Bozeman, Helena, Whitefish
COLORADO: Aurora and Grand Junction
UTAH: South Salt Lake City
IDAHO: Boise
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MESA BOZEMAN BRANCH STRUCTURE
Branch Location: 95 E Griffin Dr, Bozeman, MT 59715
• Warehouse: 46,000 sq. ft. | Docks: 7 elevated, 7 ground
• Racks: 859 pallet locations | Vaults: 500 locations
• Open mezzanine for Record Storage
• Temperature Controlled
Bozeman Team:
Andrea Williams, Vice President, Operations/Interim Terminal Manager
(303) 923-1275 awilliams@mesamoving.com
Amanda Hofer, Director of Area Sales
(406) 551-7906 ahofer@mesamoving.com
David Pitchford, Director of Commercial Moving Services
(303) 953-1221 dpitchford@mesamoving.com
Billy Chadwick, Warehouse Manager
(406) 551-7913 bchadwick@mesamoving.com
Erin Headdy, Operations Dispatcher
(406) 551-7908 eheaddy@mesamoving.com
Kenna Furrer, Commercial Move Coordinator
(303) 923-1308 kfurrer@mesamoving.com
Personnel: 18 Crew members | 8 Warehousemen | 1 CDL Driver | 3 Office
Equipment: Trucks: 7 | Passenger Vans: 4 | Tractors: 3 | Trailers: 9
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BUILDING A WINNING MESA TEAM
Notwithstanding Mesa’s financial strength, or acquisition of technical advancements,
by far the greatest strength of Mesa Systems, Inc. is the depth, diversity, and
personality traits of our management team. It is said that the personal style of team
members has the greatest influence on its success. As important as any technical skill
a team member brings is the ability to work closely together, free of ego and fully
transparent in action. The most effective leaders are comfortable with who they are,
and they surround themselves with people who complement their strengths and
weaknesses.
INDUSTRY KNOWLEDGE
Combined Experience:
• Mesa Commercial Consultants - over 120 years
• Mesa Project Management Team - over 40 years
• Onsite Relocation Supervisor Team - over 140 years
COMMITMENT TO QUALITY
Ø All Mesa Moving & Storage employees must adhere to the Department of Homeland
Security E-Verify Program
Ø Mesa Personnel are background checked in accordance with the stringent polices
of United Van Lines
Ø Movers and Packers are in uniform, trained, and respectful of customer’s items and
their privacy
Ø Mesa Drivers are CDL Van Operators in good standing and qualified through United
Van Lines. They take pride in their work and are trained to supervise and coach
the Movers and Packers under a watchful eye
Ø Mesa understands that moving is one of the most “stressful things people may ever
encounter.” We take the responsibility of caring for our customers very seriously
Each one of us works hard to alleviate this stress by coordinating and managing
every step of each move from start to finish
Our goal is to exceed your expectations.
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MESA’S MENU OF MOVING SERVICES
Ø Residential Moving and Storage
Ø Professional Packing
Ø Office Moving – Associates and Content
Ø Move – Add – Change Moving
Ø Project Management
Ø Move Planning and Consulting
Ø Computer Disconnect / Reconnect
Ø Server Room / Data Services
Ø High Value Labs and Clean Rooms
Ø Inventory Management
Ø Windfall Bar Code Asset Tracking
Ø Furniture Asset Decommission
Ø Logistics and Transportation
Ø Industrial Moving and Transport
Ø Warehousing and Distribution
Ø Hotel, Hospitality, FF&E
Ø Fixture Rollout / Furniture Installation
Ø Office Space Disinfecting
MESA’S STANDARD OPERATING PROCEDURES
Ø Single point of contact for duration of project
Ø Pre-move planning meetings
Ø Detailed move plan developed, and timelines established
Ø Utilize a From-To list to create move labels and placards
Ø Budget planning and move analysis consultation
Ø Provide all required moving material, specialized equipment, and manpower
Ø Protect facilities at origin and destination
Ø Prepare, pack, load, transport, unpack, and place all labeled content
Ø Clean moving debris each day of project
Ø Work efficiently and safely, with minimal disruption
Ø Provide Earth-friendly reusable moving crates in lieu of corrugated cartons
Ø Reuse and recycle monitor cover and keyboard bags
Ø Provide “Welcome Desk” support Monday after Move
Ø Dedicated to the success of your company
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MESA’S COMMITMENT TO THE PLANET
Mesa has invested in sustainable moving materials keeping debris out of
landfill. Mesa assists residential and commercial customers dispose of
unwanted and unusable assets. We partner with non-profit organizations
and reputable disposal services to discard end-of-life items
responsibility.
Mesa was the recipient of the Environmental Protection Agency
(EPA) 2017 SmartWay Excellence Award - recognized as an industry
leader in freight supply chain environmental performance and
energy efficiency. Mesa demonstrated top environmental
performance by effectively hauling all freight with environmentally
and energy efficient SmartWay equipment. Mesa has made great
strides in improving the fuel efficiency of vehicles and equipment
and continues the commitment to improve driver training and
safety initiatives.
MESA’S INDUSTRY AFFILIATIONS
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EXECUTIVE SUMMARY
We feel that the objective of moving any organization is to keep the disruption of the move
to a minimum, allowing for services to continue, resulting in a smooth transition, employees
unpacked and ready, computer/phone systems in working order, support areas moved in
advance and ready for activity. We accomplish this goal by implementing a move plan that
includes the following processes.
• Begin Conducting meetings with department heads to identify their needs.
• Develop a workable Move schedule that dove tails those needs into a plan.
• Present the move schedule to the Move planning group for acceptance.
• Begin a series of meetings with the move planning group to discuss details of
the plan and implementation
• Complete floor plans and identify final employee locations.
• Set up move meeting with employees to provide move instruction and timing
for department moves.
• Make copies of the floor plans and color codes to be used in the employee
move meetings
• When the City gets occupancy of the space, we begin the layout of the new
space with colored coded plans, identifying locations and access to the new
space
• Move begins, we supervise and manage the process based on move schedule,
monitoring progress, confirming contents and furniture is in their proper
location.
• Computer disconnect and reconnect is completed and documented.
• We set up a hot desk for IT and Movers to respond to issues, document
completion following the move the day before.
We have included many of the forms and processes in this proposal as examples of
how we organize a government agency for a successful move.
Respectfully Submitted
David Pitchford
Director of Commercial Services
Mesa Moving and Storage
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B - FIRM/INDIVIDUAL PROFILE
The City of Bozeman Project Manager will be David Pitchford.
Mesa has established the City of Bozeman project will be a priority and has assigned
the director as your Project Manager. As secondary support, Mesa has an impressive
depth of project management talent to draw from in the event David feels assistance
is required.
David Pitchford - Director of Commercial Services
David’s entire career, spanning over 45 years, has been in the
commercial moving business. To transition a company to a new
space is like conducting an orchestra through a beautiful
composition. It takes a lot of pre-planning to get all the pieces
in position for a flawless performance. Resulting in an on-time
move schedule, minimal down-time for your business, and a
successful move on budget! Bravo!
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C - SCOPE OF PROJECT/DESCRIPTION OF PROPOSED SOLUTION
and
G - PRICING PROPOSAL
1 Project Manager @ 75.00$ Per Hr. X 40 Hrs. =3,000.00$
1 Project Manager @ 75.00$ Per Hr. X 20 Hrs. =1,500.00$ 3 Supervisor/driver @ 60.00$ Per Hr. X 20 Hrs. =3,600.00$
6 Movers @ 52.00$ Per Hr. X 20 Hrs. =6,240.00$
3 Straight Truck @ 40.00$ Per Hr. X 20 Hrs. =2,400.00$ 1 Transportation Vehicle @ 125.00$ Per Day X 3 Day = 375.00$ 3 Energy Fee @ 30.00$ Per Day X 3 Day = 270.00$
2 @ 50.00$ Each =100.00$
4 @ 25.00$ Each =100.00$ 50 @ 3.00$ Each =150.00$ 20 @ 36.00$ Each =720.00$ 12 @ 15.00$ Each =180.00$
Operation Schedule of Manpower and Equipment
Man Power/Vehicles
Law and Justice Center Preliminary Move - Open File shelving/Boxed archive carton Move
This move should be in advance of the Court move by 2.5 day preparing/ loading/ delivery/ unloading into shelves/
removing equipment. This will be a bit disruptive in the file area of the court offices.
Library Carts-per daySpeed Packs Purchase4-Wheel DolliesLabels
Material/Equipment Pull
Premove Planning, Placarding New Space with signs and Directions.
Our Project Manager will conduct Move management meetings, prepare move instruction sheets/PC
disconnect/reconnect forms/ Preprinted lables
Man Power/Vehicles
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Off-Site Storage Unit - Move existing boxes/Pack file cabinets
Pack , move and deliver specified contents 1 Day event
Man Power/Vehicles
1 Supervisor/Driver @ $ 60.00 Per Hr. X 8 Hrs. = $ 480.00
1 Movers @ $ 52.00 Per Hr. X 8 Hrs. = $ 416.00
1 Straight Truck @ $ 40.00 Per Hr. X 8 Hrs. = $ 320.00
1 Energy Fee @ $ 20.00 Per Day X 1 Day = $ 20.00
1 Material/Equipment Pull @ $ 50.00 Each = $ 50.00
40 Totes/Crates- 1-Week @ $ 4.00 Each = $ 160.00
City Hall Move / Police Department move of contents and computers
Service Computers and move, reconnect computers - 1 Day Event
Man Power/Vehicles
1 Project Manager @ $ 75.00 Per Hr. X 8 Hrs. = $ 600.00
3 Supervisor/Driver @ $ 60.00 Per Hr. X 8 Hrs. = $ 1,440.00
2 Computer Techs @ $ 55.00 Per Hr. X 8 Hrs. = $ 880.00
8 Movers @ $ 52.00 Per Hr. X 8 Hrs. = $ 3,328.00
3 Straight Truck @ $ 40.00 Per Hr. X 8 Hrs. = $ 960.00
1 Transportation Vehicle @ $ 125.00 Per Day X 1 Day = $ 125.00
3 Energy Fee @ $ 30.00 Per Day X 1 Day = $ 90.00
1 Material/Equipment Pull @ $ 50.00 Each = $ 50.00
15 Speed Packs Purchase @ $ 36.00 Each = $ 540.00
15 Machine Carts- per day @ $ 3.00 Each = $ 45.00
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Fire Station 1 /Police annex move of Contents and Computers
Service computers, move contents, reconnect Computers 1 Day Event
Man Power/Vehicles
1 Project Manager @ $ 75.00 Per Hr. X 8 Hrs. = $ 600.00
3 Supervisor/Drivers @ $ 60.00 Per Hr. X 8 Hrs. = $ 1,440.00
2 Computer Techs @ $ 55.00 Per Hr. X 8 Hrs. = $ 880.00
8 Movers @ $ 52.00 Per Hr. X 8 Hrs. = $ 3,328.00
3 Straight Truck @ $ 40.00 Per Hr. X 8 Hrs. = $ 960.00
1 Transportation Vehicle @ $ 125.00 Per Day X 1 Day = $ 125.00
3 Energy Fee @ $ 30.00 Per Day X 1 Day = $ 90.00
2 Material/Equipment Pull @ $ 55.00 Each = $ 110.00
50 4-Wheel Dollies @ $ 1.50 Each = $ 75.00
10 Speed Packs Purchase @ $ 36.00 Each = $ 360.00
10 Machine Carts- per day @ $ 3.00 Each = $ 30.00
Surplus removal and disposal - Post move Event
Pick up all designated furniiture, equipment and dunnage, recycle or send to land fill - all metal product that meets
recycling standards will be delivered to Pacific Steel crediting City of Bozeman 3 Day Event
Man Power/Vehicles
1 Project Manager @ $ 75.00 Per Hr. X 24 Hrs. = $ 1,800.00
2 Supervisor/Drivers @ $ 60.00 Per Hr. X 24 Hrs. = $ 2,880.00
4 Movers @ $ 52.00 Per Hr. X 24 Hrs. = $ 4,992.00
2 Installers @ $ 55.00 Per Hr. X 8 Hrs. = $ 880.00
3 Straight Truck @ $ 40.00 Per Hr. X 24 Hrs. = $ 2,880.00
1 Transportation Vehicle @ $ 125.00 Per Day X 3 Day = $ 375.00
3 Energy Fee @ $ 30.00 Per Day X 3 Day = $ 270.00
5 disposal @ $ 300.00 Per Day X 3 Day = $ 4,500.00
Relocate 22' foot brass Fire Pole/ Antique Bronze Bell
1 Day event - 3rd party riggers move Bell, table and flag pole.
1 Rigger @ $ 150.00 Per Hr 6 Hrs $ 900.00
Total Move Quote $ 55,614.00
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MESA MOVING & STORAGE SERVICES
PRICING FOR CITY OF BOZEMAN
Manpower/Vehicles Rate
Project Manager $ 75.00
Supervisor-Mover/Installer $ 60.00
Driver $ 55.00
Movers $ 52.00
Installers/ Technicians $ 55.00
Warehousemen $ 50.00
Straight Truck $ 40.00
Tractor Trailer $ 60.00
Transportation Vehicle $ 125.00
Energy Fee per truck per day $ 30.00
Storage Rate
Open Square Footage Rate $ 2.25
Pallet Rack Storage $ 30.00
Rug Storage $ 30.00
CWT- 100#'s Storage rate $ 5.75
Receiving IN/Out per CWT $ 7.50
Admin Fee for Hospitality $ 1.50
Trailer Storage Monthly Rate $ 500.00
Debris Removal per Truck load $ 500.00
Minimum Storage per month $ 100.00
Material/Equipment Rate
Material/Equipment Pull $ 50.00
Labels $ 25.00
Auto-bottom (1.5 cu ft) $ 2.50
Totes/Crates- Weekly $ 2.50
Newsprint (30 lb bundle) $ 40.00
Paper Pads $ 2.25
Shrink Wrap $ 25.00
24" Sm. Bubble (250 roll) $ 100.00
48" Sm. Bubble (250 roll) $ 200.00
48" Large Bubble (500'roll) $ 225.00
24" Anti. Large Bubble (250'roll) $ 125.00
48" Anti. Sm. Bubble (250'roll) $ 250.00
Monitor sleeve-(18"x23") $ 2.25
Monitor sleeve-(26"'x32") $ 4.25
Keyboard Bags $ 1.25
Zip Ties $ 0.30
Carpet Protector ( 200' roll) $ 36.00
Builder Board Floor (48 x 50') $ 125.00
Masonite/ Polynite Sheet $ 1.00
48" Wall Corrugate (250' roll) $ 123.00
Ram Board 250' roll $ 125.00
Painter's Tape $ 7.00
Packing Tape $ 2.25
Masonite Tape $ 6.50
4-Wheel Dollies $ 1.00
Speed Packs Purchase $ 40.00
Speed Packs Rental $ 15.00
Machine Carts- per day $ 3.00
Panel Carts- per day $ 3.00
Library Carts-per day $ 3.00
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D - RELATED EXPERIENCE WITH SIMILAR PROJECTS
Business Name City of Westminster
Contact Person/Email
Thomas Ochtera, LEED-AP, CEM, ENV-SP
Energy and CIP Coordinator
City of Westminster
(303) 658-2551
tochtera@CityofWestminster.us
Business Name City of Denver Public Library Project
Contact Person/Email
Curt Winn, Senior Project Manager
City & County of Denver
Department of Transportation & Infrastructure
IPM - Infrastructure
Office: (720) 913-4598 | Mobile: (303) 710-3393
Curt.Winn@denvergov.org
Business Name Arapahoe County APZ Remodel
Contact Person/Email
Ann Baertlein/Project Manager
Araphoe County Facilities and Fleet Management
Department
1610 W. Littleton Blvd. Suite #100
Littleton, Colorado 80120
303-795-4514
abaertlein@arapahoegov.com
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E - REFERENCES
Business Name Bozeman Health
Contact Person/Email Holly Raycraft
406-599-9883
Business Name Montana State University
Contact Person/Email Richard Rudnicki
864-650-2360
Business Name Bioscience Lab
Contact Person/Email Marsh Paulsen
406-570-4304
F - RECENT & CURRENT WORK FOR THE CITY OF BOZEMAN
• City of Bozeman- City Hall ( Old City hall building into new city hall building
as well as received new furniture and deliver- 8-10 years ago
• James Goehrng/Sid bush
• 406-582-3232
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H - AFFIRMATION OF NONDISCRIMINATION
Appendix A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
Mesa Moving and Storage Bozeman, LLC (name of entity submitting) hereby affirms
it will not discriminate on the basis of race, color, religion, creed, sex, age, marital
status, national origin, or because of actual or perceived sexual orientation, gender
identity or disability and acknowledges and understands the eventual contract will
contain a provision prohibiting discrimination as described above and this prohibition
on discrimination shall apply to the hiring and treatments or proposer’s employees
and to all subcontracts.
In addition, Mesa Moving and Storage Bozeman, LLC (name of entity submitting)
hereby affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA
(the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal
Work “best practices” website, or equivalent “best practices publication and has read
the material.”
______________________________________
David Pitchford, Director of Commercial Services
Name and title of person authorized to sign on behalf of submitter
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I - ADDITIONAL MOVE SOLUTION INFORMATION
• Mesa Commercial Packing & Labeling Guide
• Mesa Packing and Labeling Instructions
• Mesa PC Inventory Form
• Mesa Asset Disposition form
• Proof of Insurance
• Mesa Terms and Conditions
• Cargo Valuation Options
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PROOF OF INSURANCE
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MESA TERMS AND CONDITIONS
All work will be completed in a professional manner according to standard industry practices.
Customer’s representatives must be present at origin and destination during the actual move and
authorized to make changes to the scope of the move. Mesa Systems, Inc. d.b.a. Mesa Commercial
Services (Mesa) is due all monies as contracted unless termination of said contact is agreed to, in
writing, by both parties. Any alterations or deviations from specifications listed in Mesa’s proposal that
involve extra labor, equipment, or additional time may result in an adjustment of the quoted price in
the form of additional charges. Such charges will be due and payable in accordance with the terms of
payment listed in Terms & Conditions.
Alternative Measures. There may be additional charges if any item must be moved using Alternative
Measures (such as elevator top-rides, use of lift, or removal of windows) due to the characteristics of
said item (size, weight, or building characteristics).
Unexpected Circumstances. There may be additional charges if the following conditions do not exist at
both origin and destination facilities: (a) adequate light, heat, air and power, and access to adequate
parking; (b) exclusive and uninterrupted use of elevators and docks; (c) all loading and unloading areas
are accessible, and free of debris or any other impediments to moving, and (d) construction, renovation,
decorating and other work is complete or at a status that will not impede the move.
Price. The cost for moving and storage services include all time, labor, material, and equipment as
listed in the Mesa Proposal. Any deviations from the specifications, sequence, or scheduling of the
move will result in a change order and an adjusted price. In addition, any costs for change orders,
Alternative Measures and Unexpected Circumstances during the move will be included in the final
invoice.
Delays. Situations beyond the reasonable control of Mesa, such as but not limited to traffic or
roadwork, weather conditions, accidents, riots, strikes, malfunction/non-functioning on-site Customer
or building equipment, acts of God, government regulations or other causes and acts of force majeure,
may cause a delay in services. In the event of any such unforeseen encounter, the duration of the move
period may be correspondingly extended. Mesa will not be responsible or liable to Customer for any
loss or damage to Customer including loss of income and/or profits, incidental, special or consequential
damages resulting solely from the move being delayed as the result of unforeseen circumstances
beyond Mesa’s control. Customer will be responsible for paying the actual time, labor, material, and
equipment used for the move, regardless of unforeseen delays beyond Mesa’s control.
Cancellation. Cancellation, or any changes, must be made at least 48-hours prior to the move. Should a
crew be dispatched due to the lack of notice, the customer will be charged according to the hourly
rate of the crew multiplied by 4-hours.
Protection from Damage/Claims. Mesa shall not be held liable for loss, damage, or destruction of items
such as but not limited to (a) unsecured high-value negotiable items; (b) electronic equipment
improperly prepared to move by manufacturer; (c) electronic equipment with no exterior physical
damage; (d) objects not movable by standard moving methods; (e) origin/destination building if
elevator is not available and/or space during the move is shared with other contractors or building
management. Claims for loss or damage must be made in writing within 30-days of move completion or
Customer waives the right to any claims. Mesa shall not be liable for any indirect, consequential,
special incidental, or punitive damages, including but not limited to loss of use, delay, or lost profits.
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Payment Terms. If credit approved, payment is due in full 30-days from date of invoice. If credit terms
are not established, Customer shall pay Mesa’s estimated costs plus 10% no later than 1-day prior to
the Planned Move Date and shall pay Mesa for Alternative Measures, Unexpected Circumstances, or
Change Orders no later than 3-days after the conclusion of the move.
Non-Payment/Collection. Invoices outstanding for more than 30 days will bear interest at the rate of
1½ percent per month (18% APR) on the unpaid balance. If legal counsel is retained to collect monies
owed by Customer, Customer shall pay to Mesa reasonable costs of collection, attorneys’ fees, and
court costs incurred.
Miscellaneous
The Agreement (a) includes these Terms and Conditions and the duly executed Mesa Proposal, Bills of
Lading and Change Orders; (b) embodies the entire agreement between the parties pertaining to the
subject matter hereof and any additions or modifications to this Agreement must be in writing signed
by both parties; (c) supersedes all verbal, written and electronic representations, understandings and
agreements; and (d) shall be construed as severable, so the invalidity of any provision shall not affect
the validity of any other provisions. The parties shall submit to the laws and jurisdiction of Colorado
courts for any lawsuit arising out of or related to this agreement regarding any stored or handled items
and shall waive the right to a jury trial. The prevailing party shall be entitled to reimbursement of its
costs and reasonable attorney’s fees. In the event Customer fails to pay amounts owed to Mesa under
this Agreement, Mesa shall be entitled to recover from Customer reasonable attorneys’ fees and costs
Mesa incurs in enforcing the provisions of this Agreement.
Signature Required Prior to Execution of Services
Print Customer Name Date
Print Authorized Representative Name Authorized Representative Signature Title
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CARGO VALUATION OPTIONS: Transportation and Storage
Mesa Moving & Storage (Mesa) Basic Carrier’s Liability will automatically apply if Customer does not select
optional coverage.
Option 1
Declared Replacement Value: Mesa’s maximum liability limited to the declared value of cargo in its current used
condition. Minimum Declared Value $20,000.00.
Option 2
Declared Replacement Value of Specific High-Value Assets’ Inventory List - combined with Basic Carrier’s
Liability: Mesa’s maximum liability limited to the declared value per item on High-Value Assets Inventory List only.
Mesa’s liability of remaining cargo will be limited to Basic Carrier’s Liability of $0.60 per pound per article.
Minimum Declared Value $20,000.00.
Option 3
Basic Carrier’s Liability: This Option will automatically apply if Customer does not select optional coverage.
Mesa’s liability is limited to a maximum of $0.60 per pound per article.
Storage Coverage: In the event cargo goes into storage, Option Selection above will follow cargo. Declared
Value Amounts in Option 1 or Option 2 will remain the same and will be billed monthly.
Minimum Declared Value $20,000.00.
Note: Any damaged item must be available for inspection. Invoice must be paid prior to claim being
settled.
My signature below indicates the understanding and acceptance of the Cargo Valuation Options as chosen.
Print Customer Name Date
Print Authorized Representative Name Authorized Representative Signature Title
Select Declared Value Amt Deductible Level Cost per $1000 Option 1 Cost Initials
-$ -$ 8.50$ -$
-$ 500.00$ 5.00$ -$
-$ 1,000.00$ 2.50$ -$
Select Declared High-Value Amt
Inventory List Total
Deductible
Level
Cost per
$1000
All Assets Not On
High-Value Inventory List
Option 2
Cost Initials
-$ -$ 8.50$ Covered at $0.60 per lb per article -$
-$ 500.00$ 5.00$ Covered at $0.60 per lb per article -$
-$ 1,000.00$ 2.00$ Covered at $0.60 per lb per article -$
Basic Carrier's Liability No Charge to Customer Initials
Mesa's liability is limited to $0.60 per pound per article.
Option 1 or Option 2 Declared Value Deductible Level Cost per $1000 Storage Coverage Cost Initials
-$ -$ 2.50$ -$
-$ 500.00$ 1.50$ -$
-$ 1,000.00$ 1.00$ -$
Basic Carrier's Liability $0.60 per lb per article N/A N/A N/A
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COMMERCIAL CHANGE ORDER ORDER #
Company Name: ___________________________ Date: _____________________
The following conditions or circumstances are beyond the control of the carrier. These items may
result in additional charges not included in our original estimate or proposal, and Customer agrees
to pay for these services on an Actual Time and Materials basis, based on the rate sheet included in the City of Bozeman contract.
1. Additional services not included in the estimate or proposal:
2. Delays due to conditions or circumstances beyond Mesa control (Dock access, elevator issues,
other contractors, etc.):
3. Additional Materials required:
4. Equipment Left On Site:
5. Pricing:
Quantity Hours Rate Total
Manpower
Equipment/ Materials
Trucks
Total estimated cost
Customer Signature:
Printed Name & Title:
Date:
Mesa Lead Supervisor:
Signature and Printed Name, please
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