The URL can be used to link to this page

Home My WebLink AboutFCA Services RFP - Questions and ResponsesFCA Services RFP 3/1/2022 Questions and Responses The following are questions that were received by potential respondents to the FCA Services RFP and the responses from the City. Q1 - Would you be able to provide the square footage for the 12 priority assets as well as the balance of the city owned assets? - The most current inventory of the City’s facilities is attached at the end of this document. Some data is missing for buildings on this list, including square footages and dates of construction. I cannot verify the accuracy of information in this inventory. Q2 - When does the fiscal year end? - June 30, 2022 Q3 - Do you hope to inspect the additional buildings at a similar rate as to the first year based on total square footage completed in the first year? - I expect that we will continue the inspections at roughly a similar pace to this first round so that a consistent yearly budget can be established Q4 - Does the City know what the annual budget for these inspections is, or is that to be determined? - An ongoing budget allocation has not yet been made to this project. Q5 - What is the cities current CMMS software that we will be integrating the data into? - The City is currently using CityWorks to manage maintenance work orders for facilities, however facility condition assessments have not been done since implementation of CityWorks and previous assessments have not been integrated with CityWorks. The City is still evaluating options for managing the results of this assessment. Q6 - Is the city looking for a full ADA survey and if so, to what level are they requiring? - The City is looking for an assessment of ADA compliance for each building, in line with a Tier II assessment. Q7 - Does the city currently have a condition rating scale or priority rating scale they currently assign to their systems in the CMMS software the data will be integrated into? - We do not currently have a standard rating / priority scale. Our CMMS system has largely been limited to work orders which are immediately addressed and has not included managing large projects or long term deficiencies. Q8 - Who will be accessing this report and how will it be used? - This report will be publicly available and for the use of all, but primarily will be used by the facilities department to address building deficiencies as well as by city management for the long term planning of budgets and facility management. Q9 - Would an award for the project preclude the vendor from downstream work? - I do not foresee this project precluding vendors from any downstream work. Q10 - Would the city be interested in receiving a quote for Facility Asset Management software specific to managing inventory, deficiencies and capital planning? - While procuring Facility Asset Management software is not expected to be a part of this project at this time, you are welcome to include a quote as a completely separate supplement to the submission. Q11 - Can you please provide additional information on the scope of work for the Maintenance Plans and Schedules (Scope of Work Point "5" - Pg. 6 and Deliverables Point "e" on Page 8? - Regarding the maintenance plans, we are really looking for high level checklists / intervals for maintaining major building systems (with a focus on mechanical systems) rather than minute assessments of every single building component. Using an automotive maintenance schedule example, intervals for oil changes, fluid flushes and timing chain replacements are given but not for every single bearing and bushing that may wear out. Q12 - Are Class "D" cost estimates (+/- 25 to 30%) sufficient for the City? - Yes, Class D estimates are sufficient. Q13 - Is there a minimum cost threshold under which the City considered repairs or replacement to be maintenance as opposed to capital, and therefore should not be included in the FCA reports? - I am hesitant to set a specific Dollar threshold, as it depends on the systems being inspected. Overall we are looking for a generalization of building systems condition, so not budgeting for repairing an individual small hole in a wall but rather an assessment of the overall condition of the interior finishes for a building. On the other hand, for critical mechanical systems, structural elements or building envelope a single small component failure may have large impacts but low cost and should be included. For example, a $15 part could be failing on a heating system which could result in critical failure of the system despite the low repair cost. Q14 - Has the City kept the 2012 FCA dataset up-to-date based on completed capital projects? If so, does the City wish to build off of the current data set or "start fresh" with 2022 data? - The documentation of completed work done on items identified in the 2012 FCA has been inconsistent, as technological changes and staff turnovers over the last decade have impeded our tracking of that information. The prior FCA was also formatted in a way which made keeping updated records more difficult. Only a portion of the portfolio was inspected at that time and I think it would be best to start fresh as much as possible, but we will be able to provide prior assessments for document review. Q15 - Are we to price the FCA for the entire portfolio or just the 12 high priority buildings for now? - Bid pricing is only required for the 12 priority buildings as we are not expecting our budgets to cover much more than that for this round, however including an estimated fee structure for subsequent rounds of inspections to cover the whole portfolio will likely result in a more thorough submission. At this point an estimated fee structure for inspections outside of the priority list is sufficient, with the current market we understand providing hard bids for projects several years out is challenging. Q16 - Will the remaining buildings be negotiated with the winning bidder? - The remaining buildings may be negotiated with the winning proposer for better continuity of deliverables, but it is not a guarantee of being awarded the remaining inspections as the City may decide to solicit a new round of bids or postpone future inspections. Q17 - Does the City of Bozeman have repository for building drawings/as-builds? - We do have drawings for some of our buildings, but I do not know for how many. Any records we have would be paper files in off-site storage. The City will work the selected proposer to identify and share any information we have in advance of inspections. Q18 - How many pieces of equipment does the city currently maintain? Is there an existing inventory that can be shared? - Unfortunately we do not have a database of major mechanical equipment for each building. Expanding our datasets is a goal of this assessment. Q19 - Would you consider a deadline extension? - No. We are unable to change RFP submission deadlines once they are published. If the City does not receive any qualified proposals it may reopen the RFP to more submissions, but that is not anticipated. 1 Territory Building_Description Square Footage Year Built Street_Address Department Type BRIDGER CENTER LIFT STATION SEWAGE LIFT STATION 105 COMMERCIAL DRIVE SEWER OUTBUILDING LINDLEY PARK LINDLEY CENTER - COMMUNITY BLDG 3044 1102 E. CURTIS REC BUILDING LINDLEY PARK PAVILION 1102 E. CURTIS PARKS OUTBUILDING LINDLEY PARK RESTROOM 1102 E. CURTIS PARKS OUTBUILDING PEAR STREET BOOSTER STATIONWATER PUMP STATION 1202 PEAR ST WATER OUTBUILDING CITY HALL CITY HALL 16150 1980 121 N ROUSE FACILITIES BUILDING SWIM CENTER NATATORIUM 21500 1975 1211 WEST MAIN REC BUILDING KIRK PARK RESTROOM 137 N 20TH AVE PARKS BUILDING KIRK PARK PAVILLION 137 N 20TH AVE PARKS OUTBUILDING KIRK PARK PAVILLION 137 N 20TH AVE PARKS OUTBUILDING KIRK PARK STORAGE SHED 137 N 20TH AVE PARKS OUTBUILDING KIRK PARK BASEBALL FIELD DUGOUT 1 137 N 20TH AVE PARKS OUTBUILDING KIRK PARK BASEBALL FIELD DUGOUT 2 137 N 20TH AVE PARKS OUTBUILDING KIRK PARK BASEBALL FIELD DUGOUT 3 137 N 20TH AVE PARKS OUTBUILDING KIRK PARK BASEBALL FIELD DUGOUT 4 137 N 20TH AVE PARKS OUTBUILDING KNOLLS BOOSTER STATION WATER PUMP STATION 1575 KENYON DR WATER OUTBUILDING FIRE STATION #3 FIRE STATION 17225 1705 VAQUERO PKWY FACILITIES BUILDING SHOPS LOWER YARDS POLE BUILDING 1812 NORTH ROUSE AVE FACILITIES OUTBUILDING SHOPS LOWER YARDS POLE BUILDING 1812 NORTH ROUSE AVE FACILITIES OUTBUILDING SHOPS LOWER YARDS POLE BUILDING 1812 NORTH ROUSE AVE FACILITIES OUTBUILDING SHOPS LOWER YARDS POLE BUILDING 1812 NORTH ROUSE AVE FACILITIES OUTBUILDING SHOPS LOWER YARDS POLE BUILDING 1812 NORTH ROUSE AVE FACILITIES OUTBUILDING SHOPS LOWER YARDS VEHICLE MAINTENANCE SHOP 25200 2010 1812 NORTH ROUSE AVE FACILITIES BUILDING STIFF PROFESSIONAL BUILDING OFFICE BUILDING 23040 1959 20 E. OLIVE FACILITIES BUILDING BOGERT PARK POOL 213 SOUTH CHURCH REC OUTBUILDING BOGERT PARK SHOWER HOUSE 1860 213 SOUTH CHURCH REC BUILDING BOGERT PARK PAVILION 213 SOUTH CHURCH PARKS OUTBUILDING BOGERT PARK BAND STAND 213 SOUTH CHURCH PARKS OUTBUILDING LANDFILL EQUIPMENT SHOP 2143 STORY MILL ROAD SOLID WASTEBUILDING LANDFILL SCALEHOUSE AND SCALES 2143 STORY MILL ROAD SOLID WASTEBUILDING LANDFILL HOUSEHOLD HAZARDOUS WASTE FACILITY 2143 STORY MILL ROAD SOLID WASTEOUTBUILDING Water Reclaimation Facility WRF FULL SITE 1 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 2 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 3 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 4 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 5 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 6 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 7 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 8 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 9 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 10 255 MOSS BRIDGE ROAD WATER BUILDING Building List for RFP 2 WRF WRF FULL SITE 11 255 MOSS BRIDGE ROAD WATER BUILDING WRF WRF FULL SITE 12 255 MOSS BRIDGE ROAD WATER BUILDING NORTON RANCH LIFT STATION SEWAGE LIFT STATION 260 LARUERL PKWY SEWER OUTBUILDING JARRETT PARK PAVILLION 2700 WESTRIDGE DR PARKS OUTBUILDING CATTAIL LIFT STATION SEWAGE LIFT STATION 2975 TROUT MEADOWS RD SEWER OUTBUILDING SNOWFILL RESTROOM 3070 MCILHATTAN RD PARKS OUTBUILDING FIRE STATION 1 FIRE & POLICE STATIONS 9716 1963 34 NORTH ROUSE FACILITIES BUILDING BAXTER MEADOWS LIFT STATIONSEWAGE LIFT STATION 3698 Cattail SEWER OUTBUILDING BEALL PARK PAVILLION 415 N BOZEMAN PARKS OUTBUILDING BEALL PARK RECREATION CENTERRECREATION CENTER 3314 1927 415 N. BOZEMAN REC BUILDING BRONKEN SOCCER COMPLEX CONCESSION / RESTROOM 4195 DURSTON RD PARKS OUTBUILDING S. RESERVOIR CHLORINE BLDG WATER TREATMENT 4330 SOURDOUGH CANYONWATER BUILDING BURRUP LIFT STATION SEWAGE LIFT STATION 437 Hospitality Rd SEWER OUTBUILDING BOZEMAN SPORTS PARK PAVILLION 4600 BAXTER LN PARKS OUTBUILDING BOZEMAN SPORTS PARK PAVILLION 4600 BAXTER LN PARKS OUTBUILDING BOZEMAN SPORTS PARK CONCESSION / RESTROOM 4600 BAXTER LN PARKS BUILDING FIRE STATION 2 FIRE STATION #2 3785 1975 500 SOUTH 19TH STREET FACILITIES BUILDING SOFTBALL COMPLEX CONCESSION / RESTROOM 501 HAGGERTY LN PARKS BUILDING SOFTBALL COMPLEX STORAGE BUILDING 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 1 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 2 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 3 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 4 501 HAGGERTY LN PARKS OUTBUILDING SOFTBALL COMPLEX SOFTBALL FIELD DUGOUT 5 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 6 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 7 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 8 501 HAGGERTY LN PARKS OUTBUILDING SOFTABLL COMPLEX SOFTBALL FIELD DUGOUT 9 501 HAGGERTY LN PARKS OUTBUILDING SOFTBALL COMPLEX SOFTBALL FIELD DUGOUT 10 501 HAGGERTY LN PARKS OUTBUILDING BOZEMAN POND RESTROOM 550 S FOWLER PARKS OUTBUILDING BOZEMAN POND RESTROOM 550 S FOWLER PARKS OUTBUILDING LEWIS AND BARK PAVILLION 550 S FOWLER PARKS OUTBUILDING BOZEMAN POND PAVILLION 550 S FOWLER PARKS OUTBUILDING BOZEMAN POND PAVILLION 550 S FOWLER PARKS OUTBUILDING BOZEMAN POND PAVILLION 550 S FOWLER PARKS OUTBUILDING BOZEMAN POND PAVILLION 550 S FOWLER PARKS OUTBUILDING LAUREL GLEN LIFT STATION EQUIPMENT STORAGE 5519 SAXON WAY SEWER OUTBUILDING LAUREL GLEN LIFT STATION SEWAGE LIFT STATION 5519 SAXON WAY SEWER OUTBUILDING STORY MILL PARK STORY MILL RECREATION CENTER 11700 2005 600 Bridger Drive REC BUILDING LIBRARY LIBRARY 52000 2006 626 EAST MAIN FACILITIES BUILDING STORY MILL PARK RESTROOM 698 BRIDGER DR PARKS BUILDING STORY MILL PARK PAVILLION 698 BRIDGER DR PARKS OUTBUILDING Building List for RFP 3 STORY MILL PARK PAVILLION 698 BRIDGER DR PARKS OUTBUILDING STORY MILL PARK PAVILLION 698 BRIDGER DR PARKS OUTBUILDING STORY MILL PARK PAVILLION 698 BRIDGER DR PARKS OUTBUILDING WATER TREATEMENT PLANT WTP MAIN BLD 45000 7022 SOURDOUGH ROAD WATER BUILDING WATER TREATEMENT PLANT HOUSE ON SITE 7022 SOURDOUGH ROAD WATER BUILDING WATER TREATEMENT PLANT STORAGE BLDG 1 7022 SOURDOUGH ROAD WATER OUTBUILDING WATER TREATEMENT PLANT STORAGE BLDG 2 7022 SOURDOUGH ROAD WATER OUTBUILDING WATER TREATEMENT PLANT STORAGE BLDG 3 7022 SOURDOUGH ROAD WATER OUTBUILDING WATER TREATEMENT PLANT STORAGE BLDG 4 7023 SOURDOUGH ROAD WATER OUTBUILDING WATER TREATEMENT PLANT STORAGE BLDG 5 7024 SOURDOUGH ROAD WATER OUTBUILDING TUCKERMAN PARK RESTROOM 7979 GOLDENSTEIN LN PARKS OUTBUILDING SENIOR SOCIAL CENTER SENIOR CENTER 28100 1979 807 NORTH TRACY FACILITIES BUILDING STORY MANSION COMMUNITY SERVICE BLDG 16090 811 S. WILSON AVE.REC BUILDING STORY MANSION CARRIAGE HOUSE 4680 811 S. WILSON AVE.REC BUILDING CITY SHOP COMPLEX SHOP STORAGE 1975 814 NORTH BOZEMAN FACILITIES OUTBUILDING CITY SHOP COMPLEX PARK SHOP/OFFICE 814 NORTH BOZEMAN FACILITIES BUILDING CITY SHOP COMPLEX WAREHOUSE 814 NORTH BOZEMAN FACILITIES BUILDING CITY SHOP COMPLEX CITY SHOP 16760 814 NORTH BOZEMAN FACILITIES BUILDING GLEN LAKE ROTARY PARK RESTROOM 830 MANLEY RD PARKS BUILDING GLEN LAKE ROTARY PARK PAVILLION 1 830 MANLEY RD PARKS OUTBUILDING GLEN LAKE ROTARY PARK PAVILLION 2 830 MANLEY RD PARKS OUTBUILDING GLEN LAKE ROTARY PARK PAVILLION 3 830 MANLEY RD PARKS OUTBUILDING GLEN LAKE ROTARY PARK PAVILLION 4 830 MANLEY RD PARKS OUTBUILDING GLEN LAKE ROTARY PARK PAVILLION 5 830 MANLEY RD PARKS OUTBUILDING GLEN LAKE ROTARY PARK PAVILLION 6 830 MANLEY RD PARKS OUTBUILDING LOYAL GARDENS LIFT STATION SEWAGE LIFT STATION 965 GOLDEN GATE AVE SEWER OUTBUILDING PARKING GARAGE BRIDGER PARK DOWNTOWN 157929 2007 BLACK & MENDENHALL PARKING BUILDING SANDAN PARK PAVILLION BLACKBIRD AND DOWNY LNPARKS OUTBUILDING CHRISTIE FIELDS CONCESSION/RESTROOM CHRISTIE FIELDS PARKS BUILDING CHRISTIE FIELDS DUGOUT 1 CHRISTIE FIELDS PARKS OUTBUILDING CHRISTIE FIELDS DUGOUT 2 CHRISTIE FIELDS PARKS OUTBUILDING CHRISTIE FIELDS DUGOUT 3 CHRISTIE FIELDS PARKS OUTBUILDING CHRISTIE FIELDS DUGOUT 4 CHRISTIE FIELDS PARKS OUTBUILDING CHRISTIE FIELDS DUGOUT 5 CHRISTIE FIELDS PARKS OUTBUILDING CHRISTIE FIELDS DUGOUT 6 CHRISTIE FIELDS PARKS OUTBUILDING CREEKWOOD SUB PARK PAVILLION CREEKWOOD DR PARKS OUTBUILDING SUNSET CEMETARY TOOL SHED CYPRESS & CEMETERY PARKS OUTBUILDING SUNSET CEMETARY EQUIPMENT SHOP 2160 CYPRESS & CEMETERY CEMETARY BUILDING VALLEY UNIT PARK PAVILION 1 DURSTON RD AND CASCADE STPARKS OUTBUILDING VALLEY UNIT PARK PAVILION 2 DURSTON RD AND CASCADE STPARKS OUTBUILDING VALLEY UNIT PARK PAVILION 3 DURSTON RD AND CASCADE STPARKS OUTBUILDING VALLEY UNIT PARK PAVILION 4 DURSTON RD AND CASCADE STPARKS OUTBUILDING Building List for RFP 4 VALLEY UNIT PARK PAVILION 5 DURSTON RD AND CASCADE STPARKS OUTBUILDING VALLEY UNIT PARK PAVILION 6 DURSTON RD AND CASCADE STPARKS OUTBUILDING KENYON DRIVE RESERVOIR COMMUNICATION SHED KENYON DRIVE WATER OUTBUILDING CENTENNIAL PARK BASEBALL FIELD DUGOUT 1 N TRACY AVE AND W COTTONWOODPARKS OUTBUILDING CENTENNIAL PARK BASEBALL FIELD DUGOUT 2 N TRACY AVE AND W COTTONWOODPARKS OUTBUILDING CENTENNIAL PARK BASEBALL FIELD DUGOUT 3 N TRACY AVE AND W COTTONWOODPARKS OUTBUILDING CENTENNIAL PARK BASEBALL FIELD DUGOUT 4 N TRACY AVE AND W COTTONWOODPARKS OUTBUILDING SUMMIT STORAGE BARN MATERIAL STORAGE 1804 NORTH ROUSE FACILITIES BUILDING TRADITIONS SUB PARK PAVILLION ROSA WAY AND ANNIE ST PARKS OUTBUILDING SOUTH UNIVERSITY DISTRICT PAVILLION S 14TH AVE AND STUDENT DRPARKS OUTBUILDING SOUTH UNIVERSITY DISTRICT PAVILLION S 14TH AVE AND STUDENT DRPARKS OUTBUILDING SOUTHSIDE PARK RESTROOM / STORAGE S 5TH AVE AND W COLLEGE STPARKS BUILDING BOGERT PARK RESTROOM S CHURCH PARKS OUTBUILDING LYMAN CREEK WTP & RESEVOIR LYMAN WTP STORY MILL RD.WATER BUILDING DIAMOND PARK PAVILLION TANZANITE DR AND RYUN SUN WAYPARKS OUTBUILDING DIAMOND PARK PAVILLION TANZANITE DR AND RYUN SUN WAYPARKS OUTBUILDING DIAMOND PARK PAVILLION TANZANITE DR AND RYUN SUN WAYPARKS OUTBUILDING NORTON RANCH PAVILLION W BABCOCK AND LAUREL PKWYPARKS OUTBUILDING ASHEIM FIELDS MAINTENANCE W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS MAINTENANCE W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 1 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 2 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 3 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 4 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 5 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 6 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 7 W BABCOCK AND S FOWLERPARKS OUTBUILDING ASHEIM FIELDS BASEBALL FIELD DUGOUT 8 W BABCOCK AND S FOWLERPARKS OUTBUILDING OAK SPRINGS PARK PAVILLION YELLOWSTONE AVE AND RENOVA LNPARKS OUTBUILDING BUILDINGS 46 OUTBUILDINGS 108 Building List for RFP