HomeMy WebLinkAbout22- Amendment 2 - PSA Advanced Engineering & Environmental Services - Wastewater Collection System Model update - Phase 2Engineer’s Project #: P05097-2018-006 Page 1 of 2
Amendment No. 2 to Professional Services Agreement
for: Wastewater Collection System Model Update – Phase 2
THIS AGREEMENT is made as of this ________ day of ____________________, 20__ ,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred
to as CITY and Advanced Engineering and Environmental Services, LLC an Engineering Consulting
Firm of Bozeman, Montana, herein referred to as Consultant.
WHEREAS, the parties have entered into a Professional Services Agreement dated February
24, 2020, herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
Amend Section 1. Purpose: of the Original Agreement to add a new paragraph to read: City and
Consultant agree to incorporate and Consultant agrees to perform additional Scope of Services attached
hereto as “Attachment A – Wastewater Collection System Model Update – Phase 2 – Amendment 2”.
Amend Section 4. Payment for Scope of Services: of the Original Agreement to add a new
paragraph to read: City agrees to pay Consultant for the completion of the additional Scope of
Services attached hereto as “Attachment A – Wastewater Collection System Model Update –
Phase 2 – Amendment 2” a totals $247,938.00. The Consultant’s billing rates in $/hr for its
employees are included with this Attachment A.
Except as specifically amended herein, the Original Agreement shall remain in full force and effect and
the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day
and year first above written.
CITY OF BOZEMAN
___________________________________
Jeff Mihelich
City Manager
ATTEST:
________________________________________
Mike Maas
City Clerk
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D
4th 22January
Engineer’s Project #: P05097-2018-006 Page 2 of 2
APPROVED AS TO FORM
____________________________________
Greg Sullivan
City Attorney
CONSULTANT
By:_______________________________________
Its:______________________________________
ATTEST:
By:___________________________________
Operations Manager
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D
ATTACHMENT A – Wastewater Collection System Phase 2 – Facility Plan
SCOPE OF SERVICES:
Task 100: Project Management and Meetings
Project invoicing, budget management, schedule management
Progress reporting
City Commission presentation
Task 200: Wastewater Collection System Risk Assessment
Review risk
Evaluate risks across the collection system using InfoAsset Planner (IAP) to help prioritize
capital improvement projects (CIP) including recommended rehabilitation and replacement
(R&R).
Build on the City’s risk assessment work done to date to the maximum extent possible.
Risk model will include the following data:
o City GIS Asset Database
o CMMS
o CCTV
o Hydraulic model results (WWF d/D)
o Typical R&R costs. Develop unit cost assumptions for the major types of projects
(pipeline replacement, pipe break repairs, pipe rehab). Include category for
projects in heavily urbanized zones versus less-dense areas.
Develop risk assessment framework. Conduct workshop with City staff to present
recommended likelihood of failure (LOF) and consequence of failure (COF) factors. City
will provide review of LOF and COF factors prior to finalizing risk assessment framework.
Develop Decision Tree Project Prioritization Plan
Deliverables: Risk Assessment Technical Memorandum – including maps indicating risk
range for each section of the collection system.
IAP Training
Task 300: Capital Improvements Plan
Verify that the collection system projects listed in the City’s current CIP are still
recommended and appropriately prioritized.
Develop a new list of recommended near-term (5 year) projects to address current and
projected deficiencies. Near-term recommended improvements will be based on
previous facility plan and Infill / TIF Densification hydraulic model scenario.
Develop complete list of recommended projects, including both near-term (5 year)
and long-term (20 year, also referred to as “unscheduled”) projects. Projects shall
have a description and be categorized by purpose/need (e.g., R&R, growth and
development).
Develop total project costs for identified CIP projects.
Provide interactive web-based map deliverable for CIP projects
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Task 400: Facility Plan Report
Executive summary with technical memoranda appendices. Summarize key
assumptions, methods, and findings of the Wastewater Collection System Facility
Plan Phase 1 and 2 in an executive summary.
Graphical Executive Summary shall be provided for the City to use to convey
primary takeaways from the Facility Plan
Interactive Mapping Deliverable – an interactive web map will be developed using
ArcGIS. Hard copy Facility Plan will have up to a dozen 11x17 maps. Remainder of
visuals will be figures referencing the interactive web maps.
Deliverables: Wastewater Collection System Facility Plan Update Executive
Summary and Compiled Technical Memoranda.
Task 500: Allocation Tool Development
Develop tool to allow City Engineering staff to automatically update wastewater
collection system model loading factors based on development applications received.
o Tool will be a spreadsheet-based database. An InfoSWMM GIS Exchange routine
will be incorporated into the model to allow users to update Node-loading based
on the spreadsheet database.
Task 600: Montana State University Facility Plan Integration
Coordinate with University Facilities Staff to review campus wastewater facility plan
Revise future scenarios to reflect MSU facility plan
Table 1: Hourly Billing Rates for Personnel Utilized
Personnel, Classification 2022 Hourly Labor Rate
Scott Buecker, Engineer VI $243.00
Trevor Datwyler, Engineer IV $203.00
Donovan Voeller, Engineer III $177.00
Dan Lissick, GIS Specialist $139.00
Drew Stock, Engineer II $148.00
Maddie Thompson, Engineer II $148.00
Nicole Gaustad, Communication Specialist III $139.00
Table 2: Task Fee Breakdown (DRAFT FEE ESTIMATE)
Task Consultants Fee
Task 100 – Project Management $24,336
Task 200 – Risk Assessment $72,240
Task 300 – Capital Improvements Plan $46,676
Task 400 – Facility Plan Report $63,368
Task 500 – Allocation Automatic Tool Development $18,998
Task 600 – MSU Facility Plan Integration $22,320
Total $247,938
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D
Exhibit A
City of Bozeman Wastewater Collection System Phase 2 – Facility Plan
Detailed Scope of Services
Task 100 – Project Management and Meetings:
Sub-Tasks • Task 101 – Project Management: AE2S will conduct general project management
services including general coordination with OWNER, project invoicing, and managing
project budget and schedule.
• Task 102 – Progress Reports: Provide regular progress reports throughout the
duration of the project.
• Task 103 – City Commission Presentation: Deliver summary presentation to Bozeman
City Commission.
Assumptions • All deliverables will be provided in electronic format.
Deliverable • Monthly progress reports
Task 200 – Wastewater Collection System Risk Assessment
Sub-Tasks • Task 201 – Risk Policy/Framework: Review risk policy/framework developed with the
City through the City’s water distribution system master plan and modify/adapt to fit
the wastewater collection system.
• Task 202 – Risk Criteria: Based on the wastewater collection system information
availability, recommend risk criteria (Likelihood and Consequence of Failure) and
weighting factors to the City. Adjust criteria and factors based on feedback provided
from the City.
• Task 203 – Risk Model: Using InfoAsset Planner, develop a detailed risk model built
one to one with the City’s GIS database. Risk model will at a minimum include input
from the following data sources:
o City GIS Asset Database
o CMMS work order, break, overflow history
o CCTV.
o Hydraulic Model Results (flow depth/Diameter ratio, etc.)
Results from the preliminary risk analysis will be provided to the City as a list of assets
prioritized by total risk score and overall risk ranking.
• Task 204 – Risk Review Workshop: AE2S will facilitate a workshop with the City to
review the preliminary risk results. The risk model will be live during the meeting to
allow for real time revisions and sensitivity scenarios.
• Task 205 – Finalize Risk Assessment: With the input from the risk review workshop,
AE2S will update and finalize the risk model.
• Task 206 –Decision Tree: The risk assessment will provide an indicator of which assets
need the City’s attention. The decision tree will help automate the process of
determining what rehab/replacement actions should be taken based on the City’s risk
tolerance and risk mitigation approach. After developing a preliminary decision tree,
AE2S will facilitate a workshop with the City to review and adjust the decision tree.
As in the previous workshop, the risk model will be live to be able to see the impacts
of decision tree modifications in real time.
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• Task 207 – Project Prioritization Plan: Using the results from the decision tree
analysis, a project prioritization plan will be developed that delineates recommended
rehabilitation or replacement activities into logical projects. Unit prices for major
projects (pipeline replacement, pipe break repairs, pipe lining) will be subdivided to
account for heavily urbanized zones versus less dense areas. In addition to logical
spatial delineation of projects, budget input from the City will be used to divide
projects into appropriately sized capital expenditures for a near term (5-year)
planning period.
• Task 208 – Technical Memorandum: A technical memorandum summarizing the risk
assessment process and instructions for future updates by the City will be provided.
• Task 209 – InfoAsset Planner Training: Two training sessions (4 hours each) will be
provided on maintaining the City’s InfoAsset Planner risk model.
Assumptions • Minimal refinement of the risk policy/framework will be required from the finalized
water distribution system risk policy.
• City will provide current GIS database which will not require significant data
processing.
• City will provide access to current CCTV database, and CCTV results will include
NASSCO coded defects for the collection system pipes.
• Manholes will be included in the risk model, but a risk assessment will not be
conducted on the manholes at this time.
Deliverables • Risk Policy/Framework
• Graphic describing the impacts of deferred R&R under various level of service
scenarios
• Technical Memorandum
• InfoAsset Planner Model and associated GIS data
• Project Prioritization Plan with Costs
Task 300 – Capital Improvements Plan
Sub-Tasks • Task 301 – Verify that the collection system projects listed in the City’s current CIP are
still recommended and appropriately prioritized.
• Task 302 – Develop a new list of recommended near term (5 year) projects to address
current and projected deficiencies. Near term recommended improvements will be
based on outcomes of the Phase 1 and 2 Facility Planning work. Projects will have a
description and be categorized by purpose/need (e.g., R&R, growth, and
development).
• Task 303 – Develop a new list of recommended long-term (5 to 20 year) projects to
address current and projected deficiencies. Near term recommended improvements
will be based on outcomes of the Phase 1 and 2 Facility Planning work. Projects will
have a description and be categorized by purpose/need (e.g., R&R, growth and
development).
• Task 304 – Develop total project cost estimates for identified CIP projects.
• Task 305 – Develop CIP technical memorandum summarizing project details, costs,
and purpose/need.
• Task 306 – Integrate the CIP plan into OptX, a web based interactive tool the City can
use to track projects, quickly modify project timing, funding sources, inflation via
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D
construction cost index, and assess revenue vs. project costs to evaluate budget
adequacy.
Assumptions • Project costs will be provided uniformly in today’s dollar.
Deliverables • CIP Tech Memo with each CIP project described in a one-page excel table with a
figure/snapshot showing the area of influence.
• Secure access to OptX to view, modify, or download the capital improvements plan to
excel files.
Task 400 – Facility Plan Report
Sub-Tasks • Task 401 – Executive Summary: Develop an executive summary of the Wastewater
Collection System Facility Plan, phases 1 and 2. Summarize key assumptions,
methods, and findings from both phases of the study. Technical memoranda from
phases 1 and 2 will be included as appendices. Up to twelve 11x17 .pdf maps will be
provided, with remaining visuals to be graphic figures. Reader will be referred on
online story maps (Task 403) for additional detail where desired.
• Task 402 – Graphical Executive Summary: Develop a concise graphical executive
summary, incorporating findings and key takeaways from the Phase 1 and 2 facility
planning work. Intended audience is City leadership and the public for future
outreach use.
• Task 403 – Interactive Facility Plan Web Map: Develop an interactive web map using
ArcGIS online story map functionality. The story map will provide more detail than
the executive summary in a format that allows the viewer to stay high level, or dive
into more detail of the analysis as desired.
Assumptions • Web map will be hosted on the City’s enterprise server, with full editing access.
Deliverable • Executive Summary with Technical Memoranda in Appendices
• Graphical Executive Summary
• Secure access to interactive facility plan web map.
Task 500 – Allocation Tool Development
Sub-Tasks • Task 501 – Develop a tool to allow City Engineering staff to update wastewater
collection system model loading factors based on development applications received.
The tool will be a spreadsheet-based database. An InfoSWMM routine will be
incorporated into the model to allow users to update node loading based on the
spreadsheet database. Provide testing with City staff for proof of concept and City
staff training purposes.
Assumptions • None
Deliverables • Allocation Tool (Development allocation based on spreadsheet and database updates)
• Provide “Guidelines for Allocation Tool Use” in tech memo format
• Provide recommended future flow monitoring MH locations in a Story Map
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D
Task 600 – Montana State University Facility Plan Integration
Sub-Tasks • Task 601 – Coordinate with University Facilities Staff to review campus wastewater
facility plan. Revise future scenarios previously utilized in Phase 1, in both the model
and the future scenarios technical memorandum, to reflect MSU facility planning.
Assumptions • MSU will provide planning documents on-hand, and one meeting with MSU, City staff
and engineering team.
Deliverable • Updated model and report
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D
Team Members
Scott
Buecker
Trevor
Datwyler
Donovan
Voeller
Dan
Lissick
Drew
Stock
Maddie
Thompson
Nicole
Gaustad
Senior
Project
Manager
Risk
Assessment
Lead
Wastewater
Modeling
Engineer
GIS
Professional
Project
Engineer
Project
Engineer
Marketing
Lead
Task #2021 Hourly Billing Rate $243 $203 $177 $139 $148 $148 $131100Project Management & Meetings $24,336
101 Project Management $12,760 40 8 8 56102Progress Communications $3,464 8 4 4 16103CC Meeting Preparation and Presentation $8,112 16 8 8 8 40Task 100 Total Hours 64 20 20 0 8 0 0 112
Task 100 Total Fee $15,552 $4,060 $3,540 $0 $1,184 $0 $0 $24,336
200 Risk Assessment $72,240
201 Risk Policy/Framework $3,408 4 12 16202Risk Criteria $4,964 4 8 16 28203Risk Model $19,604 4 40 16 56 116204Risk Review Workshop $3,780 4 8 8 20205Finalize Risk Assessment $2,968 4 4 8 16206Decision Tree $14,572 4 32 48 84207Project Prioritization Plan $9,928 8 16 32 56208Risk Technical Memorandum $9,396 4 24 24 52209InfoAsset Planner Training $3,620 12 8 20
Task 200 Total Hours 36 156 0 16 200 0 0 408
Task 200 Total Fee $8,748 $31,668 $0 $2,224 $29,600 $0 $0 $72,240
300 Capital Improvements Plan $46,676
301 Validate Current CIP Projects $9,944 4 4 16 36 60302Additional Recommended Projects $4,604 4 8 8 4 24303Develop near term (5 year) and unscheduled (20 year) projects $7,132 8 4 8 20 40304Project Costs $7,132 8 4 8 20 40305CIP Tech Memo $5,356 8 4 8 8 28
306 CIP integration with OptX $12,508 4 16 40 16 76
Task 300 Total Hours 36 40 48 0 40 104 0 268
Task 300 Total Fee $8,748 $8,120 $8,496 $0 $5,920 $15,392 $0 $46,676
400 Facility Plan Report $63,368
401 Executive Summary $30,488 12 16 60 56 40 184402Graphical Executive Summary $19,684 12 12 24 16 60 124403Interactive Facility Plan Web Map $13,196 4 8 8 32 32 84
Task 400 Total Hours 28 36 92 104 32 40 60 392
Task 400 Total Fee $6,804 $7,308 $16,284 $14,456 $4,736 $5,920 $7,860 $63,368
500 Allocation Automation Tool Development $18,998
501 Wastewater Load Factor Automation $18,998 2 4 100 106Task 500 Total Hours 2 4 100 0 0 0 0 106
Task 500 Total Fee $486 $812 $17,700 $0 $0 $0 $0 $18,998
600 Water System Risk Analysis $22,320
601 MSU Coordination and Model/Report Update $22,320 16 64 48 128
Task 6 Total Hours 16 0 64 0 0 48 0 128
Task 6 Total Fee $3,888 $0 $11,328 $0 $0 $7,104 $0 $22,320
Total Project Hours per Team Member 182 256 324 120 280 192 60 1414
Total Project Fees per Team Member 44,226$ 51,968$ 57,348$ 16,680$ 41,440$ 28,416$ 7,860$
Total Project Fee 247,938$
Total
Labor
DocuSign Envelope ID: 300EF4B6-1671-42FF-9964-65D0B3FE655D