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Home My WebLink About01-25-22 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, January 25, 2022 Page 1 of 8 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES January 25, 2022 Present: Terry Cunningham, I-Ho Pomeroy, Jennifer Madgic Absent: None Staff Present in the WebEx: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, and City Clerk (CC) Mike Maas A) 00:01:42 Call to Order - 6:00 PM - WebEx Videoconference B) 00:05:43 Pledge of Allegiance and a Moment of Silence C) 00:06:20 Changes to the Agenda • Item H.5 was removed and will return next week after a correction to the contract that is uploaded. D) 00:07:00 Authorize Absence D.1 00:07:01 Authorize the Absence of Mayor Cyndy Andrus and Commissioner Christopher Coburn 00:07:09 Motion to authorize the absence of Mayor Cyndy Andrus and Commissioner Christopher Coburn. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd 00:07:34 Vote on the Motion to authorize the absence of Mayor Cyndy Andrus and Commissioner Christopher Coburn. The Motion carried 3 – 0. Approve: Terry Cunningham I-Ho Pomeroy Jennifer Madgic DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 2 of 8 Disapprove: None E) 00:07:48 Public Service Announcements E.1 Recently Approved Citizen Advisory Board Minutes F) 00:08:27 FYI • CM Mihelich noted the ribbon cutting ceremony on Thursday at 4pm for the newly acquired property on the south end of Peets Hill. • He added that the Engage Bozeman platform has a new survey on the PRAT Plan. • He referenced the HRDC quarterly update with information about the Outreach Bozeman Pilot Program. H) 00:10:58 Consent H.1 Accounts Payable Claims Review and Approval H.2 Approve City Manager Jeff Mihelich's Merit Increase to Base Salary H.3 Authorize the City Manager to Sign an Agreement for Digital Video Migration with Granicus for the Conversion of Old City Commission and Citizen Advisory Board Meetings Data Migration Media Manager Quote - Granicus.pdf H.4 Authorize the City Manager to Sign a Professional Services Agreement with Montana Outdoor Science School to Implement a Direct Student Engagement Pilot Program in Bozeman Public Schools Utilizing the Bozeman Water Conservation and Stormwater Management Educator Guide Professional Services Agreement_MOSS Direct Student Engagement Pilot Program.pdf Scope of Services_MOSS Direct Student Engagement Pilot Program.pdf H.5 Authorize the City Manager to Sign a Professional Services Agreement with SKIDATA for the Installation of New Gates in the Bridger Park Parking Garage Exhibit A-SKIDATA_Proposal_For_Bridger Garage Replacement Gates.pdf PSA for new Garage Gate Skidata Jan 25, 2022.docx H.6 Authorize the City Manager to Sign Task Order Number 1 for the Right of Way Acquisition Project for West Babcock Street from 15th to 19th Right of Way Acquistion Task Order 1 for West Babcock 15th to 19th.pdf 00:11:04 City Manager Introduction CM Mihelich provided the highlights of the Consent Agenda. 00:12:26 Public Comment There were no public comments on the Consent Agenda. G) 00:13:56 Commission Disclosures 00:15:51 Motion to approve Consent Items 1-4 and 6 as submitted. Jennifer Madgic: Motion I-Ho Pomeroy: 2nd 00:16:12 Vote on the Motion to approve Consent Items 1-4 and 6 as submitted. The Motion carried 3 – 0. DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 3 of 8 Approve: Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None I) 00:16:30 Public Comment DM Cunningham opened general public comments. 00:18:40 Marcia Kaveney, Public Comment Marcia Kaveney commented on concerns of the Wildlands Project and how it meets the criteria for TIF assistance funds. 00:22:26 Chris Omland, Public Comment Chris Omland commented on the City's public comment process, the need for improvements, and the need for citizens to engage in dialogue with developers and Commissioners. 00:25:44 Evan Rainey, Public Comment Evan Rainey commented in opposition to TIF assistance in general as subsidizing gentrification. J) 00:30:37 Action Items J.1 00:30:46 Review of the Preliminary Plat of the Park View Crossing Major Subdivision to Create 44 Townhome Lots, 2 Open Space Lots, 1 Storm Water Management Lot, Streets and an Alley on 7 Acres of Land zoned R-3, Medium-density Residential _2.g_PreliminaryPlat_09242021.pdf 21158 Park View Crossing CC staff rpt 12 28 21.pdf 21158 City Commission hearing memo.pdf 21158 Comm Dev Board mtg summary.pdf 00:30:59 Staff Presentation Senior Planner Susana Montana presented the application, the project vicinity, the Future Land Use Map (FLUM) designation and correlating zoning district, land uses in the vicinity, the proposed subdivision plat, availability of Accessory Dwelling Units (ADU), the lot size and park requirements, the findings from the Community Plan Policy, a summary of the public comment received, and the recommendation. 00:44:06 Questions of Staff 00:59:50 Applicant Presentation Brett Megaard with Hyalite Engineers presented the application, the project vicinity and land uses, noted efforts on a land swap to adjust the property boundary, the overall layout of utilities, and responded to questions the Commission raised related to housing diversity, parking issues, and shared use pathways. 01:07:44 Questions of Applicant DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 4 of 8 01:10:32 Public Comment DM Cunningham opened this item for public comments. 01:12:08 Emily Talago, Public Comment Emily Talago commented on the reduction of lots related to requirements of parking adjacent to parkland. 01:14:50 Motion Having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application 21158 and move to approve the Park View Crossing Preliminary plat Major Subdivision with staff recommended conditions and subject to all applicable code provisions. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd 01:15:25 Discussion Cr. Pomeroy agreed with staff's findings, noted the variety of housing, and will support the motion. Cr. Madgic will support the motion, agreed with staff's findings and Cr. Pomeroy, and appreciated the work for attainable housing utilizing the R-3 district to its maximum extent and housing variety. She noted the need to review the policy for lots abutting parks. DM Cunningham agreed with his colleagues, staff's findings, and noted the wisdom or removing the request for a variance. He will support the motion. 01:23:55 Vote on the Motion Having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application 21158 and move to approve the Park View Crossing Preliminary plat Major Subdivision with staff recommended conditions and subject to all applicable code provisions. The Motion carried 3 – 0. Approve: Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None J.2 01:24:22 Review North Montana Avenue Minor Subdivision Preliminary Plat, Application 21224 21224 N. Montana Ave. Minor Sub PP SR.pdf A1 - Preliminary Plat.pdf NoticingChecklistN1.pdf PP City Response - Annotated .pdf Project Narrative.pdf PROPERTY OWNERS ADJACENT TO 413.pdf PROPERTY OWNERS WITHIN 200 FT.pdf RevisionandCorrectionRC.pdf SID Waiver 413-415 N. Montna.pdf DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 5 of 8 Title Certificate.pdf Utility Easement 415 N. Montana.pdf Preliminary Plat - Exhibit 1.pdf 01:24:50 Staff Presentation Associate Planner Jacob Miller entered the staff report and materials into the record, presented the application, the FLUM designation and the correlating zoning district, the project vicinity, the preliminary plat, a summary of the application criteria, and recommendations. 01:29:48 Questions of Staff 01:32:55 Applicant Presentation Gordon Carpenter presented the background of the project, the intent for the project, and a status update on the project. 01:34:33 Questions of Applicant 01:37:41 Public Comment There were no public comments on this item. 01:40:40 Motion Having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application 21224 and move to approve the subdivision with conditions and subject to all applicable code provisions. Jennifer Madgic: Motion I-Ho Pomeroy: 2nd 01:41:10 Discussion 01:45:24 Vote on the Motion Having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application 21224 and move to approve the subdivision with conditions and subject to all applicable code provisions. The Motion carried 3 – 0. Approve: Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None 01:45:40 DM Cunningham called the meeting into recess. 01:46:25 DM Cunningham called the meeting back to order. J.3 01:46:42 Resolution 5370 A Resolution Approving a Project in the Northeast Urban Renewal District, Known as Wildlands, as an Urban Renewal Project; Making DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 6 of 8 Findings with Respect Thereto and Approving the Use of Tax Increment Revenues or Tax Increment Revenue Bonds to Reimburse Eligible Costs Thereof and Approving a Related Development Agreement Commission Memorandum for Resolution 5370.docx Staff Report to the NURD and Packet Material.pdf Resolution 5370 approving Wildlands project.docx BZN Development Agreement.Wild Peach.v7.docx Affordable Housing Restrictive Covenant and Agreement 010622 v2.doc 01:46:59 Staff Presentation Urban Renewal Program Manager David Fine presented the purpose of TIF assistance and urban renewal, the Northeast Urban Renewal Plan's seven goals, an overview of the Northeast TIF program, the site context, the project and proposed restrictive covenant for off-site housing agreement, the costs to be reimbursed with TIF assistance, the fiscal effects and reimbursement timeline, the required findings, entered the staff report and recommendation of the Northeast Urban Renewal Board into the record, and outlined the actions of Resolution 5370. 01:59:50 Questions of Staff 02:23:52 Public Comment There were no public comments on this item. 02:28:27 Motion to adopt Staff's findings in the Commission Memorandum and the Staff Report to the Northeast Urban Renewal Board and approve Resolution 5370. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd 02:28:35 Discussion Cr. Pomeroy agreed with staff's findings and that the TIF assistance is well used for this project and will support the motion. Cr. Madgic will support the motion, agreed with the findings, and TIF assistance is a tool to provide additional housing units. DM Cunningham will support the motion, highlighted sections of the staff report related to projects lack of feasibility but for TIF assistance, and the constraints of building to accommodate the neighborhood character. He noted the improvements efforts addressing blight and the ratio of private to public funding. 02:38:14 Vote on the Motion to adopt Staff's findings in the Commission Memorandum and the Staff Report to the Northeast Urban Renewal Board and approve Resolution 5370. The Motion carried 3 – 0. Approve: Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 7 of 8 J.4 02:38:34 Annual Comprehensive Financial Report (ACFR) for Fiscal Year 2021 and Audit Results FY21 City of Bozeman Draft ACFR.pdf 02:39:17 Staff Presentation Assistant City Manager Anna Rosenberry, joined by Jessica Van Voast and Jacob Popp from Anderson ZurMuehlen and Company presented the Annual Comprehensive Financial Report for FY2021 and Audit results. ACM Rosenberry presented the financial report for financial results, transparency, accountability, and compliance. She noted that this is the 37th year the City of Bozeman received the GFOA's Certificate of Achievement for Excellence in Financial Reporting, highlighted the work of Controller Aaron Funk and Treasurer Laurae Clark, past employees, Kristin Donald, Brian LaMeres, Brandi Higgins, and Maurice Gauthier, and all current employees across all departments that are involved in processing finances in achieving this award. She presented the highlights of the financial report and important financial events for FY21. Jessica Van Voast & Jacob Popp presented an overview of the audit process and requirements, an overview of the audit results, the letter to governance, and items coming in the future. 03:01:06 Questions 03:14:05 Public Comment There were no public comments on this item. 03:17:12 Motion to approve the Fiscal Year 2021 Annual Comprehensive Financial Report and the accompanying Letter of Governance. Jennifer Madgic: Motion I-Ho Pomeroy: 2nd 03:17:28 Discussion 03:22:37 Vote on the Motion to approve the Fiscal Year 2021 Annual Comprehensive Financial Report and the accompanying Letter of Governance. The Motion carried 3 – 0. Approve: Terry Cunningham I-Ho Pomeroy Jennifer Madgic Disapprove: None K) 03:22:49 FYI / Discussion • CM Mihelich responded that the purchasing policy was updated in December and the annual audit is required by the City Charter. L) 03:23:45 Adjournment DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D Bozeman City Commission Meeting Minutes, January 25, 2022 Page 8 of 8 ___________________________________ Cynthia L. Andrus Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: February 1, 2022 DocuSign Envelope ID: 4A0F751A-E469-4137-A9B8-74885C53449D