HomeMy WebLinkAbout03-16-22 HPAB Agenda and Packet MaterialsA.Call meeting to order
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B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approval of Minutes from February 16,(Donnelly)
E.Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
THE BOZEMAN HISTORIC PRESERVATION ADVISORY BOARD OF BOZEMAN, MONTANA
BHPAB AGENDA
Wednesday, March 16, 2022
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F.Action Items
F.1 Historic Preservation Advisory Board 2022-2024 Work Plan (Rosenberg)
G.FYI/Discussions
G.1 Preservation Month discussion(Rosenberg/Donnelly)
H.Adjournment
For more information please contact Sarah Rosenberg srosenberg@bozeman.net
This board generally meets the 2nd Wednesday of the month from 6:00pm to 8:00pm
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Taylor Chambers - Deputy City Clerk
SUBJECT:Approval of Minutes from February 16,
MEETING DATE:March 16, 2022
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:I move to approve the meeting minutes from February 16, 2022.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:1. Approve meeting minutes with corrections.
2. Do not approve meeting minutes.
FISCAL EFFECTS:None
Attachments:
02-16-22 HPAB Minutes DRAFT.pdf
Report compiled on: March 10, 2022
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Bozeman Historic Preservation Advisory Board Meeting Minutes, [DATE]
Page 1 of 4
THE HISTORIC PRESERVATION ADVISORY BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, February 16, 2022
00:01:03 WebEx Meeting Information
A) 00:02:46 Call meeting to order
B) 00:02:55 Disclosures
C) 00:03:03 Changes to the Agenda
D) Public Service Announcements
E) 00:03:14 Approval of Minutes
E.1 Approval of Minutes from January 19, 2022
01-19-22 HPAB Minutes DRAFT.pdf
00:03:41 Motion E) Approval of Minutes
LaDeen Arthun: Motion
Elizabeth Darrow: 2nd
Present: LaDeen Arthun, Savannah Donnelly, Christopher Coburn, Linda Semones, Elizabeth Darrow,
Jacey Anderson, Sarah Rosenberg
Absent: Chelsea Holling
00:04:46 Vote on the Motion to approve E) Approval of Minutes. The Motion carried 5 - 0
Approve:
LaDeen Arthun
Savannah Donnelly
Linda Semones
Elizabeth Darrow
Jacey Anderson
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Bozeman Historic Preservation Advisory Board Meeting Minutes, [DATE]
Page 2 of 4
Disapprove:
None
F) Consent
G) 00:05:21 Public Comment
H) Special Presentation
I) 00:06:04 Action Items
I.1 00:06:08 Bozeman Deaconess Hospital Demolition, application 21385, HPAB
public comment discussion.
00:06:17 Staff Presentation
Planner Rosenberg provided a brief overview of the Deaconess Demolition Application to the Board and
informed the Board that they were able to review and provide comments on the development projects,
but the Board does not have the power to make a final determination on the project. Staff proposed
that the Board make a motion to write a letter to send to the City during the public comment period for
the application.
00:13:13 Board Questions
Board members directed questions to staff.
00:15:31 Board Discussion
Board members discussed the content they desired to include in the letter to the City.
00:34:38 Public Comment Opportunity
00:38:25 Motion I move that the Historic Preservation Advisory Board write a letter for public comment
for the Bozeman Deaconess Hospital Demolition application number 21385. The letter should address
that salvaged materials should be used in the interior, it should strongly suggest that there be an
attempt to rebuild the façade or to use or replicate the façade. It should document the building with
photos, condition reports, and that information should be put in MSU Special Collection and that we
should recognize the historic value and the cultural value of this building in this way.
Linda Semones: Motion
Jacey Anderson: 2nd
00:39:37 Motion To add a history of the building.
Elizabeth Darrow: Motion
Linda Semones: 2nd
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Bozeman Historic Preservation Advisory Board Meeting Minutes, [DATE]
Page 3 of 4
Present: Savannah Donnelly, Christopher Coburn, Linda Semones, Elizabeth Darrow, Jacey Anderson,
Sarah Rosenberg
Absent: Chelsea Holling, LaDeen Arthun
Ladeen Arthun left the meeting
00:47:54 Public Comment, Andy Holloran
Mr. Holloran commented on the plan for the documentation of the historic site after the demolition of
the structure.
00:51:12 Vote on the Motion to amend to add a history of the building. The Motion carried 4 - 0
Approve:
Savannah Donnelly
Linda Semones
Elizabeth Darrow
Jacey Anderson
Disapprove:
None
00:52:01 Vote on the Motion to approve I move that the Historic Preservation Advisory Board write a
letter for public comment for the Bozeman Deaconess Hospital Demolition application number 21385. The
letter should address that salvaged materials should be used in the interior, it should strongly suggest that
there be an attempt to rebuild the façade or to use or replicate the façade. It should document the building
with photos, condition reports, and that information should be put in MSU Special Collection and that we
should recognize the historic value and the cultural value of this building in this way. The Motion carried
4 - 0
Approve:
Savannah Donnelly
Linda Semones
Elizabeth Darrow
Jacey Anderson
Disapprove:
None
J) 00:52:30 FYI/Discussions
J.1 00:52:31 Preservation Month
Preservation Month To Do List
00:52:35 Board Discussion
Board members discussed the to-do list as well as additional ideas for Preservation Month.
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Bozeman Historic Preservation Advisory Board Meeting Minutes, [DATE]
Page 4 of 4
J.2 01:30:32 HPAB Work Place 2022-2023
01:31:01 Staff Presentation
Liaison Rosenberg presented the HPAB work plan to the Board.
01:35:27 Board Discussion
Board members discussed ideas for the upcoming work plan.
01:47:34 Motion To adjourn the meeting
Elizabeth Darrow: Motion
Linda Semones: 2nd
01:47:39 Vote on the Motion to approve To adjourn the meeting. The Motion carried 4 - 0
Approve:
Savannah Donnelly
Linda Semones
Elizabeth Darrow
Jacey Anderson
Disapprove:
None
K) 01:47:40 Adjournment
For more information please contact Sarah Rosenberg srosenberg@bozeman.net. This board generally
meets the 3rd Wednesday of the month from 6:00 to 8:00
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg, Associate Planner
SUBJECT:Historic Preservation Advisory Board 2022-2024 Work Plan
MEETING DATE:March 16, 2022
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:I recommend that the HPAB 2022-2024 work plan be adopted.
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:In accordance with City Commission Resolution 5323, citizen advisory boards
must produce and adopt a two-year work plan. The Citizen Advisory Board
Onboarding Manual outlines the requirements, timeline, and format of the
work plans.
The Historic Preservation Advisory Board (HPAB) has three focus areas,
Education and Outreach, Historic Resource and Inventory, and Preservation
Program Development. At the January 19, 2022 and February 16, 2022
meeting, HPAB discussed the following as proposed work plan items in each
focus area.
UNRESOLVED ISSUES:NA
ALTERNATIVES:NA
FISCAL EFFECTS:NA
Attachments:
HPAB Work Plan Memo.pdf
Report compiled on: March 9, 2022
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Commission Memorandum
Report to: Historic Preservation Advisory Board
From: Sarah Rosenberg, Associate Planner/Historic Preservation Officer
Subject: Historic Preservation Advisory Board 2022-2024 Work Plan
Meeting Date: March 16, 2022
Agenda Item Type: Action
Recommendation: Adopt the Historic Preservation Advisory Board 2022-2024 work plan
Background:
By City Commission Resolution 5323, citizen advisory boards must produce and adopt a two-year
work plan. The Citizen Advisory Board Onboarding Manual outlines the work plan’s requirements,
timeline, and format.
The Historic Preservation Advisory Board (HPAB) has three focus areas, Education and Outreach,
Historic Resource and Inventory, and Preservation Program Development. At January 19, 2022, and
February 16, 2022 meeting, HPAB discussed the following as proposed work plan items in each
focus area.
Focus Area 1: Education and Outreach
Part of HPAB’s role is to promote public information, educational and interpretive programs about
historic preservation.
Work Plan Item 1: Preservation Month
The month of May is considered National Preservation Month. In the past, HPAB would host a
preservation month that would include events, tours, and awards. In recent years, HPAB would host
preservation awards but due to COVID, there haven’t been any awards for two years. HPAB is
hoping to revive the awards and other events during May on an annual basis. HPAB will work with
staff to set up the events during the month and promote them. Events will include the preservation
awards, tours, and guest lectures.
Work Plan Item 2: Preservation and Social Inclusion
HPAB seeks to recognize how preservation can tell the stories of underrepresented communities,
document and protect vernacular architecture, preserve sites of the recent past, and focus on the
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people who live and continue to live in those places. Preservation is not just about buildings and
structures but also intangible heritage. HPAB will work with city staff and stakeholders to identify
these stories and promote them. Examples of how this can be done are through creating cultural
districts, virtual storyboards, and documentation of oral histories.
Focus Area 2: Historic Resource Survey & Inventory
In the 2019 NCOD Policy Report, the City and HPAB placed a priority on updating the decades-old
inventories as well as identifying and documenting additional properties.
Work Plan Item 1: Identify most important historic resources
HPAB wishes to celebrate the distinctive story of Bozeman by identifying the most important
historic resources in the community. This could include a district, site, building, landscape, or
archaeological site. HPAB will hold discussions during their meetings and ask for the community to
participate and help identify these resources.
Work Plan Item 2: Identify areas to survey and inventory
As identified in the Bozeman Municipal Code, HPAB can advocate for maintaining and updating
survey and inventory forms of historic and prehistoric properties. The City has dedicated funds
annually to update the historic building inventory. HPAB will work with staff, stakeholders, and
community members to identify areas that need to be inventoried.
Work Plan Item 3: Fred Willson Multiple Property Submission
The City of Bozeman Historic Preservation Officer (HPO) has applied for a grant with the Montana
History Foundation for $10,000 for a city-wide survey and National Register of Historic Places
Multiple Properties Submission (MPS) to document buildings designed by Fred Willson. Results of
this grant are expected by mid-April. Beginning in spring 2022, the HPO and HPAB will complete
inventory forms for Willson buildings throughout the city. If the grant funds are awarded, to
complete and use the Montana History Foundation funds within the one-year window, the City will
contract with Metcalf Archaeology to assist in the write-up of the forms. This is a multi-year effort
to continue adding properties to it annually.
Focus Area 3: Preservation Program Development
The HPO and HPAB administer the local preservation programs to provide guidance, information,
and technical assistance to its residents, visitors, property owners, and community partners.
Although this program and the NCOD have been successful in many ways, it doesn’t support all of
the goals and trends for Bozeman. The following work plans provide the tools and methods to
better serve the community and achieve these goals.
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Work Plan Item 1: UDC Overhaul
The City Commission adopted priorities for 2022-2023 via Resolution 5368 that includes an
overhaul of the UDC. The overhaul will adopt changes to the UDC that facilitate increased housing
density, housing affordability, climate action plan objectives, sustainable building practices, and a
transparent, predictable, and understandable development review process. HPAB will provide
input to staff on the Certificate of Appropriateness and Neighborhood Conservation Overlay District
sections of the overhaul. HPAB will also research and provide suggestions for incentives and
assistance to promote preservation efforts.
Work Plan Item 2: Local Preservation Program
The Community Development Department is requesting funds to create a local preservation
program for FY2023. Altering the NCOD is recommended and supported by the 2019 NCOD Policy
Report. Local preservation programs are more effective mechanisms that municipalities can use to
tailor objectives and goals to the community. The City of Bozeman Community Development
Department will work with a hired consultant and HPAB to create a local preservation program
that could include:
Procedures and criteria for designating local historic resources
Standards for alternates to NCOD (i.e. smaller conservation overlay district, local historic
district, national register district, preservation easements)
Incorporation of incentives and restoration assistance
Procedures for the certificate of appropriateness review
Update design guidelines
HPAB power and responsibilities (i.e. demolition review, enforcement)
Work Plan Item 3: Heritage Tree Program
HPAB seeks to establish a Heritage Tree Program where the community can acknowledge heritage
trees. A heritage tree is a tree recognized by its age, its association with or contribution to a historic
structure or district, or its association with a noted person or historic event. This would be an
ongoing effort in which HPAB would evaluate the nominations on an annual basis.
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WP Item Description:Strategic Priorities
Connection:
Board Time
Commitment:
Staff Time
Commitment:Schedule:Budget Impact:
Preservation Month (May)Engaged
Community 4-5 months 4-5 months Underway, annual
event $2,000
Preservation and Social
Inclusion
Safe, Welcoming
Community 1 year 1 year TBD Unknown
WP Item Description:Strategic Priorities
Connection:
Board Time
Commitment:
Staff Time
Commitment:Schedule:Budget Impact:
Identify most important
historic resources Well Planned City 4-5 months 4-5 months Summer/Fall 2022 Unknown
Identify areas to survey and
inventory Well Planned City 1-2 years 1-2 years TBD $50,000
Fred Willson Multiple Property
Submission Well Planned City 1 year 1 year Spring 2022 - Spring 2023 $20,000 (if grant is awarded)
WP Item Description:Strategic Priorities
Connection:
Board Time
Commitment:
Staff Time
Commitment:Schedule:Budget Impact:
UDC Overhaul (NCOD/COA
sections, demolition review,
incentives, assistance, etc.)
City Commission
Priorities 2022 1 year 1 year TBD $500,000
Local Preservation Program Well Planned City 1-2 years 1-2 years TBD $75,000
Heritage Tree Program Well Planned City 2-3 months 2-3 months Annually Unknown
HPAB ADVISORY BOARD WORK PLAN TEMPLATE
Focus Area 1: Education and Outreach
Focus Area 2: Historic Resource Survey & Inventory
Focus Area 3: Preservation Program Development
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Memorandum
REPORT TO:Bozeman Historic Preservation Advisory Board
FROM:Sarah Rosenberg
SUBJECT:Preservation Month discussion
MEETING DATE:March 16, 2022
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:NA
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:HPAB is putting together a Preservation Month which will take place in May
2022 and will continue the discussion of events, partnerships, and outreach.
UNRESOLVED ISSUES:NA
ALTERNATIVES:NA
FISCAL EFFECTS:NA
Attachments:
Preservation Month Task List.pdf
Report compiled on: March 9, 2022
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Preservation Month – May 2022
Preliminary planning
Task Who Deadline Complete Notes
Pick theme HPAB March 16, 2022
Contact Extreme History Chelsea, Linda February 28, 2022 X Interested in doing tours
Contact Gallatin History
Museum
LaDeen Arthun February 28, 2022 X Spoke to Rachel, they are
interested in co-hosting event
Contact Story Mansion
Board
Elizabeth Darrow February 28, 2022 X Availability on May 15, could do
lecture at event
Finalize dates HPAB March 16, 2022 Finalize dates of preservation
awards, tours, events, etc.
Dates
Guest Speaker
o Kathryn Rogers Merlino with University of Washington – May 12-16 CONFIRMED
Story Mansion May 15 CONFIRMED
HPAB Meeting – May 18
Awards – Wednesday, May 25 at the Emerson CONFIRMED
Tours – dates need to be confirmed
o Northside tour – May 26 CONFIRMED
o Gallatin History Museum
o Fred Willson
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Event Planning
Task Who Deadline Complete Notes
Announce event HPAB/Savannah March meeting
Press Release Sarah, City End of March/beginning of
April
Acknowledge donors and
hosts
Marketing HPAB/Sarah Create marketing
materials
Update website Sarah End of March
Posting flyers and posters HPAB Beginning of April
Post on City Social Media Sarah, City Beginning of April FB, NextDoor, Instagram,
Engage Bozeman
Advertise in event
calendars
HPAB Throughout April and May Bozeman Magazine,
Chronicle, Ruckus,
Bozone, other ideas?
Flyer/Poster creation Elizabeth March meeting
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Preservation & Legacy Awards
Task Who Deadline Complete Notes
Pick date HPAB End of February x May 25
Reserve location
(Emerson)
Jacey End of February x Emerson confirmed
Pick award categories HPAB February 16, 2022 x At HPAB meeting
Create award nomination
form
Sarah Mid March Nomination runs from
March 1-April 1, HPAB
reviews at April meeting
Press release and
marketing
Sarah Mid March
Food and beverage HPAB Mid-April
Create award certificate Sarah Before awards
Award Categories
1. Restoration/Rehabilitation - Recognizes an exceptional effort in the preservation or structure meeting the following criteria:
o Adheres to the Secretary of the Interior's Standards for Restoration or Rehabilitation
o Enhances the character of the property
o Respects its context
o Maximizes the retention of distinctive features that make the building or structure significant
o Contributes to the building or structure's continued use
2. Adaptive Reuse - Creative examples of adapting an existing building or site for a new use while maintaining their original character.
o Project must have been completed after January 1, 2016
3. Preservation Stewardship - Recognizes groups, individuals, agencies or businesses that have a positive impact in historic preservation.
o Examples include campaigns, education, fundraising, research, and construction
4. Smart Growth Excellence - Recognizes new infill construction or a significant addition to a historic building.
o Project must have been completed after January 1, 2016
o Can be either residential or commercial
5. Landscape - Recognizes enhancement to landscaping, streetscape, park, or open space meeting the following criteria:
o Enhances the historic form, features and details
o Promotes sustainability techniques while respecting the context of the area
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6. Signage: Recognizes restoration to a historic sign
o Project must have been completed after January 1, 2016
7. Cultural Heritage: Recognizes the overlooked history of minority groups in Bozeman that can include:
o Oral history and story telling
o Art and craftsmanship
o Historic structures
o Businesses and organizations
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